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HomeMy WebLinkAboutR-99-0869J-99-953 11/1/99 RESOLUTION NO.v 9 8 6 9 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF LAW ENFORCEMENT SUFPLy CO., INC., FOR THE PROVISION OF POLICE VEHICLE EMERGENCY EQUIPMENT ON AN AS NEEDED BASIS, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, AT AN ANNUAL ,MOUNT NOT TO EXCEED $389,229, UTILIZING EXISTING CITY OF MIAMI BEACH BID NO. 77-98/99, WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR PERIODS, SUBJECT TO FURTHER EXTENSIONS BY THE CITY OF MIAMI FPS; ALLOCOCATTI BEACH AND AVAILABILITY OF ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 311850. WHEREAS, the Department of General Services Administration requires police vehicle emergency g y equipment for police patrol vehicles; and WHEREAS, in accordance with the Police De agreement and consistent with the fleet replacement program, 135 mid -size vehicles were purchased during FY '98-99 for patrol use; and. WHEREAS, 165 vehicles will be purchased during FY '99-00; and WHEREAS, funds for said acquisition are available from Capital Improvement Program Project No. 311850; and WHEREAS, the City Manager and the Director of General CITY COM USSION MEETING OF NOV V 1 6 1999 Resolution No. 9 869 Of Services Administration recommend that the bid received from Law Enforcement Supply Co., Inc., pursuant to existing City of Miami Beach Bid No. 77-98/99, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid from Law Enforcement supply PP Y Co . , Inc., for the provision of police vehicle emergency equipment on an as needed basis, for the Department of General Services,, at an annual amount not to exceed $389,229, utilizing existing City of Miami Beach Bid No. 77-98/99, with the option to extend for two additional one-year periods, subject to further extensions by the City of Miami Beach and availability of funds, is hereby - 2 - 09- 869 Y �,• it f Q� approved, with funds therefor hereby allocated from Capital Improvement Program Project No. 311850. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor'. PASSED AND ADOPTED this _16th day of November , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legisiat`- v becomes effective with the elapse of ten (10) days frW the date of Commis regarding same, without the Mayor exe Isin a ve r ATTEST: Walter i. Fo Aaii,City Clerk WALTER J. FOEMAN CITY CLERK CTNESS:e/ ATTORNEY 918:RCL:hdb �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 09- 869 CITY OF MIAMI, FLORIDA 29 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members of /d. Commission FROM: os aW y City Manager RECOMWIEnATION: DATE: NOV — 2 19M FILE: SUBJECT: Resolution Authorizing the Purchase of Police Vehicle REFERENCES :Emergency Equipment ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution awarding a bid for the procurement of police vehicle emergency equipment to Law Enforcement Supply n Inc., under existing City of Miami Beach Bid No. 77-98/99, on an as -needed basis for the Department of General Services Administration to be used by the Department of Police, at an annual amount not to exceed $389,229, through September 30, 2000, with the option to extend for two (2) additional one-year periods, subject to further extensions by the City of Miami Beach and availability of funds. Funds will be allocated from the Capital Improvement Program, Project No. 311850. BACKGROUND; In accordance with the Police Department's labor agreement and in consistency with the fleet replacement program, one hundred thirty-five (135) mid -size vehicles were purchased during FY '98-99 and an additional one hundred sixty-five (165) vehicles will be purchased during FY '99-00. Subsequently, the acquisition of police vehicle emergency equipment (transfer partitions, seats, light bars, sirens, etc.) is nneeded to equip current and future patrol vehicles. v\ DHW511Vd/DDJ/ll 09- 869 ■ TO: Donald H. Warshaw City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM FROM: DWean e o g, Acting Director Department of General Services Administration DATE: October 12, 1999 FILE: LEG7-2 SUBJECT: Budgetary Authorization - Purchase of Police Vehicle REFERENCES: Emergency Equipment ENCLOSURES: The Department of General Services Administration has verified that funds are available with the Department of Management & Budget Analysis for the purchase of police vehicle emergency equipment (transfer partitions, seats, light bars, sirens, etc.), at an annual amount not to exceed $389,229, through September 30, 2000, with the option to extend for two (2) additional one-year periods, subject to further extensions by the City of Miami Beach and availability of funds. Funds will be allocated from the Capital Improvement Program, CIP Project No. 311850. CIP P REVIEW AND APPROVED BY: DATEI -/y_ Pila enz-Butler, Administrator BUDGE ARY REVIEW & APPROVED BY: DATE: Luie L. Brennan, Interim Director Office of Management & Budget Analysis DHW/RM/DDJ/ll 99- 869 • ` Yp �, Ju, 1_ a. 26-99 11 : 44A LAW"" 1"NPORCEMENT SUPPLY CUB tsbU fr a yvb a r u s CITY of MlehAI D=Ar.ia OMMAN"MawnM (3iis•r40 July 22, 1999 Law Enfiatbetttent supply Co., Inc. 1914 Beck Avemie Panama City, FL 32405 Gentlemen: Your ium has been avAWed the follOwing Bid en July 21,1999, Commission MemorAndvsn No. 532-99. ;L. BID NO. 77-98/99 FURNISH AND INSTALL POLICE VpAICLII; EiI�IERGT4NCY EQUip ENT If there am any questions or additional information &$jMd, please contact this office. 'Thank you for your participation in this bid. Sincerely, Michael A, Rath Director of Proc=rent M'AR/,jyu 009- 869 ��l 1 1 t �1SA LAW Of2CEfNENT SUPPLY CO 86b f ` CITY OFMIAMIBEACH 9031 P.02 CITY HALt.1700 CONVENTION Cl+N1'ER pRJVE MI/�MI BEACH FLORIDA 33139 coMa ISSIONI MEMORANDUM N0. � —�� TO: hfayor Neise0 Kadin and Members of the City C mmissio,n DATE: July 21,1999 FROM: Sergio Rodriguez r City Manager S�.rEt:'r: Regnat for A to Award a Standing 0t'der to Law Enforcement Supphy Co, Ins. in the Esdatated Annual Amount of S149162 98199 to Furabb and Install Pollee Vehicle Emergencyg�pursuant to Bid No. 77- Equipment: To authorize the award. Funds are available fmm the following aeconat n mnbers: $132,4g2.00 Police Co $ 9,280.75 won No. 603-4730.M%73. Risk emew No. 540-1792-pp0379 $149� Fleet BeureatNO. SI0-1780-000673. Ibis Invitation to Bid was issued on June 7.1999 (47) notices and twelve (12) �f�ons . with an opeaang date of.TWy 6, 1999. FoM_seven bids, *'Me (3) �-nsponsive bids, and o,10 (1) no -bid response. � apt of t" (2) responsive This bid i, for the supply and bsMlladon of eta Will be effective from date of award'throughacY equipment on Police vehicles. This contract Will to mairrtai 0M saau ber 30, 2000. Providing the s==sU bW& will "torrded for an edd'donal t ea conditions yaof the Current contract, this contracs could be (z) 3'�, on a year to year basis. ANAL= Three (3) installation configuration marked vehicles. Based on the were specified to equip the Patrol, SuperAsm and Un- ined that Law Wo��� of Bch vehicle type, egWpment and installation � it was �P1Y Co., Inc. was the overall Iowest bidder. ' DATE b 99-- 869 4A A n FURNM AND INSTALL POLICE VEMCLE ENMRC&Ncy EQUIPMENT BM a 77-9w" RM PSOPMA Par I of 3 We propose to famish as labor, ow"rW *mb, UMUPOrbdm% Hc"Wk amim wd bmSdatainneteumv to F'w� md hOtW PWkv%rd" Mnawmey Rquomm* for the ckv of Mjmd Beach, aB in =ord=ft V&h Bid Spftftsdons. for tiro W* pim or: GWMPT o Ci 3 M2 146W Vdkk Equ*m" oil s hwho ?*clap *B- 07 5tio .0 ' To, o o FM NO. 77-gWm DATE: jw*ltlgg.g 3 � 9- 869 ' ' CRt)i� II (�eatlwmed) ' 2tes r�"0° F� �b } as ahi • bstrll �x RaCrM ��a ._ Edo" er'MWtr C-W Pastkl*u MO W.. I.rb.U.tioa Ii;t $ , 30 -o 6 s 3 z Pro-CArd P3)87F LIS n 23 pro4wd ("~. Unbeu ' hoot''40=W R.tkwMwtrkLrek&Us, 3 % S�fl� ' o?0® •on iJ rhvb Sell F rcboiw it urw Seat 223 AM : 3 a - oo 5q is � � IriO1Mati, cog S I6 iredew 310.1 Corp, 2QIV tiesr Doak Lim 9ts+e6n� SCrC =�iaf- S f3�' r17 SVr • G� I Pnreeal sggml ('rRp. CS2-C cwuw sty Tthe . Ck s s 2s F�ar13 Cw SPC36 s rclt c bie 2 „ do ReNt 2wibw Ps* for sorAk d ftdmftaWmpAn 20 PWO dtM be plod oa tLr iaess at a newt SiAddwasw wanam Pm*sa ei.p be SuppW ow tic Eftb ar r 4� �ycwa� Roeo ftrxPa6thi<S Prtea' SWS). il�c 22 tMa!! bs sapplfep Mae Ends d s &,=a11 frbw tke mm W dk&*Um P�bed px6w uea $). oWt is aaPpiie� oe tl,e E�sots bt a is : tit a Ad&&Ml CODE 3 mu and zapprft A.H bt �is R� OW4 srpd A t66 ►a�ds.f.jAh"ab" pwwdwd d 11t f=Oec:it IMMAmtlott sL71Y b+ ewa3efsi,eMd trig d*a _L.'' , of rmipt oforder. r,tobePerfOwv"Mtcbmck amsr. uev OfAlnm2i sue, FWt MxmafenwM Divamn Vendor Faarti"!r (pwvvMe a d dn=) tan No. r..9j"g DATE; long Ix. 1999 a 29- 869 INVITATION TO BID FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 BID OPENING: JUNE 30, 1999 AT 3:00 P.M. Michael A. Rath, CPPB, Procurement Director City of Miami Beach - Procurement Division 1700 Convention Center Drive Miami Beach, FL 33139 BID NO. 77-98/99 DATE: June 7, 1999 99- 869 CITY OF MIAMI 13EAOH ,) . CONVENTION hftttp:%lCENTER DRIVE, MIAMI BEACH, FLORIDA 33139 p:4ci. m iam l-beach. fl. us PROCUREMENT DMISION I• Telephone (305) 873-7490 INVITATION TO BID NO. 77-98/99 Faaslnslle (30s) 673-7851 CITY OF MIAMI BEAC14 Sealed bids will be received by the City of Miami Beach Procurement Director, 1700 Convention Center Drive Miami Beach, Florida 33139 until 3:00 P.M. on June 30, 1999 to: FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT At time, date and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. Specifications may be obtained upon request from the Procurement Division, telephone number (305) 673-7490 Bid Clerk. