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HomeMy WebLinkAboutR-99-0757RESOLUTION NO. le-i A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4j511`) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, AND APPROVING THE ACQUISITION OF FOUR (4) LAPTOP COMPUTERS UTILIZING STATE OF FLORIDA STATE NEGOTIATED AGREEMENT PRICE SCHEDULE (SNAPS) FROM CONARk G'OVERNNENT AND EDUCATION SALES, WAREFORCE INC. AND AT&T WIRELESS SERVICE, ALLOCATING FUNDS TOTALING $11,946.28, FROM ACCOUNT NUMBERS 560302.840, 560302.722, AND 560402.840, Project 421001. WHEREAS, the Building and Zoning Department is responsible for performing inspections prior to the issuance of permits to homeowners and contractors; and WHEREAS, the use of laptop ;computers will increase productivity and improve service by allowing inspectors more time in the field; and WHEREAS, this technology, will improve enforcement of the codes by enabling inspectors to immediately check on whether a permit has been issued; and WHEREAS, the City Manager made a finding that an emergency CITY CUNMSSION KEETUiG OF O C T 1 2 1999 Hrectution No. L 1 existed and authorized said acquisition; and WHEREAS, funds are available, in an amount not to exceed $11, 946.28; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: r Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5`h8) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, and approving the acquisition of four (4) laptop computers from Comark Government and Education Sales, Wareforce Inc. and AT&T Wireless Service, is hereby ratified, approved and confirmed; with funds therefor hereby allocated from Account Code Nos., 560302.840, 560302.722, 560302.510 and 560402.840, Project 421001. Section 3. This Resolution shall become effective - 2 0 9 - 757 t immediately upon its adoption and signature of the Mayor.'- PASSED AND ADOPTED this 12th day of October 1999. i JOE CAROLLO, MAYOR i i in accordance with Miami Code Sec. 2-36, since the hloyor did not indlcato approval of this legislation by signing it in the designated plN i ; i .;d, !7 becomes etfective with the elapse off (10) day« o ,� t:�s �� is C :n Sregarding same, without the Mayor cxorc n a tu. n, City Clerk ATTEST: WALTER J. FOEMAN CITY CLERK APPROV A T F D CORRECTNESS:�f .� t R ILA LO ATTORNEY 802:RCL:hdb { l If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission, j i i . i r -1 r' CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO., DATE: FILE The Honorable Alayor and Members the City Commission SUBJECT: RatiA . Approve. Confirm Purchase of Four (4) FROM: REFERENCES: Laptop Computers (Onal -I. NVarshaNN ENCLOSURES: City 1v4anap-er RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratif},ing, approving, and confirming the City N4anager's finding of an emergency, waiving the j requirements for competitive sealed bids. and approving the purchase four (4) laptop computers from Comark Government and Education Sales, Wareforce Inc. and AT&T Wireless Service. with funds therefor herebN- allocated from Account Numbers. 560302.840, 560302.722, 560302.510 and 560402.840. Project 421001. i E BACKGROUND The Building and "Zoning Department is responsible, as per the South Florida Building Code, for providing inspections for permits issued to homeowners and contractors. In recent years. the department has found it increasingly difficult to hire qualified, licensed inspectors and to keep them employed once hired. At the present time, there are openings for a Building Inspector. an Electrical Inspector and an Elevator Inspector. Although we have been short staffed. the request for services does not decrease. Laptop computers in the field increase productivity by allowing inspectors to spend additional time in the field without haying to return to the office to enter inspection results. This results in more timel}• service to our citizens which results in dollar savines for them in that in the construction industry, time is money. This technology is already in use by N4iami-Dade County and is receiving favorable comments from the industr\-. Our department's primary function is to protect the health. safety and welfare of the public; and to enhance the general quality of life through the enforcement of the South Florida Building Code. This technology will play a major role in increasing enforcement of the Code by allowing our inspectors to know immediately if work is being performed without a permit and issue violation notices to violators. Page 2 (Laptops, CD Rom & battery) Wareforce Inc. - $375.28 (Soffivare) Comark Govemment & Educational Sales - $332.00 (Auto -Air Adaptcr) Comark Government fi Educational Sales - $2.116.00 . (Wireless Card) AT R T Wireless Smice - $1,428.00 (Cellular Phone Service & Connection) Total $11,946.28 i a� A`�I `" T3HW1I?B/FL-Z/rb q 1 9 — ''7 5 mot. CONTRACT REVIEW AND' AfSJACYSIS_ FORM Directions: Please Atuch supporting documents. Ail sections must �,e rt�pleted, excluding`'"CItd1 �omments". DATE: August _10, 1999 DEPARTMENT/DI-VISION: Building and Zoning/Administration CONTACTPERSOiJ/CONTACTNLYNIBER: Antonio BosquejRosie Lrown Ext. i -37/-j-j-(j2r— CONTRACTING EN71TY:_ Comark Government & Educ Sales RESOLUTION N"JNIBER: � BID/PROJECT NUMBER: N/A OF "PLIC BLE) BUDGETARY INFORMATION: Are unds budgeted? YES X NO_ TOTAL DOLLAR AMOUNT: 1.3 EXPENSE FcEVENUE SOURCE OF FUNDS: General l'und ACCOUNT CODE(s) 4421. 56 - r 7= L��� tr 43jj,euu If grant funded, is there a City match requirement? YES . NOX AMOUNT: Are matching funds Budgeted? YES` NO X Account Code(s): TERMS OF CONTRACT: Effective Date: Immediately up_ on approvaliR�ii Escalating Clause, if any: Contract Period (s): Penalties, (f any), for termination: o ? 1 o Z) • o oT 6' $4© Payment terms: /c,�/ • 56° d2G• If grant handed, Iist restrictions/requirements, if applicable: n 2 /° of S eo2 �a722 Amount of S SUMMARY DESCRIPTION OF CONTRACT OR AGREE.MENTevailable in account nun*M Is this an extension? YES_ NO X Reason for Extension: If YES, actual expenditures in previous contract Year S _- S aiku Summary/Description of Contract or Agreement Verified by: SIGHATiJRE JUSTIFICATION FOR CONTRACT OR AGREEMENT _ (lnelude why it is needed, consequences if not authorized or approved and time constraints, if any.) We are currently short of (1) Building Inspector I1, (1) Electrical Inspector band (l____ Elevator Inspector. Inaddition, we are in need of additional inspectors in order to keep up with emana. 1his technology will allow our inspectors to spend more time in the field,thus increasing productivity. Results of inspections are entered immediately avoiding slowing . -down th, METHOD OF PURCHASE (if applicable) process. �7n a icTd�tion, the immediate access to permit informat ,Telephone quotes Formal Bid./Proposal (include bid ubulatica/proposal ranking) increases enforceme Written quota Single Purchase Negotiated Purchase Short -Term Coatna !Sole Source (include documentation) JTerm of Contna Bid W;.iver (include documentation) Lease (Type: ) PREVIOUS AWARDS OrftfffN AprLiCABLE) CRC COMMENTS: From most recent: 1) 2) Approval to use CIP Fu._� Approval. Financial Oversight Board Date: Date:��15/6 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM VE C� Lq,- -Q F' 12: 27 Donald H. Warshaw on; E August 9, 1999 FILE City Manager SUBJECT: REQUEST FOR EMERGENCY PURCHASER/FIELD LAP TOP COMPUTERS Prank4oiiaso- n, Director FROM Building S Zoning Department REFERENCES ENCLOSURES: I am requesting your approval to purchase four (4) field lap top computers for use by our field inspectors on an emergency basis. These units will allow our trade inspectors to complete the. "paperwork" in the field and input the results immediately via cellular technology which, in turn, will make it immediately available to our clients (contractors. developers, engineers and architects) via our IVR system. I am requesting your approval as an emergency because of our shortage of inspection personnel in the building trades. Currently, xve are short one (1) Building Inspector II, one (1) Electrical Inspector I, and one (1) Elevator Inspector. In addition, due to our workload, I have requested three (3) more Building Inspector II's for next year's budget. By utilizing this technology, our inspectors can spend more time in the field, thus accomplishing more inspections timely, instead of having to come into the office to input the inspection results: sometimes the same afternoon and sometimes the next day prior to going out in the field - both of these options slows the process. In addition, our inspectors, while in the field, can tun an address with ongoing construction to verify that a permit does or does not exist and immediately cite violations without having to return from the field to check on the computer in the office, thus saving a return trip to cite the violator the next day. This technology is in place in the County and is already producing favorable comments from the industry; please see attached Herald article. Several contractors have asked me when the City is going to "catch up with the County". I don't like playing catch up; 1 want the County to play catch up with us. Just recently (within the past two weeks) ITD has approved the hardware for this purpose and Purchase Requisitions must be submitted by August 21 st to allow procurement from this year's budget. Funding is available in this year's General Fund budget to acquire these units; I can't say the same for next year. I am requesting your approval to expend an amount not to exceed S13,000 for these four units. The units are available on a Florida SNAPS contract and has brapproved by Purchasing for us to acquire. (A APPRCfVAL: DB/FKR/ds onaldi7" Warshaw, City 4an per 6 i� g 1 { Agreement Price Schedule(s) f COMARK GOVERNMENT & EDt:C SALES Vendor numberT 36. 9.19005 (I(L4 f ScqucnceDescription Expire Date 1 Priie lit. rT ? !D l9Y9 ltA� Q9. 20CiC Description: Panasonic notebook computers - Highly ruggHizcd notebook computers thvt keep out ruoisnire and dirt. Ordering Limits: F Total agent•• wide acquisitions doing the tent: of Lie agreement shall rot exceed the threshold j atnewlt for Category V, except that acgt:fsttlorr b} agcacics w:di decentralized purchasing funuions shsli be considered on the basis of mch purchasing office tha! maintains fell -time j purchasing sics3, l SPLRS lasers Note: -Use Commodity Class. Z50 and Cemmodity Group: 040 for this $NAPS rgic_—ncn` If you require three digit item anchor DctaD lct'cls fer the Commodity Cod: pteas: call (850)-438-8694. -Enterthe SWAPS agreement number in the " Quotr"gid M). Cotitrtut No.' field as faflows: SNAPS No. 250140; •Enter'T" in the "Purchase Code" icld. 8-9mt-youth.Gof1G'fTll alls2mea i�,E= y f ZO/TO'd 80t91 66, 9T daS 89T(,1-9Ttr-S02-T:Xe3 DNIIN02 8 9NIG1Ira NAPS AGREENrENT TITLE : RtiGC. fD NOTEBOOK COMYUTf R$ .?1GREENIEN"I NUMBER :25014C1 4 TERM OF AGliEUNIj`T: i i Bcgio date, 0?