HomeMy WebLinkAboutR-99-0889i 3`:r Y1.
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J-99-959
11/4/99
RESOLUTION NO. 2 " � � " 9
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, WITH MAT
TRAKTMAN, TO PROVIDE COURT REPORTING SERVI
TO THE OFFICE OF THE CITY CLERK FOR FIS
YEAR 1999/2000, IN AN AMOUNT NOT TO EXCEE
$27,360; ALLOCATING FUNDS THEREFN
ACCOUNT CODE 022301.220106-270;
WHEREAS, the Office of the City k a nee o enter
into a Professional Services Agreement a reporting
service to timely produce ve ption of City
Commission proceedings; and
WHEREAS, the City c n have available staff
resources for the nu ous meetin i.e., Regular, Special,
Planning and Zoning, Commissi0'1 workshops, during the fiscal
year; and
WHEREAS, he Of o City Clerk, in conjunction with
the City' ng artment, analyzed comparative costs,
inclu but t ited to, the Miami -Dade County Bid
No 28-2�OTR-SW for court reporting services; and
._ �AS, aJAugh Official Court Reporting is the vendor for
ly advantageous and cost efficient by providing said
Rescinded by R-00-83
services at a 2.7 percent ($799.99) savings to the City; and
WHEREAS, based on the cost savings, it is recommended
the Miami City Commission authorize the City Manager to e
Professional Services Agreement with Matz Traktman for
reporting services for one year;
NOW, THEREFORE, BE IT RESOLVED BY THE C
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and din co ned in the
Preamble to this Resolution hereb op by reference
thereto and incorporated he ein i et by
in this
Section.
Section 2 The 1
a Professional Sery
City AttorneA&*Wh
services f
�reby authorized!/ to execute
in a farm acceptable to the
to provide court reporting
of the City Clerk for the Fiscal Year
0Orerrebt
authorization is further subject to compliance with
ments that may be imposed by the City Attorney,
gu not limited to those prescribed by applicable City
r and Code provisions.
889
. 1-) a
•0 .. .1
1999/2000, in an amount not to exceed $27,360 with funds therefo-
hereby allocated from Account Code No. 022301.220106-270.
Section 3. This resolution shall become .fecti
immediately upon its adoption and signature of the Mayoi
19
PASSED AND ADOPTED this 16th day of Nov f
In accordance with Miami Code Sec. 2-36,
this legislation by signing it in the + it
ate approval of
tflClQO, $^ leg:
becomes effective with the elapse of t daregarding same, without the Mavnr.btA d-N. f;i�F ,on
ATTEST:
CITYCLERK
M
J. Fo ,. City Clerk
— Mt oes not sign this Resolution, it shall become effective at
d of r en calendar days from the date it was passed and adopted.
ayovetoes this Resolution, it shall become effective
.immediately upon override of the veto by the City Commission.
Rescinded by R-00-83 3 {r �� �j
0_1
Coil
Honorable Mayor and
mb of the City Co ssion October 28, 1999
Authorize City Manager to Execute
r �yt
Professional Services Agreement:
Walt J. Fo Court Reporting Services
City Clerk
RECOMMENDATION:
It is respectfully recommended'that the City Commission adopt the attached resolution authorizing
the City Manager to execute a Professional Services Agreement with the firm of Matz Traktman
19 West Flagler Street, Suite 1020, Miami, Florida 33130
amount of $27,360. Said funds will be allocated from Account Cod 1 No. 02 301 2 0106-nority / Local 270. in the
BACKGROUND:
There currently exist a Dade County contract to provide court reporting services (Dade County Bid
Number 0628-2/02-OTR-S W), for Miami -Dade County Value Adjustment Board, Code Enforcement
Unit, and other departments from December 1, 1999 through November 30, 2000. Pursuant to the
above -cited Dade County bid, we sought to have Official Court Reporting cover a total of 12
Commission meetings during the fiscal year, average number of pages being 250, per meeting, at a
rate of $8.00 per page, for an approximate number of hours set at nine, for a total per year cost of
$28,140.
Additionally, we also recognized that said firm charges a flat rate session cost of $70.00 for the
morning session, $125.00 for the afternoon session, and $150.00 for the evening session as
fully outlined in the contract award sheet. more
We were in receipt of another quote for Court Reporting services from the firm of Matz Traktman.