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City Of Miami Beach, or waive any inforntality in any proposal or bid. The City of Miami Beach may reject anand al Proposals or bids. h' Y 1 You are hereby advised that this Invitation to Bid is subject to the "Cone of Silence, " in accordance with Ordinance 9 - 3164. From the time of advertising until the City Manager issues his recommendation, there is a prohibition o communication with the City's professional staff. The ordinance does not apply to oral communicator£ 9 conferences, oral presentations before evaluation committees, contract discussions during any duly noticed public meeting,at per -bid public presentations made to the City Commission during any duly noticed public meeting, contract negotitions with the staff following the award of an RFP, RFD, RFLI, or bid by the Ciry Commission, or communications in writing at any time with any city employee, official, or member of the Ciry Commission unless specifically of all written communications must be filed with the City Clerk. Violation of these provisions b an or proposer shall render any RFP a�,� P Y Prohibited. A copy bidder or Proposer �D award, RFLI award, er or bid award to said bidder or proposer vl id, and said P poser shall not be considered for any RFP, RFD, RFLI or bid for a contract for the provision of goods or services fora period of one year. Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail or Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33139 FAX: (05) 673 85t1. The the title/number shall be referenced on all correspondence. All questions must be received no later than ten 10 calendar days prior to the scheduled bid opening date. All responses to questions/clarifications will be sent to allProspectivebid bidders in the form of an addendum. NO ( ) DEADLINE. QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID The City of Miami Beach reserves the right to accept Of Miami Beach, or waive any informality P y proposal or bid deemed to be in the best interest of the CityProposals or bids. �' ul any Proposal or bid. The City of Miami Beach may reject any and all CtITY OF MIAMI BE CH Michael A. Rath, CPPB Procurement Director BID NO. 77-98/99 DATE: June 7, 1999 99- 869 ....r , 7,• r'*"s4;t I�tis.��i ? 1� i�j��ydl �yj Y� 4 - � x t n i:�t ��'t,� ��a'�� _ ..,;"� • ..i �..fud'"`€t'Rrt,.,,,Fr,rrwL-a�le+snt».ark.ar ,�i �.,a.,�, � .,. _... „ t :�f ra�t��Y� �� rt _ FURNISH AND INSTALL POLICFi � L. VEHICLE EMERGENCY EQUIPMEK" BID # 77-98/99 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: r Original copy of Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Director, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Telegraphic bids will not be accepted. 1.2 EXECUTION OF BID: , F Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be 4 completed in pen and ink or typewritten. No erasures are permitted. If corretion is neces, line through the entered figure -and enter the convected figure above to Correc ions musts be�midraw aled by the ` person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not F be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: L ". If not submitting a bid, respond by returning original copy of Bid Form, marking if No Bid and explain the aFj r' reason. Repeated failure to bid without sufficient justification shall be cause for removal of supplier's name '. from the bid mailing list. NOTE: A bidder, to qualify as a respondent, must submit a "no bid" and same must be received no later than the stated bid opening date and hour. 1.4 PRICES QUOTED: x Deduct trade discounts and quote furs net prices. Give both unit price and extended total, when requested Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy { computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, r freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will n tt not be a consideration in determination of award of bid(s). 1.5 TAXES: -� F �twt The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23 $' 1.6 MISTAKES. 3 Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all T instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable r for storage or shipment, and all prices shall include standard commercial f packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and fumished. i BID NO. 77-98/99 DATE: June 7, 1999 1.9 BIDDER'S CON IKONS: . The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturer' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 (NOT USED) 1.12 (NOT USED) 1.13 NON-CONFORMANCE TO CONT-RACT CONDITIONS: Items may be tested for complijy.ce with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.14 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the biddees expense. Bidders will be responsible for the removal of all samples famished w (30) days after bid openingithin . All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 1.15 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.16 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (305) 673-7851. 1.17 (NOT USED) BID N0, 77-98199 DATE: June 7, 1999 4 99- 869 1.18 (NOT USED) 1.19 AWARDS: In the best interest of the City of Miami Beach, the City Commission reserves the right to reject all bids -or any portion of any bid they deem necessary for the best interest of the City; to accept any item or group of items unless qualified by the bidder; to acquire additional quantities at prices quoted on the Bid Form unless additional quantities are not acceptable, in which case the Bid Form must be noted "BID IS FOR SPECIFIED QUANTITY ONLY". All awards made as a result of this bid shall conform to applicable Florida Statutes. 1.20 BID OPENING: Bids shall be opened and publicly read on die date, time and place specified on the Bid Form. All bids received after that time shall be returned, unopened. 1.21 INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.22 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.23 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the buyer shall be final and binding on both parties. 1.24 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.25 (NOT USED) 1.26 (NOT USED) 1.27 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.28 OSHA: The bidder wan -ants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.29 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. BID NO. 77-98/99 DATE: June 7, 1999 49 1.30 ANTI-DiSCRiMi�" 1ON: The bidder cenrfies .iwt� re/she is in compliance with the non-discrimiii n clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.31 AMERICAN WITH DISABILITIES ACT: Call (305) 6 73-7490, VOICE to request material in accessible format; sign language interpreters (five days in advance when possible), or information on access for persons with disabilities. 1.32 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.33 (NOT USED) 1.34 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Dade County and City of Miami Beach building code requirements and the South Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his'or her bid. 1.35 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE: Bid Bonds, when required, shall be submitted with the bid in the amount specified in Special Conditions. After acceptance of bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in Special Conditions. 1.36 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.37 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.38 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted in DUPLICATE to the City of Miami Beach department/division stated on the purchase order. 1-39 (NOT USED) 1.40 (NOT USED) 1.41 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. BID NO. 77-99/99 DATE: June 7, 1999 0 869 1.42 SUBSTITUTION The City of Miami L t '. , Florida WILL NOT accept substitute shipmLiif any kind. Sidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.43 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.44 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing a self-addressed stamped envelope with the bid. 1.45 AWARD CHALLENGE: All costs accruing from a bid or an award challenged as to quality, etc. (tests, etc.) shall be assumed by the challenger. All bid challenges are to be in writing and filed with the Procurement Director. The Procurement Director will notify challenger of the cost and time necessary for a written reply to the challenger. 