-10•1999 EnC dal: 03-19-2000 VENDOR: t Cf-'�,21R.K GCXE.RNNIEN & EDUC SALES 105 W 5TH a v L TAUAfiASSEE. F1, 32303 SPtAS NO: F? 5^, 949000-D04 I MEE CODE:NoN-m2hoJ T5' (,l, j CONTACT: DEBBI E SFHI Fl 850-^_•.'_2-345? PHONE! 85Q222055: } CONEMODITY CLASS : 25C CONINIODIT1' GROUP: 040 DELIVERY: 30 drys .SRC) WARRANTY . APPRONTP PRICE SCIICDITLE & DATE 1.) Prig lis: cff. 3/l0'1999 Expire date: 0,-09.2)000 CONTACT IVINDOR FOR COPY OF PRICE SCHEDULE do CO�TMCT INFORMATION. Panasonic ootebeok competers - Highly rugeedized zotebooi: computers :hat keel cut rnoiswre and din. i 4 i i i i s F 0J r��( ZOit.O'd 80:9T 66, ST &S DNIN02 q 9NiQWE 1 - f SNAP, AC:RFUMFNT TITI, -' : RLtC3CLDIZED.t40TEBOOK COMPUTERS AGREEMENT Nl'MRER :2501401 � TERM OF AGREEMENT. Begin date: 03-10-1999 End date 03-09-2000 VENDOR: COMARK CYOVERNMENI & EDUC SALES 105 1l 5TH AVE IALLAFLASSEE, Fl- 32303 6 i 3 SPURS NO: F3(53949000-004 MBE CODE: NON -MINORITY (A) CONi'AC'i: DEBBIE SEM FX 850-222-3457 PRONE: 8502220555 COMMODITY CLASS: 250 COhIN10131TY GROUP : 040 DELIVERY: 30 gays ARC j WARRANTY., } APPROVED PRICE SCHEDULE & DATE I.) Price list eff. 3/10/1999 Expire date: 03.09-2000 CONTACT'*TNDOR FOR COPY OF PRICE SCHEDULE & COITRACT INFORMATION. Panasonic notebook computers - Highly ruggedized notebook computers that keep out moisture and dirt. 1 1 t i i 1 i f S i ( 3 1 j L Agreement Price Schedule(s) COIMARK GOVERNMF,NT & EDL'C SALES Vendor nurnber:F 363949000 004 Sequence Description Expire Date 1 Price list eff. 3;101999 MAR 09, 2000 Description: Panasonic notebook computers - Highly ruggedized notebook computers that keep out moisture and dirt. Ordering Limits: Total azency wide acquisitions during the term of the agreement shall not exceed the threshold amount for Category V, except that acquisitions by agencies with decentralized purchasing functions shall bs considered on the basis of each purchasing office that maintains full-time purchasing staff. SPURS Users Note: -Us.- Commodity Class: 250 and Commodir' Group: 040 for this SNAPS agreement. If you require three digit Item and/or Detail levers for the Commodity Code please call (850)488-8694. •Enter the SNAPS agreement number in the "QuotelBid No./Contract No." field as fallows: SNAPS No. 2501401 -Enter "N" in the "Purchase Code" field. F it� ®+ to r�CoiB�ttl�lpi�O E . _ ... SNAPS Vendor Record NameCONUkRK GOVERNN4ENT K UDUC SALES Address I05 \V NTH AVE City, State ZipTAL.LAI IASSEF, F'_ 3230-1 StatusUMS RE61S ITRTLI7 Minority Code NON- RIINORI :'Y Contact Namcf)EBBIE SEHi FX 850.222-3457 Phone Number8502220555 Fax Number E-mail address Web Page 8—va to you "Y iiommnkw se 4off s _ 4c',� i Q "i 5 "r' t Results of SNAPS Agreement Query Red = Rencwed Dates Vendor number SNAPS number Class Group Title Begin date End date 1'363949000004 2501401 250 040 RUGGLDIZEDNOTEBOOK MAR STAR COMPUTERS 101999 09,2000 PRICE SNAPS COMARK GOVERNMENT & EDUC SALES SCdedule(sl Agreement — New Search SNAPS found t agreenreni, sJ matching your query. &-L,6 M IC Y- by ac�ITuloerrt SETt�latar �.C' '.' L- 4. v �' Cellulor.Telephone Equipment ~-,d Service i I 725-330-98-1 Effective: 12/22/97 through 12/21/99 Ccrtffication Special Conditions Specifications Price Sheet Ordering Instructions Revisions i Complete Contract State Contracts Main Index Contractors: Ordering Information Vendor URL Alltel Mobile Communications of Florida Inc. hnp://www.Alitel.com AT&T Wireless Services http://www.attws.com Bellsouth Mobility http://www.bscc.com GTE Mobilnet. Inc. hgPJ1%N1% MCI Telecommunications Corporation United States Cellular Corporation (Tallahassee) hn://w1V"N•.USCC.COM United States Cellular Corporation (Gainesville) htip:H",iv.uscc.com Vanguard Cellular Systems, Inc.dba Cellular One 360 Communications ;MAIN W2E.x i one-Mgp purcbs"9 ► PanWerd ► kcc�ant Stattr;ts ► NEtlp ► P/easesend comments or grsestigyi ision o(Aurchasing Suite 31 5 TITLE: Cellular Telephone Equipment and Service BID NO.: 56-725-330-W CONTRACTOR(S): Alltcll Communications, Inc. (A) AT&T %Fireless Services (A) Bellsouth Mobility (A) GTE Mobilnet (A) MCI Telecommunications Corp. (A) United States Cellular Corp. (A) Vanguard Cellular Systems, Inc. (A) 360 Communications (A) CERTIFICATION OF CONTRACT CONTRACT NO.: 725-330-98-1 EFFECTIVE: December 22. 1997 through December 21, 1999 SUPERSEDES: 725-330-91-1 ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF MARVIN WILLIAMS AT (850) 488.8366 SUNCOM 278-8366 E-MAIL mai)to:williarn(a?dms.smte.fl.us A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management Services on December 10, 1997, a contract has been executed between the State of Florida and the designated contractors. B. EFFECT - This contract was entered into to provide economics in the purchase of Cellular Mobile Telephone Equipment and Service by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and local taxes. All contract purchase orders shall show the Division of Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.) D. PRIOR APPROVAL TO PURCHASE - In accordance with Section 282.102(16), Florida Statutes. all State agencies and institutions are required to submit all requests to purchase communications equipment including the equipment covered by this contract, to the Division of Communications for review and approval prior to the issuance of a purchase order for Communications Services if the expenditures meet or exceed the Purchasing Category 11 level Requests to purchase said equipment by State agencies and institutions shall be submitted per instructions on reverse side of Form COM-9008, which is supplied by the Division of Communications. 4040 Esplanade Way, Tallahassee, Florida 32399-0950. (904) 487-2000, Suncom 277-2000. Law enforcement organizations or political subdivisions and municipalities (sheriff's offices, police departments, etc.) are also required to submit all requests to purchase communications equipment including the equipment covered by this contract, to the Division of Communications for review prior to issuance of a purchase order. This requirement is in accordance with Section 282.1 11, Florida Statutes. Emergency medical service organizations )hospitals, ambu)an c.;,,rescue services. etc.) of political subdivisions, and of State agencies and institutions are required to obtain written approval from the Division of Communications prior to purchases of commodities. This requirement is in accordance %rich Section 401.024. Florida Statutes. E. CONTRACTOR PERFORNIANCE -Agencies shall report any vendor failure to perform according to the requirements of this contracton Complaint to Vendor. form PUR 7017. Should the vendor fail to con-ect the problem within a prescribed period of time. then form PUR 7029, Request for Assistance is to b% filed with this office. F. SPECIAL .AND GENERAL CONDITIONS - Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. G. CONTRACT APPRAISAL FORAM - State Contract Appraisal, form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to the Division of Purchasing for receipt no later than 90 days prior to the expiration date of this contract. Authorized Signature M Wljdh Attachment t SPECIAL CONDITIONS PL-RPOS1: The purpose of this bid is to establish a 24 month contract for the purchase of Cellular %lobile Telephone Equipment and Services by all State of Florida agencies and other eligible users in accordance with the Eligible Users paragraph (4,(b)) of General Conditions. It is anticipated that the contract will be effective from August 22, 1997 through August 21. 1999. OPTIONAL CONTRACT USAGE in addition to the eligible users referenced above and with the consent of the successful bidders) purchases may be made under the terms and conditions of this Invitation to Bid Request for Proposal, by governmental entities located outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to purchases made under this contract. ADDITIONAL ELIGIBLE USERS In addition to "Eligible Users" paragraph. General Conditions, use of State contracts shall be available to Federal agencies and private non-profit educational facilities as defined in Section 240.065, Florida Statutes, which may desire to purchase under the terms and conditions of the contract. ESTIMATED QUANTITIES It is anticipated that the State of Florida agencies. and other eligible users, will expend approximately $4,000,000 under any contract resulting from this bid. These are estimated figures and are given only as a guideline for preparing your bid and should not be construed as representing actual figures under the contract. SPECIAL ACCOMMODATION Any person requiring a special accommodation at the Division of Purchasing because of a disability should call the Division of Purchasing at (850) 488-8440 at least five (5) workdays prior to the bid opening. If you are hearing or speech impaired, please contact the Division by using the Florida Relay Service which can be reached at 1 (800) 955-8771 (TDD). VENDOR RESPONSE SYSTEM To access an interactive Voice Response System for vendor payment inquiry, Vendors may call (850) 413-7269 between 7 a.m. and 6 p.m. Monday through Friday to check on the status of payments by State agencies. The system can accommodate English and Spanish speaking callers. SCOPE This bid delineates the requirements for cellular mobile telephone equipment and related services within the State of Florida. For the purpose of this bid, the terms cellular phone, cellular radio, and radio shall be synonymous and are intended to describe a mobile, transportable, or hand carried cellular mobile telephone operating on the FCC specified 800 MHz frequencies. Additionally, the terms contractor, contract holder, and award winner are interchangeable. (Rev 30 June 97) Contractors shall function as a single point of purchase for the using agency (purchaser) in providing the following: 1. Purchase of equipment, options and accessories, and services; 2. Installation of mobile equipment and mobile accessories, including antennas; 3. Customer sign-up and programming of cellular telephones, including any optional services; 4. Monthly billing of access, roaming, and air time charges; 5. Warranty repair and maintenance service and battery replacement. UNAUTHORIZED ALIENS NOTICE TO CONTP.ACTOR: The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work. may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not trtuisact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TiL'O for a period of 36 months from the date of being placed on the convicted vendor list. SURCHARGE USER FEE AND SUMMARY OF TOTAL SALES The Division of Purchasing hereby imposes a surcharge user fee of $0.01 (one cent) for each charged user's air time minute on contractors' sales under any contract resulting from this bid, Use of this contract will be optional by State Agencies. If a State Agency elects to purchase from a source other than the resulting State contract, such purchases shall be in accordance with Chapter 287, F.S., and 60A Florida Administrative Code. V. , t, 1, - r ti o.r J �' c� \rter receipt of pa} mcnt From the contra\t putchascs, all surcharge Ices shah he payable to the State of Florida no dater than 15 days alter the end of each quarter. Vendor user fee should be noted on the cheL .