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HomeMy WebLinkAboutR-99-0843J-99-899 10/27/99 RESOLUTION NO. 9 9" 843 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF ELECTRICAL CONTRACTING SERVICE, INC., FOR THE PROJECT ENTITLED "WEST END PARK SPORTS LIGHTING PROJECT -SOFTBALL FIELD, B-6292," IN THE AMOUNT OF $83,800.00, TOTAL BID OF THE PROPOSAL; ALLOCATING FUNDS THEREFOR FROM THE SAFE NEIGHBORHOOD PARK BONDS, PROJECT NO. 333107, AS APPROPRIATED IN THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENTS ORDINANCE NO. 11705, AS AMENDED, IN THE AMOUNT OF $83,800.00 THE CONTRACT COST AND $12,902.91 EXPENSES, TOTAL ESTIMATED COST $96,702.91; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, pursuant to public notice Invitations for Bids for the Project "West End Park Sports Lighting Project -Softball Field, B-6292," were mailed to 185 potential bidders; and WHEREAS, five (5) sealed bids were received on July 22, 1999; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Electrical Contracting Service, Inc., be accepted as the lowest responsible and responsive bid; and WHEREAS, funds are available in the Annual Appropriations CITY COMMSSIOH MEETING OF N n V 1 6 1999 Resolution No. 99- 84 and Capital Improvements Ordinance No. 11705, as amended, under Project No. 333107; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this Section. Section 2. The July 22, 1999, bid of Electrical Contracting Service, Inc., for the project entitled "West End Park Sports Lighting Project -Softball Field, B-6292," in the proposed amount of $83,800.00, total proposed bid, based on lump sum and unit prices, is hereby accepted, at the price stated therein. Section 3. The total estimated project cost of $96,702.91 is hereby allocated from Project No. 333107, as from the Safe Neighborhood Park Bonds, Project No. 333107, as appropriated in the Annual Appropriations and Capital Improvements Ordinance No. 11705, as amended. Said total project cost consists of the $83,800.00 contract cost and $12,902.91 estimated expenses incurred by the City. Section 4. The City Manager is hereby authorized!' to ii The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 2 - 99- 843 +1 � Q execute an agreement, in a form acceptable to the City Attorney, with Electrical Contracting Service, Inc., for "West End Park Sports Lighting Project -Softball Field, B-629211, total bid of the proposal. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 16th day of November , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislat' ow becomes effective with the elapse of ten (10) days f the date of Co iss°c on regarding same, without the Mayor a rcising- v ATTEST: W Fo6man, City Clerk WALTER J. FOEMAN r'TTV rT.VDV 3S If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99 - 843 I t.' CITY OF MIAMI, FLORIDA CA=2 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: NOV of the City Commission •- 2 1999 FILE SUBJECT: Resolution Awarding Contract for West End Park Sports Lighting FROM: Project - Softball Field, B-6292 REFERENCES: tonald H. Warshaw ENCLOSURES: Resolution City Manager RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Electrical Contracting Service, Inc., whose principal is Charles H. Floyd, president, a company located at 2294 West 78 Street, Hialeah, Florida, for the project entitled WEST END PARK SPORTS LIGHTING PROJECT - SOFTBALL FIELD, B-6292, received Qn July 22, 1999, in the amount of $83,800.00 total bid, authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND iNork History with the City 1. Morningside Park Security Lighting Project, B-6278 (1998) 2. Henderson Park Rehabilitation - Sportslighting, B-6239/H-1046 (1996) Amount of Bid: $83,800.00 % of Cost Estimate: 101 % Cost Estimate: $83,000.00 Source of Funds: Appropriations Ordinance 11705, as amended, Project 333107 Minority Representation• 185 Invitations mailed 7 Contractors picked up plans and specs ( 3 Hispanic, 1 Black, 0 Female) 5 Contractors submitted bids ( 2 Hispanic, 1 Black, 0 Female) Public Hearings/Notices• No public hearing/Bid Notice published. Assessable