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HomeMy WebLinkAboutR-99-0767r J-99-853 10/5/99 ri .. K, f t l� RESOLUTION NO. fit-) A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE CONTRACT WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT IN AN AMOUNT NOT TO EXCEED $4,800 FOR FY'99; INCREASING THE TOTAL CONTRACT FROM $11,140 TO $15,940 FOR BACKGROUND INVESTIGATION SERVICES, AND PROVIDING FOR THESE SERVICES ANNUALLY IN AN AMOUNT NOT TO EXCEED $12,800, BEGINNING FY' 2000, FOR THE DEPARTMENT OF HUMAN RESOURCES; ALLOCATING FUNDS THEREFOR FOR THE FY'99 INCREASE FROM THE DEPARTMENT OF PARKS AND RECREATION'S ACCOUNT CODE NO. 001000.580302.6.270 ($2,000) AND SPECIAL PROGRAMS AND ACCOUNTS ACCOUNT CODE NO. 001000.921002.6.270 ($2,800), AND ANNUALLY, BEGINNING IN FY' 2000 FROM THE DEPARTMENT OF HUMAN RESOURCES' ACCOUNT CODE NO. 001000.270101.6.270, AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENT(S) IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, pursuant to Resolution No. 98-1023, adopted 1 October 13, 1998, the Florida Department of Law Enforcement, was awarded a contract in the amount of $11,140 for the payment of fiscal year 1997-98 outstanding invoices ($3,140) and the procurement of background investigation services for fiscal year 1998-99 ($8,000), for the Department of Human Resources; and WHEREAS, Resolution No. 78-110 authorized background investigations on Directors and Assistant Directors and this policy has been expanded to include all employees; and WHEREAS, funds for said increase are available from the Department of Parks and Recreation, Account Code i { My Car+nMSSION MEMiNG of iioealuu�ui IJo. My Car+nMSSION MEMiNG of iioealuu�ui IJo. OR No. 001000.580302.6.270 ($2,000) and Special Programs and Accounts, Account Code No. 001000.921002.6.270 ($2,800); and WHEREAS, funds in an amount not to exceed $12,800 annually thereafter are available from the Department of Human Resources, Account Code No. 001000.270101.6.270; and WHEREAS, the City Manager and the Director of Human Resources recommend that the fiscal year 1998-99 contract with the Florida Department of Law Enforcement be increased from $11,140 to $15,940 and; WHEREAS, the annual appropriation thereafter will be $12,800; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The increase in the contract with the Florida Department of Law Enforcement in an amount not to exceed $4,800, is hereby approved, for background investigation services, for the Department of Human Resources, with funds therefor hereby allocated from Account Code Nos. 001000.580302.6.270 ($2,000) and 001000. 921002. 6.270 ($2,800); and $12,800 is hereby approved to be allocated annually thereafter with funds therefor hereby - 2 - allocated from Account Code No. 001000.270101.6.270. Section 3. The City Manager is hereby authorized' to execute all necessary documents, in a form acceptable to the City Attorney. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor./ PASSED AND ADOPTED this 12bh day of QCtnher , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate ep~rnw,11 of this legislation by signing it in the designateri ^; prn'106?d. S13i t becomes effective with the elapse of tcn (10) c:,�„ r -n the da n of Ccmm;ssY-- _01" regarding same, without the Mayor exer isi -, a a. ATTEST: Walt r ema., City Clerk WALTER J. FOEMAN CITY CLERK PREPAR AS �T CTi TORNEY W319:RCL:hdb CORRECTNESS: '/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - i 30 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: DATE: FILE: Honorable Mayor and Members Ji of the Cite Commission v SUBJECT: Background Investigations FROM : /aIRT.Warshaw REFERENCES: Cit­v Manaaer ` ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution authorizing an increase ($4,800) in the appropriation for background investigation services from the Florida Department of Law Enforcement (FDLE) for the Department of Human Resources from $1 1,140 to $15,940 (FY '98 - $3,140 and FY '99-$12,800). Funds are available in the Department of Parks and Recreation's Account Code No. 001000.580302.6.270 ($2,000) and Special Programs and Accounts' Account Code No. 001000.921002.6.270 ($2,800) to cover these additional expenditures. Further, it is requested that the City Commission authorize the continued procurement of background investigation services annually. Such services would be for an amount not to exceed $12.800 annually. BACKGROUND i Resolution No. 78-110 authorized background investigations on Directors and Assistant Directors of City Departments. Over the years, this policy has been expanded to cover all employees. i The Department of Human Resources coordinates the background investigation process for all new hires with the exception of Miami Police Department personnel and sworn Fire -Rescue personnel. The FDLE check, which consists of a statewide criminal records check, represents just one component of the background investigation process. In conjunction with the FDLE check, the Miami Police Department perfornis a local criminal records check, motor vehicle records check and for designated classifications, verification of education and previous employment. Historically, FDLE has conducted background investigations for the Department of Human Resources, however, Nvith the expansion of' the employees covered, the number of backgrounds conducted has increased. Additionally, the Department of Parks and Recreation and its Summer Program, a