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Home My WebLink AboutR-99-0771J-99-806 10/10/99 w RESOLUTION NO.(t A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR FIFTHS (1/5'"1 AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF., AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPROVING THE CONSTRUCTION FOR THE REPLACEMENT OF SIDEWALKS AND CURBS IN THE DOWNTOWN CENTRAL BUSINESS DISTRICT, MIAMI, FLORIDA, IN AN AMOUNT NOT TO EXCEED $1,074,000.00; FURTHER AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 341135, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENTS ORDINANCE. WHEREAS, the Department of Public Works conducted a survey of sidewalks and curbs in the Downtown Central Business District identifying 13,000 square feet of sidewalk and 5,140 linear feet of curb in need of immediate replacement; and WHEREAS, impact fees are collected as part of the development process for new construction in the Downtown Business District; and WHEREAS, it is essential that the construction for the replacement of the sidewalks and curbs commence in order to be completed by October 1, 2000, the deadline for the utilization of these funds; and WHEREAS, the City Manager has determined that the need to CITY COMMKON MEETINC OF Q r T 12 1999 hu:s AIuticn No. V L replace the sidewalks and curbs constituted an emergency; and WHEREAS, the City Manager and the Director of Public Works recommend that the requirements for competitive sealed bids be waived and the solicitation of informal bids be made for the implementation of said project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By four -fifths (4/51he) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency, and waiving the requirements for competitive sealed bids are hereby ratified, approved and confirmed, and the construction for the replacement of sidewalks and curbs in the Downtown Central Business District, Miami, Florida, in an amount not to exceed $1,074,000.00, is hereby approved, with funds therefor hereby allocated from Capital Improvement Project No. 341135, as - 2 - L_ appropriated by the Annual Appropriations and Capital Improvements Ordinance. Section 3. The City Manager is hereby authorized!' to enter into an agreement(s), in a form acceptable to the City Attorney, with the lowest responsive and responsible bidder(s) for said project:. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.?' PASSED AND ADOPTED this 12th day of October , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate appmv,11 of ! this legislation by signing it in the dos;y„ tic, Fdace prrw ded, snit' becomes effective vd,h the elapse of ten (10) days from the date of Cornrn:.-- n i regarding same, without the Mayor erci in a to. j 'N i l ATTEST: VuaiWmaq y Clark WALTER J . FOEMIAN CITY CLERK APPROVED S TO, F0RM,/CORRECTNESS :"t/ i JAND O RELLO C f TORNEY W3 3:RCL:hdb:BSS - The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. pr If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 - *J i i CITY OF MIAMI, FLORIDA j INTER -OFFICE MEMORANDUM ! i TO: The Honorable Mayor and DATE �'vy — FILE : I Members of the City Commission I SUBJECT RESOLUTION ratifying an emergency finding: Sidewalk and curb replacement in the Downtown C.B.D. FRO: /(rd.0H. �Wa_rsh_aa_w'__--:� REFERENCES City Manager ENCLOSURES: RECOMMENDATION it is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's written finding that a valid emergency exists concerning the condition of sidewalks and curbs in the Downtown Central i Business District and waiving formal competitive bidding procedures and ! authorizing the City Manager to accept the lowest responsible and responsive bid ! in an amount not to exceed $1,074,000.00. BACKGROUND The Public Works Department has conducted a block by block survey of the condition of sidewalks and curbs in the downtown central business district and has identified 13,000 square feet of sidewalk and 5,140 linear feet of curb as being in poor condition and in need of replacement. In addition, the majority of the poorest condition sidewalk is located south of Flagler Street and along the avenues north of Flagler Street. Due to their age and condition, they do not present a good appearance and should be replaced, preferably with tinted concrete to blend with the proposed Flagler Marketplace concept. The total cost estimate, including construction, design, project management, inspection and incidentals is S1,074,000.00 This project is scheduled to be funded from the Impact Fees designated for the Downtown District. The reason for the emergency finding is as follows: in accordance with the City Code, the City collects Impact Fees as part of the development process for new construction in the Downtown District. As prescribed by Code, these funds must be utilized within six (6) years of collection. Prior finance control delayed the allocation of these funds to a specific Capital Improvement Project and the time frame now requires that these funds be utilized within the next fiscal year. It is essential that this project begin immediately in order to be completed in advance of the October 1, 2000 deadline. Funds for the execution of this project are available from monies appropriated in the City's Appropriations Ordinance No. 11705, as amended, under CIP Project No. 341135. DHW/RM/JJK/m DOwntownMD-MEMO r r '_%N RECEIVED TO Donald H. Warshaw City Manager FROM - < , mes J. Kay, Di ector/ Public Works Departnint CITY OF MIAMi, FLORIDA INTER -OFFICE MEMORANDUM DATE FIE August 13, 1999 