HomeMy WebLinkAboutR-99-0928J-99-1001
11/30/99
RESOLUTION NO. 9 9 - 928
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE REFURBISHMENT OF SPORT COURTS
AT VARIOUS CITY PARKS, FROM AGILE COURTS
CONSTRUCTION COMPANY, INC., AND MCCOURT
CONSTRUCTION COMPANY, INC. , FOR THE
DEPARTMENT OF PARKS AND RECREATION, UTILIZING
EXISTING MIAMI-DADE COUNTY CONTRACT
NO. 1153-0/01-CW, SUBJECT TO FURTHER
EXTENSIONS, AT A TOTAL COST NOT TO EXCEED
$94,391.46; ALLOCATING FUNDS THEREFOR FROM
THE SAFE NEIGHBORHOOD PARK BOND PROGRAM,
COMMUNITY DEVELOPMENT BLOCK GRANTS AND IMPACT
FEES, AS APPROPRIATED IN ORDINANCE
NOS. 11705, AS AMENDED, AND 11839, THE ANNUAL
APPROPRIATIONS AND CAPITAL IMPROVEMENT
PROJECTS ORDINANCES.
WHEREAS, pursuant to Resolution No. 98-1109, the City of
Miami submitted grant applications for the Safe Neighborhood Park
Bond Program, second year funding cycle for special projects in
the amount of $3,365,900, and for challenge grants in the amount
of $1,793,900 to fund a variety of projects which include new
buildings, building renovations, lighting, other site
improvements, pool renovations, and land acquisition projects;
and
WHEREAS, among the site improvement projects are the
refurbishment of sport courts at various City parks; and
WHEREAS, funds are available from the Safe Neighborhood
Park Bond Program ("SNPB"), Community Development Block Grant
CITY COMMISSION
MEETING OF
DEC 1 4 1999
:resolution No.
fig- 9'f:218
Funds ("CDBG") and Impact fees as appropriated in Ordinance
Nos. 11705, as amended, and 11839, the Annual Appropriations and
Capital Improvement Projects Ordinances; and
WHEREAS, use of Community Development Block Grant funds
complies with all applicable •rules, regulations or laws regarding
same as approved by the Director of Community Development; and
WHEREAS, the City Manager and the Director of Parks and
Recreation recommend the refurbishment of sport courts at various
parks, from Agile Courts Construction Company, Inc., and McCourt
Construction Company, Inc., utilizing Miami -Dade County
No. 1153-0/01-CW, be approved, subject to further extensions;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The refurbishment of sport courts at various
parks, from Agile Courts Construction Company, Inc., and McCourt
Construction Company, Inc. for the Department of Parks and
Recreation, utilizing Miami -Dade County Contract
No. 1153-0/01-CW, subject to further extensions, is hereby
approved, at a total amount not to exceed $94,391.46; with funds
therefor hereby allocated from the Safe Neighborhood Park Bond
- 2 - 99- 928
�EF9
Program, Community Development Block Grant Funds and Impact fees
as appropriated in Ordinance Nos. 11705, as amended, and 11839,
the Annual Appropriations and Capital Improvement Projects
Ordinances.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this 14th day of December
JOE CAROLLO, MAYOR
1999.
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
th;- ':gislation by signing it in the designated place provided, said legislation r
beoanes effective with the elapse of ten (10 74frorn thedateof Cri
v,4 ��g same, without the Mayor,�er seto.
ATTEST: ►Nape J. oeman, City Clerk
WAT.MLIV .T 'GnLIMANT
SS:t%
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 - 99 928
TO
FROM
CITY OF MIAMI, FLORIDA CA=9
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members
o/na4CHWars
ty Commin
City Manager
RECOMMENDATION
DATE : 0Er. " I 1J-09 FILE :
SUBJECT: Authorizing the Refurbishment
of Sport Courts at Various
City Parks/Dade County
Bid No. 1153-0/01
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission
adopt the attached Resolution authorizing the refurbishment
of sport courts at various City parks, as designated
herein, by Agile Courts Construction Co., Inc., and Mc
Court, Inc. for a total estimated amount not to exceed
$94,391.46, for the Department of Parks and Recreation.
Funding is available from the Safe Neighborhood Park Bond
Program (SNPB), _Community Development Block Grants
(CDBG)and Impact fees appropriated in Section VI of the
City's General Appropriation Ordinance No. 11748, as
amended, adopted January 12, 199SF for Capital Projects.
BACKGROUND
The Parks and Recreation Department has identified several
sources of funds for the refurbishment of sport courts at
various City parks. The Departments of Purchasing and Parks
& Recreation have realized a substantial savings in time and
administrative costs utilizing the Miami -Dade County
contract for said service.
99- 928
Q,, 'I
�:
�'Viit:.;
Honorable Mayor.
and Members of the City Commission
Page 2 of 2
It is therefore recommended that an award be made to Agile
Courts Construction Co., Inc., and Mc Court, Inc. as the
responsible and responsive vendor awarded tinder existing
Miami -Dade County Contract No. 1153-0/0l, for the City parks
and in the estimated amount designated below.
PARK NAME/
COURT RENOVATIONS
Buena Vista Park
PROJECT #
AMOUNT
SOURCE
331396
$15,000.00
SNPB
Duarte Park -
331309
$15,000.00
CDBG
Morningside Park
331313
$26,091.46
SNPB
R.K. high Park
333108
$191800.00
SNPB
Wainwright Park
Williams Park
331372
331351
$7,500.00
$11,000.00
IMPACT FEES
CDBG
GRAND TOTAL
$94,391.46
Af-- 1� „ f,J�4
DHW/A /AR/sb
99- 928
CITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
TO: Donald H . Warshaw DATE:
City Manager
SUBJECT:
FROM: Alberto Ruder, Director REFERENCES:
Parks and Recreation
ENCLOSURES:
FILE :
Authorizing the Refurbishment
of Sport Courts at Various
City Parks/ Dade County
Bid No. 1153-0/01
The Parks and Recreation Department has verified that funds
are available with the Department of Management & Budget to
refurbish sports courts for the City Parks and in the
estimated amount designated below, at a total cost of
$94,391._46. Funding is available from Safe Neighborhood
Park Bond (SNPB) funds, Community Development Block Grants
(CDBG)and Impact fees appropriated in Section VI of the
City's General Appropriation Ordinance No. 11748, as
amended, adopted January 12, 1999, for Capital Projects.
t�.
