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Home My WebLink AboutR-99-0888J-99-812 9/28/99 88 RESOLUTION NO. M fJ A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5THs) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPROVING THE PROCUREMENT OF FURNITURE FROM VARIOUS VENDORS FOR THE RENOVATION OF CERTAIN FIRE STATIONS, FOR THE DEPARTMENT OF FIRE -RESCUE, IN AN AMOUNT NOT TO EXCEED $88,853.86; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT ENTITLED "FIRE STATION AND BUILDING RENOVATIONS", PROJECT NO. 313302, ACCOUNT CODE NO. 289401.6.850, FUNDED BY THE FIRE ASSESSMENT. WHEREAS, the Department of Fire Rescue has certain fire stations that are being renovated and require the replacement of furniture; and WHEREAS, furniture has deteriorated from age and use; and WHEREAS, the condition of the furniture poses safety and health hazards; and WHEREAS, potential providers were contacted for informal quotes; and WHEREAS, the City Manager made a finding that an emergency CITY COMICSSION MEETING OF NOV 1 6 1999 heeoludon No. v� �C existed and authorized the procurement of furnishings and supplies from various vendors as follows: Vendor Item/s sitmatic xtremeduty control chairs Thomas Ruff files, bookcases, tables, computer accessories flexsteel chairs Virco Mfg. Co. dining room chairs Dixie Bedding Co. mattresses, box springs, hardware Amount $11,925.00 12,867.61 38,657.50 14,953.75 10,450.00 Total $88,853.86 WHEREAS, funds are available from Capital Improvement Pro-iect No. 313302, entitled "Fire Station and Building Renovations", Account No. 289401.6.850, funded by the Fire Assessment; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the - 2 - v -- 8 8' 8 Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5the) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the procurement of furniture from various vendors for the renovation of certain fire stations, for the Department of Fire -Rescue, in an amount not to exceed $88,853.86, is hereby ratified, approved and confirmed; with funds therefor hereby allocated from Capital Improvement Project, "Fire Station and Building Renovations", Project No. 313302, Account Code No. 289401.6.850, funded by the Fire Assessment. Section 3. This Resolution shall become effective - 3 - le 9 T (2) immediately upon its adoption and signature of the Mayorll. PASSED AND ADOPTED this y da of-t`lovember 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation now t,ecomes effective with the elapse often (10) days f m the date of Commissicr, a:;tien regarding same, without the Mayor exer ' ' a v ATTEST: J Walter man, City Clerk "ALTER J. F MAN CITY CLE APPR D TO M CORRECC,ESS : I E AT' 3768:RCL:hdb -'� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 4 - 09— � ® Honorable Mayor and Members of the City Commission _ nald . W _ .. City Manager all OCT - 1 i9y9 fins-049.doc Ratify, Approve, Confirm Emergency Purchase of furniture Fire -Rescue Station Renovations _ Commission Meeting 10/12/99 -•• ._._� ti.�....__..�..-.__._�.