�d remitted to: State of Florida Department of \ianagement Services P.O. Ro\ 5438 Tallahassee. IT 32114-5438 Contract supplier shall furnish the Di\ :lion of Purchasing a detailed summary of sales at the end of each quarter. By submission of these Sales Summary reports and corresponding surcharge deposits, the contractors) is certifying their correctness. All such reports and fee deposits shall be subject to audit by the State of Florida. Failure to comply with these requirements \%ill result in the contract supplier being found in default, in which case any and all reprocurement costs may be charged against the defaulting contractor and may result in immediate. unilateral cancellation ofyour contract b\ the Division of Purchasing. INTERNET HOME PAGE The Contract resulting from this bid \%ill become a public document. The State of Florida. Division of Purchasing (DOP) is using the Florida Communities Network (FCN) on the Internet World Wide Web («'1t W) to distribute State Term Contracts and product information to eligible users and other interested entities who ma\ subscribe to this service and pay the appropriate access fee. While not required at this time, each CONTRACT VENDOR is encouraged to develop and maintain a HOME PAGE on the Intemet WWW. The Home Page must be compatible \vith the most recent version of browser software being used by the Division of Purchasing. As of the writing of this solicitation, Netscape Navigator 3.0 is the DOP browser standard. The DOP intends to upgrade to new browser versions as they become available and fully tested, at its discretion. The Universal Resource Locator (URL) for the INTERNET HOME PAGE must be listed in the space provided on the Ordering Instructions page of the bid. TECHNICAL DOCUMENTATION All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB). When technical documentation is required by this ITB, its purpose is to demonstrate compliance of the product bid with applicable technical requirements of the ITB and to allow a technical evaluation of the product. Failure to provide the required technical documentation with the bid submittal shall make the bidder nonresponsive, unless the Division of Purchasing, in its sole discretion and in the best interest of the State, determines the acceptability of the product(s) offered through technical documentation available within the Division as of the date and time of bid opening. Such authority of the Division shall in noway relieve the bidder from the ultimate responsibility to submit the required technical documentation, nor shall any bidder assume that such documentation is otherwise available to the Division. The State shall not be responsible for the accuracy of the technical documentation in its possession. MODEL CHANGES Any new commodities which, as a result of revisions, alterations, additions. or technical improvements, meet or exceed the requirements of this bid, must be approved by the Division of Purchasing prior to replacement of existing contract models. These commodities must not exceed the price of those replaced. This paragraph does not pertain to any commodities included under Balance of Line. QUALITY ASSURANCE The contractor, during the contract term, shall provide at no cost to the State reasonable travel and lodging accommodations and up to three (3) cellular phones for one (1) to three (3) government employees to perform on -site inspection of cell sites, sales, and training offices, and/or to conduct coverage testing within contractor's awarded MSA(s). Contract eligible customers, prior to sign-up, shall have the option, at no cost. to obtain at least one set of each type cellular equipment on a loan basis for the purpose of evaluating cellular services and system coverage for a period of at least ten (10) working days. (Rev 30 June 9?) CELLULAR SERVICES / AREAS Bidders shall offer cellular telephone service within one or more of the following Metropolitan Statistical Areas (MSA's) as referenced in the FCC Rules and listed below. MSA 4 CITY / AREA 12 Miami / Ft. Lauderdale / Hollywood 22 Tampa / St. Petersburg 51 Jacksonville 60 Orlando 72 West Palm Beach 114 Lakeland / Winter Haven 127 w Pensacola 7 5 7 r 146 Daytona Beach 164 Ft. Myers r^ 167 Sarasota 168 Tallahassee 192 Gainesville 208 Ft. Pierce 211 Bradenton 245 Ocala 265 Fort Walton Beach 283 Panama Cits For those contract eligible users requiring local use in a Florida Rural Statistical Area (RSA), the Division of Purchasing will advise such entity verbally and/or in writing that they are to contact the VISA contract wendor(s) who %%on the award for that NISA which also provides coverage in that RSA. The published contract price sheets will indicate both the applicable htSA's for the awarded vendor(s) as well as the RSA's included in their service territory. Analog Cellular Telephone Service All bidders responding to this ITS who subsequently receive a bid award. shall provide analog cellular telephone service for the duration of the contract. Award winners, upon notification of award, shall provide a current. published coverage map to indicate the counties, or portions thereof, indicating included MSA's and, if applicable, RSA's where they have analog cellular systems operating and providing at least 90% reliability (typically the 39 dBu contour). These maps shall be forwarded, within 10 days after notification of award, to the Division of Purchasing and will be published with the resulting contract to inform prospective users of the availability of cellular service. As service areas are expanded by the addition of new cell sites, the award winner shall provide updated coverage maps to the Division of Purchasing for subsequent contract revision. (Rev 30 June 97) Digital Cellular Telephone Service Digital cellular service may be offered in the bid response as a supplementary service (to be included under Balance -of -Line items if'offered). Dual mode phones (analog and digital) must be offered either as the basic radio, or under balance of line, for digital subscribers. In addition, each bidder offering digital service in their bid response shall also provide as part of the response: I. a current, published coverage map to indicate the counties, or portions thereof, where they have digital cellular systems operating and providing at least 90% reliability; 2. the digital protocol being used (e.g. TDMA, CDA4A, GSM) and the designation of all applicable TIA/E1A standard(s); 3. a listing of which equipment and/or services included in its bid are available with digital cellular service (e.g. CDPD, messaging, paging). Further, any state agency or other eligible user of an awarded cellular contract who has purchased digital equipment and/or service and determines that such equipment and/or service is not satisfactory shall have the option to convert to analog equipment and service. Award winners providing digital cellular service shall, as service areas are expanded by the addition of new or upgraded cell sites, provide updated coverage maps to the Division of Purchasing for subsequent contract revision. Grade of Service The grade of cellular telephone service provided to contract users with respect to circuit quality, reliability, call completion, and time of access shall be equal to that provided to other commercial subscribers within the cellular system's published service area. Roamine Sei- ice Contractors shall provide itinerant contract users (roamers) with cellular service when traveling outside of their Home Rate Areas (HRA). Each contractor shall explicitly indicate their geographical HRA on the price sheets for which local rates pertain. For purposes of this contract, roaming charges are for that cellular service which is within the state of Florida, but outside of the defined HRA. Roaming charges include, but are not limited to, the following: peak and off-peak air time charges per minute, ' _ wItu:r p+;r-tr uer and `or surcharges whether per call, daily. or monthly. This service shall be within the outside service contractor's normal frequency grouping (A or B). Additionally, bidders must include in the attached Price Sheets, prices charged to their customers for roaming outside their HRA. PURCHASE PROVISIONS It is the intent of this contract to provide a combined cellular equipment and service package for use within the using agency's normal operating area. Orders for cellular equipment only (without service) shall be limited to those required for replacement of lost or damaged units. The contractor shall allow antennas and other accessories to be purchased at the contract price at any time, in any quantity, without purchasing radios. In the case of contract eligible users with existing cellular equipment, subscriptions for cellular service only shall be accepted by the contractor at the published contract rates. i (REV 74AUG 97) j PRICE i A price or the words "no charge" shall{ be entered in every space under the "Price Each" column on the attached Price Sheets. Failure to do so shall t" -._ �.. .-�.... ... ,......��.......... ......,. ,.. ,..� J—AL1143L us sdutub. Marketing Promotions S 1 All contract cheible users shall have the opt ..niq to avail themselves of any specials marketing promotions, or other sales that are )ffcrcd by the contractor to the general public: with the caveat that the aggregate sum for such specires, marketing promotions, or other sales must be Letter than or equal to the aggrrgatr sum using the contract rates for the same period of time. Pcnalties If an eligible contract user <icns an agrecment for cellular service for a specified period of time (not to exceed 12 months) in order to obtain special pricing. and that accnc% canc cis that agreement for anv reason other than non -appropriation of funds as described in General Conditions, Pattgraph 4.