99- 928
Donald H. Warshaw
Refurbishment of Sports Page 2 of 2 Courts
BUDGETARY REVIEW & APPROVED BY:
Luie Brenn
Interim Director
Department of Management & Budget
n
warren, Director
Community Develo
�LL� pment Department
AR/RM/sb
G
ADDITIONAL APPROVALS
y1 z- 45aenz-Biifler
CI)11 Administrator
7� partment of
anagement & Budget
99-- 928
TO: ALL DEPARTMENTS 1
DATE:
FROM: METROPOLITAN DADE COUNTY
GSA/PROCUREMENT.MGMT. ply. SURIFCT-
/ TITLE:
Please note the following change(s):
Janu k_ ZZ, 1999
BTU NO.1153-0/0I-CW
Tennis & Sport Courts
Remove AAA Courts, Inc. from the contract effective this date.
ALL ELSE REMAINS THE SAME
cc: Aviation
Finance
Park and Recreation
Seaport
f;-
r
9-- 928
.0/01•CW
BID NO.: 1153
Tennis & Sport Courts (Renovation & Repair)
CONTRACT PERIOD: 12/1/98 thru 11/30/01
COMMODITY CODE: 988.86
AWARD BASED ON MEASURES: Yes () No (X):
71
, 6 �
, N. A i
(P - S Bid No.: 1153-0/98)
OTR YEARS: N/A
() Set Aside () Bid Preference () Goal
() BBE () HBE () WBE owned firms
(} Local Preference () CSBE Level
lip Prevailing Wages (Reso. 9N143)
24 Ufa
of
, Inc.
59.1551594
Agile Courts Const. Co., Inc.
59-2010019
MCCOurt Const. Co.,lnc.
3 Street
314
7335 S.W. 104 Street
Mlaml, FI 33156
16155 S.W. 117 Avenue, #26
Dest.
Mlami, Fi 33177
X,33314
296 10 Days1
Dent.
% 10 Days, Net 30
32
As required
05-667228As
r'equlred
9
305�687-8959
305-255-0252
30578.2395
De
Brian E. Bauer
Daniel C. McAlpine
PART #2: ITEMS AWAR.DED
ALL AWARDEES SHALL BE NOTIFIED AND REQUESTED TO SUBMIT PRICE PROPOSALS FOR EACH
PROJECT.
PART *3: AWARD INFOR AT ON
09 BCC () PMD AWARD DATE: 10/6I98
BIDS & CONTRACTS RELEASE DATE 10/21/98
ADDITIONAL ITEMS ALLOWED: See Attached
SPECIAL CONDITIONS: See Attached
TOTAL CONTRACT VALUE: $ 1,122,000.00
W�i4;40149J
PARK & RECREATION
SEAPORT
Edward Mason, CPPB
Senior Procurement Agent
7.23.98
AGENDA ITEMS) #: 6F3A
OTR YEAR: NIA
MODIFIED CONTRACT VALUE: $ WA
POW-
$ 1,010,000.00
$ 10,000.00
99- 928
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METROPOLITAN L _: C ! NO. 1153-0/01-CW
SECTION 2.0 SPECIAL CONDITIONS
TENNIS AND SPORTS COURT REPAIR AND RENOVATION FOR PARKS
AND RECREATION DEPARTMENT FOR A THREE (3) YEAR PERIOD
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for the
purchase of Tennis and Sports Court Repair and Renovation in conjunction with
the County's needs on an as needed when needed basis.
2.2 Intentionally Omitted
2.3. Intentionally Omitted
2.4 TERM OF CONTRACT: FIXED PERIOD
This contract shall commence on the first calendar day of the month succeeding
approval of the contract by the Board of County Commissioners, unless
otherwise stipulated in the Notice of Award Letter which is distributed by the
County's GSA Procurement Management Division; and contingent upon the
completion and submittal of all required bid documents. The contract shall
remain in effect for thirty-six (36) months and upon completion of the
expressed and/or implied warranty periods.
2.5 Intentionally Omitted
2.6 METHOD OF AWARD
Award to all responsive, responsible Bidders who meet or exceed the minimum
qualifications established in Section 3 shall be placed on a list of
pre -qualified Contractors who will be contacted from time to time by the
County to provide quotations for Work required by the County. The County
shall be the sole determiner of who meets the minimum qualifications. The
County at its sole option may reopen the qualification process should at any
time during the contract term, there be less than three (3) pre -qualified GC
Contractors, or Specialty Trade Contractors.
2.7 PRICING
Price quotes by Contractor(s) shall be in the form of a lump sum (unless
notified otherwise) and incudes all labor, materials and equipment, and any
other items identified by the County in the request for quotations, necessary
to perform the Work. The County shall notify the Contractors at the time of
requesting quotations as to the requirements for the Works, including, but not
limited to; time for completing the Work, pre -quote meeting and/or site visit,
if the County will pull permits, liquidated damages (if applicable), if the
work is to be performed at night, or weekends, etc.
All Contractors
classification
cash, dr-'a "Copy
shall submit a
of the .project,
of,health policy.
f
list of wage rates to be paid to each trade
with the amount of .health benefits paid in
Page 1
99- 928
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METROPOLITAN DADE CtI
r
81U NO. il53-0/01-CW
The County, at its sole discretion, may reject quotations where the County
determines that the Contractor(s) has submitted a price that is insufficient
to perform the Work or is in excess of the County's estimate to perform the
Work.
2.8 Intentionally Omitted
2.9 Intentionally Omitted
2.10 COUNTY DAMAGES IN CASE OF DELAY
The Contractor is obligated and guarantees to meet the stipulated completion
date(s) set forth in the RPQ. In the event of a delay in Substantial
Completion beyond the date set forth in the RPQ, as such time may be extended
by the County as provided in this Contract, the County shall be paid for
damages for such delay. In as much as the amount of such damages and the loss
to the County will be extremely difficult to ascertain, it is hereby expressly
agreed that such damages will be liquidated and paid as follows:
The Contractor shall pay to the County for each and every day of unexcused
delay, except Sundays and Holidays, the sum specified in the applicable RPQ,
which is hereby agreed upon not as a penalty but as liquidated damages.
The County shall have the right to deduct such liquidated damage assessments
from any monies due or which may thereafter become due to the Contractor under
this Contract; and in case the amount which may become due hereunder shall be
less than the amount of liquidated damages due the County, the Contractor
shall pay the difference upon demand by the County. _
Should the Contractor not pay the difference to the County, the County may
also deny the Contractor any future work under this Contract or any other
County contract until such difference is paid to the County.
