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HomeMy WebLinkAboutR-99-0953: r J-99-999 11/30/99 RESOLUTION NO. 953 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPROVING THE INSTALLATION OF ELECTRICAL OUTLETS AND MODIFICATIONS TO THE ELECTRICAL SERVICE, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION BY MAGESCO, TIVC. TO PROVIDE ELECTRICAL SERVICE FOR FIFTEEN ELECTRIC ALTERNATIVE FUEL VEHICLES TO BE LOCATED AT THE MIAMI RIVERSIDE CENTER PARKING GARAGE; ALLOCATING FUNDS THEREFOR, IN AN AMOUNT NOT TO EXCEED $18,665, FROM CAPITAL IMPROVEMENT PROJECT NO. 311042 FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. 99-436 adopted June 22, 1999, the City Commission authorized the acquisition of fifteen electric alternative fuel vehicles for the Department of General Services Administration for the implementation of an Alternative Fuel Vehicle Program, utilizing funds received as a matching grant from the U.S. Department of Energy and the Florida Gold Coast Clean Cities Coalition; and WHEREAS, the installation of fifteen outlets and modifications to the electrical service are required to house the vehicles at the Miami Riverside Center Parking Garage; and WHEREAS, to place the aforementioned vehicles into service in a timely manner, the City Manager made a written finding that CITY COF� sSION IMEETMIG OF DEC 1 4 1999 Resolution No. 09- 95 an emergency existed and approved the installation of fifteen electrical outlets and modifications to the electrical service; and WHEREAS, as a result of an informal bid solicitation five (5) bids were received; and WHEREAS, Benson Electric, Inc. submitted the lowest bid, in the amount of $18,665.00; and WHEREAS, Magesco, Inc., a local vendor, submitted the next lowest bid, which was within 10% of the lowest bid, and agreed to provide the electrical installation required at the lower bid amount, and was subsequently awarded the contract; and WHEREAS, funds are available from Capital Improvement Project No. 311042 to cover the costs needed for the enhanced electrical service; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four fifths (4/5"18 affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the installation of electrical outlets and modifications to the electrical service, for the Department of General Services Administration to provide electrical service for fifteen electric alternative fuel vehicles to be located at the 2 - 09- 953 Miami Riverside Center Parking Garage is hereby ratified, approved and confirmed, with funds therefor, in an amount not to exceed $18,665, hereby allocated from Capital Improvement Project No. 311042, for said purpose. Section 3. This Resolution shall. become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this day of -�- �' nPmhPr 1 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approvri of this legislation by signing it in the designated pla .. provided, said legisir'' ',A/becomes effective with the elapse,of terl(10)/c�y5 fE6m the �t Come regarding same, without the Mav r A ArriLi )/ sr ATTEST: VI►alter eman, City Clerk WALTER J. FOEMAN CITY CLERK • ...� 6�REL. -.-,,'ATTORNEY .. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99- 953 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 21 TO: Honorable Mayor and Members of the City mmission DATE: DEC - I FILE SUBJECT: Emergency Provision For Expenditure Of MRC CIP -= Project Number 311042 Funds FROM: onal . Warshaw— i City Manager REFERENCES: ENCLOSURES: RECOMMENDATION: a Resolution, by a four -fifths (4/5`h) affirmative vote of the members of the City Commission, ratifying, approving, and confirming the City Manager's finding of an emergency for the provision of providing enhanced