SUBJECT Emergency Finding Waiver of Formal Bid for Downtown Sidewalk REFERENCES Replacement ENCLOSURES Based on my investigation of the condition of the sidewalks and curbs in the Downtown area, i have found that an EMERGENCY exists in the central business district which justifies the selection of a contractor by informal bids. The Public Works Department has conducted a block by block survey of the condition of sidewalks and curbs in the downtown central business district and has identified 13,000 square feet of sidewalk and 5,140 linear feet of curb as being in poor condition and in need of replacement. in addition, the majority of the poorest condition sidewalk is located south of Flagier Street and along the avenues north of Flagler Street. Due to their age and condition, they do not present a good appearance and should be replaced, preferably with tinted concrete to blend with the proposed Flagler Marketplace concept. The total cost estimate, including construction, design, project management, inspection and incidentals, is $1,074,000. This project is scheduled to be funded from the Impact Fees designated for the Downtown District. In accordance with the City Code, the City collects Impact Fees as part of the development process for new construction in the Downtown District. As prescribed by Code, these funds must be utilized within six (6) years of collection. Prior finance control delayed the allocation of these funds to a specific Capital Improvement Project and the time frame now requires that these funds be utilized within the next fiscal year. It is essential that this project begin immediately in order to be completed well in advance of the October 1, 2000 deadline. Such conditions indicate the need for extraordinary measures to protect the health, safety and welfare of the community and the tenants and customers of the local businesses in this high vehicular and pedestrian volume traffic area. In order to initiate the construction of the sidewalk and curbs as soon as possible, formal competitive sealed bid procedures shall be waived for the procurement of contracting services required for said emergency pursuant to sections 18-83 and 18-84 of the City Code. Informal bids shall be obtained and a contract shall be awarded by the City Manager to the lowest responsive and qualified bidder. All costs of this project will be funded from the Downtown Street Improvements -Phase Ill/Impact Fee, CIP No. 341135. This action shall be ratified at the next available City,,-ommission meeting. JJK/RM/U Donald H. Warshaw City Manager do /a Date: t7 7 c: "-1Raul Martinez, Assistant City Manager Leonard J. Helmers, Chief Civil Engineer, Public Works Department Yvette Smith, Senior Accountant, Public Works Department a . Jv� b - yloI Budgetary Impact Analysis 1. Department PV N i C. Works Division D e 5 t o n 2. Agenda Item # (if ouailable) 3. Title and brief description of legislation or attach ordinance/resolution: A re50l0ti o_ n r�_ fi g i n� die q�, c, e r� s eme►� i2n el a (,4h v i r rem/c�ceme.z -� LZ t�.�b5 a!a6 5i .1 (fit itJ flhP_ �C[��nf7Jwn (Pnf/al /��sin�crriic�✓,= f. i 4. Is this itern related to revenue? NO: YES (If yes, skip. to item #7.) 5. Are there sufficient funds in Line Item? YES: T Index Code Minor Obj. Code _ Amount $ NO: Complete the following questions: f 6. Source of funds: Amount budgeted in the Line Items$ — ) Amount needed in the Line Items $ I, O"1'-I , DOE . DO T Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME ITOTAL Indea/Minor Object/Project No. From $ To $ 7. Any additional comments? r/ti��n+� �rz to Cti� rc r��kc� +n 91 gnee Date FOR DEPARTME OF MANAGEMENT AND BUDGET USE ONL Ver' d by: y%;�Verified b �— C' L oil Department of Management and Budget Dire tar/Deaignee Budget Analyst Date y7 Date —71 CITY OF MIAM1. FLORIDA INTER -OFFICE MEMORANDUM TO Walter J. Foeman 0A7E September 1, 1999 PILE City Clerk SUBJECT Ratification of the City Manager Finding of a Valid Emergency Existing on the Downtown C.B.D. 1 -z� Sidewalks and Curbs FROM James J. Kay;i)"=ent REFERENCES Public Works De ENCLOSURES i Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to ratifying the City Manager's written finding that a valid emergency exists concerning the condition of the sidewalks and curbs in the Downtown ` Central Business District and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsive and responsible bid in an amount not to exceed $1,074,000.00. The public hearing has been scheduled for October 12, 1999. Please charge to index code 310201-287. f APPROVE _ ] E Elvi G. Alonso l Agenda Coordinator t JJK/UH/mm l I , t c: : ' Civil Engineering(Highways) Cost Analysis ' Central } i F f f I E r. t I F 4 DowntownOD•MEMO E go CITY OF MIAM1, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the Commission of the City of Miami, Florida, on October 12, 1999, at W.UO in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of hearing objections from any interested parties affected by the ratifying of the City Manager's written finding that a valid emergency exists concerning the condition of sidewalks and curbs in the Downtown Central Business District and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsive and responsible bid in an amount not to exceed $1,074,000.00 to replace said sidewalks and curbs. All interested persons are invited to appear and may be heard concerning the sidewalk and curb replacement. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. waiter J. Foeman City clerk Miami, Florida DowntownMD•MEM0