2.11 INDEMNIFICATION AND INSURANCE - (6) - CONSTRUCTION RELATED CONTRACTS
Provider shall indemnify and hold harmless the County and its officers,
employees, agents and instrumentalities from any and all liability, losses or
damages, including attorneys' fees and costs of defense, which the County or
its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature
arising out of , relating to or resulting from the performance of this
Agreement by the Provider or its employees, agents, servants, partners
principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or
actions of any kind or nature in the name of the County, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and
attorney's fees which may issue thereon. Provider expressly understands and
agrees that any insurance protection required by this Agreement or otherwise
provided by Provider shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the County or its officers, employees,
agents and instrumentalities as herein provided.
The v"dow shall furnish to Bid Section, Metrop'blitan Dade County, c/o
Procurement Management Division, Ill N.W. 1st Street, Suite 2350, Miami,
Page 2 2 9 - 928
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METROPOLITAN Dn.,c C
Florida 33128-1989, Certificate(s) of
coverage has been obtained which meets
A. Worker's Compensation Insurance
required by Florida Statute 440.
_.. NO. 1153-0/01-CW
Insurance which indicate that insurance
the requirements as outlined below:
for all employees of the vendor as
B. Public Liability on a comprehensive basis in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and
property damage. Policy shall be endorsed to include Broad Form Property
Damage. Dade County must be shown as an additional insured with respect
to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with the work, in an amount not less than
$100,000 combined single limit per occurrence for bodily injury and
property damage.
The insurance coverage required shall include those classifications, as listed
in standard liability insurance manuals, which most nearly reflect the
operations of the vendor.
All insurance policies required above shall be issued by companies authorized
to do business under the laws of the State of Florida, with the following
qualifications:
The company must be rated no less than I as to
management, and no less than "Class V�� as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent subject to the approval of the
County Risk Management Division.
or
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be
made without thirty (30) days written advance notice to the certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the vendor of his
liability and obligation under this section or under any other section of this
Agreement.
Issuance of a purchase order is -contingent upon the receipt of the insurance
documents within fifteen (15) calendar days after Board of County Commission'
approval. If the insurance certificate is received within the specified time
frame but ^ not in the manner prescribed in this Invitation To Bid, the Bidder
shall be verbally notified of such deficiency and shall have an additional
five (5) calendar days to submit a corrected certificate to the County IJ-
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99- 928
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0
METROPOLITAN BADE CG 'I
( iu'NO. i153-0/01-CW
the Bidder fails to submit the required insurance documents in the manner
prescribed in this Invitation To Bid within twenty (20) calendar days after
Board of County Commission approval, the Bidder shall be in default of the
contractual terms and conditions and shall not be awarded the contract. Under
such circumstances, the Bidder may be prohibited from submitting future
Proposal to the County in accordance with Section 1.0, para 1.6 of the General
Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance certificates
required in conjunction with this Section remain in force for the duration of
the contractual period; including any and all option years that may be granted
to the Bidder in accordance with Section 2.5 of the Special Conditions. If
insurance certificates are scheduled to expire during the contractual period,
the Bidder shall be responsible for submitting new or renewed insurance
certificates to the County at a minimum of thirty (30) calendar days in
advance of such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual period,
the County shall suspend the contract until such time as the new or renewed
certificates are received by the County in the manner prescribed in the
Invitation To Bid; provided, however, that this suspended period does not
exceed thirty (30) calendar days. If such suspension exceeds thirty (30)
calendar days, the County may, at its sole discretion, terminate this contract
for cause and 'seek re -procurement charges from the Bidder in conjunction with
Section 1.10 of the General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 CERTIFICATE OF COMPETENCY
In accordance with the Code of Metropolitan Dade County, Florida, Section 10-3
(B), any person, firm, corporation or joint venture who shall bid or proffer a
bid shall, at the time of such bid or proffer of bid, hold a valid Certificate
of Competency for Tennis and Sports Court work issued by the State or County
Examining Board qualifying said person, firm, corporation or joint venture to
perform the work proposed. If work for other trades is required in
conjunction with this Bid Solicitation and will be performed by a
subcontractor(s), an applicable Certificate of Competency issued to the
subcontractors) shall be submitted with the Bidder's proposal; provided,
however, that the County may at its sole option and in its best interest allow
the Bidder to supply the Certificate to the County during the bid evaluation
period.
2.15 METHOD OF PAYMENT: INVOICE MATCHED TO WORK ORDER
The successful Bidder(s) shall submit an invoice which reflects the
appropriate purchase order number and work location to the County using
department that issued a Work Order to the Bidder's). The date of the invoice
shall not exceed thirty (30) calendar days from the completion and acceptance
of the work requested through the Work Order. Under no circumstances shall -
the invoice be submitted to the County in advance of the completion and
acceptance.of the work. The invoice shall refereDee the corresponding Work
Order numbe'�.
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METROPOLITAN E C1 ,
3 NO. 1153-0/01-CW
2.16 Intentionally fitted
2.17 Intentionally Omitted
2.18 Intentionally Omitted
2•19 WARRANTY SHALL BE ONE YEAR FROM DATE OF ACCEPTANCE
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied b
the bidder shall warrant its products and/or service against y faulty the
and/or defective material for a minimum
date of acceptance of the labor, Period of one 1 Y labor
County. This warranty requirement shall remain ( ) Year after the
materials and/or equipment by the
(1) Year period; regardless of whether the bidder isunder
full one
the County at the time of defect.
the goods or services received from the bidder does not contract with
Any payment by the County on behalf of
waiver of these warranty provisions,
constitute a
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting an deficiency,
no o st to the .County, within five 5
notifies the bidder of such deficient in writing.YCo at
( ) calendar days after the County
.honor the warranty and/or fails to correct or replace the de
If the bidder fails to
or items within the period specified, the Count may,
notify the bidder, in writingY Y, at itsfdiscreti�onk
bidder .and/or subject to contractual default 'if the co
, tat the bidder may be debarred as a County
replacements are not completed to the satisfaction of the County
ten (10) calendar days of receipt of the notice, erections or
satisfy the warranty within the period specified in the notice within
may (a) place the bidder in default of its co If the bidder fails to
the products or services from another vendor and charge the the County
additional costs that are incurred by the Coun contract, and/or (b) procure
either through a credit memorandum or through ty fobidder for any
tY for this work or items;
2.20 CONTACT PERSONS invoicing.
For any additional information regarding the specifications
and requirements
of this contract, Contact: Edward Mason, CPPB at (305) 375-3900
2.21 COUNTY -WIDE/
Any Governmental, not -for -profit or
Florida, may avail itself of this contracts and ental
rc entity in the State of
specified herein from the successful bidders purce contract hase any and all items
( ) at th
_ price(s)
established herein.