electrical service and fifteen (15) electrical outlets for the MRC parking garage to afford power to battery -equipped electric -powered city vehicles, accepting the bid of Magesco, Inc. (Black/City of Miami vendor), located at 7010 N.E. 4' Court, in the amount of $18,665.00; allocating funds therefore from CIP Project Account 311042. BACKGROUND: This project, utilizing budget approved funds from the MRC CIP Project 311042 Account, will provide for the increased electrical capacity of the MRC parking garage to enable the recharging capability of battery -equipped electric -powered city vehicles on a daily or as -needed basis. The long-term benefits to the City would be reduced overall operating costs Mth regards to mechanical upkeep and fuel required of normally aspirated gasoline -powered vehicles compared to electric -powered vehicles as well as resulting in a positive environmental impact realized by the community at large. The emergency is based on the consideration that the soon -to -be -acquired electric - powered vehicles cannot be utilized without the electrical modifications herein referred to and that the normal acquisition process would preclude these vehicles from being placed into service in a timely manner. As a result of the informal bid process, five (5) bids were sought. Of these, one (1) did not respond and one (1) was found to be non -responsive. The lowest bidder, Benson Electric, Inc., a Miami -Dade vendor, submitted a bid in the amount of $18,665.00. The next lowest bidder, Magesco, Inc., a City of Miami vendor, submitted a bid within 110% of the lowest bid and therefore was offered the contract if same agreed to the low bid amount. Magesco, Inc. agreed to this provision and was subsequently awarded the contract. DHW,JFL,JSC, FS:sfs ti'. xi ,:';:: CITY OF MIAMI, FLORIDA vrRS OFFICE INTER -OFFICE MEMORANDUM 59 JUL 13 " 8' 48 ro : Donald H. Warshaw 13 July 1999 City Manager DATE: FILE FROM: Stephen F. Shaw '/"', MRC Facility Manager SUBJECT: Emergency Provision For Expenditure Of MRC CIP Project Number 311042 Funds REFERENCES: ENCLOSURES: CIP Approval / Job Request Request the approval of an emergency provision to provide increased electrical service for the City of Miami Riverside Center parking garage: This project, utilizing approved funds from the MRC CIP Project 311042 Account, will provide for the increased electrical capacity of the MRC parking garage to enable the recharging capability of battery -powered vehicles on a daily or as needed basis. The long term benefits to the city would be reduced overall costs with regards to mechanical upkeep and fuel required of normally aspirated gasoline powered vehicles compared to electric powered vehicles as well as a positive environmental impact realized by the community at large. The emergency is based on the consideration that the soon to be acquired vehicles cannot process will preclude our ability to put the concerned vehicles into service be utilized without the electrical modifications herein requested and the normal bidding manner. in a timely APPR VED- c onald H. Warshaw City Manager JUL 1 31999 Date copy to: J. Lindsay 99- 953 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Pilar Saenz-Butler, CIP Coordinator Office of Management and Budget FROM: Stephen F. Shaw // MRC Facility Manager DATE : 8 July 1999 FILE. SUBJECT: Approval For The Expenditure Of Funds from Project Number 311042 REFERENCES: ENCLOSURES: tcequest your approval of the expenditure of funds from the above referenced project account in consideration of the following: The City has a need to house fifteen (15) soon to be acquired battery -powered vehicles. The electrical capacity of the MRC at present is