1.46 (NOT USED) 1.47 (NOT USED) 1.48 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids is required. A copy of such Addendum shall be sent by mail or facsimile to each Bidder receiving the Solicitation. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non -responsive; Provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.49 DEMONSTRATION OF COMPETENCY: 1) Pre -award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be }' t; considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable J. period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. BID NO. 77-99/99 DATE: June 7, 1999 09- 869 3) The City may re',N7 Bidders to show proof that they have been aced as authorized representatives of a manufacturer & -' plier which is the actual source ofsupply. In ttte�i instances, the City material information from the source of supply regarding the quality, packaging, and characteristay ics ofthe products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source ofsupply and the information contained in the Bidder's Proposal may render the Bid non -responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer Possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.50 AWARD OF CONTRACT: A) The contract will be awarded to the lowest responsive, responsible Bidder(s) whose Bid(s), conforming to the Solicitation, is most advantageous to the City of Miami Beach. The lowest responsive, re Bidder(s) will be determined in conjunction with the method of award which is described in theSpecial Conditions. Tie Bids will be decided as described in Special Conditions. B) The City shall award a contract to a Bidder through action taken by the City of Miami Beach City a of acceptance (purchase Order), mailed or otherwise furnished to the Successful Bidder; which shall constitute Commission at a duly authorized meeting. This action shall be administratively supported b a binding contract without further action by either party. C) The General Terms and Conditions, the Special Conditions, the Technical Specification, the Bidder's Proposal and the Purchase Order are collectively an integral part of the contract between the City of Miami Beach and the successful Bidder. D) While the City of Miami Beach City Commission may determine to award a contract to a Bidder(s) under this Solicitation, said award may be conditional on the subsequent submission of other documents as specified in the Special Conditions. The Bidder shall be in default of the contractual obligations if any of these documents are not submitted in a timely manner and in the form required by the City. If the Bidder is in default, the City, through the procurement Director, will void its acceptance of the Bidder's offer and may, determine to accept the offer from the second lowest responsive, responsible Bidder or re -solicit Bids. The City may, at its sole option, seek monetary restitution from the Bidder as a result of damages or excess costs sustained and/or may prohibit the Bidder from submitting future Bids for a period of one year. E) The Term of the Contract shall be stipulated in the Purchase Order which is issued to the successful Bidder(s). Where there is a conflict between the contractual period stipulated in the Solicitation and the urc contractual period stipulated on the Purchase Order, the phase Order shall prevail. If the contract involves a single shipment of goods to the City, the contract term shall be concluded upon completion of expressed and implied warranty periods. F) The City reserves the right to exercise the option to renew a term contract of any successful Bidder(s) to a subsequent optional period; provided that such option is stipulated in the Special Conditions. If the City exercises the right ' gh in writing, the Bidder shall update and submit any legal documents required during the initial Solicitation by no later than sixty (60) calendar days These documents, which are specified in the Special Conditions and include, but are not limited to, insurance certificates and performance bonds, must be in force for the full period to the commencement of the option period. are not submitted by the Bidder in complete form within the time specified,the City may rescind its option, declare the Bidder to be in default of its contractual obligations and award to the next low bidption. If the der or ted documents bid Solicitation. The City may, at its sole option, seek mono or seek a new der as a result of damages or excess cost sustained and/or may prohibit the Bidder from submitting future Bids for a period of BID NO. 77-98/99 DATE: June 7. 1999 ���- 869 one year., G) The City reserves the right to automatically extend this contract for a' maximum period not to exceed ninety (90) calendar days in order to provide City departments with continual service and supplies while a new contract is being solicited, evaluated and/or awarded. If this right is exercised, the City shall notify the Bidder, in writing, of its intent to extend the contract for a definitive period of time prior to the effective date of the extension. By affixing its authorized signature to this Bid Form, the Bidder hereby acknowledges and agrees to this right. 1.51 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.52 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all la%vs, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.53 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. BID NO. 77-98/99 DATE: June 7, 1999 09- 869 FURNISH AND INSTALL POLICE r , VEHICLE EMERGENCY EQUIPMEW BID # 77-98/99 2.o SPECIAL CONDITIONS 2.1 2.2 2.3 2.4 2.S 2.6 2.7 2.8 PURPOSE: The purpose of this bid is to establish a contract, Emergency Equipment. by means of sealed bids, to Furnis h and Install Police Vehicle OF CONTRACT: It is requested that bidders quote fixed price s that wit► be guaranteed award through September 30, 2000. to the City of Miami Beach from date of Providing the successful bidder will agree to maintain the same this contract could be extended for an additional two and by both (2) Years, onta year to year basis, if mutuallions Of the y ceodntract, parties. METHOD � upon OF AWARD- Award of this contract will be made to the lowest responsive, responsible advantageous to the City of Miami Beach.a bidder whose bid will be most PAYMENT; Full payment will be made upon receipt and acceptance of a complete Payments will be made. unit(s). No down or partial down INSTALLATION TIME: Vendors shall specify on the attached Bid Form, the u Vendors contractorhall specs fails to complete the installation with guaranteed completion time (in calendar days). Per calendar day, per unit, will be deducted as liquidated d ui the specified time it is Ys). If the time. aniages for each day understood that $25.00 Y beyond the specified delivery ADDITIONSIDELETIONS OF FACILITIES: N/A PRICES SHALL BE FIXED AND FI RM If the bidder is awarded a contract underthis b d solicitaOR R[ion, shall remain fixed and firm during M OF CONTRgCT; incentive discounts from the term Of this contracthe prices quoted by the bidder on the Bid Form this fixed price to the City at ; Provided, however, that the bidder may offer PRE-B any time during the contractual term. la CONFERENCE/SITE INSPECTION: NIA 2.9 INSURANCE AND INDEMNIFICATION. (See Check List fora applicability bility to this contract,) The contractor shall be responsible for his work and Property of eve and every p there°f, and for all materials, toots a distinctly rY description, used in connection with this Y assume, and does so assume, all risks of d Particular ro'e PPI an ces on Orin connection with the work and ll all of property He shall damage or in' specifically and resulting from an3�' to Property or persons used or employed y action or operation under the damacontrge connectiony to any person or prope agreed that at al! tunes the contractor is actinrty wherever located, with the work. It is understood and g as an independent contractor. The contractor, at all times during the full duration in connection with this project shall meet the ollowing k requirements: under this contract, in extra work BID NO. 77-98/99 DATE: June 7, 1999 IQ ]] eJ �` 869 Maintain Worker's; .tit ppnsation and Employer's Liability insurance i Nt the statutory requirements of the State of Florida. �,. Maintain Comprehensive General Liability insurance in amounts prescribed by the City (see checklist for limits) to protect the contractor in the interest of the City against all risks of injury to persons (inc Iuding.death) or damage to property wherever located resulting from any action or operation under the contract or in connection with the work. This policy is to provide coverage for premisestoperations, independent contractor, broad form property damage, products/completed operations and contractual liability. Maintain Automobile Liability Insurance including Property Damage covering all owned, non -owned or hired automobiles and equipment used in connection with the work. Maintain any additional coverage required by the Risk Manager as indicated on the Insurance Check List. Name the City of Miami Beach as an additional insured on all liability policies required by this contract. When naming the City of Miami Beach as an additional insured onto your policies, the insurance companies hereby agree and will endorse the policies to state that the City will not be liable for the payment of any premiums or assessments. A copy of the endorsement(s) naming the City of Miami Beach as an additional insured is required and must be submitted to the City's Risk Manager. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall -be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of S 1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of S 1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, BID NO. 77-98/99 DATE: June 7, 1999 *J9-- 869 and employees, asined by a court of competent jurisdiction f `> The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole Purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of Persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insured hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. BID NO. 77-99/99 DATE: June 7, 1999 12 INSURANCE cFIFf'rC r rcr 2= i. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XM 2. Comprehensive General Liability (occurrence form), limits of liability S 1.000.000 00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in insurance requirements" of specifications). 2M 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - S--00 per occurrence to follow the rim p primary coverage. XXX S. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _ Builders Risk completed value $ .00 — Liquor Liability $ .00 _ Fire Legal Liability $___,00 _ Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ 00 2X 7• Thirty (30). days written cancellation notice required. XXX S. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (S) days after bid opening. Bidder BID NO, 77-98/99 DATE: .June 7, 1999 Signature of Bidder 13 o9- 869 2.10 VENDOR APPLICATION Prospective proposers should register with the City of Miami Beach Procurement Division; this will facilitate their receipt of future notices of solicitations when they are issued. The successful proposer(s) must register prior to award; failure to register will result in the rejection of their proposal. Potential Proposers may contact the Procurement Division at (305) 673-7490 to request an application. Registration requires that a business entity complete a vendor application and submit an annual administrative fee of S20.00. The following documents are required: 1 • Vendor registration foam 2. Commodity code listing 3. Articles of Incorporation - Copy of Certification page 4. Copy of Business or Occupational License It is the responsibility of the proposer to inform the City concerning any changes, such as new address, telephone number, commodities, etc. 2.11 (NOT USED) 2.12 SAMPLES: N/A 2.13 BID CLARIFICATION: Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail or facsimile to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33139 FAX: (305) 673-7851. The bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled bid opening date. All responses to questions/clarifications will be se to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLnt Y OR AFTER SAID DEADLINE. 2.14 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at that time. 2.15 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub -contractor, or consultant under a contract with a public entity , and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 2.16 BID/PERFORMANCE BOND: N/A 2.17 SPOT MARKET PRICING: N/A 2.18 (NOT USED) 2.19 LIQUIDATED DAMAGES: The Bidder agrees to pay the Owner liquidated damages in the amount of S25.00 per calendar day, per unit beyond the specified installation time. 2.20 DISCOUNTS: N/A BID NO. 77-99/99 DATE: June 7, 1999 14 99- 869 ,,t,. �.,� 77, J �M 2.21 ESTIMATED QUANTITIES: Quantities stated are for bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs and estimated usage for a twelve month period. Said estimated quantities may be used by the City for the purpose of evaluating the low bidder meeting specifications. 2.22 HOURLY RATE: The hourly rate quoted shall include full compensation for labor, equipment use, travel time, and any other cost to the bidder. 2.23 GUARANTEE/WARRANTY: The successful bidder will be required to guarantee all items supplied and work performed. Guarantee shall be described in detail on the attached Bid Form. 2.24 PRODUCT/CATALOG INFORMATION: All bidders must submit catalog information on the unit(s) they propose to furnish on this bid. Failure to submit such information will result in rejection of your bid. 2.25 REFERENCES: Each bid must be accompanied by a list of references which shall include the name of the company, a contact person and the telephone number. 2.26 COMPLETE PROJECT REQUIRED: The solicitation is for the supply of all labor, materials, tools, equipment and supervision necessary to furnish and install police vehicle emergency equipment. These specifications describe the various items or classes of work required, enumerating or defining the extent of same necessary, but failure to list any items or classes under scope of the several sections shall not relieve the contractor from furnishing, installing or performing such work where required by any part of these specifications, or necessary to the satisfactory completion of the project. 2.27 FACILITY LOCATION: Installation may be performed at either the successful contractor's facilty or at the City of Miami Beach, Fleet Management Division, 140 Mac Arthur Cswy., Miami Beach, FL 33139 ( limited to 6:30 am through 5:30 pm, Monday through Friday). Bidder shall designate on the Bid Form the intended location. The succesfull contractor shall be responsible for transporting the vehicles to and from the installation facility if the work is to be completed at the contractor's facility. 2.28 BLf)DER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, evidence that they are qualified to satisfactorily perform the specified work. Evidence shall include all information necessary to certify that the bidder maintains a permanent place of business; has technical knowledge and practical experience in the type of equipment included in this scope of work; has available the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had just or proper claims pending against him or his work; and has installed similar type, size and complexity of equipment. The evidence will consist of listing the type of installation, nature of work and number of units for each of the last five (5) years. BID NO. 77-99199 DATE: June 7, I999 15 99- 869 V� i 2.29 LATE BIDS: The City of Miami Beach cannot be responsible for bids received after opening time and encourages early submittal. 2.30 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non -responsive. 2.31 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND ONE COPY of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.32 MAINTENANCE AGREEMENT: N/A 2.33 EQUAL PRODUCT: Manufacturer's name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) may be bid. provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. 2.34 YEAR 2000 COMPLIANCE WARRANTY: The contractor warrants that each item of hardware, software, and/or firmware delivered, developed or modified under this contract shall be able to accurately process date data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between die twentieth and twenty-first centuries, including leap year calculations, when used in accordance with the item documentation provided by the contractor, provided that all items (e.g. hardware, software, firmware) used in combination with other designated items properly exchange date data with it. The duration of this warranty and the remedies available to the City for breach of this warranty shall be as defined in, and subject to, the terns and limitations of any general warranty provisions of this contract, provided that notwithstanding any provision to the contrary in such warranty provision(s), or in the absence of any such warranty provision(s), the remedies available to the City under this warranty shall include repair or replacement of any item whose non-compliance is discovered and made known to the contractor in writing within ninety (90) days after acceptance. Nothing in this warranty shall be construed to limit nay rights or remedies the City may otherwise have under this contract with respect to defects other than Year 2000 performance. 2.35 YEAR 2000 REMEDY CLAUSE: In the event of any decrease in hardware or software program functionality related to time and date related codes and internal subroutines that impede the hardware or software programs from operating beyond the Millennium Date Change, Licensors and Vendors of Licensors products, agree to immediately make required corrections to restore hardware and software programs to the same level of functionality as warranted herein at no charge to the licensee, and without interruption to the ongoing business of licensee, time being of the essence. 