(h), the vendor may charge a penalty fee. Such fee shall be indicated on the price sheets in their bid response. Furthermore, vendors shall prorate t II penalty fees over the period of the contract. e.g. if the user cancels service in the fifth month of a twelve month contract. then the penalty fee shall be oily fora period of 7 months (7, 12 of the total penalty fee). BALANCE-0E-LINE Award «inners are requested to offer a balance -of -line fixed discount on all accessories. radios, and services which are offered in addition to the items offered on the bid sheet. These fixed discounts shall reflect a savings of ten percent (1040) or greater from the contractor's standard pricing. This discount applies to all updates on pricing for the duration of the contract. Furthermore, the balance -of -line discount does not apply to any of the vendor's specials, marketing promotions, or other sales that are available to each contract eligible user. It is the intent of this contract that by greatly expanding the "balance -of -line". all eligible contract users will have a much greater variety of equipment and services from which to choose. Further, contractors may update the balance of line of3crings as new equipment and/or ser ices become available for which the stated discount will apply Balance -of -line offerings will apply only to contractors winning an award in one or more NISA's. The Division of Purchasing reserves the right to accept or reject any, individual item(s) or all items offered as balance of line. Contractors, upon notification of award. shall submit the contractors' standard pricing, as locally published and in effect on the date of the bid opening, showing all equipment and services that are offered through balance of line, and shall indicate the fixed discount(s) and/or special pricing offered to the State. Price lists accepted will be published as pan of the resulting contract. (Rev 30 June 97) DETAILED BILLING Detailed usage billing is required by most State of Florida agencies and must be priced separately and included in the bid. Detailed billing, as a minimum, must include: • number being billed • date • time • number called (outgoing) • call duration WARRANTY 1. All equipment (excluding batteries) and parts, including materials used therein, shall be fully warranted by the contractor who originally sells such equipment and parts against mechanical, electrical and workmanship defects, for a period of one year from the date of receipt of equipment by the ordering agency. A full labor warranty is required for all repairs at the contractor's ser ice center for a period of one year, minimum, including installation if applicable after the unit is received by the, ordering agency and shall include any applicable freight charges. Battery warranties shall be 90 days, minimum. 2. The above warranty period shall be extended to include time during which equipment is out of service for warranty repair. 3. The warranty shall apply to all equipment purchased under any contract resulting from this bid. regardless of location within the State of Florida. 4. Warranty repairs are to be initiated with the contract vendor who sold the equipment. REPAIR SERVICE L Bidder shall have in existence at the time of bid, and shall maintain during the time of this contract if awarded to such bidder, a network of factory authorized service stations within the State of Florida to perform warranty repairs and adjustments. The service network shall, as a minimum, consist of one (1) service station in each MSA for which the bidder is offering cellular telephone service under any resulting contract. Contractors may elect to do local or depot repairs as required; however, the contractor shall maintain responsibility for all repair and warranty work performed. 2. A complete list of authorized service station(s), including mailing addresses and telephone numbers, shall be submitted as part of the bid response. Failure to do so shall disqualify your bid. (Please see the attached "Authorized Service Station Sheet.) 3. The vendor shall provide a loaner phone at no charge to the user if it is requested, for use during the time which the user's existing phone 3. 1-fie ,crc irc >t:llwrli.t ,h,rll hr rc>p mahlc k, ;cp.ur end return of equipment and keeping occner )idle Irliorntrd of progress. Miether repair. arc made nt the scr.Ice �UIIW- tort. or other awhonied location. 5, lfequipment i� not rcPancd cc uhin I Ja%s, contractor shall advise the pun n %ruing cch) the equipment has not been repaired and c+lien repair completion mac he :\pected. b. The Dic ision of )'urchasing resen cs the right to disqualil} a sen ice station at any time if the station does not meet minimum service requirements as sct forth in this bid 7. Working hours• tot the purpose of installation and repair scn ices. are defined to be those hours contained in a normal work day (8 am - 5 pm). Nfondw. through Fndac. except Iei;al holicims ohscred be the State of Florida. (Rev 30 June o7? DELIVERY AND INSTALLATION - PORTABLE AND FIXED CELLULAR EQUIPMENT The contractor shall dcliycr, program. and install (%\here applicable) all portable and fixed cellular equipment and accessories within 30 days after receipt of purchase order. INSTALLATION - MOBILES Installation shall be performed at the contractor's service station. The contractor's service station shall arrange for installation within five (5) working days after notification by the purchaser, or receipt of the equipment by the service station. The vehicle shall be delivered to the service station by the purchaser, and installation shall be accomplished within five (5) working hours after deliver•. All installations shall be performed per manufacturer's recommendations and shall use good engineering practice (wires and cables bundled, no sharp edges exposed, no wires exposed, wires insulated from catalytic converter and engine heat, etc.). The installation price shall include installation of the mobile cellular radio and antenna, whether an on -glass or through -body (permanent) antenna Purchaser shall indicate the type of antenna on the purchase order. INSURANCE. WORKFRS' COMPENSATION The contractor shall take out and maintain during the life of this agreement, Worker's Compensation Insurance for all of his employees connected with the work of this project and, in case any work is sublet, the contr-artor shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the contractor. Such insurance shall comply folly with the Florida Worker's Compensation law. In case any class of employees engaged in hazardous work under this contract at the site of the project is not protected under the Workmen's Compensation statute, the Contractor shall provide, and cause each sub -contractor to provide, adequate insurance, satisfactory to the Purchaser, for the protection of his employees not otherwise protected. AUTHORIZED DEALERSTISTRIBUTORS AND`OR SERVICE LOCATIONS: On anv contract where orders will be directed to Authorized Deal erslDistributors or listing Service Locations, this information shall be provided by the BIDDER as part of the bid package in hard copy, and on a 3.5 inch diskette in a Word for windows file. Any subsequent revisions shall be submitted in the same format to the DOP CONTRACT ADMINISTRATOR, for review and approval prior to implementation. Diskette must be formatted as: • "Word for Windows" • Font: Times New Roman 12 • Preset tabs only Margins: .5 Left wid .5 Right, .5 Top and 1.0 Bottom • Portrait only -no landscape • No Tables • No Headers or Footers • No Excel Files Failure to submit the information required in this section will be grounds for disqualification of your bid and/or removal from any resulting contract. (Rev 30 June 9 i ) QUANTITY DISCOUNTS 1. Bidder is urged to offer additional discounts for one-time delivery of large, single orders of any assortment of items in the space provided on the Discounts sheet. 2. Bidder is encouraged to offer aggregate air -time discounts such that when a vendor defined threshold or greater is reached (e.g. 1,500 minutes per monthly agency invoice), the air -time charge is reduced by a predetermined amount (e.g. percentage or cents per minute). State agencies and other eligible contract users shall have the option of combined billing for groups of its contract users within one or more MSA's in order to reach aggregate air -time discounts. When such option is taken by a using Agency, the contractor is only required to invoice one location for each user group as directed by the agency. [NSTRUCTiON MANUALS / SPECIFIC INFORMATION ) / purchase throui2h I flanC[' of IM' I fie manuak or larnin:ucd cards shall cover the basic procedures required to oneinate and answer calls, and use of the operating features of the particular cellular ph, - -- supplied. The cost of these manuals or laminate 's shall he included in the unit hid price. In the case of those eligible contract users �%,. 