Pr_ oiect: No Discussion: The Department of Public Works has evaluated the bids received on July 22, 1999, and determined that the Iowest responsible and responsive bid, in the amount of $83,800.00, is from Electrical Contracting Service, Inc., a non -minority controlled corporation. Funds are available to cover the contract cost and for such incidental items as postage, blueprinting, advertising and reproduction costs. i y rle,, DHW/PSI/J.JK/ ty 9�- 199-- 843 Budgetary Impact Analysis I. Department fJ'r>uic Division '1�ESiyr1 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Wra sr E-24m SoF-rP-nu. f7MLe )3 r.29Z 4. Is this item related to revenue? NO: ✓ YES W yes, skip.to item #7.) 5. Are there sufficient funds in Line Item? YES: Index Code Minor Obj. Code Amount $ NO: ✓ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION I ACCOUNT NUMBER. ACCOUNT NAME TOTAL Index/Minor Ob'ect/Pro'ect No. From 3►R2os ?9z 333ro� En �icbt�c W�yks $ TO 3 os' 9 2 3 3 I o 7G LJu-try $ To 31g 3os' r6`ti.•rie.v�F3 7. Any additional comments? fc F �, .Ri, �� s�iq�,• 2, 300 Abe# 333i0-7•3j930s—.6, 9a s C�ererCe_d „� GCS c3 �lticu iF cDes 7Departme ed by: PROi,AL: 8. /© Director. ignee -- . ay FOR DEPARTMENT OF MANAGEMENT AND BUD ET USE ONLY Verified by: Ve Department of Management and Budget:HWoreer/Designee Bud et Anal se Date /0 & f 5 y Date Ile - eY 9 -; 843 co FORMAL BID WEST END PARK SPORTS LIGHTING PROJECT - SOFTBALL FIELD Project Number: 11-6292 C1P Number: 333107 Project Manager: _ Andre Bryan Date: 7 / 22 / 1999 Person who received the bids: Andre Bryan Received at: City Clerk's Office, Miami City Hall Construction Estimate = $ 83,000.00 Time: 10:00 a.m. BIDDER BENNEI`r F.I,F.CT'IIIC SVC, FLEC'I'RICAL CONT. SVC. 11IAGF.SCO, INC. AVATAR, INC. ADDRESS 69Da NE 4 COURT MIAMI, 19.ORIDA 3)139 2294 WEST 79 STREET IIIALGAFI, M.ORIDA 33016 7010 Nil 4 COURT MIAMI. 17.ORIDA 33138 6955 NW 52 STRLET, 10911 MIAMI, I9.ORIDA 33166 BID BOND AMOUNT ss: fill) BOND 5% BID BOND 5% BID BOND 5% BID BOND IRREGULARITIES G MINORITY OWNED NO NO YES YES ITEM No. DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TO'I'A3, SASE DID: ITEMS ]I THROUGH 7 S831800.00 S83,800.00 $97,358.00 $104,900.00 1 FOR THE PURCHASE AND INSTALLATION OF A 72'x6O'x19' METAL ENCLOSURE AND TWO (2) CONCRETE POLES. $5,500.00 $4,600.00 $4,43 7.00 $8.636.00 2 FOR THE PURCHASE AND INSTALLATION OF THE ELECTRICAL SERVICE EQUIPMENT (METER CAN, LIGHTING CONTACTORS, ETC.) $8,120.00 $9,200.00 $10,538.00 $12,483.00 3 FOR THE PURCHASE AND INSTALLATION OF FOUR (4) 75 FOOT CONRETE POLES $18,638.00 $22,000.00 $21,723.00 $21,121.00 4 FOR THE PURCHASE AND INSTALLATION OF TWO (2) 85 FOOT CONCRETE POLES. $9,320.00 $12,000.00 $12,269.00 $14,760.00 5 FOR THE PURCHASE AND INSTALLATION OF THE REQUIRED NUMBER OF 1,500 W. LIGHT FIXTURES. $23,292.00 $24,000.00 $30,695.00 $39,200.00 5 FOR THE PURCHASE AND INSTALLATION OF CONDUITS AND WIRES BELOW GROUND. $14,930.00 $10,000.00 $15,696.00 $6,700.00 7 PROVISION FOR SPECIAL ITEMS $2,000.00 $2,000.00 $2,000.00 $2,000.00 IRREGULARITIES LEGEND IT IIAS BEEN DETERMINED 13Y *1111- DEPARTMENT OI: 1'1111LIC WORKS 'I'llAT" I'Illi A -- No Poaer - of• Attorney LOWEST RESPONSIBLE AND RESPONSIVE fill) IS FROM ELECTRICAL CONTRACTING 0 -- No Mrsidavil as to Capital & Surplus of Bonding Company SERVICE, INC. FOR 'Pill' TOTAL AMOUNT OF $83,800.00 C •- Corrected Extensions 1) •• Proposal Unsigned or bnproperly Signed or no Corporate Seal E -• Sub•conlraclor(s) not Identified If the above contractor is not the lowest bidder explaio: F -- Non • responsive bid G -• Improper Bid Bond Bennett Electric Service Company submitted an Invalid bid bond with their It -- No Certificate of Competency Number bid Submittal. Their bid was therefore deemed non -responsive and I •- No First Source lliring Compliance Statement consequently reje ted. 1 •- No Minority Compliance Statement K •• No Duplicate Bid Proposal Cb k . / G I. •• No City of Miami or County Occupational License -7 ! 