--•—•-• - Resolution --_. RECOMMENDATION It is respectfully recommended the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the emergency purchase of furniture from the following vendors for the renovation of certain fire stations: Thomas Ruff, 3201 Commerce Pkwy, Miramar (Non-Minority/Non-Local), Virco Mfg. Co., Port St. Lucie, (Non/Local), and Dixie Bedding Co., 4800 NW 37 Ave., Miami, (Non-Minority/Miami-Dade). The total amount of these purchases is $88,853.86 and funding is available from Capital Improvement Project entitled "Fire Stations and Building Renovations", Project No. 313302, Account No. 289401.6.850, funded by the Fire Assessment. BACKGROUND The furniture at several City of Miami fire stations had deteriorated beyond the point of repair and was unusable. For example, hardwood furniture was often broken and splintered and upholstered items were stained and torn. These sub -standard conditions posed safety, as well as health hazards to personnel. Budgetary constraints deferred the needed replacement. The necessary funds to replace the furniture and make other needed renovations became available from the Fire Assessment and, based upon these conditions and the most responsive and responsible informal quotes received from vendors, the City Manager authorized the emergency purchase of materials and services to renovate the fire stations. Enc. DHW/CAA LK/WWB/ csk FM.048.doc �- 888 CERTIFICATION OF CONTRT TITLE: Furniture: Educational / institutional BID NO.: 22-420-420.1 CONTRACT NO.: 420-420-98-1 EFFECTIVE: May 7, 1998 CONTRACTORS: See attached list Through May 6, 2001 SUPERSEDES: 420-420-96-1 ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF ELLEN REESE POTTS AT (850) 488-1985, SUNCOM 278-1985. E-Mail mailto:Pottse(a)dms.state flus (Rev 27 Aug 99) AUTHORITY— Upon affirmative action taken by the State of Florida Department of Management Services on April 24 i4, 1998, a contract has been executed between the State of Florida and the designated contractors. EFFECT— This contract was entered into to provide economies in the purchase of Educational / Institutional Furniture by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. ORDERING INSTRUCTIONS — All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and local taxes. A!1 contract Purchase orders shall show the Division of Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.) CONTRACTOR PERFORMANCE — Agencies shall report any vendor failure to perform according to the requirements of the contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with this office. SPECIAL AND GENERAL CONDITIONS— Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. CONTRACT APPRAISAL FORM— State Contract Appraisal, form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to the Division of Purchasing for receipt no later than 90 days prior to the expiration date of this contract. Authorized Signature GCB/er Attachments CONTRACTORS ABCO OFFICE FURNITURE ADDEN FURNITURE, INC. ALL A BOARD, INC. AMERICAN DESK AMERICAN SEATING COMPANY BLOCKHOUSE CO., INC. BRETFORD MFG., INC. CAPITOL SEATING COMPANY CARGO FURNpVRE CLARIAI . 