01rchase digital equipment and`or service, the contractor pro% idine such service or equipment shall provide specific intontiation to each purchaser which states: • that the user can expect digital sen ice to re%cri to analog (e.g. incompatible digital platforms such as TDN1A %s. CDMA, or where digital coverage is not a%ailahle) • what reverting to analog means to the user (e.g., no longer encrypted or coded information. therefore, eavesdropping is possible) • information as to how the user will know when they are no longer operating in the digital formal • where compatible digital coverage is available within the State of Florida SUMMARY OF TOTAL SALES Summary information shall be provided each contract quarter to the Division of Purchasing and shall include, as a minimum, the following information for sales made under this contract: • State contract number- . contractor's name and address • dollar volume of sales of cellular equipment including options and accessories, for all radios for that quarter • dollar volume (actual or estimated plus 10%) of cellular services billed to all contract users based on monthly access fees, air time, roaming charges, and other usage related charges for that quarter Failure to provide this information within thirty (30) calendar days following die end of each quarter may result in the contract supplier being found in default. (Rev 30 June 97) PRICE LISTS On any contract where pricing is based on a Manufacturer's or Dealeds published price list (net or discounted), the price list must be provided by the BIDDER as part of the bid package in hard copy, and on a 3.5 inch diskette as a Word For Windows file. Any subsequent revisions shall be submitted in the same format to the Division of Purchasing CONTRACT ADMINISTRATOR, for review and approval prior to implementation. Diskette must be formatted as: • "Word for \Windows" • Font: Times New Roman 12 Preset tabs only • Margins: .5 Leh and .5 Right, .5 Top and 1.0 ;Bottom • Portrait only -no landscape • No Tables • No Headers or Footers • No Excel Files The Division of Purchasing, at its discretion, may allow the CONTRACT HOLDER to configure its own PRICE LIST of eligible offerings and to post the prices on the CONTRACT HOLDERS Internet Home Page. However, all initial pricing and any subsequent price changes must be reviewed and approved by the Division ol' Purchasing Contract Administrator before they can be posted to the CONTRACT HOLDER Internet Home Page. Failure to submit the information required in this section will be grounds for disqualification of your bid and/or removal from any resulting contract. EVALUATION / AWARD Bid prices will be evaluated on a total first -year cost basis, which will bre the sum of the non -recurring costs (basic radio without accessories and connection fee) plus the recurring costs (access, air -time, roaming, detailed billing charges) for one of each type of cellular phone (three total). Usage -sensitive items shall be based on the following estimated quantities for three cellular radios: A. WITHIN THE HOME -RATE AREA.: 14. t e,7 L ITCH �1ONTHLY ANNUAL FOR 3 EVALUATION USAGE USAGE RADIOS TOTALS Air Time, Peak ' 420 minutes x 12 = 5.040 minutes x 3 = 15,120 minutes Air Titre. Off-peak- '• 40 minutes x 12 = 480 minutes x 3 = 1,440 minutes NOTE: Monthly peak usage is based on four. five minute calls per day for 21 days per month -- (4 x 5 x 21 = 420 minutes). Off-peak usage (after hours) is based on two. five minute calls per %%eck for four weeks -- (2 x 5 x 4 = 40 minutes). (Rev 30 June 97) B. OUTSIDE OF THE HOME -RATE AREA: MONTHLY ANNUAL FOR 3 EVALUATION ITEM USAGE USAGE RADIOS TOTALS Air Time. Peak " 90 minutes x 12 = 1,080 minutes x 3 = 3,240 minutes Air Time, Off -Peak, '• 10 minutes x 12 = 120 minutes x 3 = 360 minutes 50Miautes x I2 - 600 raiautes X4=-1,UQQ Minute& SA saiautes N 11 "00 minutes 44 31900 mklutcs Roaming Surcharges: if a flat surcharge is to be billed to customer on a monthly basis, include 12 months total surcharges; if a flat surcharge is to be billed to customer on a daily basis, include 260 days; if a flat surcharge is billed per call, include 20 calls per month, or 240 calls per year. NOTE: Roaming usage is based on four, five minute calls per day for 5 days per month -- (4 x 5 x 5 = 100 minutes). ' Peak air time shall not exceed the hours of 6 am - S pm, Monday through Friday '• Off -Peak air time shall include any time outside the defined peak time above. plus Saturdays, Sundays, and holidays. For purposes of this contract, holidays are defined as: New Years Day. Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving (;,A,o (1) dayr,), and Christmas Day. Balance of line items will not be evaluated as pan of the bid award. The Division of Purchasing will verify, all entries on the evaluation award formula sheet. Errors will be corrected. Entries of MSA's and prices on the price sheet shall prevail. Awards will be made by MSA to a maximum of two responsive low bidders as determined on the Evaluation Award Formula sheet. In order to be eligible for award, bidder must be a Carrier A, B, or a reseller meeting or exceeding all requirements of this bid. All other provisions of the Awards Paragraph, General Conditions, shall remain in effect. (REV 7 AUG 97) S9- ``157 `pectticatu+n N11 725-330 Date: 3-6-97 RADIOS, CELLULAR, MOBILE! TRANSPORTABLE! PORTABLE 1.0 SCOPE AND CLASSIFICATION 1.1 Scope: This specification covers Mobile, Transportable, and Portable cellular radios (cellular mobile telephones), options, accessories, and service. 1.2 Classification: Cellular Radios covered by this specification are classified as shown below: Commodity Number Description 725-330-540-0100 Mobile (vehicular mounted) 725-330-880-0100 Transportable (portable/mobile) 725-330-650-0100 Portable (hand carried) 2.0 APPLICABLE PL-BLICATIONS AND STANDARDS The following publications and standards of the current issue on date of Invitation to Bid shall be a part of this specification. In the event of inconsistencies between this specification and these publications and standards, the requirements of this specification shall take precedence. Federal Communications Cortunission Rules and Regulations Application for copies should be addressed to: U.S. Government Printing Office Superintendent of Documents Washington, D. C. 20402 (Rev 30 June 97) Telecommunications Industry Association Standards EIA IS-19-B - Recommended Standards for 800 MHz Cellular Subscriber Units Application for copies should be addressed to: Telecommunications Industry Association Standards and Technology Department 2500 Wilson Boulevard Arlington, VA 22201 3.0 REQUIREMENTS 3.1 Technical Documentation When bidding alternate equipment WHICH IS NOT LISTED AS APPROVED IN SECTION 3.6, Technical Support Literature is required. SUCH LITERATURE SHALL DOCUMENT THAT EACH OF THE GENERAL REQUIREMENTS (Sections 3.2 through 3.5 as applicable) ARE MET. This applies only to the cellular radios and does not apply to antennas, spare batteries, or balance of line items. �►o�_' ie�.2rJ r the Technical Support literature shall be submitted with the bid. All bidders must he prepared to submit a duplicate set of the technical documentation after posting of the act awards. The technical documentation shall be 'he form of bidder's or manufacturer's printed product literature, engineering dra instruction or maintenance manuals, or other p, .i literature. In the event the information requested per the specification is not a%ailabic as printed or puhliShcd literature. then the bidder shall furnish a clarification letter with the hid. on the manufacturer's or biddcr'S ICltencoad, that=upplics the information required to determine specification compliance, Individual specifications and requirements must he addressed: a general statertent such as "complies with all requirements" is not acceptable. The clarification letter shall he signed h\ an engineering manager or an indi%idual with an equivalent title (not sales or marketing). Even specification and requirement of Sections 3.2 through 3.5 shall be verifiable from the acceptable technical documentation provided with the bid to enable the State to perform an evaluation to detemine the compliance of each product bid +kith the specifications. All radios bid shall meet or exceed all conditions and specifications. s (Rev 30 June 97) f i 3.2 General The following minimum requirements apply to all cellular radios (mobile, transportable, portable): } l 1 i A. Frequency Range: ` Transmit: 824.040-848.970 MHz Receive: 869.040-893.970 MHz t3. Number of Channels: 832, per FCC Rules; (transmit/receive pairs) 416 in group A; 416 in group B C. Technical Performance: Per FCC rules and EIA IS- 19-B t i D. Features (minimum): 1. 12 button keypad (0-9, •, It) in handset. 2. 9 number memory, 16 digits (minimum) per number stored. 3. Controls and indicators as i , required to originate and receive t calls and control main battery power on, Cal I in Progress (In Use), No Service, and Roaming. 4. 7 character display with memory recall of all stored digits. Display shall be LED, Fluorescent, or backlit LCD. 3.3 Mobiles (Basic Radio Package) A. Configuration: The mobile cellular radio shall be a complete package consisting of an RF transceiver unit designed for trunk or under -seat mounting, handset, handset mounting bracket, control (system) cable, power cable, and all required installation hardware. Antennas shall be offered separately. B. Operating Voltage: 13.5 volts DC, f 10%, negative ground. C. Automatic Power Control: The radio shall have an ignition sense lead to automatically switch the radio off when the vehicle ignition is off (may be instant or delayed). Calls already in progress shall continue without interruption. D. Options/Accessories (must be bid): 1. Hands -free operation with separate microphone/speaker. 2. Antenna, permanent �� \SPh-1980, or cquic Acni 3 :\nrcnna. on -glass mounting. 3 dB gain. collinear stainless steel whip. %wh cable and mating connector. Allen I ciecom (soup model ASP-852.3 series, or equivalent. i ;dote: cable and connec, .could match termination on radio. (Rev 30 June 97) 3.4 Transportables (Basic Radio Packaacl A. Configuration: The transportable cellular radio shall be a complete package consisting of a hand carried transceiver unit with antenna, separate cord -connected handsedkeypad, internal battery, and an AC battery charger (which may be internal or external to the radio package). B. Batter}' type: Rechargeable, Ni-Cad. NihiH, or scaled lead -acid. C. Battery Capacity: Battery shall provide at least 8 hours of standby operation, and/or 40 minutes of talk time. i D. Remote Antenna The unit shall have a connector to permit the use of a remote mounted antenna (see E. Options/Accessories below). E. Option &/Accessories (must be bid): 1. Hands -free operation. 2. Sparc battery with capacity equal to the original battery specified in Section 3A.C. 3. Antenna, magnetic base mounting, 3 dB gain, collinear stainless steel whip, with 12 ft. (minimum)of cable and mating connector. Allen Telecom Group model ASPD-1854, or equivalent. 