2 �� 1 SIMET 1 OI' 2 FORMAL BID WEST END PARK SPORTS LIGHTING PROJECT - SOFTBALL FIELD Project Number: B-6292 CIP Number: 333107 Project Manager: Andre Bryan Date: 7 / 22/ 1999 Person who received the bids: Andre Bryan — Received at: City Clerk's Office, Miami city [fall Construction Estimate 83,000.00 Time: 10:00 a.m. BIDDER IIORSFPOWFR ELECT. 8 105 WrST 20 AVENUE ADDRESS IIIALEA11. KORIDA 33014 BID BOND AMOUNT 5% 131D BOND IRREGULARITIES MINORITY OWNED YES ITEM No. DESCRIP710N UNIT' UNIT' UNIT* PRICE to UNIT 'I'AL PRICr PRICE 1'01'Al. -BASE BID: ITEMS I THROUGH 7 PRICE 1'01*AI. 5123,123.00 FOR THE PURCHASE AND INSTALLATION OF A 72'x60"x19*META E AND TWO (2) CONCRETE POLES. $3,923.00 2 FOR THE PURCHASE AND INSTALLATION OF THE - ELECTRICAL SERVICE EQUIPMENT (METER CAN, LIGHTING CONTACTORS, ETC.) $4,200.00 3 FOR TH E PURCHASE AND INSTALLATION OF FOUR — (4) 75 FOOT CONRETE POLES _$40,000.00 4 FOR THE PURCHASE AND INSTALLATION OF TWO (2) (35 FOOT CONCRETE POLES. $20,000.00 5 FOR THE PURCHASE AND INSTALLATION OF THE - REQUIRED NUMBER OF 1,500 W. LIGHT FIXTURES. $50,000.00 6 THE FOR THE PURCHASE AND INSTALLATION OF ANDV, SE B L CONDUITS AND WIRES BELOW GROUND. V r'ERREGULLAI $3,000.00 ROVISION PROVISION ISIO I SPECIAL ITEMS $2,000.00 F I.." R TI. S I _rr IRREGU ITIFS LEGEND A No Power-of-AtIorney 11' IIAS BEEN-7—'ri-RMINED By 'I'Iit: f1_P7R—rMwr OF PUBLIC WORKS 'r1_1A:rTTII: 0 No Affidavit as to capital & Surplus Of Building Company Lowrs,r RESPONSIBLE AND RESPONSIVE 1111) IS 1:110M ELECTRICAL CO R SERVICE, INC. NT ACTING 'ro,I'Al, C Corrected Extensions FOR Till* AMOUNT' 0J.' $B3,800.00 D Proposal Unsigned or Improperly Signed or no Corporate Seat E Sub -contractors) not identified Non -responsive bid If the above contractor is not the lowest bidder explain: s Improper Did Bond No Cenificale ofColupelency Number Bennett Electric Service Company submitted an Invalid bid bond with their No First Source Ifiring Compliance Statement bid submittal. Their bid was therefore deemed non -responsive and J No Minority Compliance Statement consequently rejgNed. K No Duplicate Did Proposal AAO,% �_" I No City of Miami or County Occupational License 7/-Z3 Slll:l:'r 2 OF 2 FACE' SHEET DEPARTMENT OF PUBLIC WORKS DATE: 7 / 22 / 1999 WEST END PARK SPORTS LIGHTING JOB NUMBER: B-6292 PROJECT NAME: PROJECT - SOFTBALL FIELD CIP NUMBER: 333107 LOCATION: 250 SW 60 Avenue, Miami, Florida OTHER TYPE: PROJECT MANAGER / EXT. No.: Andre Bryan / 416-1211 FEDERAL (C.D.B.G.): 0 ASSOCIATED DEPARTMENT: Department of Parks and Recreation S.N.P.B. 0 ASSESSABLE: EMERGENCY: COMMISSIONER DISTRICT: 4 BID REQUEST: FORMAL 0 INFORMAL RESOLUTION No.: DESCRIPTION: The project consists of the furnishing of all labor, materials and equipment for the followin : 1. The Installation Of six new 6 concrete poles. The total length of the poles vary from 75'-0" 4 total to Ar'l-n„ M +.-+-,% 2. The installation Of (27) new 1,500 watt metal halide floodlights, ballasts, etc on the erected poles 3. The installation of new electrical servinP i j meter can. (Pi combination main disconnectAi htin contactors and (2) around rods. 3. The installation of new underground conduits and wires. SCOPE OF SERVICES: PUBLIC WORKS COST ADVERTISING OUTSIDE DESIGN TESTINGS / SURVEY / PLAT $ (E) P.W. DESIGN & BID DOCUMENTS $ 6,704.00 CONSTRUCTION CONSTRUCTION ADMINISTRATION $ _ 5,866.00 OTHER: $ (E) (A) - ACTUAL. AMT. (E) - ESTIMATE ESTIMATED CONST. COST $ 83,000.00 TOTAL $ 96,702.91 CONTRACTOR'S INFORMATION: CLASS: = 1 P l LBJ TYPE OF WORK: Electrical YEARS OF ESTABLISHMENT: _ 13 years NAME: Electrical Contracting Service Inc ADDRESS: 2294 West 78 Street CITY, STATE, ZIP: Hialeah, Florida 33016 CONTACT PERSON: Charles H. FloydFloydt President SUB -CONTRACTORS: NAMES: Curry Industries (Auger) OUTSIDE COST $ 332.91 (A) $ (A) $ (E) $ 83,800.00 (BID) $ (E) (% OF CONST. COST) 15 % (TOTAL ENG. FEE) NON - MINORITY MINORITY © O LICENSE ER-0009815 TELEPHONE: (305) 556-0041 CLASS: J = JOINT P - PRIME S - SUB MINORITY: B = BLACK H = HISPANIC F = FEMALE CIP MANAGER — — REV. 10/98 9-9-- 843 4, (W) C-) CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: BID NO: DATE BID(S) OPENED WEST LM PARK SPORTS LIGHTING PROJECT SOFTBALL FIELD B�-6292 98-99-136 JULY 22. 