1. CONTEMPORARY INTERIORS, INC. CONTOUR SEATS, INC. (A) (A) (C) (A) (A) (A) (A) (A) (A) (A) (B) (A) oaJ- 888 SUITE 3 CREST MANUFACTURING CORP. ELECTRONIC CLASSROOM FISHER HAMILTON (A) ) y FIXTURES FURNITURE (NEW 26 MAR 99) (A) FLEETWOOD GROUP, INC. (NEW 26 MAR 99) (A) FUSION COATINGS, INC. HAMILTON SORTER COMPANY, INC. (A) HASKELL OF PITTSBURGH, INC. (A) IFS / ECKADAMS COMPANY (A) IFS / VOGEL PETERSON (A) INTERIOR CONCEPTS (A) INTERIOR SYSTEMS, INC. (B) INWOOD OFFICE FURNITURE (A) IRWIN SEATING COMPANY (A) JOHN SAVOY & SON, INC. (A) KEWAUNEE SCIENTIFIC CORPORATION (A) KLN STEEL PRODUCTS COMPANY (A) KRUEGER INTERNATIONAL, INC. (A) LIBERTY CONTRACT FURNISHINGS, INC. (A) LOE WENSTEIN (A) (NEW 26 MAR 99) (A) LUXOR MIDWEST FOLDING PRODUCTS (A) MITY-LITE, INC. (A) MODUFORM, INC. (A) NORIX GROUP, INC. (C) PALMER SNYDER FURNITURE CO. (ELKHORN) (A) PALMER SNYDER FURNITURE CO. (MILWAUKEE) (A) (Rev 27 Aug 99) (A) PEERLESS INDUSTRIES, INC. PLYMOLD SEATING (A) PRIDE ENTERPRISES (A) SAUDER MANUFACTURING COMPANY (GI SCHOLAR CRAFT PRODUCTS, INC. (D) SILO, NORTH AMERICA, INC. w (C) SMITH SYSTEM (A) SOUTHWEST CONTRACT / PANEL SPECIALISTS, INC. (A) SPECTRUM INDUSTRIES, INC. (A) SUNKIST CONSTRUCTION (C) UNIVERSITY LOFT COMPANY (M) VIRCO MFG. CORPORATION (A) (REV 26 MAR 99 (A) 99- 888 CERTIFICATION OF CONTRACT TITLE: Furniture, Office: Lateral, Vertical and Fireproof Files BID NO.: 22-425-050-F CONTRACTOR(S): Fire King International, Inc. (A) Krueger, Inc. (A) (Rev 30 Oct 98) Meridian, Inc. (A) Steelcase, Inc. (A) CONTRACT NO.: 425-050-97-1 EFFECTIVE: January 31, 1997 through January 30, 2000 (Rev 30 Jan 99) SUPERSEDES: 425-001-95-1 Suite 315 ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS SHALL BE BROUGHT TO THE ATTENTION OF BRENDA WELLS AT 850 4 HICH li�Y `SSE 278-6904 E-Mail wellsbnadms.state.fl.us ( ) 88 6904 SUNCOM A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management Services on January 17, 1997, a contract has been executed between the State of Florida and the designated contractors. B. EFFECT - This contract was entered into to provide economies in the purchase of Lateral, Vertical and Fireproof Files by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated exclusive of all Federal, State and local taxes. All contract purchase orders shall show the Division of Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket Purchase order.) D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure t perform according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with this office. E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your information. the ordering instructions. Any restrictions accepted from the supplier are noted on F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 be used to provide your input and recommendations for improvements i should the Division of Purchasing for receipt no later than 90 days prior to the expiration n the contract to tl%is contract. p date of ►uthorized Signature �9- 888 NOTE: ALL ORDERS SH D BE DIRECTED TO: STEELCASERVICING DEALERS SPURS VENDO VENDOR:-9' STREET ADDRESS OR P.O. BOX: CITY, STATE, ZIP:_ TELEPHONE: TOLL FREE NO.: ORDERING FAX NO.: REMIT ADDRESS: CITY, STATE, ZIP: PRODUCT INFORMATION: DIRECT INQUIRY TO: LOCAL STEELCASE DEALER NAME AND TITLE:- - CITY, STATE, ZIP:_ TELEPHONE: TOLL FREE NO.: URL HOME PAGE ADDRESS: ELECTRONIC MAIL ADDRESS: STEELCASE SERVICING DEALERS SPURS#: 59-1497093-001 OFFICE FURNITURE & DESIGN CENTER (A) 2323 CLEVELAND AVENUE FT. MYERS, FL 33901 941-337-1212 /FAX 941-337-4910 ALESIA STRIP EMAIL: ofdc@ix.netcom.com SPURS#: 111694695-001 E & I COOPERATIVE SERVICES INC. (A) 450 WIRELESS BOULEVARD HAUPPAGE, NY 11788 800-283-2634 / FAX 516-273-7926 LAUREN LASCHEVER WEB PAGE: www.e,andi.org SPURS#: 310849755-014 THOMAS W. RUFF & COMPANY (A) 3201 COMMERCE PARKWAY MIRAMAR, FL 33025 954-435-7300 / FAX 954-435-7212 FRANK VUYOVICH WEB PAGE: w'ww.twruffcom SPURS#: 59-2347840-001 PERDUE, INC. (A) 8443 BAYMEADO WS ROAD JACKSONVILLE, FL 32256 SPURS#: 310849755-001 THOMAS W. RUFF & COMPANY (A) 911 SOUTH ORLANDO AVENUE MAITLAND, FL 32751-6407 407-628-2400 / FAX 407-628-8941 JOHN LUKASEK WEB PAGE: www.twruff.com SPURS#: 59-1676045-001 INTERIOR DESIGN SERVICES, INC.