HomeMy WebLinkAboutR-99-0763�axaxx.
10/1 f 99
RESOLUTION NO. c
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF Al. VI>',A & ASSOCIATES,
INC., FOR THE PROJECT ENTITLED "FAIRLAWN
STORM SEWER PROJECT - PHASE I, B-5629" IN THE
PROPOSED AMOUNT OF $1,331,193.00; ALLOCATING
FUNDS THEREFOR FROM PROJECT NO. 352265, AS
APPROPRIATED BY THE FISCAL YEAR 1998-99
ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT
ORDINANCE NO. 11705, AS AMENDED, IN THE
AMOUNT OF $1,331,193.00 THE CONTRACT COST,
$173,807.00 ESTIMATED EXPENSES, TOTAL
ESTIMATED COST OF $1,505,000.00; AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY.
WHEREAS, pursuant to public notice Invitation For Bids for
"FAIRLAWN STORM SEWER PROJECT - PHASE I, B-5629" were mailed to
190 potential bidders; and
WHEREAS, two sealed bids were received September 9, 1999,
and;
WHEREAS, the City Manager and the Director of the Department
of Public Works recommend that the bid from M. Vila & Associates,
Inc. be accepted as the lowest responsible and responsive bid
and
WHEREAS, funds are available in. the Fiscal Year 1998-99
Annual Appropriations and Capital Improvement Ordinance
My cobgwsrom
NLEETING OF
hobolution No.
L-
No. 11705, as amended, under Project No. 352265.
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The September 9, 1999, bid of M. Vila &
Associates, Inc., in the proposed amount of $1,331,193.00, the
contract cost and $173,807.00 estimated expenses, for the project
entitled "FAIRLAWN STORM SEWER PROJECT - PHASE I, B-5629" for the
total bid of the proposal, based on lump sum and unit prices, is
hereby accepted, at the price stated therein.
Section 3. The total estimated project cost of
$1,505,000.00 is hereby allocated from Project No. 352265, as
appropriated by the Fiscal Year 1998-99 Annual Appropriations and
Capital Improvement Ordinance No. 11705, as amended.
Section 4. The City Manager is hereby authorized!' to
execute an agreement, in a form acceptable to the City Attorney,
1� The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
- 2 -
with M. Vila & Associates, Inc., for the "FAIRLAWN STORM SEWER
PROJECT - PHASE I, B-562911, for the total bid of the proposal.
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this 12th day of October , 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did net indicate apprr , "^I of
this legislation by signing it in the designated place ;:rc;vUd d, oa',d i'r :'?.t ^ -�,w
becomes effective with the elapse of ten (10) days fro ha d--%!e cf crnn7is on
regarding same, without the Mayor a rosin �t .
ATTEST: Virallm J. I"o an, tty Clerk
VAMOW
WALTER J. FOEMAN
CITY CLERK
APPROVE�'fAS O® FO AND YORRECTNESS :tj
FT
;`tO �"L,AF.ELLO
TORNEY
7y:RCL:hdb
:f If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
CITY OF MIAMI, FLORIDA 26
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM :/n�,�VW5_
City Manager
RECOMMENDATION:
DATE U` I I ��� FILE B-5629
SUBJECT Resolution Awarding Contract
for Fairlawn Storm Sewer Project -
Phase I, B-5629
REFERENCES
ENCLOSURES Resolution
It is respectfully recommended that the City Commission adopt the attached
resolution accepting the bid of M. Vila & Associates, Inc., a company located in
Miami -Dade County and not within the City of Miami, whose principal -is Martin Vila,
President, for "Fairlawn Storm Sewer Project - Phase 1, B-5629", received September
9, 1999 in the amount of $ 1,331,193.00, Total Bid; authorizing the City Manager to
enter into a contract,on behalf of the City.
No work history with the City of Miami within the past three years.
BACKGROUND:
Amount of Total Bid: $ 1,331,193.00 % of Cost Estimate: 102%
Cost Estimate: $ 1,305,000.00
Source of Funds: Project No. 352265 , as appropriated by Fiscal Year 1998-99
Capital Improvement Ordinance No. 11705, as amended
Minority Representation: 190 invitations mailed
8 contractors picked up specs
`( 1 Hispanic, 0 Black,_0 Female)
2 contractors submitted bid
`( 1 Hispanic, 0 Black, 0 Female)
Public Hearings/Notices: No
Discussion: The Department of Public Works has evaluated the bids received on
September 9, 1999, and determined that the lowest responsible and responsive bid,
in the amount of $ 1,331,193.00 is from M. Vila & Associates, Inc., a Hispanic -
minority controlled corporation. Funds are available to cover the contract cost, and
for such incidental items as postage, blueprinting, advertising, reproduction costs,
testing, 1c.
:14
DHW:R JJ,I�
Budgetary Irnpact Analysis
1. Department _ 0 i'c- -- �1�� k 5 Division_ De a rN
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
2e5c��tlo-� �w Z1'� �i�c� r3 Can s1Yu fl'cn Ip-0
MAC -, t" k: r1W Q_-
Is this item related to revenue? NO: YES _ (I,f yes, skip.to item #i.)