not sufficient enough to carry the load required of the concerned vehicles. Plans, as provided by our Public Works Department, calls for a cost of between $15,000.00 to $20,000.00. It is noted that this contingency was not accounted for in the grant proposal for said vehicles. Your approval is sought in order to be able to proceed in obtaining bids for the project. It is understood that upon receiving a proposal that a memo to the City Manager will be prepared which will provide approval Iines for yourself and your director of which will denote the exact amount required. Thank you. COPY to: J. Lindsay APPROVED: Pil aenz-Butler L CIP Administrator —�-— Date �03 INFORMAL ID MRC PARKING GARAGE NEW ELL.— 1 ICAL SERVICE 8-6324 CIP Number:_ 311042 JOSE A. BRIZ Date: 8 / 23 / 1999 ived the bids: JOSE A. BRIZ Received at: PUBLIC WORKS DIRECTOR'S OFFICE hate — S 15.000.00 Time: 10:30 am. BENSON ELECTRIC. INC. MAOESCO, INC. HANDSEL ELECTRIC COMPANY BENNETT ELECTRIC SERVICE 10425 SW I" STREET OF FLORIDA INC. COJNC. MIAMI. FLORIDA 33157 7010 NE 4TH COURT MIAMI 25 NW 57 AVE.MIAMI 6M N.E. 4 TH. COURT MIAMI OUNT 5% BID BOND 5!. BID BOND NO BID BOND S% BID BOND =S NON RESPONSIVE NED No YES NO NO UNIT DESCRIPTION PRICE UNIT UNIT UNIT TOTAL PRICE TOTAL PRICE TOTAL 11RN1511M0 AND INSTALLATION OF A NEW PRICE TOTAL -N. MAIN DISCONNECT, ETC, S2,$68.00 S2, I00.OQ 57,695.00 E AND INSTALLATION OF A NEW STEPDOWN S7,01$.00 RMER AND ELECT. DISTRIBUTION EQUIP. , $6 446.00 S 1,900.00 59,474.00 EANDMSTALLATIONOF NEW ELECTRICAL S8,S01.00 i AND WIRES FOR IS BATTERY CHARGERS. $7,6$ I.QQ S 13,$QQ.QQ S4,$17.00 N FOR SPECIAL ITEMS. S6,984.00 52,000.00 S2,000.00 S2,000.00 $2,000.00 i"S 1. e S 18,665.00 S t 9,500.00 523,U6,00 S24,500.00 END LEGcy IT HAS BEEN DETERMINED BY THE DEPARTMENT 0 G C2piW OF PUBLIC WORKS THAT THE LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM Surplus of Bonding Company MAGE_ SCO t� FOR THE TOTAL AMOUNT• OF S18,665.00 or Improperly Signed or no Corporate Seal D11S d If the above contractor is not the lowest bidder explain a :npetency Number MAOESCO, INC. PRIMARY OFFICE IS IACATED IN THE CITY OF MIAMI. MAGESCO firing Compliance Statement 0. AL BID AMOUNT IS WITHIN 110%OF BENSON ELECTRIC, INC. BID AND HAS ACCEPTED TO PERFORM THE WORK AT BENSON ELECTRIC � Statement Jt�� )n 4,40 „�, Proposalg/Za/el BID. tEFERENCE: CITY CODE, SECTION 18.52.1 (H) SHEET 1 OF 2 INFORMAL. q9 MRC PARKING GARAGE NEW ELL'. RICAL SERVICE tber: B-6324 CIP Number: 311042 sager: LOSE A. BRIZ Date: 9 / 23 / 1999 received the bids: JOSE A. BRtZ _ Received at: PUBLIC WORKS DIRECTOR'S OFFICE Estimate $ 15,000.00 Time: 10:30 a.m. ELECTRICAL CONTRACTING ti 2294 WEST 71 STREET HIALEAH FLORIDA 33016 1 AMOUNT :RITIES 'OWNED NO DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 3R THE FURNISHING AND INSTALLATION OF A NEW :ETER CAN, MAIN DISCONNECT, ETC. JRCHASE AND INSTALLATION OF A NEW STEPDOWN RANSFORMER AND ELECT. DISTRIBUTION EQUIP. JRCHASE AND INSTALLATION OF NEW ELECTRICAL ONDUITS AND WIRES FOR 13 BATTERY CHARGERS. ROVISION FOR SPECIAL ITEMS. ASE'®ID ITEMS I - 4 NO BID UTIES LEGEND -of- Attorney vit ss to Cspitsl & Surplus of Bonding Company Extensions Insignod or Improperly Signed or no Corporate Seal Extensions mive bid Old Bond etc of Competency Number iouree Hiring Compltarlae Slat�n� ! � y Compllance Statement me Bid Proposal Cr lible bid ` IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THAT THE LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM MAGESCQ.tNC. FOR THE TOTAL AMOUNT'OF 518,665.00 If the above contractor is not the lowed bidder explain: MAGESCO. INC. PRIMARY OFFICE IS LOCATED IN THE CITY OF MIAMI. MAOESCO BID AMOUNT IS WITHIN 110%OF DENSON ELECTRIC, INC. BID