2.36 (NOT USED) BID NO. 77-98/99 DATE: June 7, 1999 16 99- 869 (D FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 3.0 MINIMUM SPECIFICATIONS 3.1 SCOPE OF SERVICES The solicitation is for the supply of all labor, materials, tools, equipment and supervision necessary to Furnish and Install Police Vehicle Emergency Equipment on Ford Crown Victoria Police Vehicles. It is estimated that approximately 50 new vehicles will be added to the Police Department fleet in each of the Fiscal Years 1998/1999 and 1999/2000. 3.2 PRODUCTS Manus ModelDescription/Co men Federal Signal Corp. SHL4850-Dade c All -Light StreetHawk Light Bar w/Amber Lens in Center Federal Signal Corp. FA5 Alternating Headlight Flasher Federal Signal Corp. (I00/200W) PA40OSS Combination Siren/Light Control PA/400SSK w/Installation Kit Federal Signal -Corp. DynaMaxl External Speaker (I 00Watt) for the Crown Vic Federal Signal Corp. SML6 "Signal Master" Directional Light Bar (6 Lights) Federal Signal Corp. SMCI "Signal Master" Directional Light Bar Power Supply Able2 StrobePAK 6 Outlet Strobe Light Controller w/4 Bulbs & 4 cables (60 Watt output) Pro -Gard P2204 Prisoner Transfer Cage Partition w/Boltless Installation Kit Pro -Gard P2107F Full Seat Protector Foot Extension BID NO. 77-98/99 DATE: June 7, 1999 17 99- 869 3.3 3.4 /7' Manufacturer M. add Description/Comments Pro -Gard G5000U/Rack3 Roof Mounted Shotgun Rack w/ Electric Lock & Timer Pitco Seatl Fiberglass Prisoner Transfer Seat (Black) Adapt -A -Rack C09 Adapt -A -Rack Communications Organization Rack Federal Signal Corp. DS1/SML1 Rear Deck Light Strobes Federal Signal Corp. CS 1-C Corner Strobe Tube - Clear Federal Signal Corp. SPC16 Kit Cable Extension (16) EQUIPMENT ACCESSORIES All equipment is to be supplied with the appropriate mounting kit and wiring harness for the vehicle specified. INSTALLATION/DEACTIVATION All equipment shall be installed according to manufacturers specifications. All wiring should follow a specific wiring diagram using multiple colors and shall be uniform for each vehicle during the installation phase. Installer shall use materials and methods which prohibit rust and corrosion (ie. sealant around drilled holes and stainless steel screws). All equipment shall be installed in a manner that is "user friendly" and neat in appearance. Cable harnesses and or cable channel shall be used to eliminate loose and exposed wiring anywhere in the vehicle. Vendor will provide a complete wiring diagram and drawing illustrating the installation of all equipment within the vehicle. Wiring diagram is to include a wiring harness color code legend. Vendors are to bid a single installation price for installing/deactivating basic equipment an a new/additional vehicle (Package A/B/C) as well as a price to purchase and purchase and install individual components. BID No. 77.9M DATE: June 7, 1999 18 99- 869 3.5 INSTALLATION CONFIGURATION 3.5.1 New Vehicle Equipment Install Package "A" (Typical) Overhead Lighting System Siren/Light Control/Power Supply Siren/External Speaker Front & Rear Strobes Headlight Flashers Rear Prisoner Transport Seat Front/Rear Prisoner Transport Partition w/Foot Extension Overhead Shotgun Rack w/Electric Lock & Timer Rear Deck Strobes Directional Light Bar & Power Supply Fuel Management System wiring (see Exhibit "A") 3.5.2 New Vehicle Equipment Install Package "B" Overhead Lighting System Control/Power Supply Siren/External Speaker Front & Rear Strobes Headlight Flashers Overhead Shotgun Rack w/Electric Lock & Timer Rear Deck Strobes Directional Light Bar & Power Supply Fuel Management System wiring (see Exhibit "A") 3.5.3 New Vehicle Equipment Install Package C Siren/Light Control/Power Supply Siren/External Speaker Front & Rear Strobes Headlight Flashers Overhead Shotgun Rack w/Electric Lock & Timer Rear Deck Strobes Directional Light Bar & Power Supply Fuel Management System wiring (see Exhibit "A") BID NO. 77-98/99 DATE: June 7, 1999 19 99- 869 3.6 EQUIPMENT TO DEACTIVATE DURING NEW VEHICLE INSTALLATIONS Rear Door Interior Release Rear Door Interior Window Operation Front Interior Dome Light Activation from open door activation Automatic "Headlight On" feature 3.7 WARRANTY The successful vendor will provide a warranty on all parts supplied and installed against defects in either material or workmanship for a period of one (1) year from the date of installation. 3.8 INSTALLATION FACILITY Installation may be performed at either the succesfull contractor's facilty or at the City of Miami Beach, Fleet Management Division, 140 Mac Arthur Cswy., Miami Beach, FL 33139 (Iimited to 6:30 am through 5:30 pm, Monday through Friday). Bidder shall designate on the Bid Form the intended location. The succesfull contractor shall be responsible for transporting the vehicles to and from the installation facility if the work is to be completed at the contractor's facility. BID NO. 77-98/99 DATE: June 7, 1999 20 99-- 869 9 0 FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID 9 77-98/99 Bid Proposal Page I of 3 We propose to furnish all labor, materials, tools, equipment, transportation, licenses, services and incidentals necessary to Furnish and Install Police Vehicle Emergency Equipment for the City of Miami Beach, all in accordance with Bid Specifications, for the unit price of : GROUP Item Description Unit Price 1 New Vehicle Equipment Install Package "A" (Typical) S 2 New Vehicle Equipment Install Package "B" S 3 New Vehicle Equipment Install Package "C" S GROUP II Item Description Furnish Only Furnish & Install 4 Federal Signal Corp. SHL4850-Dade S S All -Light StreetHawk Light Bar w/Amber Lens in Center 5 Federal Signal Corp. PAS $ $ Alternating Headlight Flasher 6 Federal Signal Corp. PA400SS, PA400OSSK $ S Combination Siren/Light Control (100/20OW) w/Installation Kit 7 Federal Signal Corp. DynaMaxl $ $ External Speaker (10OWatt) 8 Federal Signal Corp. SML6 S S "Signal Master" Directional Light Bar (6 Lights) 9 Federal Signal Corp. SMCI $ S "Signal Master" Directional Light Bar Power Supply 10 Able2 StrobePAK S S 6 Outlet Strobe Light Controller w/4 Bulbs & 4 cables (60 Watt output) BID NO. 77-98/99 DATE: June 7, 1999 21 GROUP If (Continued) Item Description P Furnish Only Furnish Rc Install It Pro -Gard P2204 $ S Prisoner Transfer Cage Partition wBoltless Installation Kit 12 Pro -Card P2107F Is S Full Seat Protector Foot Extension 13 Pro -Gard G5000U/Rack3 $ S Roof Mounted Shotgun Rack w/Electric Lock & Timer 14 Pitco Seatl $ S Fiberglass Prisoner Transfer Seat (Black) 15 Adapt -A -Rack Communications C09 $ Organization Rack S 16 Federal Signal Corp. DSl/SML1 S Rear Deck Light Strobes S 17 Federal Signal Corp. CSl-C $ Corner Strobe Tube - Clear S 18 Federal Signal Corp. SPC16 S Kit Cable Extension (161) IS 19 Hourly Labor Rate for additional installation/repairs is Installation shall be completed within calendar days of receipt of order. Installation to be performed at (check one): _____ City of Miami Beach, Fleet Management Division Vendor Facility (provide address) Bidders must sign below to acknowledge receipt of addendum (if necessary). Amendment No. 1: Amendment No. 2: BID NO. 77-98/99 DATE: June 7, 1999 22 009-- 869 FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 Bid Proposal Page 3 of 3 Payment Terms: 2% 10 EOM- If other, specify here: SUBMITTED BY: BIDDER/COMPANY: SIGNED: I certify that I am authorized to execute this proposm and commit the bidding firm. NANEEITITLE (PRINT): ADDRESS: CITY/STATE: ZIP: TELEPHONE NO.: FAX NO.: BID NO. 77-99/99 DATE: June 7, 1999 23 99- 869 FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-99/99 CUSTOMER REFERENCE LISTING Contractor's shall furnish the names, addresses, and telephone numbers of minimum of four (4) funs or government organizations for which the Contractor is currently furnishing or has furnished similar services. Company Name Contact Address Telephone Facsimile 2) Company Name Contact Address Telephone Facsimile 3) Company Name Contact Address Telephone Facsimile 4) Company Name Contact Address Telephone Facsimile BID NO. 77.98/99 DATE; June 7, 1999 24 9- 869 65) vs FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. Original and one copy of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.31 X Execution of Bid General Conditions Section 1.2 X Equivalents/Equal Product General Condition Section 1.10 Special Conditions Section 2.33 X Bidder Qualification Special Conditions Section 2.28 Maintenance Agreement Special Conditions Section 2.32 Bid/Performance Bond General Condition Section 1.35 Special Conditions Section 2.16 X Guarantee Special Conditions Section 2.23 X Product/Catalog Information Special Conditions Section 2.24 X References Special Conditions