Each Governmental, not -for -profit or
quasi -governmental entity which uses a
eontract(s) resulting herefrom, will establish its own contract
orders, issue its own purchase orders, be invoiced therefrom
payments, determine shi g Place its own
required by --the bidder.pPin terms and issue its own exemptionacertifeicatesits oas
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METROPOLITAN DADE C06C
„ NO. ii53-0/01-CW
It is understood that unless
"Shipping Terms", all prices
other than those belonging t
the geographical boundaries o
be entitled to ship goods on
basis. This allowance shal
representative of the entity,
specified in Section 2, paragraph 2,16, entitled
shall be quoted, "FOB Destination." For entities
o Miami -Dade County or those located outside of
f Miami -Dade County, the successful vendor shall
an "FOB Destination, Prepaid and Charged Back"
l only be made when expressly authorized by a
prior to shipping the goods.
It is also understood and agreed that Dade County is not a legally binding
party to any contractual agreement made between any governmental unit and the
bidder as a result of this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Per Miami -Dade County Surcharge Fee Ordinance No. 98-43, please be advised
that this contract is subject to a user surcharge fee in the amount of 2% on
all sales, other than to Miami -Dade County departments, resulting from this
contract or any contract resulting from this solicitation and the utilization
of the County contract price and the terms and conditions identified herein.
After receipt of payment from such purchases, all applicable surcharge fees
shall become payable to: Board of County Commissioners.
Vendors shall be required to furnish the attached Quarterly Surcharge Payment
Report in a timely manner. Quarterly reports and all applicable payments must
be submitted to GSA/Accounts Receivable, no later than 15 days after the end
of each quarter,,regardless of the value of sales during the preceding quarter.
By submission of these sales summary reports and corresponding surcharge fees,
the vendor is attesting to their correctness. All such reports and fees shall
be subject to audit by Miami -Dade County.
Failure to submit the following Quarterly Surcharge Payment Report and make
applicable payments in a timely manner, may result in termination or
cancellation of contract with the non -conforming vendor and any and all
remedies relating to the collection of such fees shall be enforceable.
Additionally, any reprocurement charges may be charged to the vendor in
default. Willful failure or falsification of sales reports or failing to make
timely payments of .the surcharge fee shall constitute sufficient cause for
terminating the contract for cause of the non -conforming vendor.
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99- 928
' NO. .3-0101-CW
MIAMI-DADE COUNTY
General Services Administration/Procurement Management Division
111 N.W, lst Street
Suite 2350
MIAMI, FLORIDA, 33128
(305) 375-528g)
Vendor Instructions for Completing Quarterly Surcharge Payment Report:
1) Complete section 1, 29 3, 4, and sign form.
2) Total payment due th_��ar� and balance due from revious garters.
3) Enter amount of total amount paid with this summary.
4) Make check payable to Board of Count Cosoissioners.
5) Attach check to report form and remit to:
GSA/Accounts Receivable
111 NW 1st Street
Suite 2410
Miami, FL 33128
NOTE: Quarterly report must be submitted to GSA/Accounts Receivable no
later that
15 days after the end of each quarteof sale
r, regardless of the value
preceding quarter. s during the
�Wal � .ve Quarter
Report/Check (If Applicable) Due
1st Quarter - January 1 - March 31
Apri 1 15
2nd Quarter - April 1 - June 30
July 15
3rd Quarter - July 1 - September 30
October 15
it h Quarter - October 1 - December 31
January 15
t
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99- 928
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METROPOLITAN L,,,UE C. #
0
D NO. 1153-0/01-CW '
MIAMI-BADE COUNTY
General Services Administration/Accounts Receivable
III NW 1st Street
Suite 2410
Miami, Florida 33128
(305)•375-4143
QUARTERLY SURCHARGE PAYMENT REPORT
SECTION 1 - Vendor/Contract Information: Date Submitted
Vendor Name FEIN #
Address
City State Zip Code
Contact Person Phone# ___
FAX# E-Mail
Contract# Tile
• Applicable Surcharge: 2Z
SECTION 2 - Applicable Reporting Period: (Check One)
Jan. I - March 31 July 1 - Sept. 30
pril 1 - June 30 ' Oct. 1 - Dec. 31
SECTION 3 - Summary:
1) Total Sales for Contract this Quarter
2) Total Payment Received this Quarter
3) 2X of Sales owed to County for this Quarter
4) Payment to County for Past Quarter(s)
5) Balance Still Due for Payments Not Received
DUE WITH SUMMARY (TOTAL LINES 3 AND 4)
r
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99 928
METROPOLITAN DADE rnu
}
Use Additional Sheets if NeededA
SECTION 4 - Sales From All Users Accessing this Contract During Period;
Entity (2) (3)
Name/Total Payment Payment due to Sales Durin Received Dade County JP(4)
ayment to Balance Still
Period g From Entity for this Dade County Due to County
quarter for Past
(2X of Sales) Quarters for Payment
() = Received
S $
------------
1
,,Yi
' ?1 aai. rst
T C "M r
TT l ti (lY� FA.
\�p5
Amount Enclosed For This
Quarter 3
1* �M
Amount Enclose N
d For Previous •`
Quarters (4) J
TOTAL ENCLOSED (line 3
and 4)
r '
BY submission of this
surcharge fees, I Quarterly Surcharge Payment Report
information. I understand that all reports anp and corresponding
certify
`
Miami -Dade County or designee.
the correctness of the
gnee. d fees may be subject to an audit by
Authoriz6d St-
. gnature:..
{ Title/Position He d•
Date
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METROPOLITAN Dp%uE CGV r" 'D NO. 1153-0/01-CW
IMPORTANT NOTICE TO VENDORS
This bid contains contractual language which allows municipal and quasi -
governmental entities. to access the terms and conditions of the contract. After
award the following entities will receive copies of our contract Award Sheet.
Please feel free to contact the Purchasing Agents listed below to promote the usage
of the commodities or services that you were awarded.