AND HAS ACCEPTED TO PERFORM THE WORK AT BENSON ELECTRIC BID. REFERENCE: CITY CODE, SECTION 11.52.1 (H) SHEET I OF 2 COD (9t#tr of ��artt W4StKr KAV/� e.0 n6NALO M�WAM HAW AugLw% 23, 1909 Mr. Mark A Gauthier . magesva . Inc. L` r 7010 Northeazt 4XI Court MM17li, Fla 3313B RB: ABC PAIRMNG GARAGE VIEW RLSCTRICAL S KRVICE, B-6324 Dear Mr. Gauthier Scotion 18-62.1 (h) of the City Cade, as arnonded, states that the Guy Commission may offer to a responsible and responsive local bidder, vrhose primary office Is located hi the City of Miami. the opportunity of accepting a' ,bld at the low amount, if the original bid amount submitted by the local vendor dots net exceed 110 percent of tho lowest other responsible and reaponaiva bidder. As a local vendor, your bid amount for the subject airs meat the abcrve requirements. Please sign below to Indicate your firm's accoptance or rejeotion of the bid at the low bid amount of Si G,665.00, subject to the City aPproval, and ratum the signed original of this fetter to the Department of Publia Works no later than August 30, 1999. rely, Jamoo J. b(aey Director 1. p4 [ D Tact Magersbo . Ino. r Name: ���L���l�i� signature: Mt19: T &ZLr�r Dote: cQ VVANIMN41 nf•Pt$BW.IAIAM1444&W.2rAAwmw&6n�,rkitWk331t4+=3416..IZKKAXAI&2Ts3 m itiep Ashi a: P.O dox 3307W Mbn%t fkw& 332334= 9y-- 953 City "lami PURCHASE ORDER Department of Purchasing P. O. Box 330708 Miami, Florida 33233-0708 (305) 41 G. 1900/1922 FAX (305) 416-1925 Category I Number I Telephone No. PURCHASE O,`, R NO: 200008 Show this number on all packages, Invoices and shipping papers Page No: I Order Date: I Bid/Contract: No: Buyer. fiarA 11rin7alle7. mett 171 1 9 ii I I 7cm IIANAGER'S OFFICE MIAMI RIVERSIDE CENTER MA"E'(3f,f) thit: 444 SW 2ND AVENUE, 3RD FLOOR AITH MARC GAUTIHE'R MIAMI, FL 33130 i0to GOIIRT I'llm-11 1:11".J.'.."tt 1 City of Miami Accounting Division / Accounts Payable Department of Finance /Accts. Payable P.O. Box 330708 Miami, Florida 33233-0708 Contact Person I TalAnhnnA Nn- RAnithritinn N c 1 T Y ii A wo (i I.-, R , s) a r 17 11, L REY Item# Commodity Code# Description 9 1. 11 -3! l !:NERGENCY PURCHASE OR101-.111 1--i)1 TIIF PI-:OVIf'.jOfj ADDITIONAL ELIECTRIf"Al. sj-. R V.1 TO JWCLUDE F'JFTV.EI%I (15) OUTIL.E.TS.4 FOR THE 11RC PARKTHIG t3ARA13'I'-- TO ACCOMMODATE DATITRY POWElef."D V1.7141il-E.1 FOR Tlil--- 1113C. CIP PROJECT NUMPER 311042; PIJRLfC WORKS PRO-7171"T N11MAER R-63524 APPROVED PY THE:: C11'Y MANAGER AND THE 0VrfZS.Tl13HT POARD TWISURANCE CERTlFICAIED MUST D['-. 5111](MITTH PiRibR TO mi3.rN wan — CITY MUST BE NAMED AS ADI)I.TJOI-1,11. TI,46LIRED. INDEPINIFICATIOW: PROPOSER SHALL PAY ON BEHALF OF, INDEMNIFY AND SAVE CITY AND ITS OFFICIALS HARMLESS FROM AND AUAIINST A14Y AND ALL. CLAIMS, I..IAV:ILITlf:..S, LOSSES. AND CAUSES OF ACTION, WHICH My AUcF niij ni: r,&,npw-,c; �Tax ID or §/S No: Account Code Number(s) I 3k.13—fib-1Ved I PjKL;-Y-JQt391 oty, Unit Unit Price Extended Price I EA 10665.00 18665.00 -5 9 - - 2 A I? i "I P *11 Action Entity Type: 311042.250102.6.270 1 a 6 6 151 . 0 0 Terms: (Prompt payment Discount) IXLT30 Delivery Date C FN/PC 506 Rev. 7/97 !question Department use only Date I Amount I Bal/Remarks 0.1B. DESTINATIOA Unless Otherwise Specified 4 y of Miami Date Approved C ' Q 0 - iami PURCHASE &.i;DER NO: ZY Or �000a$ PURCHASE ORDER Show this number on all packages, Invoices and shipping papers Page No: Order Date: Bid/Contract: No: •' ""' II"' �* Department of Purchasing `cp-},oa P. O. Box 330708 Miami, Florida 33233-0708 • 04/99 EMiA GENCY (305) 416-1900/1922 FAX (305) 416-1925 Buyer: Sara Gonzalez CF'PB Category Number Telephone No. !s 3()951 .105 I50 -22 1.1 C 1 rY MANAGER'S OFFICE MIAMI RIVERSIDE CENTER