Section 2.25 X Insurance/Indemnification Special Conditions Section 2.9 X Exceptions to Specifications Special Conditions Section 2.30 BID NO. 77-98/99 DATE: June 7, 1999 W 99- 869 EXHIBIT "A" FUEL. MANAGEMENT SYSTE ` `y WIRING DIAGRAM Vehicl" affected are as follow:; 2309 2313 2302 2312 2317 2311 2304 2308 149a VIOLET FROM FUSE BOX 10NITION SOURCE TO TRUNK FOR FUEL MGMT. SYSTEM 14go WHITI: FROM CRUISE CONTROL, SERVO U#41T TO TRUNK FOR — FUEL MCMT. SYSTEM 1490 RED FROM � DISTRIBUTOR BOXTO TRUXK FOR FUEL MOMT. SYSTEM FUEL MaMT. SYSTEM 3 WIRES FOR FUEL MGMT. SYSTEM WITH MALFJFEMALE CONmEC. TIONS VEHICLE FUSE Box CRUISE COWMOL SERVO UNIT 99- 869 ORDI.YANCE NO, igg: 6L }h5 n A," ORDINANCE OF THE tMAYOR AND CITY CO1v[iLN[ISSION OF THE CITY OF iti[IAjv[I 8E:ACH.TLORIDA ESTABLISHING A "CONE OF SILENCE" FOR CITY COtv[PETITIVE BIDDING PROCESSES, BY ALMENDCYG CHAPTER ? OF THE CODE OF THE CITY OF 1111Aivil BEACH ENTITLED "ADivII:VISTR4TION," BY AIMENDIN'G ARTICLE VII THEREOF ENTITLED "ST- ND:a,RDS OF CONDUCT,,' BY CREATING DIiiSION 4 ENTITLED "PROCUREiVIEiVT," BY CREATING SECTION 2-436 ENTITLED "COME OF SILENCE" BY PROVIDING FOR A DEFINITION, PROCEDURES, AND PENALTIES; PROVIDING FOR REPEALER, SE1ERABILTTY9 IiNCLUSIOIY IN THE CITY CODE, A:tiy A:Y EFFECTIVE DATE. 14WEREAS, the klayor and City Commission of the City of Miami Beach are desirous of adopting a "Cone of Silence" Procedure to protect the professional integ rY of the City•- s eorapetitive bidd Q process b. shielding the Citv's `VRE. 4ze poprofessional staff; and licy proposed herein recognizes the importance of requiring husu:esses w quiring persons or h0- P� of the Cir�'s competitive processes to disclose all communications w' City's professional stag and with the " I RE__ .S, co , unications be' elected officials and the Citv's a a conlDetiuve bidding - ppomted staff during process should be in writin` so that it becomes a part of the public record. and WHEREAS, the proeosed policy protects the rights of individuals to petition -their ment and their elected o=-z - «.cials: and . %VIIEREAS, the policy proposed herein enhances the spirit of Florida's sunshine Law. Goverr,Ment in the- 9- 869 'VOW. T REFOEE, BC IT ORDAINED THE LNIAV-OR COjYI;NIISSIO:� ��, AND CITY OF THE: CITY OF NIIANII BEACH: I I• S..tion �-='d, Of Division 4 Of Article VII of'CEta to Code is hereby create P or the 141Eatni Beach Cit 4 to read as follows: .article t'II• SC1ndards Of Conduct Dio•i in _ o Cnne nr, iEence 1. sct- fir t e rovi ion �f � od ads -v. „_, �•. e. tees �tFter than audit Lo) p o--�1 nr' oesiol ordirance. ition�t t _hall--°=o_tc ition ,.e. G5G :I,:reutlrRFp RFC) RF �� m the ri[: Cnmmi. •inn• mvided th lir,tvr,:er that it e Civ. nmmi .Sir, r:tt:r^ the r�lana''er'- recnmmer.datinn hack rn the t`it-v rnr staff. t'nr the C',,n . hi her review nt' Silenee shall F+e rejm o,;ed i.intil Such 'Me ' 11'la'ter makes 1 v.,hc ru giro n� commendation. or a he e 'ent «•r. � ithe n Ck'ent of r-nntracr, Fnr ler than f r) 000 00 when the City 1.ecutes thee ontract of Ana"""-r The-rn!�isinrS nr' r,'?is „rdirance ~hall not annly t n —_ �ric_tjons at mre-hid confer=^res. oral �resen[ati n „•ajl:rtjnn het, re cnmmi�,ees. root,-,ct o'iscussi r or: er ��n. •yen.: - s durin? an dully -- , .• _.,n lthlir_ 7r'=5;e.^.C'iionS made CO the iR•' O 1 Si ne, I cm. duly not" ,�: , m ic.d ur.•lic me ,... *. cant -act ne•Tnriation w{t;� in ta i )llnainrr tfle 1tV1rd Of an IZ.cP. EC). C R, i (. or hid by the City: rtinP ar ar,�: ii:;re with ary Cher e, o ton - m ( ve_. t=te'al or r)r the City ommiz ion unless srecirtca11 '•'Ciic371z R =� p C*n n r-r e n ili tie'{ by rko •' () Inv L4Tit-Len con7mun,cation �yith the Itt _ lel ..il �:,ake conies ao•ailable to any: ^er ,nn ,lo n recttect. ucr,r.e- in merri a rohiniri n on: (a) c^m'm:;hicatinns r_•sa -r' ano. r� ton a �rtiCu!nr Rcp RFC RF r r hid to^tic! vendor. o e;�yee, s se; sic, provide- `;dde lobhvtsr. or consultant and the t'ir. Commissioner - or :heir rerecciti'e stags. and any member "rre Or�rc S ssional star inefudincy f�tlt ..or Limited �o the in r.is or he �(anaQer a� ``r and (h) any or•+l COr7i!'nUnication remar c c R_ O R alma narricti(ar RFC „r +`2,e aer.veen the _ or. City mmi sioners or tFei- sta-; ind any merl^,er oc the . cur, s roressiona[ star includ'nc. OC l[nl(te^i, i0. the Cirv. �(ana7P- C =n �4 CnsrlS Or t1Z- sta-. �ipCtyftchSandina the r:e 1— Or Slie• snail i_,, 'C� S°l. ;OC 3DOfy iO cor^"iuniCatlOns ty(L!? ire Srotf COL "' � � � t as crpo'rde,i in subsections ?(c) and ?(d) hereof. a Cone r+f Siler,ce 10or? each p c R se -:;cis a�-�. the Rr Rico p r or bid -or audit --�==.,- 2Qv?•�!s?me tOr "atd R..c? �� C� the ti f. r bid, At ro :- �ition or'rhe Cone or Ciiz c the its.- anage r prry,�t O RIB Or I z^ Ce ror the our - >'iie-tc� ^aII _ i!c nc C:ce or th, Core or Silences The Core c) ar Che Cin'+e -k C'^�i(a aq`^ a' ' .,r a larla • " 1a-kes his Or he- uTlt-�.e'n -s :o rile selection or a t,a ea :ICLla, R: • . RFO. RFLL or big' SSiOr _ pr0':iCL'Q. ,�?p,,4 eye, CnaC it rere a?e � ,. '- "the City ommtssion (�a� •" � recommerd�tion bae< tp the Ciro Manaeet• o sta'"t for . Ianar... �a , s ;i ••: wim nst: d ur•,:i, e..i I1hs�o,Ie nt stiriren mmendutinn nr F �nnrr.icTs for ICS' than rnrl�. 10.000 (f). when the, (-it,,,. vlana �ttnrained herein sh l rohihit Inv hidd�r nr r'ai:in�T ^;lhlir nr, iI , senrations ar di.cly rntrir_; d m d sly' norce i nre-hict conrzrt ``evaivatinn -Omni - meeti l: `, r! C."a C: [ ,'�+•�es;,,ws n rT 5: fiil rr t; `nnM discussion :urinrT anv dtcly n notice � in c ntrac[ itv to ne?ntiarions v6ith (`-d uhli yn R=F RF RFr T nr hid for . toll ttii audir h�• the (itv Colin in I ni.1nr; C'a iw rtr;nt► with �ry -it., Crill rinve n c;7 ric:lNon or ad or ori'tcial ti , __^; ,._ ditioral intitrmatior tiny-i [he �. �t tOr cfar, s-lcat ►r� r nn nr additional int* lic�niz pr or r...... .�. .t.�• R P F,,r=(1 T [ or hid doe• me tl Cie-:: T;�c-in. -., ah,ll '` of any; �.�r,'[Ten CO unicati n �, erk make caries av, �==u fe to the v ene�l cart If •'.alrle� lC'rairj •��tlt,e•,-. ^..-cn n ;nr �n tiicd s c h[ihit anv tth d' der. rr�r.our+�ayduly rmrhlicty addreSint?iry o enr.e creo►n? reryardctrr o ac[ion Thz ir. LTan per .• audir n a v -icyhall include in any ,• Services a state^� u iic -oticitaro c t,rdi�= r..nt di cl Sin Q CI?e re auireme•--- -- t%rni?tio pens , 'It-'s and D �'�`' a ^• s!le='ed � • rocedures. '-'.,.... _ iola[10n Ofthis ie r o. his Szc Ton --1-91 v c id bidder t b a articular idder or d f : t sh 2!! ro or roan. er to the same r C-1 ures set f t erari (�G 7 atvar �.=n a� e0r[h in c,, id • -0r y� r r,rntTrlSer' v0id�� �arcr aid a� l.. I 2tt2rd. orb p - bidd, , or rr�ooser shall Or F- I r id =or a t.`ie erg;-a^c` z er,'od Or -ore •ear. con��..c: For vT�cision o= n ;-;oror Lvh0 o-ds C0rnit-,!� r^ --� i Orn se•r i;10 nn n /^:-- - `0.2C�S a t^r047SiOn Or icti S • • e a!T:ati n a- Ly. yiola[ion Or ary Qecr said �.a l0v'e. t0 Illy. any person cc:4o ^a; Or•C Such violation t0 the - i-Dade Cog',— 1 nat all Or:inanc.cs or pars of Ordinances in conflict herewith be and the e s"ne are hereby I= arysection-subsection, clause or provision of this Ordinance is held invali a 4ected b ,v sucd• the remainder, h invalidirv. f TT � .t. C.n�•�TT�y It is the inrendon of the tblavor and City Commission of the City ofMiami B it is hereby ordained tl:zt •' each, and ale provisions of this ordinance shall become and be made a pan of the Code of the Ctty of., iami Beach. Florida. T'ne sections of this ordin relettered to a ancmay be renumbered or ccornohsh such intention, and the word "ordinance" may be chanced to '� „article, or other appropriate word. - section", ��• �' �• FF CTIVF p.� This Ordinance shall t.:•�Ce a ffeCt on the 16 c `� day o PASSED and f January , 1999. ADOP i tD &,is 6 cn day of Jaz--j , I999. A71 BST: CITE' CLERK -..M.-,a.p�.,...•�.��y Isc read:A� IZ/16/98 2ud readin. 'U6/99 5 /I /z KAYOR APPROVEo AS TO FORM & LANC;UAGE & FOR Z<_=CUTION 9.9- 86.9 __ 1 _ t �� ..Mow MMA P� /i .gem �7ali Is►N�r The In(omiaVon Management Compony 1 305-477-9149.800-287-4799 • FAX 305-477-7526 FC 017 Sent by:LAW ENF SUPPLY MIAMI Oct-07-99 11s10 LAW ENF-DRCEMENT SUFPL ,CO. INC. MIAMI INTERNATIONAL f%: ;-,, ERGE CENTER MIAMI, FL. 305-S2S-8984 �3------------------------------ VEHICLE & EQUIPMENT ADM_N 1390 NW 20 STREET MIAMI PL 33142 Attn: from 3056298981*305 $45 5016 page 2i 2 DATtr OF TE S 1 0 7 DUOTE r No. MAA007E* -____ THIS QUOI'E 15 VALID FOR30 DAYS UNLESS AN EXTENSION IS AUTHORZZED. PLEASE FIND OUR UUDTE AS F-CiLLOWS QUOTE TAG ON FOR THE MIAMI BEACH DID #77-98/99 FEDERAL SIGNAL . SV480i VECTOR LIGHT BAR -------------- EACH SS200088SB SMART SIREN -------.--_------.,___-$GS3.95 EACH DYNAMAX SPEAKER FOR CROWN VIC ..