1998 COUNTY -WIDE KEY CONTACT LIST
TOWN OF BAY HARBOR ISLANDS
ATTN: Joseph Fox
Sup. Public Works
9665 Bay Harbor Terrace
Bay Habor Islands, FL 33154
CITY OF CORAL GABLES
Att: Wayne Moody, Sr. Buyer
340 San Lorenzo Avenue
Coral Gables, -Florida 33146
CITY OF HIALEAH
Att: Manuel Rodriguez
501 Palm Avenue Room 304
Hialeah, Florida 33011
CITY OF HOMESTEAD
Att: Purchasing Director
790 Homestead Boulevard
Homestead, Florida 33030-6299
CITY OF MIAMI BEACH
Att: Judith M. Ford
Procurement Director
1700 Convention Center Drive
Miami Beach, Florida 33139
THE CITY OF MIAMI
Att: Judy S. Carter, Director
Purchasing Department
400 S.W. 2nd Avenue, 16th Floor
Miami, FL 33130
CITY OF NORTH MIAMI
Purchasing Department
Att: Pam Thompson, Director
P.O. Box 6108.4I....
North Miami, Florida 33261-0847
CITY OF NORTH MIAMI BEACH
Att: Lynn Gribble
Purchasing Agent
17011 N.E. 19th Avenue
North Miami Beach, Florida 33162
TOWN OF SURFSIDE
Att: Jeffrey I. Naftal,Town Clerk
9293 Harding Avenue
Surfside, Florida 33154
CITY OF BOYNTON BEACH
Att: Lana Koester, Purchasing Agent
P.O. Box 310
Boynton Beach, Florida 33425-0310
VILLAGE OF KEY BISCAYNE
Att: Jack Neustadt, Finance Director
85 W. McIntry Street
Key Biscayne, FL 33149
VILLAGE OF VIRGINIA GARDENS
Att: Paul Bithorn, Mayor
6498 N.W. 38th Terrace
Virginia Gardens, FL 33166
UNIVERSITY OF MIAMI
Att: Susan Montes
Director of University Purchasing
P.O. Box 248184
Coral Gables, FL 33124
INDIAN CREEK VILLAGE'
Purchasing Department
ATT: Melissa Garcia
9080 Bay Drive
Indian Creek, F� 33154
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METROPOLITAN DADE COUP
NO. .53-0/01-CW
CITY OF AVENTURA
ATT: Glen Marcos
2999 NE 191st Street
Aventura, FL 33187
CITY OF NORTH BAY
VILLAGE -POLICE DEPT.
Att: F.B. Dunphy, Chief of Police
7903 East Drive
North Bay Village, FL 33141
MIAMI DADE COMMUNITY COLLEGE
Att: Linda Pagliaro
Director of Purchasing
11011 S.W. 104th Street
Miami, FL 33176
CITY OF OPA-LOCKA
Att: Rona M. Sandler
Purchasing Director
12950 Lejune Rd
Opa-Locka, FL 33054
CITY OF OAKLAND PARK
Att: Larry Fagen, Purchasing Agent
3650 N.E. 12th Avenue
Oakland Park, FL 33334
BAL HARBOUR VILLAGE
Att: Kim Prior, Purchasing
655 96th Street
Bal Harbour, Florida 33154
BROWARD COMMUNITY COLLEGE
Att: Janet Rickenbacker
Purchasing Director
225 E. Las Olas Blvd.
Ft. Lauderdale, FL 33301
BROWARD COUNTY
Att: Glenn R. Cummings
Purchasing Director
115 So. Andrews Ave. Room 212
Ft. Lauderdale, FL 33301
CITY OF HALLANDALE
Att: E. Dent McGough, Director
Central Services Department
400 S. Federal Highway
Hallandale, Florida 33009
MIAMI SHORES VILLAGE
ATT: John Rumble/Scott Davis
Purchasing Department
1701 N.W. 103 Street
Miami Shores, FL 33147
CITY OF DEERFIELD BEACH
Att: Donna M. Council
Purchasing Agent
210 Goolsby Blvd.
Deerfield, Florida 33442
DADE COUNTY PUBLIC SCHOOLS
Att: Joe Gomez, Director
Division of Procurement Management
1450 N.E. 2nd Avenue
Miami, Florida 33432
•
CITY OF MIAMI SPRINGS
ATT: John M. Benson
Purchasing Director
201 Westward Drive
Miami Springs, FL 33166
CITY OF HOLLYWOOD
Agent Att: John L. Weyrauch
P.O. Box 229045
Hollywood, Florida 33022-9045
CITY OF MARGATE
Att: Patricia Greenstein
Purchasing Agent
5790 Margate Blvd.
Margate, FL 33063
CITY OF SOUTH MIAMI
Att: Kathy Vazquez
Purchasing Director
6130 Sunset Drive
South Miami, FL 33143
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METROPOLITAN DhuE Ce Or
10 NO. 1153-0/01-CW
DEPARTMENT OF OFF STREET PARKING
Purchasing Office
Att: Carlos Vilches
190 N.E. 3 Street
Miami, FL 33132
JACKSON MEMORIAL HOSPITAL
Purchasing Office
Att: Tom Przybyski, Director
1611 N.W. 12th Ave.
Miami, FL 33136
SOUTH FL. WATER MANAGEMENT DISTRICT CITY OF WEST PALM BEACH
Att: Scott Fulmore, Director ATT: Purchasing Manager
Procurement & Contract Admin. 1045 Charlotte Ave.
3301 Gun Club Road West Palm Beach, FL 33401
West Palm Beach, FL 33406
STATE OF FLORIDA DADE COUNTY CITY OF PEMBROKE PINES
DEPARTMENT OF HEALTH Att: David E. Fitzgerald, Buyer
ATTN: David E. Young P.O. Box 9000
Purchasing Agent I Pembroke Pines, FL 33084
1350 N.W. 14th Street,
Bldg. 1, Room 202
Miami, FL 33125
BROWARD COUNTY SHERIFF'S OFFICE
Att: Leslie A. Dell
2601 W. Broward Boulevard
Fort Lauderdale, FL 33312
CITY OF FLORIDA CITY
ATTN: Purchasing Director
404 W. Palm Drive
Florida City, FL 33034
TOWN OF GOLDEN BEACH
ATTN: Robert Johnston
Interim Town Mgr.
1 Golden Beach Drive
Golden Beach, FL 33034
Golden Beach, FL 33160
DORIS ISON SOUTH DADE COMMUNITY
HEALTH CENTER
ATT: Ivory L. Williams, Pro. Spec.