Said quote also included coverage of 12 City of Miami Commission meetings during Fiscal Year
2000, with an average number of pages per document being 250 pages, for a maximum time period of
nine hours per meeting, at a transcript per page cost of $8.10, and a total per session cost bein
$2,280, for a total per year cost of $27,360. S
Subsequent to an analysis by the Procurement Department and the City Clerk's Office, in comparing
quotes submitted by Matz Traktman, with the successful vendor of the Miami -Dade County bid, it
was determined that the City will realize cost savings if it contracts with Matz Traktman.
6�tit:�1
Following an analysis of this competitive process, it was concluded that, throu usa
vendor, the City will provide savings in the amount of 2.7 percent or $799.9 ge of a local
Based on the aforementioned cost savings and the fact that the recommended vendor being
respectfully request that the City Commission authorize the City Manager to execute a profess we
services contract for court reporting services for one p s�onal
the Court Reporting agency of Matz T Yam, in an amount not to exceed $27,360, with
raktman (a non-minority/local vendor); further allocating funds
for same from Account Code No. 022301.220106-270.
Donald H. Warshaw
City an
• r' �r/v7�WI _
eman
City Clerk
CITY Cr 11!4`,} -:ORtpd yam'
INTEROFFICE MEMORANDUM
October 29, 1999 _
SL.i_L7 Resolution Authorizing the
Execution of Professional
Agreement for Court Reporting
FE�`�" =� Services
E�CLCSU?ES
The Office of the City Clerk has verified with the Department of Management and Budget that
funds are available'from the Office of the City Clerk's Account Code No. 022301.220106-270, in
an amount not to exceed $27,360 for Court Reporting services, to cover 12 City of Miami
Commission proceedings.
Budgetary Review and Approved by:
-----1 f
Luie Brennan, Director
Department of Management & Budget
Il ! 99
Date
ee
City of Miami
Management & Budget
Date - {%
Time �3 4�1 E (AM�%
Amount of $2.3, /Z 2a 18
available in account number:
Verified by�SIGN
ATUF2E
..,
CITY OF MIAMI. FLORIOA 0':
INTER -OFFICE MEMORANDUM
DATE October 4, 1999 FILE
sus.;Ecr: Request for Court Reporting
Services Utilizing Existing Miami.
Dade Contract (Bid #0628-2/02)
REFERENCES:
ENCLOSURES.
For the provision of city court reporting services, request is hereby made to cover City
Commission meetings, Community Redevelopment Agency meetings and other official meetings
pursuant to request(s) made by the City Commission, on an "as -needed" basis.
Attached hereto, please find a copy of a proposal submitted by Matz Trackman Court Reporting in
connection with the aforementioned request for services. After reviewing same, I respectfully
request that said quote be also. considered inasmuch as if one were to view this on a comparative
basis with the aforementioned Miami -Dade County bid for same, it is substantially lower.
In closing, if I can provide you with any additional information regarding said request, please do
not hesitate to contact me.
WJF:a=
Enc. als
029-- 889
gitiPY�}'D9iYF�0CIhi..k'€+ ii+f+l 1kMti�++�.'ww+,w
FY 2000 PROJECTION AR COURT
REPORTING SERVICES
(COMMISSION MEETINGS)
TOT.4L
IOfficial Court MORNING AFTERNOON EVENING
' Reporting
S70.00 S 125.00 S 150.00 S345.00
SESSION (S35.00 per hour, if less
than three hours)
i
$9.00.