5. Are there sufficient funds in Line Item?
YES: Index Code -35Z< GS Minor Obj. Code Amount $ NO: Complete the following questions:
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER
ACCOUNT NAME
TOTAL
Index/Minor Ob'ectTro'ect No.
From 319Zc1 3L-r 52�1 S
Cc.,shr �,, rro ens
SI73 t"1
To 3�4 ci �uc'f 3��.<Ls'
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✓, -1 -11 L. l`..0 / <J .t o, ri1`- 1-1-1711C uk. r-Y kS L-S ZV S
i0 3t Cl/."°7 � J -; C5
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c! �7V-. �.`,�0 2LJ nl' - YL'b�"c uw LYL( [� t 73 I T
i
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� , C.G.E. o `: �, f C'i
4Depllt
8.7 I)" rlbesignee Da e -�i—
FOR DEPARTMENT OF MANAGEMENT AND BUWxET USE ONLY
Verified by: Ve ' d by: /
Department off M- nnagement and Budget /Designee ud et st
I-
Q*+:FAWRR�ate 9 '/% Date 7L _/ % J�I7
L
»j
'N
FACT SHEET
PUBLIC WORKS DEPARTMENT DATE 9/15/1999
JOB No. 8-5629
CIP No 352265 _
PROJECT NAME: Fairlawn Storm Sewer Project - Phase I
TYPE
LOCATION: See DesctI tlon
FEDERAL PARTICIPATION
PROJECT MANAGER: Leonard Helmer5
ASSESSABLE a
ASSOCIATED DEPARTMENT PUBLIC WORKS
EMERGENCY
RESOLUTION No _
BID REQUEST. FORMAL INFORMAL, C�
DESCRIPTION: This Project involves the construction of an exfOtrahon stormwater drainage system for the area bordered by
West Flaoler Street. N W 7 Street. N 1M 47 Avenue and N W 52 Avenue The system will include usirna "beat management Dractiees"
to retrofit the existing positive outfall system
(IF NECESSARY. CONTINUE ON THE BACK)
SCOPE OF SERVICES PUBLIC WORKS COST OUTSIDE COST AMOUNT (%OF CONSTRUCT. COST)
SURVEY/PLAT $6,400.00 (E)
SITE INVESTIGATION
PLANING AND STUDY %
DESIG14 $65,250.00 %
SPECS AND BID PROCESS $973.00 (Actual) %
CONSTRUCTION $1.331,193.00
CONST.INSP. 3 MANAGEMENT $93.184.00 7 %
OTHER: Testing! Permitimg $8.000.00
SUBTOTAL 51.505.000.00 %
(ENG.FEE)
ESTIMATED CONSTRUCTION COST= S1,305.0W 00 TOTAL S1,505,000.00
CONTRACTOR'S INFORMATION.
CLASS. =P TYPE OF WORK General Eng.
YEARS OF ESTABLISHMENT. _ 14 Years NON- MINORITY:
NAME: M. VILA. & ASSOCIATES, INC. MINORITY: I B H I F
ADDRESS: 12097 N.W. 98 AVENUE HIALEAH GARDENS, FL 33018 LICENSE: E-2213/ CGCO10901
CONTACT PERSON Martin Vila, President TELEPHONE (305) 821-1226
SUB -CONTRACTORS INFORMATION
NAMES: SELF
CLASSJOINT PoPRIME S-SUB
MINORITY: B•BLACK H=HISPANIC F-FEMALE
TABULATION OF BIDS FOR [7B r62 9
FAIRLAWN STORM SEWER PROJECT - PHASE 1, B-5629
Received by the City Clark. City of Want, Florida of 10t00 A.M. on September 9. 1999
Bidder M. VILA I ASSOCIATES, INC. MARKS ERCITI-C-RS, INC.
Addreag
12097 N.W. 98 AVE-
13313 N.W. 97 AVE
HIALEAHMMMS, FL 33018
-
At4l, F. 33172
Ln=te,v in ihs (Aly el M1301
NO
NO
Llccrr_d E !reured ce Per City I tttlD M.
YES
YES
Bid Bond Amount
B.B. 5%
B.B. 5%
Minority Owned
H
NO
—YES,
TOTAL BID:THE TOTAL OF ITEMS
I THROUGH 37 BASED ON A ONE
HUNDRED EIGHTY (180) WORKING
DAY UMPLETION ME, THE SM T-
$1,331,193.00
$1,789,303.50
IRREGULARITIES LEGEND
A — No Power -of -Attorney THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT
B — N'o Affidavit re to Cqsflial L surplus of Banding Cov.pany THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IS
C — Corrcctcd Extensions M. VILA E. ASSOCIATES, INC. IN THE AMOUNT OF $ 1,331,193.00
D — Propow Unclaned or ;rproporly Signed or No Corporate Sea[ FOR THE TOTAL BID.