3.5 Portables (Basic Radio Package) A. Configuration: The portable cellular phone shall be a single hand-held unit consisting of a handset/keypad with built-in transceiver, battery, and an antcttna. The portable shall be supplied with an AC battery charger. B. Battery status or level indicator shall be included in the radio. C. Battery Type: Rechargeable, Ni-Cad, NiMH, or scaled lead -acid. D. Battery Capacity: Per Section 3.4.0 above. E. Accessory (must be bid): Spare battery with features specified in Section 3.43 and 3A.C. (Rev 30 June 97) 3.6 Approved Equipment The following equipment is approved, including private -labeled versions of the same series. Bidders proposing alternate equipment (except antennas and batteries) must include technical support literature with their bid (see Section 3.1). All basic phones must be compatible with analog cellular service: A. Mobiles 1. Audiovox CTX 3600A 2. Motorola GS Mobile 3. Motorola 2900X 4. Motorola Traveler B. Trans op rtables f . . I. Mitsubishi AT-1000 2. Motorola 2900 Attache 3. Motorola GS Trans 11 9 9 - 7 57 5. Motorola f ra%cler Soft -Pak 6. Motorola TX 200 - 7. Nokia C-16 fI C. Portables 1 1 1. Audiovox MVX 800 2. Audiovox MVX 700 f 3. Audiovox MVX 460 4. Ericsson AF 738 5. Ericsson All 630 i 6. Ericsson AH 600 I 7. Mitsubishi AH-129 8. Motorola 8000 BCM 9. Motorola Ultra H j10. Motorola Ultra Classic 11 11. Motorola 550 Flip Phone 12, Motorola 650 Flip Phone 13. Motorola TeleTAC 200 14. NEC Exec 761 15. Nokia 100 16. Nokia 232 17. Nokia 638 18. Nokia 2160 19. Oki 1325/1335 20. Sony CM-H333K (Rev 30 June 97) 4.0 CUSTOM CALLING FEATURES 1. Call Forwarding 2. Call Waiting 3. Voice Mail 1 Call forwarding, as a minimum, must include the capability for the cellular phone user to forward unanswered phone calls to a phone fnumber of the users choice. s Call waiting, as a minimum, must notify the cellular phone user of an incoming phone calf while engaged in a phone conversation, and allow the user the ability to answer the call. Voice mail, as a minimum, must allow the cellular phone user the capability of having phone calls answered and messages recorded via an electronic answering device. The contractor shall provide the user the ability, to replay recorded messages via the user's cellular phone and land -line phone. The voice mail system must have the capability of storing ten (10) messages at any one time. The use of these features shall be at the option of the purchaser. 5.0 SAMPLING AND INSPECTION Within fifteen (15) consecutive calendar days of request, the contractor shall provide to the Division of Purchasing a sample, free of all charges, of each contract equipment item for nondestructive testing during the term of the contract. These samples will be checked for contract compliance and may be kept up to sixty (60) days after receipt and thereafter returned at contractors expense. Upon completion of the contract compliance check, the State shall notify the contractor, in writing, of any noted deficiencies. This notification will state what will be requiredtof the contractor and/or what action will be taken by the State of Florida. I 6.0 PREPARATION FOR DELIVERY ( e L _ p Packing. Items shall he packed in containers to insure satle delivery to the destination Marking: All containers delivered 'purchaser shall bear markings and/or a packing �.i the outside of the container showing: A. Contractor's Name Q. Purchase Order Number (Rev 30 June 97) 7.0 NOTES Commodities procured under this specification shall not deviate from those originally contracted for, without written approval from the Division of Purchasing. This specification shall, until revised or rescinded by the Division of Purchasing. appi% to each future purchase and contract for the commodities described herein. Commodity procurement under this specification shall not deviate from the same intemal configuration for multiple units ordered on a single purchase order. In addition, the vendor shall inform the purchaser (with a copy of such notice to the Division of Purchasing) of any major functional changes. (Rev 30 June 97) AT&TWIRELESS IRELESS PRICE SHEET i MSA (No. & City(ies): 12 - Miami/Ft. Laudcrdale/Holk- ood. 22 - Tampa'St. Petersburg, 51 - Jacksonville, j 60 - Orlando. 72 - West Palm Beach, 114 - Lakeland 'Winter Haven. 137 - Mclboume[Titusville/PBIm Bay, 146 - Daytona Beach, 167 - Sarasota, 208 - Fort Pierce. 211 - Bradenton. 245 - Ocala RSA's (C'ountics or Areas): HOME RATE AREA (i 1RA): Describe the geographic area for %%hich you provide cellular service at a local rate:Our home rate coverage with a dual mode (analog and digital) phone is the entire State of Florida. This phone will work in analog or digital mode based on users preference and still receive no roaming charge in Florida Coverage mans in Section ten of this response will verify the coverage area. CATEGORY/ITEM MAKE/MODEL BID PRICE EACH MOBILES: Commodity Number: 725-330-540-0100 Basic Radio Motorola MC - 420 S 199.00 Hands Ftra Option Included S No Charge Permanent Antenna P7305 - S $ 31.00 On -Glass Antenna P7305 - S S 31.00 Installation $ 130.00 { TRANSPORTABLES: j Commodity Number: 725-330-880-0100 ' Basic Radio Motorola TVS - 200 S 49.00 ' Mag-mount Antenna 115 $ 14.00 Spare Battery 30-0023-01-MX S 43.00 t i PORTABLES: Commodity Number: 725-330-650-0100 Basic Radio Ericsson DH-318 Dual Mode $ 49.00 Spare Battery BK13-193 025-50 $ 42.00 a OTHER CHARGES: 3 Connection Fee One-time programming and sign up charge: S No Charge Access Fee Monthly charge for basic service: $ 20.99 No. of free minutes included: None Time of use restrictions on free minutes must be specified: No restrictions on time of minutes used. Detailed Billing Charge Per Month $ No Charge VENDOR NAME: AT&T Wireless Services MSA (No. & City(ies): 12 - Miami/Ft. Lauderdale/Hollywood. 22 - Tampa/St. Petersburg, 51 - Jacksonville, 60 - Orlando, 72 - West Palm Beach, 114 - Lakeland/Winter Haven, 137 - Melbourne/Titusville/Palm Bay. 146 - Daytona Beach, 167 - Sarasota. 208 - Fort Pierce, _21 1 - Bradenton. 245 - Ocala L HOME RATE AREA (HRA): Describe the & ,aphic area for which you provide cellular service at a local ralc:Our home rate coverage with a dual mode (analog and digital hone is the entire State of Florida. This phone will wort: in analog or digital mode based on users prelerence and still receive no roaming charge in Florida Coverage maps in Section ten of this response will erif% the cm crape area. AIR TIME CHARGES: i I A. Within the Home -Rate Area: Peak, Per Minute S .20 I Off -Peak. Per Minute j S .20 ! l B. OUTSIDE THE HOME RATE AREA: I i Peak, Per Minute: S .60 {{F I i Off -Peak, Per Minute. S .60 i I s Surcharges: (state price and ' frequency, e.g. Sxxx/month) S None VENDOR NAME: AT&T Wireless Services I MSA o. & Ci (T`I ty(ies): 12 - Miami/Ft. Lauderdale/14ollywnod, 22 - Tampa/St. Petersburg, 51 -Jacksonville, l 60 - Orlando, 72 - West Palm Beach, 114 - Lakeland(Winter Haven. 137 - MelboumetTitusville/Palm Bay, 146 - Daytona Beach, 167 - Sarasota. 209 - Fort Pierce, 211 - Bradenton. 245 - Ocala RSA's (Counties or Areas). -- DISCOUNTS A. QUANTITY DISCOUNTS 1. EQUIPMENT Bidders are requested to list any additional discounts for large quantity single orders of cellular radios with service, or cellular service only: No. of Units And/Or Subscriptions 2549 50-74 75-100 100+ MOBILES: i a. Radio 0% 0% 0% 0% b. Accessories 0 % 0 % 0 % 0 % c. Installation 0% 0% 0% 0 °i9 TRANSPORTABLES: a. Radio 0% 0% 0% 0% b. Accessories a. Radio y - 0 % 0 °10 b. Accessories 2. SERVICES* f a. Aggregate Air Time Discounts: If offered, attach a supplemental sheet showing breaking points and reduced charges ! b i C. d. i *NOTE: Discounts for services (list applicable items) may be expressed in percentages or actual costs (state which) B. BALANCE -OF -LINE DISCOUNTS: Award winners will be requested to list balance -of -line discounts for each additional phone, accessory, service type (e.g. digital), special features (e.g. CDPD), etc. Discounts and price sheets are not required at the time of bid. VENDOR NAME: AT&T Wireless Services i NOTE: i PRODUCT INFORMATION: AT&T WIRELESS SERVICES ORDERING INSTRI!CTIONS ALL ORDERS SHOULD BE DIRECTED 10: SPURS VENDOR NUMBER.: 1--91-1256097-0r,2 VENDOR: AT&T Wireless Scr\ ices l.N l STREET ADDRESS OR P.O. BOX: 151 1t'\ more Road Sixth Floor CITY, STATE. ZIP: Altamonte Sprtnps, Fi, 32714 TELEPHONE: 407-865-8800 TOLL FREE NO.: 800.822-3551 ORDERING FAX NO.: 407-865-8086 REMIT ADDRESS: P.O. Box 650628 CITY, STATE. ZIP: Dallas, T4 75265-0628 DIRECT INQUIRY TO: NAME AND TITLE: Joseph Pazzelli - Government Account Executive ADDRESS: 151 Wvmore Road - Sixth Floor CITY, STATE, ZIP: Altamonte Springs. FL 32714 TELEPHONE: 407-3 42.733 3 TOLL FREE NO.: 800-822-3551 URL HOME PAGE ADDRESS: wwwattws.com ELECTRONIC MAIL ADDRESS: joe.pazzelli(dattws.com AUTHORIZED SERVICE REPRESENTATIVES LIST BELOW ONE OR MORE IN -STATE REPRESENTATIVES, INCLUDING MAILING ADDRESSES AND TELEPHONE NUMBERS. NAME ADDRESS & PHONE NUMBER Joseph Pazzelli IS Wvmore Road, Altamonte Springs. FL 32714 407496-4200 Nancy Whisenhunt 5255 N.W. 87th Avenue, Suite 200, Miami, FL 33170 305496-5200 Tina Johnson 3223 Commerce Place. Ste 101. West Palm Beach 33407 561-762-6565 D. Bradlev Romp 501 East Kennedy Blvd. Ste._I 150, Tampa. FL 33602 813-240-1225 Lydia Berizzi u 3433 Diamond TeiTace, Mulberrv. FL 33860 941-660-04.14 Lvnda Shaw 2300 Bee Ride Road, Sarasota. FL 34239 941-350-8150 Steve Atria 4410 N.State Rd 7, Blde.J, # 100.Ft. Lauderdale,FL 33319 954-684-0040 Jack Snober 8081 Phillips Huey., Ste 10. Jacksonville, FL 32256 904-616-7000 Diana Williams 1808 Intl. Speedway Blvd., Daytona Beach. FL 32114 904-451-0005 VENDOR NAME: AT & T Wireless Services, Inc. 99-- 7r`7 Mir isoff Licenses & Mainfe nce 252-001-97-1 Effective: 4/1/97 through 3/31/00 Certification Special Conditions Price Sheet Ordering Instructions Revisions i F Complete Contract Enterprise Agreement i NOTE: THIS AGREEMENT MUST BE SUBMITT I WILL NOT BE EXECUTED BY MICROSOFT l State Contracts Main Index Contractors: Ordering Information Vendor URL Wareforce, Inc. http, Liwww, ware force. com MAIN INDEX ► One -Slop Purchasing I Rassworg I Account Status i HELP,- Pkw send comments or questi&viaon of Porch»sine 4 Suite 315 i TITLE: Microsoft Licenses & Maintenance BID NO.: 48-252-001-K t 4 (Rev 31 Mar 99) CONTRACTOR(S): Wareforce. Inc. (A) CERTIFICATION OF CONTRA%, CONTRACT NO.: 252-001-97-1 EFFECTIVE:.April 1, 1997 through March 31. 2000 SUPFIZSFDES: 250-801-95-1 ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAy ARISE SHALL BE BROUGHT TO THE ATTENTION OF KAREN ESSER AT (850) 488-7804 SUNCO\i 278-7804 E-Mail: esserk r dmS.slale.Il.uS A. AUTHORITY- Upon aftirma!kc action taken b% the State of Florida Department of Management Services on March 31. 