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HomeMy WebLinkAboutR-99-0855A 9M J-99-810 11/16/99 e q - RESOLUTION NO. qu A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5T115) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPROVING THE PROCUREMENT AND INSTALLATION OF AIR CONDITIONING UNITS AND DUCTWORK FOR THE DEPARTMENT OF FIRE -RESCUE FROM COMFORT TECH AIR CONDITIONING, IN THE AMOUNT OF $67,590, AT FIRE STATIONS NOS. 2 AND 4, AND FROM AIR SYSTEM DISTRIBUTOR, INC., IN THE AMOUNT OF $7,676, AT FIRE STATION NO. 8; ALLOCATING FUNDS THEREFOR, IN A TOTAL AMOUNT NOT TO EXCEED $75,266, FROM CAPITAL IMPROVEMENT PROGRAM ("CIP") PROJECT NO. 313302, "FIRE STATION & BUILDING RENOVATIONS", ACCOUNT CODE NO. 289401.6.850, AS FUNDED BY THE FIRE ASSESSMENT FEE. WHEREAS, emergency replacement of outdated and inefficient air-conditioning units and ductwork at Fire Stations Nos. 2, 4 and 8 was required by the Department of Fire -Rescue; and WHEREAS, due to budgetary constraints the replacement of the air-conditioning units and ductwork had been held in abeyance; and WHEREAS, funds are available for the replacement of the equipment due to the collection of the Fire Assessment Fee; and WHEREAS, the City Manager made a written finding that an CITY COMMSSION MEETING OF. NOV 1 6 1999 ilasolution Na o VD11- 4111) emergency existed and authorized the procurement and installation of the air conditioning units and related ductwork for Fire Stations Nos. 2, 4 and 8; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5`h,) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive seal bids, and approving the procurement and installation of air conditioning units and ductwork for the Department of Fire - Rescue, from Comfort Tech Air Conditioning, in the amount of $67,590, for Fire Station Nos. 2 and 4, and from Air System Distributor, Inc., in the amount of $7,676, for Fire Station No. 8 is hereby ratified, approved and confirmed, with funds therefor, in a total amount not to exceed $75,266, hereby allocated from Capital Improvement Program ("CIP") Project No. 313302, "Fire Station & Building Renovations", Account Code 2 - No. 289401.6.850, as funded by the Fire Assessment Fee. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor!'. PASSED AND ADOPTED this _16±jl_ day of No_mber 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate appof this legislation by signing it in the designated place provided, said legislation ne.l roval becomes effective with the elapse of ton (10) dap; from t e date of Co regarding same, without the Mayor xercising to, ion action ATTEST: .Foe an, City Chr�k - CITY CLERK AS � FXM WORRECTNESS : e ILARELLO W3�46:RCL:hdb:BSS �i If the Mayor does not sign this Resolution, the end of ten it shall become effective at calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 - vc7—' li00 Honorable Mayor and Members of the City Commission _ tn(d . City Manager RECOMMENDATION OCT = L_ rm-051.doc Ratify, Approve, Confirm Emergency Purchase of air conditioners Fire -Rescue Station Renovations - Commission Meeting 10/12/99 Resolution It is respectfully recommended the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the emergency purchase of air conditioners, duct work and installation at Fire Station Nos. 2 and 4 from Comfort Tech Air Conditioning, 1215 W. 76 St., Hialeah (Minority/Miami-Dade), in the amount of $67,590, and No. 8 from Air System Distributor, Inc., 5600 NW 84 Avenue, Miami (Miami -Dade), in the amount of $7,266, for the Department of Fire -Rescue. The total amount of the purchase is $75,266, and funds will be allocated from CIP Project No. 313300, Account No. 289401,6.840 in the amount of $67,590 which is funded by 23`� Year CDBG funds, and from CIP Project No. 313302, Account No. 289401.6.850, in the amount of $7,676, funded by the Fire Assessment. BACKGROUND The Department of Fire -Rescue required the emergency