TRANSCRIPT COST
(PER PAGE) ; '. • .. I
TOTAL COST OF S2.000.00
TRANSCRIPT PER
MEETING (Build
for 3 SESSIONS OR 250
PAGES)
TOTAL COST PER :... i
SESSION
TOTAL COST PER
YEAR $28, I40.00
NOTE:
AVERAGE NUMBER OF PAGES: 250 PER MEETING
AVERAGE NUMBER OF HOURS: 9 HOURS
AVERAGE NUMBER OF MEETINGS: 12 PER YEAR
t
99- S89
FAQ00 PROJECTION FOR QURT
REPORTING SERVICES
(COMMISSION MEETINGS)
MAZT TRAKTMAN
SESSION TRANSCRIPT COST
]PER PAGE
$255.00 $8.10
NOTE:
TOTAL, COST PER
SESSION
$2,280.00
AVERAGE NUMBER OF PAGES: 250 PER SESSIONi
AVERAGE NUMBER OF HOURS: 9 HOURS
AVERAGE NUMBER OF MEETINGS: 12 PER YEAR
TOTAL COST PEl
$27,360.00
09~ 889
COMPARISON OF COURT DEPORTING SERVICES
$27,366.00----.
OFFICIAL COURT REPORTING
5799.99) savings it MAZT TRAKTMAN is used MAZT TRAKTMAN COURT REPORTING
ing Service.
L
_..ueoo
FOR„ LAUIWQD i
%A QATOM
wcc, PALS! MUC"
FAX
-ARY TRAKTMAN
(I
V E R r TEX .6t.
•� �, R��ve 1r�t..r..r�
4L as&ar iiNOWN a
to (M)SMSM,
►Pa f>1O I ".11OD
_
m %r,
NMa0n9 agwt
JII■�ea R �rraYaeorweC
Tk floblat,�yp
►AR f»�1 �tf.,,OD
rw.Ayro«wa�w■wxr.
m IR617)T,.,�t
►A► t>�ueliry.na0
■'o.a' www►ew.n• ear
W u. Tweprn t�rw�� a nar,r„
►Aa t�wt r�.,,a
$75 for 3 hours; $30 an hour thereafter (Attendance)
$4.50 per page for requalr 10 delivery.
$8.30
per
page
for-2 day delivery
S6.75
per
page
for 3 day delivery
5.5.65
for
5 day
delivery
�9-- 809
UVAradive l41.1V tt.ft VVVrVIV-a. a -_ -- — -.r
MCL&L MO=vc URVIM.QC,
524 S. Andrews Ave,, Sift 102Tt
FL LavdmWk Florida 3:301
(954) 467-9204
Fax (954) 467-8214
Ceptcmbor 22, 1990
City of Miami
Attention: Walter roeman, City clerk
Dear Mr. Foeman:
Enclosed please find a copy of our approved bid for
Court Reporting uwuviees for Metropolitan Dade County.
A copy of the acceptance letter is also enclosed.
The only item not addressed in the County bid is the
charge for Real-time transcript pages which will be
$8.50 per page.
1r any further infUrauntIWJL le needed, do not hesitate
to call. We hope to be able to services your needs in
the future.
Yours truly,
POU-V
Patrice Bruens _
President
Enc.
faxed 9-22-99
00
r
METROPOLITAN ®ADF' `PUNTY, FLORIDA
a
STEPHEN P. CLARK CENTER
Mocugf4tlqR Wwb
ttt q.MG tst �f
October 21,1998 M►.w aowne At+>ttaso
Ms. P. PRUEN.0 $92088793
nFFICIAI RFPDRTING .4F.f;V:iCF. INC,
124 S. ANDRFGtlz AVFNUF 4102 i
FT. L AUDFRDALF FL
AWARn LE771R
RE: BID No.: 0628.z142-OTT SW
Cuutt Re puidug Stmiccs
Dear Vendors:
This is to advise that your proposal has been a gftd for the above rift cod bid for the
Penal. To Snci orn w+hier eltes:ifically ware awarded to co�traCc
You. Plan eomwt Diane LOW at 30S-37S-S330.
The award is upoo wept of your Gerdllct" of Iamu.&O . The submitted to the GSe�i/Psocurea9egc = . r„11 he
NW 1st Street, Suite 23S0, Mbali, Fl g,wia raja = (S) oalendarBids and n d � � III
this lei'. days dart of
If you fail to cmply within the tame specified. You shall be considered in default and will not be
awarded the cone"
Once the necessary documengs) arc meivc i and approved, GSA/Pro¢t enc
your
cons = with DaWc County duuugh dw issuance of a MaataBemsat wi11 e:cceacae
pmrebase oa+der.
We look forward to a ftae business relasion i
fret to contact S P tvttt► your copy. if you nave questions, please fie) �Y Cracloett at 303-375-4693.