10300 S.W. 216th Street
Miami, FL 33190
CITY OF WEST MIAMI
ATTN: Yolanda Aguilar, City Manager
901 S.W. 62nd Avenue
West Miami, FL- 13144
TRI-COUNTY RAIL AUTHORITY
Purchasing Department
Jane Davis -Ember
305 South Andrews Avenue
Fort Lauderdale, FL: 33301
TOWN OF DAVIE
ATT: Herb Hyman,
Procurement Manager
6591 Orange Drive
Davie, FL 33314
CITY OF SUNRISE
ATT: Marsha Peterson
Purchasing Director
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
CITY OF RIVIERA BEACH
ATT: Veronique Rellford
Purchasing Director
2391 Ave. "L"
Riviera Beach, FL 33404
PALM BEACH COUNTY SHERIFF'S OFFICE
ATT: Lisette Alfonso
Purchasing Manager
415 Gator Or
Lantana, F1 33462
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METROPOLITAN DADE CQU
CITY OF BOCA RATON
ATT: Carol Thomas,
Purchasing Manager
201 W Palmetto Park Rd
Boca Raton, FL 33432 -
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CITY OF POMPANO BEACH
ATT: Ernie Siegrist,
General Servs. Director
P.O. Drawer 1300
Pompano Beach, FL 33061
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METROPOLITAN ,„OE C� �'�''�' � • ,
2.22 ACCIDENT PREVENTION AND REGULATIONS
Precautions shall be exercised at all times for the protection of persons and
property, All Contractors and Sub -Contractors shall conform to all OSHA,
State and County regulations while performing under the Terms and Conditions
of this contract. Any fines levied by the above mentioned authorities because
of inadequacies to comply with these requirements shall be borne solely by the
bidder responsible for same.
ACCIDENT PREVENTION AND REGULATIONS AT THE SEAPORT DEPARTMENT
All operations at the County's Seaport Department are under the direct control
of Seaport Department personnel. Interference with vessels and vehicular
traffic must be kept to a minimum. Ship berthing areas and roadways shall not
be closed or opened by or for the Bidder unless express permission is given to
the Bidder by the Seaport Engineer. The Bidder shall plan the scheduling of
its work in collaboration with the Engineer in order to insure safety for and,
minimum hindrance to, port operations. All equipment shall be withdrawn from
work areas at the end of the work day in order to eliminate immediate or
potential hazard to, traffic and facilities. Materials stored at the Seaport
by the Bidder shall be serviced in a manner that minimizes any obstruction to
water and ground traffic. All equipment and stored materials shall be marked
by barriers with flashing lights at no additional cost to the County. The
Bidder shall exercise careful control during all phases of the work to prevent
damage to Seaport utilities; including, but not limited to, overhead lights
and buried cables. Before commencing work in any given area, the Bidder,
working in conjunction with .the Engineer and the Dade County Seaport
Department Maintenance Staff, shall endeavor to locate any possible utility
conflicts. Should the Bidder damage any Seaport utility through negligence,
it shall promptly repair the damage at its own expense.
2.23 CLEAN-UP
All unusable materials and debris shall be removed from the premises. At
f
completion, the successful bidder shall thoroughly clean up all areas where
work has been involved as mutually agreed with the Department Project Manager.
2.24 COMPLETION OF WORK FROM DATE OF NOTICE TO PROCEED
-- The Bidder shall state in its proposal the number of calendar days from the
date of the Notice To Proceed in which it will guarantee to complete the work,
repair, and/or service. A verbal instruction from an authorized County
representative shall constitute sufficient notice to the vendor to commence
work. Time for completion may be considered a factor in determining the
successful bidder. The completion date shall not exceed calendar days after
date of Notice to Proceed.
All work shall be performed in accordance with good commercial practice and
the work schedule and completion dates shall be adhered to by the successful
bidder(s); except in such cases where the completion date will be delayed due
to acts. gf..God, strikes, or other causes beyond the gontrol of the bidder. In
;
these cases; the bidder shall notify the County of the delays in advance of
t
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99- 928
,gt,rcuruLLJAN DAUE L J NO. 1153-0/01-CW
the original -'completion date so that a revised completion date can be
negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to complete the
work within the number of days as stated in its proposal, it is hereby agreed
and understood.that the County reserves the authority to cancel the contract
with the bidder and •A;o secure the services of another vendor to complete the
work. If the County exercises this authority, the County shall be responsible
for reimbursing the bidder for work which was completed and found acceptable
to the County in accordance with the bid specifications. In addition, the
County may, at its option, request payment from the bidder, through an invoice
or credit memo, for any additional costs over and beyond,the original bid
price which were incurred by the County as a result of having to secure the
services of another vendor. If the bidder fails to honor this invoice or
credit memo, the County may suspend the bidder from submitting bid proposals
on County contracts for a minimum period of six (6) months.
2.25 COST ESTIMATES FOR EACH PROJECT
The successful bidder(s) shall be required to submit a written estimate on
each prospective project before a work order is issued. The estimate must
reflect the regular hourly wages for each classification represented in this
bid and the percentage discounts or mark-ups for materials and equipment that
were quoted by the bidder on its Bid Proposal form. The estimate shall be
itemized by the number of work hours per classification and by the cost of
materials and equipment. Lump sum estimates shall not be accepted. The
County reserves the right to award the project to the lowest.bidder based on
the written estimate or to reject ail estimates based on price and obtain the
required services from another source of supply. The actual charge to the
County shall not exceed ten percent (10Z) of the Bidder's estimate without the
expressed prior approval from an authorized agent of the County.
2.26 COUNTY CONTRACTORS EMPLOYMENT AND PROCUREMENT PRACTICES`
z
By accepting this contract the Bidder is indicating compliance with Ordinance
p 9
j'
x
No. 9B-30.
This ordinance states that entities with annual gross revenues in excess of
$5,000,000 seeking to contract with the County shall, as a condition of
receiving a County contract, have: i) a written affirmative action plan which
'
sets forth the procedures the entity utilizes to assure that it does not
`' r
discriminate in its. employment and promotion practices; and, ii) a written
procurement policy which sets forth the .procedures the entity utilizes to
assure that it does not discriminate against minority and women owned
businesses in its own procurement of goods, supplies and services. Such
affirmative action plans and procurement policies shall provide for periodic
review to determine their effectiveness in assuring the entity does not
discriminate in its employment, promotion and procurement practices. The
foregoing notwithstanding, corporate entities whose boards of directors are
representative of the population make-up of the nation shall be presumed to
have non-discriminatory employment and procurement policies, and shall not be'
required to have written affirmative action plans and procurement policies in
order to receive a County contract. The foregoing presumption may be rebutted.