(A) 11200 9TH STREET NORTH, SUITE 100 ST. PETERSBURG, FL 33716 813-576-7055 / FAX 813-222-0972 CAROLYN CORNAGHIE WEB PAGE: www.ids-fl.com SPURS#: 59-2914842-001 COMMERCIAL FURNISHINGS (A) 2718 CENTERVILLE ROAD TALLAHASSEE, FL 32308-4002 850-386-2354 / FAX 850-386-4171 CRAIG JOHNSON WEB PAGE: www.commercialfimlishings.com SPURS#: 59-1676045 INTERIOR DESIGN SERVICES (A) 1618 MAIN STREET SARASOTA, FL 34236 Q7 "" U 8 8 YU4-1'3 ts / !'HA YU4-/3-bu2f2S MICHEAL. GARCIA WEB PAGE: www.perdueoff.ce SPURS#: 59-2193 752-004 GLT OFFICE SUPPLY COMPANY (A) 2901 WEST MEMORIAL BLVD. LAKELAND, FL 33815 941-686-1799 / FAX 941-687-0816 BRENDA DAVIS SPURS#: 65-0296097-001 CDI TOTAL OFFICE FURNITURE (A) 7830 BRYON DRIVE #2 WEST PALM BEACH, FL 33404-3332 561-840-8600 / FAX 561-940-1873 LISA DERING WEB PAGE: www.hazens:com SPURS#: 592866517-002 OFFICE ENVIRONMENTS CENTER, INC. (A) 4805 SW 34TH STREET GAINES VILL' E, FL 32608 3 52-3 77-08 84/FAX: 3 52-3 77-1215 BOB DAVIS (Rev 30 Jan 99) SPURS#: 590349550-001 MAYES PRINTING CO., INC. (A) 6120 PENSACOLA BLVD. PENSACOLA, FL 32505 850-477-1111/ FAX: 850-476-1393 DUANE R. FEARING SPURS#: 59-3078387 LEITZ & REED OFFICE PRODUCTS, INC. (M) 427 EAST 15TH ST. PANAMA CITY, FL 32405 850-784-6935 / FAX: 850-785-3236 LAJOYCE LEITZ WEB PAGE:'wvwy.officecentre.com/irop 941-954-0791 / FAX 941-953-3299 JAKE JACOB WEB PAGE: .ids-fl.com SPURS#: 59-1441275-001 OFFICE SYSTEMS OF FLORIDA, INC.(A) 5150 N. W. 167TH STREET MIAMI, FL 33014 305-620-0654 / FAX 305-620-6097 BOB BRINKS WEB PAGE: www.osfmc@gate.net SPURS#: 59-2866517-001 OFFICE ENVIRONMENTS CENTER (A) 2393 SW COLLEGE ROAD OCALA, FL 34474 352-620-2888 / FAX 352-620-2891 WILLIAM SALTER SPURS#: 59-1229162-001 AMERICAN BUSINESS INTERIORS (A) 2015 S. WAVERLY PLACE MELBOURNE, FL 32901 407-723-5003/ FAX: 407-984-4221 BRELL WHITED WEB PAGE: www.abinteriors.com D9- 888 ,r�r�RO�Fic.E h�E�iONa.VOU� ' y,, 5. Donald H. Warshaw March 1, 1999 City Manager f Emergency Purchase �� fv� Furniture =r►a Chief C. A. G enez Director -1E A:.:as Department of Fire -Rescue The Depamnent of Fiore -Rene r pecd* requem an anec2oxy purchase fbr misceUatteous furniture fbr our ftre stadont. Thb flat kure wlIl lrKW& chaln6 tams, Ioungk-dross and bcddktg. - The nilat�t� of � !bursae b In dq)k rable rail di ion. In many cams the AMloNS has not beat rgdowd at as dire w past kWbeft oxwa rthr. in ate siiadot�, '' am*um was &mW or In by.Dqwuran pommiaL The vein". majoft of or lwdwood fi - "N b brake 4 wed and apart. What We up mbured fur?dM that b refry Is a*W, Ok open and beyond rep* or ' use. The Deparunent dreads to Ibmw udy replace the bulk of b f anitum The new .. fUrrtiiime wM be purdused for Jb Iong+m *, ease In deaft fbr Infection co 0 . and stain rt�nm The approotieI"" Does for these toerru wiR be $ i 1 O,OQC�.00. Fwu tg is avWWk from the CIP Project atdded xFide