-____-_-_-- I dVCP— vw DYNAMAX SPEAKER FOR IMPALA-----•------_.._-- 12.8.,32 EACH R,MK MICROPHONE EXTENSTON FOP 42.05 EA►CH— MMCT NOISE CANC-ELINr, MICROFHIiNE-- 31 - 17 c -ACH THANK YOU FOR YOUR CONTINUINS BUSINESS THIS GUOTE IS AUTHORIZED 8Y �R�:BArir� F'UN:.YEAF; t�1' 869 10: ,aw tnLarrement iuppiy cLua: nau:aea e, MU1, Lrra FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 Bid Proposal Page I of,3 u-AG-7J Li:JCam p. J 01 3 We propose to furnish all labor, materials, tools, equipment, transportation, licenses, ser�•ices and incidentals necessary to Furnish and Install Police Vehicle Emergency Equipment for the City of Aliami Beach, all in accordance with Bid Specifications, for the unit price of . GROUP I j3plew Description Unit Price ew Vehicle Equipment Install Package "A" (Typical) S CCZS. o d ew Vehicle Equipment Install Package "B" S 54 0 • o Vehicle Equipment Install Package "C" / r �O r O S `T GROUP H Item Description 4 Federal Signal Corp. SHL4850-Dade All -Light StreetHawk Light Bar w/Amber bens in Center 5 Federal Signal Corp. PAS Alternating Headlight Flasher 6 Federal Signal Corp. PA400SS, PA4000SSK Combination Siren/Light Control (100/200i7v) w/Installation Kit 7 Federal Signal Corp. DynaATaxl External Speaker (10011'att) 8 Federal Signal Corp. SA-11.6 ( f legS S a E— "Signal Master" Directional Light Bar (6 Lights)" 1;,*, en 9 Federal Signal Corp. SAICI "Signal Master" Directional Light Bar Power Supply 10 Able2 StrobePAK 6 Outlet Strobe Light Controller w/4 Bulbs & 4 cables (60 Nvatt output) or (P «ram 5 Q e Ct f--4lcl R'belen Hideaway 4 Light 60 V6att Strobe Svstem Model S660-CC6 BID NO. 77.9W99 DATE: June Is, 1999 3 Furnish Only S (03�,00 S 669. 3'�8 -w Furnish & Install s t1/y -(go S S ! 32, a /s',)-00 S j3s-00 S izs%Od S 1 S7 00 S';�/0-00 SR 00'00 s 3 zy- o o ,q9- 869 GROUP 11(Continued) item Description 1.1 Pro -Gard P2204 Furnish Only Furnish &Install Prisoner Transfer Cage Partition e•/Boitless Installation Iut S a �(Q •� V S 3 12 Pro -Gard P2107F Full Seat Protector Foot Extension S o� 6.95 S 13 Pro -Gard G500017/11ack3 Roof lfounted Shotgun Rack w'/Electric Lock & Timer S 115,00 S 00 -oo 14 Pitco Seatl Fiberglass Prisoner Transfer Seat (Black) S 3 a � . o o 15 .adapt -A -Rack Communications CO9 Organization Rack S S 16 Federal Signal Corp. ' ` Rear Deck Light Strobes C�rgly� �SALLl See it_ s %S� s t ,� d0 17 Federal SI al 1-C � Corp.t'P• Corner Strobe Tube - Clear -- S — tai S 18 Federal Signal Corp. SPC16 , Z. Mt Cable Extension (161) S S R_' 19 Hourly Labor Rate for additional installation/repairs 11 —0 20 Additional FEDERAL SIGNAL, parts and supplies shall be supplied on the basis of a �� from the distributors published price list(s). discount 21 Additional MIMLEN parts and supplies shall be supplied on the basis of a Q distributors published price list(s). �o discount from the 22 .additional PRO -CARD parts and supplies shall be supplied on the basis of a 3 %discount from the distributors published price list(s). 23 Additioual PiTCO parts and supplies shall be supplied on the basis of a distributors published price list(s). e `� . discount from the 22 .additional CODE 3 parts and supplies shall be supplied on the basis of a ___�__ distributors published price 111t(s). a % discount from the Installation shall be completed within 0.—calendar days of receipt of order. Installation to be performed at (check one); V City of Aliami Beach, Fleet Management Division `'endor Facility (provide address) BID NO. 77.9&99 DATE: June 18. 1999 .a 0 869 FURNISH AND INSTALL POLICE*� EHICLE EMERGENCY EQUIPMENT BID # 77-98/99 Bid Proposal Page 3 of 3 Bidders must sign below to ac w e ge ceipt of adde�" (if necessary). Amendment No. 1: Amendment No. 2: Pafinent Terms: 2% 10 EObI. If other, spec'. • here: SUBA'IITTED BY: BIDDER/COUIPANY: SIGNED: "6l.vr-P-WWAC" -it tiee+ddie n6 NA 'WJTITLE (PRINT): ol q rr ADDRESS: CITY/STATE: mG G /( Zip: ,3?— Yd S TELEPHONE NO.: F0 p 617 6 0 7 Fay NO.: eSo 76 3 90 3/ Al / r�Z O �S / %/ 7 BID No. 77.98199 DATE: June 18. 1999 67 09- 869 4� S FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 CUSTOMER REFERENCE LISTING Contractor's shall furnish the names, addresses, and telephone numbers of a minimum of four (4) firms or government organizations for which the Contractor is currently furnishing or has furnished similar services. Company Name Ct Y 0� 0.4e— n -a Contact Mo O/ _✓// Ct k /l%f//'/Jit / Address g�c� �/ C �ru la C %,lew' f/ Telephone.. IX — /( �� T : 06 Z- 3 Facsimile / / ' ,5 06 0,7 2) Company Name_—e�/q—• De- Ot— 'Iran C A.4,4p,7 Contact �C! -7 ruGE'r Address Telephone_ Facsimile d L5V — 3) Company Name . 4 0 / C�/I4vn L i qC� Contact /17a y0/' ml'kl© dpm Address / ff �" / J /-�10 ��f / sy fm4 G!y /3t. 3 Z f/Q Telephone �iJS 0 -):3 3 � 000 Facsimile U O �;'3 —S-6 / 3 4) Company Name SUc(-ra l9e tle LO iv Contact X - i0/1 6-es Am l� Address C� ") 6 V 4 d d 1 /i'l LIE'- Ede Telephone _ /y / — 3�Z-3 72 U q Facsimile / e /Vr -3 6 / ` 3 ./ S-1 BID NO. 77-9&199 DATE: June 7, 1999 24 99- 869 Q-� 2= 1. Workers' Compensation'and Employer's Liability per the Statutory limits of the state of Florida. X M 2. Comprehensive General Liability (occurrence form), limits of liability S i.00r 0.000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). 2= 3. Automobile Liability - S 1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - S_ .00 per occurrence to follow the p primary coverage. 2= 5. 'The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: — Builders Risk completed value S 00 _ Liquor Liability i Fire Legal Liability S S _ 00 — Protection and Indemnity S .00 00 _ Employee Dishonesty Bond S 00 _ Other S .00 2X 7. Thirty (30) days written cancellation notice required. 2= 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of th cifications an that evidence of this insurance may be required .within five (S) days after bid opening. '1i'IrCCwllrtt' ! , Bidder / Signature of Bidder BID NO. 77.98/99 DATE: June 7, 1999 13 0y- 869 EXHIBIT "A" P FUEL MANAGEMENT SYSTE WIRING DIAGRAI Vehicles effected awe as follows, 2309 2315 2302 2312 2317 2311 2304 2308 '141P VIOLET FROM rUSE BOX'(;MrrIOlil SOURCE TO TRUNK Foil FUEL MCMT. SYSTEM 14gs WHITE FROM CRUISE COPITROL aER9fG UNIT TO TRUNK Foot FUEL IMGMT. SYSTEM! 1498 RED FROM DISTRIBUTOR 003C TO TRURK FOR FUEL "Gaff. SYSTFJW FUEL MCIi1T. SYSTEM 3 WIRES FOR FUEL MGMT. SYSTEM WITN MALEJFEMALE COMMEC. TIOms VEHICLE FUSE BOX CRUISE COIMIOL SERVO UNIT v`'. �� � :5 �. a`n,�"4-"¢wv`""`...''.`+i+�e�F7+fx�t,�z�a�r �r�{+gntG� f»;�;+c�r��' an•!F� ,n 99- 869 .. .. .. wrw V. J ul 3 G FURNISH .AND INSTALL POLICE VEHICLE EIIERGENCY EQUIPIIENT BID # 77-98/99 Bid Proposal Page 1 of 3 We propose to furnish all labor, materials, tools, equipment, transportation, licenses, services and incidentals necessary to Furnish and Install Police Vehicle Emergency Equipment for the City of Miami Beach, all in accordance iiith Bid Specifications, for the unit price of GROUP Item Description Unit Price 1 Nest• Vehicle Equipment Install Package "A" (Typical)EE *j�, GQ 2 New Vehicle Equipment Install Package "B" j1,3New Vehicle Equipment Install Package "C". OO GROUP A Item Description Furnish Only Furnish &Install 4 Federal Signal Corp. SHL4850-Dade Ail -Light StreetHawk Light Bar w/amber Lens in Center S C/133. �� / / �j �iC S17117,00 5 Federal Signal Corp. PA5 alternating Headlight Flasher/ S OCi S Qb i 6 Federal Signal Corp. PA•t00SS, PA4000SSK Combination Siren/Light Control (100/200tN) w/Installation Kit S / s9 8U S� cc) 7 Federal Signal Corp. Ihna\Iaxl External Speaker (100\Vatt) S �� r S % 00 / 8 Federal Signal Corp. SlII,6 "Signal Master" Directional Light Bar (6 Lights) �/7 DO S � / 9 S �O p2�.� 9 Federal Signal Corp. S_-MCI "Signal Master" Directional Light Bar Power Supply § 2 S 10 Able2 StrobePAK 6 Outlet Strobe Light Controller it•/4 Bulbs S 4 cables S 001 C S (60 Watt output) or Whelen Hideatt•ay .i Light 60 Watt Strobe St•stem Model S660-CCC BID \1O. 77.98,,99 DATE: June is. 1999 3 Lf9- 869 GROtT 11(Continued) Description Furnish Only Furnish & Install ard P220t Transfer Cage PartitionwBoltless Installation Kit S 0t7 .� S/'er (� �� 4 EFIberalass ard P2107F at Protector Foot Extensionard S 0d S 00 GSOOOt/Racl:3 Shotgun Rack w/Electric Loci: S Timereatl S��, DQ S�'OQounted Prisoner Transfer Seat (Black) S� i'7Q �© // // S / GOass / la adapt -a -Rack Communications C09 Organization Rack S �� S 16 Federal Signal Corp. DS1/S11ELi Rear Deck Light Strobes S 7� p� s 33� 00 F17 Federal Signal Corp. Csl-C Corner Strobe Tube - Clear S Ot7 " S / /� 00 (,� 18 Federal signal Corp. SPC16 iat Cable Extension (16') S/', 00130. 6 19 Hourly Labor Rate for additional installation/repairs $ Q CO b� .•►oamonar rLuLxAL NIUINAL parts and supplies shall be supplied on the basis of a dj % discount from the distributors published price list(s). 21 additional fit"HELEN parts and supplies shall be supplied on the basis of a % discount from the distributors published price list(s). 22 additional PRO-GARD parts and supplies shall be supplied on the basis of a �� o/n discount from the distributors published price list(s). 23 1 additional PITCO parts and supplies shall be supplied on the basis of a % discount from the distributors published price list(s). 