primary user of this service, has also contributed to the increase in the number of background investigations conducted. Pursuant to Resolution No. 98-1023, adopted on October 13, 1998, FDLE was awarded a contract in the amount of $1 1,140 for the payment of fiscal year 1997-98 outstanding invoices ($3,140) and the procurement of background investigation services for fiscal year 1998-99 ($8,000). However, it has been determined that the appropriation for fiscal year 1998-99 is insufficient. i Funds have been identified for the increase ($4,800) in the Department of Parks and Recreation's Account Code No. 001000.580302.6.270 ($2,000) and Special Programs and Accounts' Account Code No. 001000.921002.6.270 ($2,800) and beginning in fiscal year 1999-2000 in the Department of Human Res" es" Account Code No. 001000.270101.6.270. DFiW/8H/ARBlRTSJ ` `�' "" w () 7 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter DATE: September2.2. 1999 FILE Director ADearti3c o hasingr SUBJECT: Resolution Authorizing Procurement of Back- ground Investigation FROM: a 11N• REFERENCES: Ser1vices Director \ ENCLOSURES: Department of Human Resources The Department of Human Resources has verified with the Department of Management and Budget that funds are available for the procurement of background investigation services, in an amount not to exceed $12.800 for fiscal year 2000, from Account Code No. 001000.270101.6.270, BUDGETARY REVIEW ,16, Luie L. Brennan, Interim Director Department of Management and Budget ARBIR SJlatc City of Miami Management & Budget Date Z z A y Time z — {AWM7P �y Amount of is available in account number: /11 `Verified by: SIGNATURE iNTER-OFFICE MEiM0gA'11DU{:? S9, ;7 P-;j l2•' 02 Imo M Donald H. Warshaw September 15, 1999 City Manager Emergency Request A.AngelR. Rellam, - Director Department of Human Resources This memorandum serves to request an increase in the existing contract with the Florida Department of La,,\- Enforcement (FDLE) in the amount of $4,800. On October 13. 1998. the City Commission approved Resolution No. 98-1023 which allocated funds to FDLE for the payment of fiscal year 1998 outstanding invoices ($3,140) and the procurement of background investigation services for fiscal year 1999 ($8,000) The amount allocated for this fiscal year 1999 has been determined to be insufficient due to the aggressive recruitment and hiring efforts by the Department of Human Resources and new initiatives such as the Summer Internship Program. Funds in the amount of $4,800 have been identified in the Department of Parks and Recreation ($2,000), a primary user of these services and Special Programs and Accounts ($2,800) to cover these additional expenditures. Legislation ratifti,ing this emergency action will be submitted for inclusion on the October M 12, 1999 Cit}° Commission Agenda. G .�.� .a - cn c M -o = N c Q D Ap rove Date A. Donald H. Warshaw �_ m City Manager c City of Miami Approved Date M agement & Budget Luie Brennan Interim Director Date y Time (AM/PM) Amount of 5�I y `1,a Z Z Zy is available in account number: 2 ti'C,- UU / 'j-0�C�)'�C0..'? J-98-1022 10/1/98 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ALLOCATE FUNDS TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE PAYMENT OF OUTSTANDING INVOICES AND THE PROCUREMENT OF BACKGROUND INVESTIGATION SERVICES FOR THE DEPARTMENT OF HUMAN RESOURCES; ALLOCATING FUNDS THEREFOR IN AN AMOUNT NOT TO EXCEED $11,140 FROM THE GENERAL OPERATING BUDGET OF THE DEPARTMENT OF HUMAN RESOURCES, ACCOUNT NO. 001000.270101.6.270; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID SERVICES. WHEREAS, Resolution No. 78-110 authorized background investigations on Directors and Assistant Department Directors and this policy has been expanded to include all employees; and WHEREAS, the Florida Department of Law Enforcement will conduct background investigations for the Department of Human Resources; and WHEREAS, invoices for such investigations for FY 1997-1998 remain unpaid in the amount of $3,140.00; and WHEREAS, funding is available for the payment of those outstanding invoices and the procurement of background crry c©bIIryTsmcw MEETUiG OF 0 C T 9 3 1998 R--iutioo No. ' F investigation services for FY 1998-1999 in an amount not to exceed $8,000, from the General Operating Budget of the Department of Human Resources, Account No. 001000.270101,6.270; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to allocate funds to the Florida Department of Law Enforcement for the payment of outstanding invoices and the procurement of background investigation services for the Department of Human Resources, in an amount not to exceed $11,140; allocating funds therefor from the Department of Human Resources, Account No. 001000.270101.6.270. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said services. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor'. PASSED AND ADOPTED this 13th day of October , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation now becomes effective with the elapse of ten (10) days from the date of Commission acticn regarding same, without the Mayor exer g veto. ATTEST: W er . Foeman, City Clerk WALTER J. FOEMAN CITY CLERK APPROVED AS TO FORM AND CORRECTNESS:& ALEJANDRO VILARELLO CITY/ATTOP,NEY W2963:CSK 1/ :f the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. if the 14aycr vetoes is resolution., it shall become effective immediately upon override cf the veto by the City Commission. L