Statjon and BWW tt8 ttenovadocrs"I Pr f m 0313302, A=ul'tt Code 289401-850. This pie k fronded by the fire AssmnenL CAG/FK F /eplacp Budget A 1: 3 3f f 17 ,,,,tIpak Parelffi, Bridget Director Date 17 Is ApprovaVDisa roval: Donald H. Warshaw, G. Manager ate i �- Jz� f J s NJIR 4 MHO.'::.,., 29-- 888 AI AP C - RACT REVIEW AND ANA %IS FORM ATTACH SUPPORTING DOCUMENTS DATE: 28 April 1999 DEPARTMENT/DIVISION: Fire -Rescue, Support Services Division CONTACT PERSON/CONTA 416.1651 CT NUMBER: Ass't. Chief Maurice Kemp, 416-1603, Carol Kels( CONTRACTING ENTITY: Sitmatic - Thomas W. Ruff s Company RESOLUTION NUMBER: Emergency (IF APPLICABLE) BUDGETARY INFORMATION: Are un s u get e ? x YES ❑ NO I yes, TOTAL DOLLAR AMOUNT: $ 11, 92.5. 00 SOURCE OF FUNDS: Capital Improvement Project No. 313302, "Fire E Station and Building Renovations ACCOUNT CODE(S) 289401-850 funded by the Fire Assessment Fund If grant funded, is there a City match requirement? ❑ YES El NO AMOUNT: N/A Are matching funds Budgeted? ❑ YES C1 NO Account Code(s): TERMS OF CONTRACT: Effective Date: single Purchase napprovalEscalatin clause, if any: Contract Period (s): Penalties, (if any), for termination: Payment terms: If grant funded, list restrictions/requirements, if applicable: SUMMARY D%—F.SCRIPTION OF CONTRACT OR AGRFFMt:j�j' Is this an extension? ❑ YES ❑ NO If YES, actual expenditures in previous contract Year $ ---^-��aa.va vatrals.�rrmr.Nl Include why it is needed, consequences if not authorized or approved and time constraints, if any,) - ?ight fire stations require renovations on an emergency basis to eliminate health and safety hazards. ►mong the items needed are xtremeduty control chairs. Cost of delivery and set-up is included in the total. IETHOD OF PURCHASE (If applicable) I Telephone quotes I Written quotes EkSingle Purchase Negotiated Purchase ❑ Short -Term Contract Sole Source (include documentation) ❑ Term of Contract Bid Waiver (include documentation) ❑ Lease (Type' ) Formal Bid/Proposal (include bid tabulation/proposal ranking) ❑ Other 'ZVIOUS AWARDS OF BIDS (IF APPLICABLE) Dm most recent: 1) 2) TROV. PROVAL: Ove y+ SJ- 888 CON RACT REVIEW AND ANALYSIS FORMA ATTACH SUPPORTING DOCUMENTS DATE: 27 April 1999 DEPARTMENT/DIVISION: Fire -Rescue, Support Services Division CONTACT PERSON/CONTACT NUMBER: Ass't. Chief Maurice 416.1651 CONTRA-GTIIVG ENTITY: Thomas W. RufffT Co, ilk (/i'i-� RESOLUTION NUMBER: BID'/P OJE dBER: Sta e o ($3913.94), 4204*04 I ($2 7.50), 420-420-98. $14,953.75), 4255�01-g1_ Kemp, 416.1603, Caro �C 1 elsey, 425-050.97.1 •-- rrsw • •rirc rungs oudgeted? xTOT AL DOLLAR AMOUNT: $28,654.07 x EXPENSE 0 REVENUE SOURCE OF FUNDS: Capital Improvement Project No. 313302, "Fire Station and Building Renovations" ACCOUNT CODE(S) 289401-850 If grant funded, is there a City match requirement? ❑ YES 0 NO AMOUNT: N/A Are matching funds Budgeted? 0 YES ❑ NO Account Code(s): TERMS OF CONTRACT: _ Effective Date: Escalating Clause, if any: Contract Period (s): Penalties, (if any), for termination: Payment terms: If grant funded, list restrictions/requirements, if applicable: SUMMARY DESCRIPTION OF CONTRACT OR AGREEMENT Is this an extension? ❑ YES ❑ NO If YES, actual expenditures in previous contract Year $ JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) Eight, fire stations require renovations on an emergency basis to eliminate health and safety hazards. Among the items needed are file cabinets, book cses, dining tables and chairs, computer station and accessories. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes Single Purchase ❑ Written quotes Short -Term Contract S ❑ Negotiated Purchase ❑ Term of Contract ❑ Sole Source (include documentation) ❑ Lease (Type: ) ❑ Bid Waiver (include documentation) ❑ Other ❑ Formal Bid/Proposal (include bid tabulation/proposal ranking) From most recent: 1) APPROVAL: APPROVA (IF APPLICABLE) Board DATE: 5/.? Jr DATE: 30 t99- 888 1 - COWRACT REVIEW AND ANALYSIS FO ATTACH SUPPORTING DOCUMENTS DATE: 21 April 1999 DEPARTMENT/DIVISION: Fire -Rescue, Support Services Division CONTACT PERSON/CONTACT NUMBER: .Ass't. Chief Maurice Kemp, 416-1603Carl 416-1651 , o lsey, CONTRACTING ENTITY: 'Thomas W. Ruff & Co. RE 0LUTION NUMBER: BID/PROJECT NUMBER: Req. No. R028059 �_�Yc1�Q�c Q 1 (IF APPLICABLE) -- •••• TOTAL DOLLAR �.r 1Lunus ouogeted? x YES ❑ NO I yes, AMOUNT: $38,657.50 including $1050 freight chgs. X EXPENSE SOURCE OF FUNDS: Capital Improvement Project No. 313302, "Fire Station and Building ACCOUNT CODE(S) 289401-850 funded by the Fire Assessment. R�_enovatiREVEon " If grant funded, is there a City match requirement? [j YES [l NO AMOUNT: N/A Are matching funds Budgeted? [] YES ❑ NO Account Code(s): TERMS OF UUNT a CT ----_ .cav a : • Effective Date: 1 -. Escalating Clause, if any: Contract Period (s): r, Penalties, (if any), for termination: Payment terms: If grant funded, list, restrictions/requirements, � v co if applicable: SUMMARY DDE[ SCRIPTION OF CO Is this an extension? NTRACT OR AGREEMENT Gn ❑ YES ❑ NO If YES, actual expenditures in previous contract Year $ Description: Accept bid of Thomas W. Ruff & Co. for provision of 70 flexsteel stations. recliners for certain fire (include why it is needed, consequences if not authorized or approved and time constraints, if any.) Eight fire stations require renovations on an emergency basis to eliminate health and safety hazards. The above items are needed for said renovations. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes LAY Written quotes ❑ Single Purchase ❑ Negotiated Purchase ❑ Short -Term Contract ❑ Sole Source (include documentation) ❑ Term of Contract ❑ Bid Waiver (include documentation) ❑ Lease (Type: 1 ❑ Formal Bid/Proposal (include bid tabulation/proposal ranking) ❑ Other • ++. u 3 r ZIDN (W APPLICABLE) From most recent: 1) 2) 3) APPROVAL: onald H DATE: �� 5' APPROV, : ty a ger to cial Oversight Board' DATE: 99- b$ -;.P1 wle CONTRACT REVIEW AND ANALYSIS FORM ATTACH SUPPORTING DOCUMENTS DATE: 27 April 1999 DEPARTMENT/DIVISiON: Fire -Rescue, Support Services Division '�� 5/,, 1 CONTACT PERSON/CONTACT NUMBER: Asst. Chief Maurice Kemp, 416-1603, Carol 416-1651 CONTRACTING ENTITY: Dixie Bedding Co. RESOLUTION NUMBER: BID/PROJECT NUMBER: Req. NRO27718 (IF APPLICABLE) Kelsey, BUDGETARY INFORMATION: Are un s u gete ? x YES ❑ NO If yes, TOTAL DOLLAR AMOUNT:$10,450 x EXPENSE ❑ REVENUE SOURCE OF FUNDS: Capital Improvement Project No. 313302, "Fire Station and Building Renovations" ACCOUNT CODE(S) 289401-850 funded by the Fire Assessment Fund. If grant funded, is there a City match requirement? ❑ YES ❑ NO AMOUNT: N/A