1997, a contract has been executed bcti�cen the State of Florida and the designated contractors. B. EFFECT - This contract NNas entered into to pro%ide economies in the purchase of Microsoft Licenses & Maintenance by all State of Florida a Lencies and institutions. Therefore, in compliance n ith Section _28 7.042. Florida Statutes, ali purchases of these commodities shall be made under the terms. prices. and conditions of this contract and «ith the suppliers specified. C. ORDERING INSTRUCTIONS - All purchase order, shall be issued in accordance -,cith the attached ordering instructions. Purchaser shall order at the prices indicated. exclusk e of all Federal. State and local taxes. All contract purchase orders shall sho%� the Division of Purchasing contract number, product number, quantity. description of item. %%ith unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made b} a blanket purchase order.) D. CONTRACTOR PERFORMANCE - Agencies shall report any Vendor failure to perform according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the %endor fail to correct the problem within a prescribed period of time. then form PUR 7029. Request for Assistance. is to be filed «i!h this office. E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for \ our information. Any restrictions accepted from the supplier are noted on the ordering instructions. F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to the Dig ision of Purchasing for receipt no later than 90 days prior to the expiration date of this contract. Authorized Signature KAEJImb Attachments 0O- 7r7 SPECIAL CONDITIONS PURPOSE The purpose of this bid is to establish a t«cnt,�-four 12-11 month contract for the purchase of all Microsoft Software Licenses and Upgrade Advantage offered under Microsoft Select b% all State oi'l'lorida agencies and other eligible users in accordance with Eligible Users paragraph. General Conditions. It is anticipated that the contract N� ill be effective from April 1. 1997 through March 31. 1999 FEDERAL GOV'ERNMEN 1 AOFN'CiFS In addition to "Eligible lasers" paragraph. General Conditions. use of State contracts shall be available to Federal agencies which may desire to purchase under the terms and conditions of the contract. OPTIONAL CONTRACT USAGI= In addition to the cligihle users referenced above and with the consent of the successful bidder(s) purchases may be made under the terms and conditions of this invitation to (aid Request for Proposal, by governmental entities located outside the State of Florida. Appropriate governmental entities' purchasing laws. niles and regulations shall apply to purchases made under this contract. ESTiMATEDyt'ANTiTIES it is anticipated that the State of Florida agencies, and other eligible users, will expend approximately 2.5 million annually under any contract resulting from this bid. These estimated figures are given only as a guideline for preparing your bid and should not be construed as representing actual figures under the contract. SPECIAL ACCOMMODATION Any person requiring a special accommodation at the Division of Purchasing because of a disability should call the Division of Purchasing at (904) 488-8440 at least five (5) workdays prior to the bid opening. If you are hearing or speech impaired, please contact the Division by using the Florida Relay Sen•ice which can be reached at 1 (800) 955-8771 (TDD). TECHNICAL SPECIFICATIONS I. The software and accessories'peripherals specified in this bid will be installed by the end users. 2. All bids must provide a manufacturer's cost plus percentage based on the Microsoft products listed on the retail price list(s) included with this bid. The winning bidder will be verified b\ the Division of Purchasing to be a qualified Microsoft Large Account Reseller. 3. The bidder must bid the latest version of all software. 4. Options to purchase Microsoft's official documentation and diskettes must be included In bid. 3-1/2", 5-1/4". and CD-ROM disk sets, per product pool (Applications, Systems. Server). if applicable. 5. Products and upgrade ad\antage to be bid under the MASTER AGREEMENT include all software offered under MICROSOFT CORPORATE SELECT and %11CROSOFT EDUCATION SELECT. b. Competitive upgrade products available to the end users are listed on the Microsoft Select Price Last, dated January 1, 1997 and the Microsoft Education Price List, dated January 1. 1997. 7. MICROSOFT SELECT PRICE LIST, dated January 1. 1997, based on the MVLP-D 50,000 unit level; and MICROSOFT EDUCATION SELECT US PRICE LIST, dated January 1, 1997 based on the MVLP designation, will be used for the purpose of this bid and resultant contract. 8. Upgrade Advantage - T\No (2) � ear upgrade advantage will be offered for this bid and resultant contract. 9. Options to purchase all Microsoft products under Microsoft Select License and Upgrade Advantage. Microsoft Education Select, and third -pan} documentation (k%hen available). Vendor must indicate the publisher of all third -party documentation in their bid. 10. Option to purchase both 3-1/2" and 5-1/4 diskettes and CD-ROM must be included. Vendors may bid either Microsoft or third -party diskettes. A vendor bidding third -party diskettes must guarantee that all disks will be virus free and agree to reimburse the State for any costs necessary to eliminate the virus up to $500.000. ) I. The MASTER AGREEMENT includes all software listed in the MICROSOFT SELECT PRICE LIST, dated January 1, 1997, based on the MVLP-D S0.000 unit level: and the MICROSOFT EDUCATION SELECT US PRICE LIST, dated January 1, 1997, MVLP designation. i DELIVERY REQUIREMENTS All prices bid shall include delivery to purchaser within 14 days. NOTICE TO CONTRACTOR The Department shalt consider the employment by any contractor of unauthorized aliens a violation of section 247A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this contract. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may, not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public Suite 315 CERTIFICATION OF CONTRAS i TITLE: Microsoft Licenses & Maintenance CONTRACT NO.: 252-001-97-1 BID NO.: 48-252-001-K EFFECTIVE: April 1. 1997 through March 31, 2000 (ReN 31 Mar 99) CONTR.ACTORN: Wareforce. Inc. (A) SUPERSEDES: 250-801-95-1 ANY QUESTIONS. SUGGESTIONS. OR CONTRACT SUPPLIER PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF KA..REN ESSER AT (850) 488-7804 SUNC01i 278-7804 E-Mail: esscrk a dms.state.fl.us A. AUTHORITY- Upon aff irmatice action taken b% the State of Florida Department of Management Services on March 31. 199 7. a contract has been executard bet« cen the State of Florida and the designated contractors. B. EFFECT- This contract was entered into to provide economics in the purchase of Microsoft Licenses Maintenance b\ all Stare of Florida agencies and institutions. Therefore, in compliance \Nith Section 287.042. Florida Statutes. all purchases of then_ commodities shall be made under the terms. prices. and conditions of this contract and with the suppliers specified. C. ORDFRING iNSTRUCFIONS - All purchase orders shall be issued in accordance mth the attached ordering instructions. Purchaser shall order at the prices indicated. exclusi\e of a!I Federal. State and local taxes. All contract purchase orders shall sho« the Division of Purchasing contract number. product number. quantity, description of item. Ncith unit prices extended and purchase order totaled. (This requirement may be waived «•hen purchase is made by a blanket purchase order.) D. CONTRACTOR PERFORMANCE - Agencies shall report an\ vendor failure to perform according to the requirements of this contract on Complaint to Vendor. form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time. then forth PUR 702_9. Request for Assistance. is to be filed with this office. E. SPECIAL AND GENERAL CONDiTIO`.S - Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. F. CONTRACT APPRAISAL FORA - State Contract Appraisal. form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to the Division of Purchasing for receipt no later than 90 days prior to the expiration date of this contract. Authorized Signature KAE/Imb Attachments 9�- 7;r)j7 L SPECIAL CONVITIONS I PURPOSE The purpose of this bid is to establish a IN\en1N -four (24) month contract for the purchase of all Microsoft Soffivare Licenses and Upgrade Advantage offered under Microsoft Select bN all `tale of Florida accimcs and other eligible users in accordance with Eligible Users paragraph. General Conditions. It is anticipated that the contract will he effccmc from April 1. IQ07 through March 31. 1999 FEDFRlL G0VFPNMf:N F AGTIE :Cll S In addition to "EGgib)c Users" paragraph. General Conditions. use of State contracts shall he available to Federal agencies which may desire to purchase under the term,; and conditions of tltc contract. OPTIONAi. CON FR:ACT USA('& In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases may be made under the terms and conditions of this Imitation to Bid'Rcqucst for Proposal, by governmental entities located outside the State of Florida. Appropriate governmental entities' purchasing la\vs. rules and regulations shall apply to purchases made under this contract. ESTIMATED QUANTITIES It is anticipated that the State of Florida agencies. and other eligible users. will expend approximately 2.5 million annually under any contract resulting from this bid. These estimated figures are given only as a guideline for preparing your bid and should not be construed as representing actual figures under the contract. SPECIAL ACCOMMODATION Any person requiring a special accommodation at the Division of Purchasing because of a disability should call the Division of Purchasing at (904) 488-8440 at least five (5) workdays prior to the bid opening. If you are hearing or speech impaired. please contact the Division by using the Florida Relay Service which can be reached at 1 t800) 955-8771 (TDD). TECHNICAL SPECIFICATIONS 1. The software and accessoriesiperiphera)s specified in this bid will be installed by the end users. 2. All bids must provide a manufacturer's cost plus percentage based on the Microsoft products listed on the retail price list(s) included with this bid. The winning bidder will be verified by the Division of Purchasing to be a qualified Microsoft Large Account Reseller. 3. The bidder must bid the latest version of all software. 4. Options to purchase Microsoft's official documentation and diskettes must be included In bid: 3-1l2", 5-1!4 and CD-ROM disk sets.per product pool (Applications. S. stems. Server). if applicable. 5. Products and upgrade advantage to be bid under the MASTER AGREEMENT include all software offered under MICROSOFT CORPORATE SELECT and MICROSOFT EDUCATION SELECT. 6. Competitive upgrade products available to the end users are listed on the Microsoft Select Price List. dated January 1. 1997 and the Microsoft Education Price List. dated Januar 1. 1997. 