replacement of air conditioners and ductwork at three stations. The units were old, unable to cool the fire stations, and routinely broke down. The ensuing hot and humid South Florida summer season would have made working conditions intolerable in these non -air conditioned stations. The immediate removal and replacement of the defective and inoperable units was imperative and the City Mana er authorized the emergency purchase and installation of new air conditioners. g Enc-W. - % DH /�t LAW B/csk •r FW5I.doc 0 855 %-RCMi 'OFF ICE aw' 13 °I8 A',i 7:04 INTER -OFFICE MEMOR WICE Donald H. Warshaw City Manager , aCh•l�enez Director Department of Fire -Rescue P.A.E /�! March 1, 1999 FILErl1Y fU Of 4) S'UBJEc r Air Conditioner :1?�v�14 OF UOVAUREFEgENCES: Lmergency Purchase JEMFNr GErC'1n ENCLOSURES: The Department of Fire -Rescue respectfully requests an emergency replace air conditioning units for three fire stations purchase to is are extremely poor. These units are old and are �constantlydbr�eakingdown units the summer. We have been working with Public Works in writingspecification during .all of these units. Unfortunately, their workload hfor Works caused serious this project out to bid. delays in. getting The Department is in urgent need to replace these units condition of these units Is such that these units w1l( Probably o noe summer. 'fie • . season. - lY last through the Two of these purchases will be funded throw approximate cost of $120,000.00, CDBG, C P Project No, 313300. 4) for an . station (Station 13) will be firnded by the C(P Project entitled «FiSta a third Building Renovations,, Project No. 313302, Account Code 289401 _ Station and approximate cost of $ 7,,000.00. This portion of this purchase Is funded' for an Fire Assessment. i y the CAG/FKR/FH/ep/acp ' • l If 1/ _. CDBG Approval: G endol a ren, irector D Datteo 7 Budget Approval: 1pale Pare udget Director Date Approval/ approval: -- Donald H. Warshaw, �/ City Manager Dat x e 99- 855 COt: ACT REVIEW AND ANAL�S FOR ATTACH SUpp0 RTiNG DOCUMENTS �' - --4 ©ATE: 11 June 1999 EPARTMENT/DIVISION: Fire -Rescue, Support Services Division CONTACT PERSON/CONTACT CONTRACTING E NUMBER: Ass,t. Chief Wm. Bryson, 416.1608, Carol Kelseyqi RESOLUTION Co6.Amfort Tech Air Conditioning .1651 BID/PROJECT NUMBER: R028744 gUDGT resry ,..r , (IFAPPUCABLE) — —• SOUR►+..uvivulV 1': $67,590 -o - ira u NO I yq, CE OF FUND& CZP prOiect No. 313300 ,� SENSE ❑ REVENUE If grant handed, is there a City ,funded from 23 Year CDBG funds, Account No.289401.6.840 Are matching funds Budgeted;) match requirement? (] YES ❑ NO g ❑YES ❑ NO Account Codes) AMOUNT: N/A P D� Effective Date: Escalating Clause, if any. ntract Period (s): Penalties, (If any), for termia tion: ' Payment terms: If grant handed, list restrictions/requjr eats, if applicable: c SL►MMARY DESCRIPTIO)\I OF CO � . Is this an extension? 13 YFS 0 NOOR AG Ca S If a YES, actual eipenditureS inPrevious Contract Year $ = o co .TUSTIFICATION FOR CO CI' OR AG (Include why iz is needed, co approvedauthoriW or Eight fire stations req�uir recto on an �i0d "�` o' Among the items needed is the replacement of complete if aa�.) emergency basis to eliminate health and safety Stations 2 and 4. conditioning h.�'dS• g systems, including labor, at Fire METHOD OF PURCHASE (If applicable) Telephone quotes Written quotes z Single Purchase Negotiated Purchase 0 Short -Term Contract O Sole Source (include documentation) 0 Term of contract 0 Bid Waiver (include documentation) C1 Lease D Formal Bid/proposal (include bid tabulation/proposal making) 17 Ocher �� � PREVIOUS AWARDS F BIDS (IF APPLICABLE From most recent. I) 2) APPROVAL: onald anlaaw, Ci� j► a DATE: APPROVAL: ger Financi ers Board fX�W DATE: 3aq iC C G P; Fr AI AP 1 v- v vs 0 1-'IJ 7. Gr!