Sincerely,
MLAA i DARE COUNTY
faa!
HWY, CPPE {
Contract Compli,ence Cnerdinenr
WF/Wf
f ,.
uvfg&fvY LV.YI W
CONTRACT AWARD SHEET
BID NO.: 0628-2/02.OTR-CW
COURT REPORTING SERVICES
CONTRACT PERIOD: December 1,1998 ti ru November 30, 2000
COMMODITY CODE: 961-24
ORS AWARDED
F.E.I.N.
65-0596819
VENDOR:
Metro Dade Court Reporters, Inc.
STREET:
19 West Flagler Street
CITY/STATEMIP:
Miami, Florida 33130
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Required
PHONE:
(305) 373.5600
FAX:
(305) 373-5008
CONTACT:
Loren Ramos -Maloof
F.E.I.N.
59-2089793
VENDOR:
Official Reporting Service, Inc.
STREET:
524 S. Andrews Avenue, #102N
CITY/STATEMP:
Ft Lauderdale, Florida 33301-2945
F.O.B. TERMS:
Destination
PAYMENT TERMS:
2% 20 Net 30
DELIVERY:
As Required
PHONE:
(058) 467-8204
FAX:
(954) 467-9214
CONTACT:
Patrice C. Bruens
F.E.I.N.
59-233137.3
VENDOR:
Jessica R. Berman & Associates, Inc.
STREET:
190 Ives Dairy Road, #200
CITY/STATE/ZIP:
Miami, Florida 33179
F.O.B. TERMS:
Destination
PAYMENT 'TERMS:
2% 20 Net 30
DELIVERY:
As Required
PHONE:
(305) 6S 14550
FAX:
(305) 652-2809
CONTACT:
Jessica Berman/t.y Miliam
M0 ,3 ;.i34r
(previous Bid No: NIA)
OTR YEARS: N/A
COURT REPORTING SERVICES FOR VALUE ADJUSTMENT BOARD/CODE
ENFORCEmiNt UNa AND OTHER DEPAitimim
009-- 889
09/27/VV 10:48 sT
MM
I. Morning Sessions (8:00 a.m. —1:00 p.m.)
2. Afternoon Sessions (1:00 p.m. — 5:00 p.m.)
3. Evening Sessions (5:00 p.m. — 10:00 p.m.)
Three (3) hours or less
Three (3) hours or more (nnt to exceed 5 hrs.)
Hours after 10:00 p.m.
(Sold iteast denotes changes)
Cost per original page and one copy
Cost per Transcriptions (see definition attached)
$123.00/pet session
S125.00/per session
$1 S0.00/per session
S 3S.00/per hour
S 35.00/per hour
S 75.00/per hour
$5.00
53.00/per page
Cost per original page S7.00/per page
Cott per original page and one copy S8.00
Cost per Transcriptions S7.00/per pap
COURT REPORMG SERVICES FOR 733E BOARD OF COUNTY CO1VDIMONERS
1/1. Morning Sessions (8:00 a.m. —1:00 p.m.) 380.00/per session
2. Afternoon Scssiuus (1:00 p.m. — 5:00 p.en.) 580.00/per session
3. Evening Sessions (5:00 p.m. —10:00 p.m.) S100.00/par session
Three (3) hours or less S60.00/per session
Three (3) hours or more (not to exceed S hrs.) S80.00/per *ms*truu
Hours after 10:00 p.m. S20.00/per how
TRANSCRIPT COSTS
mitt per original page and one•eopy S3.20
[Ir ;k� : • c . 1 • :40MAIWAM
Cost per original page
Cost per original page and one copy
S6 wrer page
S6.00
KiROTJ1P II MSTCA MERMAN 9k ASSMATES (SECOND6=)
f/C�T
OURT REPORTING Slerktdd LS FOR TIM BOARD OF COUNTY CO11MMONM
t
s .
Mousing Sessions (8:00 am. —1:00 p.m.) S 1j0.00/per session
2. Afternoon Sessions (1:00 p.m. — 5:00 p.m.) S 110.00per session
3. Evening Sessions (5:00 p.m. —10:00 p.m.) S300.00/per session
Vj 889
'METROPOLITAN DADE COUM
SIC
Q.