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99- 928
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2.27 EMERGENCY SERVICE
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The successful bidder shall provide 24 hours, 7 days a week Emergency Service
to the County under the contract. During regular working hours (Monday
through Friday, 8:00 A.M. to 5:00 P.M.), Emergency Service response time
shall be within three (3) hours after notification by the County. During
other than regular working hours, the emergency response time shall be within
six (6) hours after notification by the County, a minimum labor charge of four
(4) hours per employee responding to emergency calls other than regular
working hours shall be allowed.
2.28 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER
t
Unless otherwise provided in Section 3 of this Solicitation entitled
"Technical Specifications", the Bidder shall furnish all labor., material and
equipment necessary for satisfactory contract performance. when not
specifically identified in the technical specifications, such materials and
equipment shall be of a suitable type and grade for the purpose. All
material, workmanship, and equipment shall be subject to the inspection and
approval of the County°s Project Manager.
2.29 LICENSES, PERMITS AND FEES
The bidder shall obtain and pay for all licenses, permits and inspection fees
required for this project; and shall comply with all laws, ordinances,
regulations and building code requirements applicable to the work contemplated
herein. Damages, penalties and or fines imposed on the County or the bidder
for failure to obtain required licenses, permits or fines shall be borne by
the bidder.
2.30 LIMITATION OF CONTRACT SHALL BE $50 000 PER PROJECT
Although the purpose of this Solicitation is to secure a contract that can
satisfy the total needs of the County or of a specific County agency, it is
hereby agreed and understood that this Solicitation does not constitute the
exclusive rights of the successful Bidder(s) to receive all orders that may be
generated by the County in conjunction with this Solicitation. It is hereby
agreed and understood that, in accordance with Dade County Resolution #120-83,
any trades assistance work project exceeding $50,000.00 must be bid separately
and cannot be incorporated under the terms and conditions of this Solicitation.
2.31 LOCAL OFFICE SHALL BE AVAILABLE
The Bidder shall maintain an office within the geographic boundaries of Dade
or Broward Counties, Florida. This office shall be staffed by a competent
company representative who can be contacted during normal working hours and
who is authorized to discuss matters pertaining to the contract.
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2.32 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except where
recycled content is specifically requested, supplied by the Bidder in
conjunction with this Bid shall be new, warranted for their merchantability,
and fit for a particular purpose. In the event any of the materials supplied
to the County by. the Bidder are found to be defective or do not conform to
specifications, the County reserves the right to (I) cancel the order and
return such materials to the Bidder at the Bidder's expense or (2) require the
Bidder to replace the materials at the Bidder's expense.
2.33 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A WORK ORDER
The Bidder shall neither commence any work nor enter a County work premise
until a Work Order directing the Bidder to proceed with various items of work
has been received from any authorized County representative; provided
however, that such notification shall be superseded by any emergency work that
may be specified in the Special or Technical Specifications.
2.34 ORDINANCE 90-143 WILL APPLY
Bidders are advised that Metropolitan Dade County Ordinance 90-143 will apply
to this contract and that the requirements of this ordinance are spelled out
in the Supplemental General Condition Section of the bid documents.
2.35 RELEASE OF CLAIM REQUIRED
2.36
Pursuant to Florida Statute 255.05 and Metropolitan Dade County Code Section
10-35, all payments to the bidder's subcontractors shall be made within ten
(10) days of receipt of the draw by the bidder. With the exception of the
first draw, the bidder must pay all of its subcontractors and sy,ppliers who
have performed any work or supplied any materials for the project within ten
(10) days after receipt of the draw by the bidder for monies •due it as a
result of a percentage of the work completed. The bidder must provide the
County's project manager with duly executed affidavits (subcontractor's
statement of satisfaction) or releases of claim from all subcontractors and
suppliers who have performed any work or supplied any materials for on the
project as of that date. The affidavit or releases shall certify that said
subcontractors and suppliers have been paid their proportionate share of all
previous draws. In -the event such affidavits cannot be furnished, the bidder
may submit an executed consent of surety to requisition payment; identifying
the subcontractors and suppliers with the amounts for which the statement of
satisfaction cannot be furnished. If the bidder fails to provide a consent of
surety to requisition payment, the amount in dispute will be withheld until
either the statement of satisfaction is furnished, or the consent of surety,to
requisition payment is furnished.
SUBCONTRACTING OF WORK
The Contractor shall obtain acceptance
to utilizing any Subcontractors, SUB
ONE, SINGLE. TRADE CONTRACTORS SHAI I A
Page 17
from the PM of all Subcontractors prior
ONTRACTORS CERTIFIED AS "CSBE". LEVEL
a propos
99- 928
METROPOLITAN DADE COU
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Subcontractor is not acceptable, the Contractor may propose another
Subcontractor, or if it chooses to perform the Work itself, Contractor should
so notify the PM. In addition, the Contractor shall notify the PM of the
addition, deletion or substitution of any Subcontractor it proposes to make,
including all .relevant information or reasons for the change. The County
reserves the right to not accept any proposed Subcontractor for reasonable
cause.
A GC may only subcontract the Work to subcontractors holding appropriate
Certificates of Competency from the State of Florida and/or registered in
Miami -Dade County for the Work to be subcontracted.
Where a subcontractor has defaulted in the performance of the Work the
subcontractor can not be used on any other Work under this Contract,
regardless of the requesting department without the prior written approval of
the PM and the GSA Procurement Management Division.
The Contractor shall fully inform any Subcontractors of all provisions and
requirements of this Contract relating either directly or indirectly to the
Work to be performed and the materials to be furnished under such subcontract
agreement and the agreement shall expressly state that labor performed and/or
equipment/materials furnished shall comply with all requirements of this
Contract and any RPQ issued under this Contract. The agreement between the
Contractor and each Subcontractor shall contain terms and conditions the are
in accordance with applicable law regrading payments by contractors, and
unless prescribed by law, such agreements between Contractor and Subcontractor
relating to payments and retrainable shall be no less favorable to 'the
Subcontractor than are those set f6rth in this Contract or any RPQ issued
under this "contract.