1999 TIME 10.00 a.m. BIDDER TOTAL. BID AMOUNT BID BOND (ER) CASHIER'S CHECK BENNETT ELECTRIC SERVICE, INC. $ 81,800.00 B.B. ELECTRIC CONTRACTING SERVICE, I:NC. 83,800.00 B.B. $ 6,250.00 MAGESCO, INC. 97,358.00 B.B. 5% AVATAR, INC. 104,900.00 B.B. 5% HORSEPOTWIER ELECTRIC, INC. 123,123.00 B.B. 5% "Offers from d received timely as of She aravcf orc-n.rr. (?/v1r-n 1 N l! 1X97 11-s o 1; are hereby rejected as late." N U �. r . ` ­ V received (_ ) envelops on behalf of Person receiving (s) .01 tzK4 on 7 ,�2 Lly R (City Department) (Date) SIGNED �Dep�uCity erk TO : Walter J. Foeman City Clerk FROM; Tony Pr Department of Public Works CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : June 28, 1999 FILE : B-6292 SUBJECT: "WEST END PARK SPORTS �. ev LIGHTING PROJECT -SOFTBALL REFERENCAIELD" ENCLOSURES Please note that contractors will submit bids for the following project: "WEST END PARK SPORTS LIGHTING PROJECT - SOFTBALL FIELD, B-6292" on Thursday, July 22"1 , 1999 at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Andre Bryan a representative overseeing the project is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131 TP/tp Encl. '' c -7 - .� d . _ ry ri `� c: John Jackson _', ... - Yvette Smith Project Manager T c7 File `= BID NO. 98-99-136 ADVERTISEMENT FOR BIDS Sealed bids for "WEST END PARK SPORTS LIGHTING PROJECT - SOFTBALL FIELD, B- 6292" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on the 22hd day of July, 1999, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will Clerk. not be accepted by the Citv The project consists of the furnishing of all labor, materials and equipment for a new sports lighting system at West End Park. The new lighting system shall include, but is not limited to, providing and installing six (6) concrete poles, 1500 watt floodlights, ballasts, safety switches, underground circuits, 72"x60"X18" enclosure, meter can and lighting contactors. West End Park is located at 250 SW 60nd Avenue, Miami, Florida.. Bidders shall furnish a bid bond in accordance with Resolutions No. 86-893 and No. 87-915. For further clarification of technical issues as presented in the documents and specifications, please contact Mr. Andre Bryan, at (305) 416-1211. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency, or State Contractor's Certificate of Registration as issued by Miami -Dade County, in accordance with Chapter 10 of the Miami - Dade County Code, which authorizes the Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. J New City regulations will require each bidder to submit proposals in du licatge on finals. Specifications and plans may be obtained from the Office of the Director of Public W S.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after July15t irks, 444 set Of specifications and plans will be mailed to them by writing to the Department of wish,iders Public Works and including a separate check for $8.00. There will be a $20.00 deposit required for of specifications and plans. Additional sets may be purchased for a fee of 20 the first set is not refundable. Deposits will be refunded only upon their return of one set of specifications ! $ 00 per set and this �- and plans to the Department of Public Works, unmarked and in good condition within two 2 fL weeks after the opening of the bids. O 5' Bidders are alerted to the provisions of Ordinance 10062, as amended, regarding allocation contracts to minority vendors, The City requires prospective bidders to submit an Affirmatiof ve Action Plan, as defined in said Ordinance, and as required in the Instruction to Bidders. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City Miami residents on contracts resulting in the creation of new permanent jobs. Contractors be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. may Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the ri t waive any informality in any bid, and the City Manager may reject any of all bids, and rto e- advertise. (B-6292, Req. 05442) Donald H. Warshaw City Manager z r N