DID N0. 0828-2/02-OTR-CW/SW
PROPOSAL FOR:
COURT REPORTING SERVICES
Item Description Unit Price
GROUP 2
Court Reporting Sorvica% fnr thQ Roard of County Commissioners:
ATTEMPANCE COST AT HEARINGS
1. Morning Sessions (8:00.a.i - 1:00 p.m.) ......... 5 lZ_ 5 00 /session
2. Afternoon Sessions-(1:00 p.m - S:00 p.a)........; 1?S•00 /session.
3. Evening Sessions (5:00 p.m. - 10:00 P.m.)..*goo .;-199.0000 /�q�p� ii�-st ben=
$ 50.00 each adaticm i bmr
OPTIONS:
I. Three (3) hours or less .......................... Sl00YQ0 /session.
2. Three (3) hours or more (not to exceed 5 hours)..,$ 20�session.
3. Hours after 10:00 p.m.- .... S7E_�/hour.
TRANSCRIPT COST: (To be furnished when requested)
1. Cost per original page and one copy.....,.... ...................$ 5.00 W_page
TRANSCRIPT_ COST*- OVERNIGHT and/or Daily SERVICE:
2. Cost per original page......................; 7.0�0 _Per Piyv
S. CusL per original page and one coov........; 8.0� o 1rr page
State number of reporters employed or otherwise available:
_ Reporters employed or available.
Additional Reporters available.
We have been established in the Court Reporting Services business in Dade County.
Florida area for a period of _32 Years.
%LJ NOTE: BIDDERS THAT SUBMIT A RID PROPOSAL FOR THIS SECTION FOR VEREATIN
COURT REPORTER SERVICES, .SHALL HAVE A FULLY STAFFED OFFICE WITH A TWENTY-FOUR (24) {
HOUR RESPONSE TTMIE. FAILURE TO ADHERE TO THE RESPONSE TIME SHALL HE CAUSE FOR
LIQUIDATED DAMAGES AS OUTLINED IN SECTION 2.0 PAR. 2.10.
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v9— 889
IN
PROFESSIONAL SERVICES AGREEMENT
AWARD SHEET
ITEM:
DEPARTMENT:
RECOMMENDATION:
AwardSheet
Court Reporting Services
City Clerk
It Is recommended that the City Manager execute a
Professional Services Agreement, in a form acceptable
to the City Attorney, with Matz Traknnan inc., for
the provision of court reporting services for the office of
the City Clerk, in an amount not to exceed
$27,360.00, (through November 30, 2000) for the
fiscal year 199912000, with funds therefor hereby
allocated from Account Code No.
022301.220106.270.
Di P chasin
'�'�- 889
IUDY S. CARTER
Director
Matz Traktman Court Reporting
Attn: Matz Traktman
19 West Hagler Street
Suite 1020
Miami, Florida 33130
Dear Mr. Traktman:
NOTICE OF AWARD
November 19, 1999
DONALD H. WARSHAW
City Manager
Subject: Court Reporting Services
Professional Services Agreement
On November 16, 1999, the City Commission authorized the City Manager under Resolution No.
99-889 to execute a Professional Service Agreement, in a form acceptable to the City Attorney
with Matz Traktman Court Reporting, for the provision of court reporting se ices, for the City
Clerk's Office, in an amount not to exceed $27,360.00. This award is subject to final approval
by the Executive Mayor and the Financial Oversight Board.
By copy of this letter, 1 am requesting Walter]. Foeman, City Clerk to contact you for the execution
of a Professional Service Agreement, (PSA).
The City of Miami appreciates your participation in servicing our needs.
Sincerely yours,
dy S.
Director
JSC/ADM
0
cc: Bid File
d
7-7
Walter J. Foeman
o _r r..
rn
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City Clerk
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DEPARTMENT OF PURCHASING/444
S.W.
2ndAvenue, 61h Floor/Miami, Florida 31170/(305) 416-1900/Fax:O051416.1925
E-Mail Address: purchase®ci.miami.tl.us/
Wehsite Address: hup://ci.miami.tl.u5/ Mailing Address: P.O. Box 330708
Miami, FL 3323J.0708
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