MAI1C•.,C(.1 TINE 444 SW 2ND AVENUE, 3RD FLOOR ATCH MARC (1011OLP IIIAMI, FL 33130 7010 HE 4 COURT NTAM1 f-1 ;,31-,s8 City of Miami Accounting Division / Accounts Payable Department of Finance /Accts. Payable P.O. Box 330708 Miami, Florida 33233.0708 Department Contact Person Telephone No: I Requisition No. - vary MANAGER'S OFFICL-' 1305-416-10281 111A1111 F' I V:k'311).. f:l"LATER 1.11-1A RL'Y MRC-9-30841 Item# Commodity Code# Description C* Unit Unit Price Extended Price I'I"Fif'l'1RllAhi(:E U!'dUf::1i TIME: 1-401VI:S-1*011l'i 01 THL CONTRACT, INCIAII)IIAIR All. ACT" O 0111IS31ONS TO ACT ON TIIF. PART OF PROVOSER, INC 1.LIDI1,16 ANIY PERSON PC'RFORM.fNG UNDI_R THIS I.014TRAC I* FOR OR ow F'hCiFcsu...R'rc }t(:HALI , PPOVID1.11) T'IIAT ANY 1.31.)CH CLAIMS, i._I.Ann— rat: - t.OS!;ES AND G'AU;;[:f; Of- SUCH ACTIOW ARC NOT ATTRIBUTAFLE TO 'flit. 11r(1l..IGENCE OR I11SG0NDU(:T fit: 11,1L: CITY ANT), FROM AND AGAINST ANY ORDER('), JUDUEMENT S Cif: DECREES W1f1CFt MAY PL CWTERLD AWI1 (41.1IL'H MAY RESULT FROM THIS CONTRACT, IINI.ESS ATTRIBILITA$1.1. TO TNIF NEGLIGENCE OR MISC;ONDUrr OF Tin -- CITY, A14D F.R0M AND AGAIWST ALL COSTS, ATTORNEYS' FEES, FXPEiaSEf 11 AND LIABILITIES INCURRED IN THE OLFENSE OF ANY SUCH CLAIM, OR TH1= INVESTIGATION THEREOF. Tax ID or S/S No: Account Code Number(s) Requesbon Department use only 31 1042. 250102.6. ?70 18665. 00 Action Date Amount Bal/Remarks ` 9 - $?,i 'EI3 Entity Type: r; Terns: (Prompt payment Discount) F.O.B. DESTINATION ' rehase Order No: Unless Otherwise SpectW / ;' ���� /! J JG .� A Delivery Date r is r ! City of Mla* Date rove C FN/PC 506 Rev. 7/97 / _ "i %Owv- IIiV VGrp%n 1 gmav 1 DATE: 7 / 9 / 1999 JOB NUMBER: B-6324 CIP NUMBER: 311042 _ OTHER TYPE: FEDERAL (C.D.B.G.): S.N.P.B. ASSESSABLE: Q EMERGENCY: O RESOLUTION No.: DESCRIPTION: THE WORK r SCOPE OF SERVICES: ADVTISING OUTSIERDE DESIGN TESTINGS / SURVEY / PLAT P.W. DESIGN & BID DOCUMENTS CONSTRUCTION CONSTRUCTION ADMINISTRATION OTHER (E) - ESTIMATE DATES: JOB REQUEST DEPARTMENT OF PUBLIC WORKS PROJECT NAME:MRC PARKING GARAGE NEW ELECTRICAL SERVICE LOCATION: 444 SW 2 AVENUE MIAMI, FLORIDA _ PROJECT MANAGER / EXT. No.: JOSE A. BRIZ ASSOCIATED DEPARTMENT: CITY MANArF=R!Q nRRlr�c COMMISSIONER DISTRICT: IN PUBLIC WORKS COST $ (D S' 1,200.00 (E) $' 11050.00 (E) $ (E) TOTAL S 18,250.00 DESIGN COMPLETION (ESTIMATE) CONSTRUCTION COMPLETION (ESTIMATE) BUDGET: (TO BE VERIFIED BY THE CIP ADMINISTRATOR) FUNDING SOURCES * * — INCLUDE FUTURE FUNDING SOURCES INFORMATION IF APPLICABLE. APPROVED BY: NAME PUBLIC WORKS DIRECTOR James J. Kav r• ORIGINATED DEPT.:DIR9.9J'OR Donald H. Warshaw CIP ADMINISTRATOR ' Pilar SaenZ-Butler 1 BID REQUEST: FORMAL Q INFORMAL A OUTSIDE COST $ 11000.00 (E7 $ (E) $ (E) $ 15,000.00 (E) $ (E) ( % OF CONST. COST) 8 % 7 % 15 % (TOTAL ENG. FEE) f) (� -, r- qw tI tj p: ty ONi RATIFICATION OF EMERGENCY ITEM: Electrical Service and Fifteen 0 5) electrical outlets DEPARTMENT: GSA TYPE: Emergency Purchase REASON: The Department of General Services Administration (GSA) has a need for enhanced electrical service and fifteen (15) electrical outlets to house fifteen (15), soon to be acquired, battery -powered vehicles at the Miami Riverside Center (MRC). RECOMMENDATION -It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency, authorizing the Provision of enhanced electrical service and fifteen (IS) electrical outlets, to afford power to the soon to be acquired electric -powered vehicles to be housed at the Miami Riverside Center (MRC) parking garage from Magesco, Inc., for the Department of GSA, in an amount not to exceed $18,665.00; allocating funds therefor from Capital Improvement Project No. 311042. Director o urcha g Date AwardRatifyEmr cl 9 _ 953