E — Incomplete Exienvions ms*inz Primary Office LCLUIlon Form)
F — Non-re2ponelve bid (Pliveing copy of Certificate of competancyl V
G - impreptr Old Bond
— corrected Did
— No Firot snurce Hiring compliance Statement B I D 98-99-178
J —tic mincr Ivy co,,rPiioncv Stalemani
K — No oumicate Bid Proposal PAGE: 1 OF 1 B =-5 6 29
Prop. BY:Esteyez Check By: Badla
C
L
CITY OF 1l1IAN1I OF'CHE CITY CLERK
BID SECURITY LIST
BID ITEM: ' FAIRLAWN STORTl SEIdI-IR PROJECT- PHASE I
BID NO: 98-99-178
DATE BID(S) OPENED:,SEPTEMBER_9,1
TIME 10:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
M. VILA & ASSOCIATES, INC.
$ 1,331,193.
0 B.B. 5%
TIARKS BROTHERS, INC.
1,789,303.
0 B.B. 5%
('Ie �U_ F,`-4 E' received
(_ � )envelops on behalf of
Person receiving bid(s)
a on 51 I
(City Department) (Date)
SIGNED <':�df t r- —
Deputy City ert:
N
�- CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Walter J. Foeman DATE August 16. 1999 FILE B-5629
City Clerk
svWECT "FAIRLAWN STORM SEWER
j PROJECT -PHASE I"
Cie
FROM REFERENREFERENCES1`011\' I?I 1
Departn nt of Public Works ENCLOSURES l
Please note that contractors "will submit bids for the following p J project:
"FAIRLAWN STORM SEWER PROJECT - PHASE 1, B-5629" on Thursday, September Vh,
1999 at 10:00 A.M.
Any bid submitted after the time listed above, will not be accepted. Please make necessary
provisions for this bid opening. `
R
The Project Manager. Elyrosa Estevez, P.E. a representative overseeing the project is going to be
present at the time of opening. Should there be cancellation or postponement, we will notify you
in writing, prior to the opening, date of the bids. t
If you have any questions, please contact me at 416-2131.
i
TPltp
Encl.
c: John Jackson tF.
Yvette Smith
Project Manager =, °' --
File
7
f
4
r
i
BID NO. 98-99-178
ADVERTISEMENT FOR BIDS
Sealed bids for "FAIRLAWN STORM SEINER PROJECT - PHASE 1, B-5629" will be received by the
City Clerk of the City of Miami, Florida at 10:00 AM on the 9`h day of September, 1999, at the City
Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida,
33133, at which time and place they will be publicly opened and read. Any bid submitted after the
above appointed time will not be accepted by the City Clerk.
The project involves the construction of an exfiltration stormwater drainage system for the area
bordered by West Flagler Street, N.W. 7 Street, N.W. 47 Avenue and N.W. 52 Avenue. The system
will include using "best management practices" to retrofit the existing positive outfall system with the
design and construction of exfiltration drains with cross drains and related drainage structures
throughout this area to eliminate stormwater flooding problems. The project requires the excavation
and installation of 12,450 linear feet of 24 and 30 inch diameter pipe, cross drain pipes, 139 precast
concrete drainage inlet and manhole structures, regrading of streets and swales and complete
surface restoration. Construction methods must comply with all applicable DERM requirements and
the Contractor must secure a DERM permit. A 100% performance bond is required for this project.
Bidders will furnish performance and bid bonds in accordance with Resolutions No. 86-983
and No. 87-915. For technical questions regarding plans and specifications, please contact Elyrosa
Estevez, P.E. at (305) 416-1217. Prospective bidders must have a current certified Contractor's
License from the State of Florida Construction Industry License Board for the class of work to
be performed, or the appropriate Certificate of Competency or the State Contractor's
Certificate of Registration as issued by Miami- Dade County Code, which authorizes the
Bidder to perform the proposed work.
All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New
City regulations will require each bidder to submit proposals induplicate originals. Plans and
specifications may be obtained at the Department of Public Works, 444 S.W. 2ntl Avenue, 8" Floor,
Miami, Florida 33130, on or after August 23, 1999. There will be a $20 deposit required for the first
set of specifications. Specs can also be mailed to bidders upon written request to the Public Works
Department including a separate check in the amount of$8. Additional sets may be purchased for a
non-refundable fee of $20. Deposits will be refunded only upon return of one set of specifications to
the Department of Public Works, unmarked and in good condition within two (2) weeks after the
opening of the bids.
The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring
Agreement". The object of this Ordinance is to provide employment opportunities to City of Miami
residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible
for wage reimbursement under this program. For further information contact the Department of
Public Works, City of Miami, at (305) 416-1200.
Proposal includes the time of performance. and specifications contain provisions for liquidated
damages for failure to complete the work on time. The City Commission reserves the right to waive
any informality in any bid, and the City Manager may reject any of all bids, andreadvertise. (B-5629,
Req. 05445).
Donald H. Warshaw r;
City Manager =+ r
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