/ G' TRACT REVIEW AND ANA''` '' SIS FORM �-r/ `3,�*� - U ATTACH SUPPORTING DOCUMENTS A A M DATE: 8 June 1999 DEPARTMENT/DIVISION: Fire -Rescue CONTACT PERSON/CONTACT NUMBER: Ass't. Fire Chief William Bryson, 416-1608, Carol Kelse 416.1651 CONTRACTING ENTITY: Air System Distributor, Inc. RESOLUTION NUMBER: BID/PROJECT NUMBER: Req. No. R028607 (IF APPLICABLE) BUDGETARY INFORMATION: Are un u Bete ? x YE5 NO I yes, TOTAL DOLLAR AMOUNT: $7,676 X EXPENSE SOURCE OF FUNDS: CIP Project No. 313302, "Fire Station 8t Building Renova REVENUE funded by the Fir Assessment ACCOUNT CODES) 289401.850 If grant .funded, is there a City match requirement? ❑ YES ❑ NO AMOUNT: N/A Are matching funds Budgeted? 0 YES 0 NO Account Code(s): rt MC !lT• �r-�� Effective Date: Escalating Clause, if any: Contract Period (s): Penalties, (if any), for termination: Payment terms: If grant funded, list restrictions/requirements, if applicable: S[7MINARY Tl Cnnrnr..»,.. • �-�� svl� vF N 1 KACT OR AGREEIvIEN' Is this an extension? ❑ YES xCONO If YES, actual expenditures in previous contract Year $ - In u why it is needed, conacquences if not authorized or approved and time conarainu, if any I fire stations require renovations on an emergency basis to eliminate health and safety hazards. ►mong the items needed, are three air conditioners, duct work and supplies at Fire Station No. 8. 1ETHOD OF PURCHASE (If applicable) Telephone quotes Written quotes x Single Purchase Negotiated Purchase ❑ Short -Term Contract Sole Source (include documentation) ❑ Term of Contract Bid Waiver (include documentation) ❑ Lease (TYpG: ) Formal Bid/Proposal (include bid tabulation/proposal ranking) ❑ Other ZEVIOUS AWARDS OF BIDS (IF APPLICABLE) )m most recent: 1) 2) 3) TROVAL: PRC�VAL: Donald H Warshaw, City Manager _ DATE: 1. Financial Oversiehc RnaDATE: 9-� 00 Y, CITY OF MIAMI FIRE -RESCUE SUPPORT SERVICES DIVISION Bid Tabulation Form Item descrmon: Replace complete 4 -- ��rEEfic at Fire Stations 2 & 4. 1. Comfort Tech Weathertrol Hyvac A/C Temptrol, Central COmfort American Eagle Quote by Mail Contact Nance nM . nit Price To Maykel Hernando —Mai 1 Carlos ate 567.590 00 Boria See to=Sgg-,7 f) nn . Peter Blanco Mail Ray Se --ate 471 Lopez Mail No See 11pte No Res gave Bid Package to romfarr- Tech, _Fave Bid,�ackage � Tem�r,�� Selected Vendor Contact Comfort Tech' Mavk-1 H n"ndez Captain Gilbert 11) Tabulator name: Reviewed By: r Bke r4.*1a1on.Joe....0d10j19910.1I V Unit Price Total Price $112590.00 b/2/99 Date Date 99- 855 CITY OF MIAMI FIRE•RE-SCUE SUPPORT SERVICES DIVISION Bid Tabulation Force Itead_e� &-flfon__ Purchase of A/C equi went and related materials for the replacement of 3 A/C units at Station 8. -------------- Quote by Macy Air System Mike Hensen Fax Comfort Tech. --_ Maykel Hernandez_ Weathertrol Rafael Ross Fax Central Comfort Temptrol See uote $6176.00 See uote lUL84.00 -kM-Qw to 56366 00 No response No response --------------- Selected Vendor ontact Utit Price Total Price . Air Systems Nelson He.- na�dez See uote 7 _' lsc. Ductwork And Supplies 1500.00 (CONTINGENCY FEE; �• $7,676.00 C tain Gilbet�t Tabulator name: 6 / 2 / 9 9 Date Reviewed By: Date r ewra1,4",JW...•0y0/19jplo..jl •f 1. �9 - 855 RATI�ICATI®N OF MERGENCY ITEM: Purchase of Air conditioners DEPARTMENT: Fire -Rescue TYPE: Emergency Purchase REASON: The Department Of replacement of air conditioners and ductwork at Fire Station Nos. 2, 4 and 8. RECOMMENDATION: It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5) affirmative vote, the City Manager's finding of an emergency action authorizing the purchase and Installation of air conditioners and duct work from Comfort Tech Air Conditioning, for Fire Station Nos. 2 and 4 and from Air System Distributor, Inc. for fire Station No. 8 in a total amount not to exceed $75,266. Funds are allocated from CIP Project No. 3133001 Account No. 289401.6.840 in the amount of $67,590, and CIP Project No. 313302, Account No. 289401.6.850, In the amount of $7,676. , L ` Djrector of Purchase g Date f AwardRatifyEmr — 8855