Are matching funds Budgeted? ❑ YES ❑ NO Account Code(s): TERMS OF CONTRACT: Effective Date: Escalating CIause, if any: Contract Period (s): Penalties, (if any), for termination: y Payment terms: s.c If grant funded, list restrictions/requirements, if applicable: o m SUMMARY DESCRIPTION OF CONTRACT OR AGREEMENT Is this an extension? ❑ YES ❑ NO Q I YES, actual expenditures in previous contract Year $ � m `+Jill aCATIO i'Un —CONTRACTUR AGREEMENT Include why it is needed, consequences if not authorized or approved and time constraints, if any.) 'sight fire stations require renovations on an emergency basis to eliminate health and safety hazards. ►mong the items needed are mattresses, box springs, and accessory hardware. IETHOD OF PURCHASE (If applicable) Telephone quotes Written quotes ❑ Negotiated Purchase , ❑ Sole Source (include documentation) ❑ Bid Waiver (include documentation) ❑ Formal Bid/Proposal (include bid tabulatioa/proposal ranking) PREVIOUS AWARDS OF BIDS (IF APPLICABLE) From most recent: D APPROVAL: APPROVAL: ❑ Single Purchase ❑ Short -Term Contract ❑ Term of Contract ❑ Lease (Type: ) ❑ Other DATE: DATE: J9— 888 MKIE BEDDING c KING KOIL 4800 N. W. 37 Ave. Miami, FL 33142 (305) 634-4959 j G FAX (305) 634-4972 FACSEUME TRANSMITTAL FROM: 460� �{E.� TO: 9Wf * A4 ,r . . Beddint Co. ,Mflaml Decatur DATE AND 71ME SENT: FAX NUMBER: (194r) NUMBER OF PAGES: d (Including this transmittal page.) Special instructions. ,%!!d%C, �� "S�B &24pe4 77od vet— 888 li0 lCtotahSA"og�.i 7915 w.. An p+�� w. Hial"W, FI 3301 t Hlalsah. Fl 330/ 3 AA1n * FL 83144 Tsl; (30S) BMW Tsl: (305) 835.17o0 T(" 3S-1313 Fax: (105):1n4M 6 DATE 4C_ OD T&. DELIVER T0: moTOM DIELYV>ZRY FACTORY QUAN. DESCMR ION COLOR M� AMOUNT-• 1i c• ...ems — - , VECIAL INSTRUCTIONS: 6Yww nW a�aerlr mkelrl • w eUb Raft ditm and amm mo a "*Sift am 11 pajo OI a1Mry. paws awwommsowbeft"so" 3faddpu�4rw N NdMA W1 oe 1�0 el Yid Miowf A+,fDaW AlWI. aM W W %a 1 fib twrd N dj W ArWAMmob* u mwjaglwvtiwu=W.rotiM�go� Irmmmandb "orVkwMal. Won bomhaw t►NU mwralfrofm►ilpwtr. W'0�n�++aywnwlMra+rrt.eat.rMrrhed"PMAbldawmo l.mdM BUYER sAL fmN � �,AJIV WWL) OONDMON BY: DAMDf�gD AR— SUB-MTAL DEWYMY SALES -TAX TarAL DEPORT BALANCE DuH O e (305)73-0900 - FAG`swu 7RAMMI TAL M Saving W Ykluft Sines 1962 ' CQIBR SHEET A77BYIM FAGS: cw FROM FAK IYO. PNOlY,5 AD. 1-305-576-9400 1-NO.548-21r suer: yc 101-Y ps� . �nL1.?�. �" Dom• .- ar uou rase not mdeved aD of thin above trier hlonedpagv, please advise by uIn9 fily- 888 '� :� �iq .uT,"$t2 + 5 .. 'w:•l�}��W+rt1�„ ,p�y.�Zv� r. I '7 F ITEM: DEPARTMENT: ■ ■ PE: REASON: RECOMMENDATION: r 1. RATIFICATION OF EMERGENCY Purchase of furniture Fire -Rescue Emergency Purchase The Department of Fire -Rescue requires the Purchase of furniture for the renovation of several fire stations due to deterioration beyond repair. It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency action authorizing the emergency purchase of furniture for several fire stations, under State of Florida Contract Nos. 425-050-97-1 and 420-420-98-1 from Thomas Ruff, and Virco Mfg., Co., and through an informal bid process from Dixie Bedding Co., in an amount not to exceed $88,853.86. Funds are allocated from CIP Project No. 313302, Account No. 28 401.6.850. !rector of Purc sin 1;7—y,% Date AwardRat4E= 09- 888