22 1 additional CODE 3 parts and supplies shall be supplied on the basis of a %discount from the distributors published price list(s). Installation shall be completed ivithin Q calendar days of receipt of order. Installation to be performed at (check one): City of litianti Beach, Fleet NIanagement Division Vendor Facility (provide address) 7q 10 (�-)s i 5- T H_)� �84 bxTe.; VeyIC-Leg T AtOS zTF 0P FLI,-i aED i 0L.) `cic BID ND. 1,7.98;99 DATE: June 18. 19ao 4 t)9- VG9 Q; FURNISH .AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 Bid Proposal Page 3 of 3 Bidders must sign below t amendment No.1: Amendment No. 2: Payment Tenns: 2% IU EOM. If other, specify here: er 3c) SUBMITTED BY: BIDDER/CONIPaNY: SIGNED: Nai�IE/TITLE (PRINT): ADDRESS: CITY/STATE: TELEPHONE NO.: BID NO. 77.98,99 D'ITH: June 19. 1999 5 u-io-yv 11 mam p. 5 of 5 09- 869 FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-99/99 CUSTOMER Contractor's shall furnish the names, addresses, and phone numb of minimum of four (4) firms or government organizations for which the Contractor is currently furnishing or has furnished similar services. 1) Company Name i '�eama Contact I Address fl V J 1 r'0 v 01 ✓ Telephone Facsimile .2- %� j 2) Company Name a tr Contact I Address 0 r e Telephone Facsimile 3) Company Name ;� qu Contact -R Address JUW 2 0 ' ate. Telephone 55 Facsimile — q� 7 / — 4) Company Name Contact'�'i✓ Address Telephone Facsimile BID NO, 77-98/99 DATE: June 7, 1999 24 09- 869 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. X 2. Comprehensive General Liability (occurrence form), limits of liability S 1.000,000 00 per occurrence for bodily injury property damage to include Premises/ Operations, Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in insurance requirements" of specifications). 2M 3. Automobile Liability - S 1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - $ ---..00 per occurrence to follow the primary coverage. 2M 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certifica 6. Other Insurance as indicated: te. — Builders Risk completed value $ Liquor Liability --_ -- 00 Fire Legal Liability S— .00 Protection and Indemnity .00 Employee Dishonesty Bond S.00 Other �—� .00 .00 � 7• Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+: VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of thes within five (5) days after bid opening. fications and that evidence of this insurance may be required Bidder ign re of id P,e BID NO. 77_98/99 DATE: June 7, 1999 13 99-- 869 E.S.E.F., Ina ` Emergency Safety Equipaicig rabricators 7910 West 25" Court Hialeah, Florida 33016-2701 (305) 825-7633 fax (305) 825-7945 This is to warrant the work done for the CITY OF MIAMI BEACH 1700 CONVENTION CETER DRIVE MIAMI BEACH FLORIDA 33139 BID #77-98/99 Date: July 6, 1999 On the following vehicles: 99 CROWN VIC (TYPICAL) Except for rust, said shop warrants all installations and labor on the aforementioned bid 98/99 for a period of one year (12 months) as origin #77- modifications from the original seta �Y installed, without any other be subject to a p, against workmanship. Defects in parts and materials will period of one year (12 months) or the terms as extended which ever is longer. The above shop certifies that your vehicle was repa.iirred using the the latest techniques, and that the repairs meet generally accepted standards latest recognized within the industry. If you should have aroblem r of proms repair as Your vehicle, please return it to our shop for inspection as soon as possible. repairs made to A. Warranty Terms (1) This warranty covers materials and labor to correct any defect in workmanship arising rof epairs performed under the original repair order. It does not cover incidental losses, towing,from obligation per them expenses, rental car cost, or any other claims of an n�. loss gation under this warranty is limited to replacing or r y e• Shops under the terms of this warrants, g repairing defective parts or materials (2) This warranty is only extended to the customer listed on this document and is not transferable. (3) The work performed could fail due to no fault of the repairing facility. Ad'acen r related d Parts to the repaired areas could fail, causing dama circumstances this warranty will not apply. ge to the original repair. Under elthese (4) In no event shall the new parts warranty extend beyond the tenors offered b this B. Proper Maintenance Instructions Y watTanty. (1) Salt, chemicals, tree sap, environmental exposure and other foreign material must `s surfaces, be removed immediately from vehicle and equipment (2) Dents, chips, and scratches are d b e not covered this warranty, and must be main owner's expense, tamed at (3) Any damage caused by neglect, abuse, or misuse is not covered under this warren C. How to Obtain Service ty. (1) Make contact with our company at the first sign of any problems. An lee make it difficult to determine the cause of these problems, YY delays may 86.9 Kee a Battle Mead 'Company COVERAGE DESCRIPTION " COMMERCIAL PROPERTY POLICY Special Form, Subject to Standard Exclusions, Replacement Cost Deductible - $1,000 f 'SCHEDULE OF YOU► ^URRENT INSURANCE ESEF INC. 7900-7920 WEST 25 COURT HIALEAH, FL 33016 Lac#1- 7900;-7910, 7920 W. 25th Ct. Hialeah, FL . 'BtWnes's Personal Property - 86% Co -Insurance Business Iricoibe. Rental Value=100,% Co-insurance $ $ GARAGE PQLICY Garage Operations lachf Accident _ Adgre8ate e.dicaIPaymp'llts $ $ Hired & Non-tJwned Auto $ Gara a Keepers Lega'1.4 $ C9mprehensive Deductible $ Collision Deductible $ _ WUkKER'S COMPENSATION & EMPLOYERS'LIABILITY Bodily Injury by Accident ( Each Accident) Bodily Injury by Disease ( Policy Limit) ' $ Bodily Injury by Disease ( Each Employee) $ CIO CO I 7850 I`J. W. 14 'reel #200 . Miami Lakes, Florida 33016 Dade 305-558.1101 Toll Free 888.558.1101 Fax 305-822-4722 AMOUNT /LIMITS POLICY PERIOD INSURANCE COMPANY POLICI 4/28/99 4/28/00 TRANSPORTATION INS. 144623481 MSE1 CO. 70,000 60.000 4/28/99 1,000,000 .. 1,000,000 2;000 . 1,000;000 1so,b0p SOO12,500 max 500 STATUTORY .. 1/1/99 100,000 500,000 .100,000 I 4/28/00 TRANSPORTATION INS 1/1/00 TRANSPORTATION INS. CO. 144612674 163718166 (DO 'This is only a brief description. See policy for coverage details. = This schedule includes only the Insurance policies written througl-. our Agency. If you have policies from other Insurance offices we will be ha = proposal at their expiration. Please examine this schedule paying particular attention to the'amounts of coverage and limits of insurance. If you feel they are not a conditions, they should be adjusted. We will be happy to discuss this schedule with you at your convience, happy to review them for you and give you a dequale for loday's I.. S $ 6/8/99 Page 1 Bid No. 77-98/99 Page Two June 21,1999 _._. RID TARUAT N Description Qty. E.S.E.F. Inc. Law Enforcement Streethawk Light Bar Supply Co,, Inc. SO $633.00 $634.00 • teraating Headlight Flasher 57 $3I,650.00 0.00 $39.00 $36.75 PA 400 Siren/Control Box $2,223.00 $2,094.75 57 $159.00 $338.00 Dynamax Speaker $9,063.00 $19,266.00 57 $145.00 $132.75 Corner Strobe Light $8,265.00 $7,566.75 57 $198.00 $189.00 m-Gard Prisoner Transport Cage SQ $11,286.00 $10,773.00 $595.00 $280.00 o-Gard Foot Extension $29,750.00 $14,000.00 50 $59.00 $25.75 ro-Gard G5000 Shot Gun Rack 7 $2,950.00 $1,287.50 $349.00 $175.00 itco Prisoner Transport Seat 50 $19,893.00 $9,975.00 $279.00 $324.00 nstallation Package "A" Patrol 50 $13,950.00 S 16'200.00 $504.00 $625.00 Iation Pacica�e "B" Supervisor 4 $25,2Q0.00 $31,250.00 $420.00 $540.00 nstal!atinn D'2f—. o "f'" Un-marked $1,680.00 $2.i60.00 $336.00 $45Q.00 OTAL $11008.00 $1,350.00 Non -responsive (failed to bid items $171.681.00 5149.162.00 all specified): Metro One Police Supply Lawmen's & Shooters' Supply, Inc. Communications Inter -national, Inc. 8 99- 869 t k 5- AWARD UNDER CITY OF MIAMI BEACH BID NO. 77-98/99 ITEM: Police Vehicle Emergency Equipment DEPARTMENT: GSA TYPE OF PURCHASE: Contract REASON: To purchase police emergency equipment. This purchase is necessary to equip one hundred thirty- five (135) mid -size patrol vehicles, purchased during FY `98-99, and an additional one hundred sixty-five (165) patrol vehicles that will be purchased during FY `99-00 . RECOMMENDATION: Approval is recommended for the procurement of police vehicle. emergency equipment from Law Enforcement Supply, Co., Inc. under the existing City of Miami Beach Bid No. 77-98/99, on an as need basis for the Department of General Services Administration to be used by the Police Department, at an annual amount not to exceed $389,229.00, through September 30, 2000, with an option to extend for two (2) additional one-year periods subject to further extensions by the City of Miami Beach and availability of funds. Funds will be allocated from the Capital Improvement Program, Project No. 311850. Direc of asin 10 ate AwardStateContract 99- 869