Acceptance of any Subcontractor by the County shall not operate as a waiver of
any right against the Contractor or third parties nor shall it relieve the
Contractor of any of its obligations to perform the Work under this Contract.
Each of the foregoing provisions shall apply to any further subletting of any
part of the Work by a Subcontractor to another Subcontractor and, for the
purpose of this Paragraph, upon such further subletting, the Subcontractor' of
the first tier shall be deemed the Contractor.
2.37 SUPERINTENDENT SHALL BE SUPPLIED BY THE BIDDER
�.r
The successful Bidder shall employ a competent superintendent who shall be in
attendance at the project site during the progress of the work. The
superintendent shall be the primary representative for the Bidder and all
communications given to and all decisions made by the superintendent shall be
binding to the Bidder. Notwithstanding, the superintendent shall be
considered to be, at all times, an employee of the Bidder under its sole
direction and not an employee or agent of Dade County.
2.38 FAIR SUBCONTRACTING PRACTICES
In accordance with Ordinance 97-35, the Bidder shall submit with its Bid
Proposa.l__.a, detailed statement reporting its poli,ies and procedures for
awarding' the subcontractors that will pe used in the performance of the
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i
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uLlinn uaut Ll NO. 1153-0/01-CW
e: .
proposed Contt. Failure to submit this statement
rejection of the Bidder's proposal. may result in the
2.39 LISTING OF SUBCONTRACTORS AND SUPPLIES
In accordance with Ordinance 97-104, the Bidder shall submit with its Price
Quotation a listing of all first tier subcontractors who will perform any part
of the Contract work, and suppliers who will supply materials for the
Contract. Failure to submit this list, shall result in the rejection of the
Bidder's proposal.
2.40 WORK ACCEPTANCE
This project will be inspected by an authorized representative of the County.
This inspection shall be performed to determine acceptance of work,
appropriate invoicing, and warranty conditions.
2.41 WORK ASSIGNMENTS IDENTIFIED BY THE COUNTY
All work assignments during the contract period will be on an "as needed"
basis, complying with notification requirements. Bidder shall assume no
guarantees as to the number or frequency of work assignments or the amount of
payments -under the terms of this contract.
Determination of material quantities and/or specifications for each assignment
will be made by the County Department. The County department will notify the
Bidder of each work assignment; at.which time the Bidder and the County
Department will mutually agree, in writing, of the beginning and ending dates
of the work assignment. For each assignment, the Bidder shall be responsible
for the proper and necessary use of the materials in performance of the work.
2.42 WORK ORDERS SHALL BE GENERATED FOR EACH PROJECT
The County's authorized representative shall generate and issue a Work Order
for each project to be performed under this Solicitation and subsequent
Contract. The Work Order shall include the location, description and plans,
if necessary, covering the scope of work to be completed. The Work Order
shall also include a cost estimate calculated by the County for the work
listed on the Work Order. This estimate shall be based on the prices total on
the Bidder's Proposal. For purposes of identification and payment, the Work
Order shall be numbered and dated. The preliminary Work Order describing the
description of work and cost estimates shall be issued to Bidder(s) which have
been qualified to perform work under this Solicitation. The Bidder(s) shall
be required to supply the County's authorized representative with a written
price proposal within a time frame specified by the County. If multiple
Bidders are solicited, the County shall select the lowest
proposal price proposal;
provided that the
price ro osal does not exceed the dollar estimate
calculated by the County. If a single Bidder is solicited, the price shall be accepted; provided that the Proposal
exceed t
estimate calculated by the County. Thecselecteda Bidder'so name s allhethenlar be
entered on the Work Order and issued to the Bidder. The Work Order shall also
direct the Bidder to commence work on a certain day and it shall specify the
amount of time allotted for completion of work covered by the Work Order. All
work cov "ed.by a Work Order shall constitute a Contract Schedule.
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SECTION 3.0 TECHNICAL SPECIFICATIONS
TENNIS AND SPORTS COURT REPAIR AND RENOVATION
3.1 SCOPE
Furnish all labor, materials, tools, equipment, transportation
incidentals, necessary for the repair and/or renovation of t
Sports Courts, for
multi-purpose, and/or etc. services and
tennis and/or
3.2 GENERAL
All materials and installations required shall be in accordance with the
Transportation Standard Specifications for Road and Bride Construction
its supplements with chap esDepartment of
these pple en t Dith Changnts.Further,
pertaining thereto gi' and
Florid Building Code and the FU She Tennis Court and with the provisions of
the applicable portions of the South
shall apply to this contract. b Track Builders Association
3.3 MINIMUM PRE- UGLIFICATION RE UIREMENTS
Award Of this contract will be made to ali responsive, responsible
provide evidence, that they meet or exceed the minimum criteria
below. ponsible
_ a
A)
B)
bidders who
established
Membership in the U.S. Tennis Court & Trade Builders Association.
COPY of State of Florida Genera] Building/Engineering Cont t'on.
registered with Miami -Dade Count 9 .runty,
Building/Engineering Contractor, or Specialty TMade�lDcenseCounty,
C) Phone Number for twenty-four
week, facsimile communication(24) hour' seven days a
license,
General
D) An individual to answer telephone communication du
hours (Monday
individual is not available. thru Friday), and a answering machine fornoccasions that�argi
f:.
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ITEM:
MIAMI-DADS COUNTY
CONTRACT NO. 1 153-0/01-CW
Refurbishment of sport courts at various city parks
DEPARTMENT: Parks and Recreation
TYPE OF PURCHASE: Short Term
REASON: The Department of Parks and Recreation are in the
process of expending funds from the Safe Neighborhood
Park Bond Program as well as challenge grants for a
variety of projects which include new buildings, building
renovations, lighting, other site improvements, pool
renovations, and land acquisition projects. Among the
site improvement projects are the refurbishment of sport
courts at various city parks.
RECOMMENDATION: It is recommended that award be made to Agile Courts
Construction Co., Inc., and McCourt Construction
Company, Inc. under existing Miami -Dade County
Contract No. 1153-0101, through November 30,
2001, subject to further extensions by the County, at a
total cost not to exceed $94,391.46; Allocating funds
from Safe Neighborhood Park Program and Community
Development Block Grants and Impact fees appropriated
in Section VI of the City's General Appropriation
Ordinance No. 11748, as amended, adopted January
12, 1999.
' Judy S. Carter
Director of Purchasing
19
Date
Award Under Dade County Contracts
99- 928