7. MICROSOFT SELECT PRICE LIST, dated Januan 1. )997, based on the MVLP-D 50,000 unit level: and MICROSOFT EDUCATION SELECT US PRICE LIST. dated Januan 1. 1997 based on the MVLP designation, will be used for the purpose of this bid and resultant contract. 8. Upgrade Advantage - Two (2 i . ear upgrade advantage will be offered for this bid and resultant contract. 9. Options to purchase all Microsoft products under Microsoft Select License and Upgrade Advantage, Microsoft Education Select: and third -party documentation ( then available). Vendor must indicate the publisher of all third -party documentation in their bid. 10. Option to purchase both 3-1 and 5-1 ,4 diskettes and CD-ROM must be included. Vendors may, bid either Microsoft or third -party diskettes. A vendor bidding third -party diskettes must guarantee that all disks will be virus free and agree to reimburse the State for any costs necessary to eliminate the s irus up to S500,000. 11. The MASTER AGREEMENT includes all software listed in the MICROSOFT SELECT PRICE LIST, dated January F. 1997. based on the MVLP-D 50.000 unit level: and the MICROSOFT EDUCATION SELECT US PRICE LIST, dated January 1, 1997. MVLP designation. DELIVERY REQUIRF_MENTS All prices bid shall include delivers to purchaser within 14 days. NOTICE TO CON772ACTOR The Department shall consider the employment by any contractor of unauthorized aliens a violation of section 247A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this contract. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public "� �� 7 ILE building ar pub it-.: ss orf.. maN not submit bids on leases of real property to a public entity. may not be aiyarded or perform work ac a contractor, supplier. subcontractor. or consultant under a contract kith arr. public entity, and maN not transact business v^•b viy public entity in excess of the threshold amount provided in s. 287.01for CA i l c,,ORY I NV 1 period of 36 months from the date of being pl. the convicted vendor list. Sl'\1\111:1 O1 TC11:V tiAI1 F'S Summar\ information shall be pro\ idcd each contract quarter to the Division of Purchasing and shall include as a minimum the following information for each sale made undtn this contract. A. IdcntiiN of purchaser B. State contract timber C. T\ pc of software sold D. Total sales of sofmare'net\ licenses sales per quarter and year-to-date E. Total sales of upgrade ad\antagrinterim releases and upgrades purchased per quarter and year-to-date F. Total sales per quarter arrd car -to -date i PRICK LISTS On any contract where pricing is based on a Manufacturers or Dealer's published price list (net or discounted), the price list must be provided by the BIDDER as part of the bid package in hard copy. and on a 3.5 inch diskette as a Word For Windows file. Any subsequent revisions shall be submitted in the same format to the Division of Purchasing CONTRACT ADMINISTRATOR, for review and approval prior to implementation. Diskette roust be formatted as: "Word for Windows" Font: Times Net% Roman 12 Preset tabs onl Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom Portrait only -no landscape j No Tables i No Headers or Footers i No Excel Files r i The Division of Purchasing. at its discretion, may allow the CONTRACT HOLDER to configure its own PRICE LIST of eligible offerings and to post the prices on the CONTRACT HOLDERS Internet Home Page. However, all initial pricing and any subsequent price changes must be reviewed and approved by the Division of Purchasing Contract Administrator before they can be posted to the CONTRACT HOLDER Internet Home Page. Failure to submit the information required in this section will be grounds for disqualification of your bid and/or removal from any resulting contract. Bidders will bid a percentage mark-up (cost-plus) to the manufacturer's price at the MLVP-D 50,000 unit level to qualified Microsoft large account re -sellers. The pricing should be based on the products listed on the retail price list dated January 1, 1997, for government and education included with this bid. Award will be made to the responsive responsible bidder offering the lowest percentage resulting in the lowest net delivered price. Prices shall be submitted in the form of a manufacturers cost plus °o for software listed on the designated manufacturers product/price list included with this bid. Prices shall be firm net delivered price to the ordering agency. The percentage (°.o) offered with the bid shall be firm against any increase for the entire term of this contract and any rene,.vals thereof. The pricing schedule originally bid shall be firni against any increase for 180 days from effective date of contract. After this period. if there has been. or is. a documented increase in cost to re -seller by Microsoft. a request for price adjustment may be submitted to the Division of Purchasinu with the State reserving the right to accept or reject within 30 days, or cancel the contract. New products may be added, utilizing the same percentage originally bid, based on the manufacturers price in effect at the time the new product is offered. Any increases accepted shall not become effective prior to 30 days after the date of request. All requests for price adjustments must be substantiated by manufacturers certification of cost or other documentation. meets Such dIscomIttll not he considered ill Intio❑ of bid. SAI FS PROM( rl It N,, A contractor, durine the term Of the ennuaet. ma'\ lottrt prices of produce on the contract, fix a specified period of time. The contractor shall document sales Promotions to and nCecio c approo al •01 the DIN isron of Purchasing. prior to off'cring sales promotions to contract users. Documentation of sales promotions shall spec ON startinc and ending date:: of the promotion. specifN list prices and promotional prices. and shall contain a statement that the promotional prices are a\ ailable to all contract users Sian (oo) dad s is established as the minimum period of time for tchich a sale_ promotion can be offered. Sale plmrl!' shall he made aN ailablc on contiact items onl' and promoted to all users of the contract. B idence of offering of a sales promotion to a contract user Print W the suhmittal to and approval of the Di\ ision of Purchasing shall subject the contractor to rernm al from the contract. NO SUBSTl ht' 110NS The tvpcs versions ofsoftttarc specified in the invitation to Bid are compatible with other systems'sofmarc current) installed. Therefore. NO SUBSTiTI'TFS .1LLOW11D. Compatibility with existing soft\care allostis for warehousing of supplies as cell as technica! and upgrade advantage support peripheral sofm arc. RESPONSIBILiTH'S The successful bidder shall act as "Agent of Record" during the term of the contract and shall maintain and update the licensing records of each eligible agenc\ that purchases from the resultant contract. If an Enrollment form is required by Microsoft, the bidder will he responsible to contact each agency, upon receipt of that agency's initial purchase order to hayc the agency cornplete the form. In turn. the agencies shall designate a liaison to maintain pertinent records and inform the Agent of Record of any changes. SOFTWARE All current and future Microsoft Software Licenses shall be bid under the MICROSOFT SELECT MASTER AGREEMENT and MICROSOFT EDUCATION SELECT MASTER AGREEMENT. for the term of the contract. YEAR 2000 REMEDY CLAUSE In the event of any decrease in software program functionality related to time -and -date related codes and internal subroutines that impede the programs from operating beyond the Millennium Date Change. Vendors agree to immediately assign Senior engineering staff to work continuously until software program attains the same level of functionality_ as warranted herein at no charge to the licensee, and without interruption to the ongoing business of licensee. time being of the essence. MICROSOFT VARIABLE LICENSE PAK (NIVLP) I The upgrade advantage portion of MVLP entitles the eligible users to upgrades. interim releases, Multi -Platform License, Multi -Lingual License, and softtare change notices. i The agencies' obligations for purchase and payment shall be through a purchase order to its contracted vendor, determined by award of this invitation to i bid. INTERNET HOME PAGE i The Contract resulting from this bid will become a public document. The State of Florida, Division of Purchasing (DOP) is using the Florida Communities Network iFCN) on the Internet World Wide Web (WWW) to distribute State Term Contracts and product information to eligible users and other interested entities who may subscribe to this service and pay the appropriate access fee. i While not required at this time. each CONTRACTVENDOR is encouraged to develop and maintain a HOME PAGE on the Internet WWW. The Home Page must be compatible t+ith the most recent version of browser software being used by the Division of Purchasing. As of the writing of this solicitation. Netscape Natrigator 3.0 is the DOP browser standard. The DOP intends to upgrade to new browser versions as they become available and fully tested, at its discretion. The Universal Resource Locator (URL) for the iNTERNET HOME PAGE must be listed in the space provided on the Ordering Instructions page of the bid. UPGRADE ADVANTAGE Upgrade Advantage, under Microsoft's MASTERS' AGREEMENT includes: Master upgrade to include one master of each version of software for which upgrade advantage maintenance has been purchased. Master Interim Releases and software change notices for software for which upgrade advantage has been purchased. tj WARRANTY Contractor shall rNarrant software media am -nentation against defects in workmanship for of ear. INSUR4NCF. 1WORKERS' C NIPFNSATION The contractor shall talc out and maintain during the life of this aercement. Worker's Compensation Insurance for all of his employees connected with the work of this profcct and. in case am work is sublet. the contractor shall require the subcontractor similarl' to provide Worker's Compensation insurance for all of the latter's employees unless such cmplo\ ces are covered b\ the protection afforded b% the contractor. Such insurance shall comply full with the Florida Worker's Compensation lark. In rase am class of crnplo\ ces engaged in hazardous work under this contract at the site of the project is not protected under the \\ orkmcn's C'ompensnion statute. the Contractor shall pro,. ide. and cause each subcontractor to provide. adequate insurance. satisfacton to the Purchaser. fir the protection of his employees not otherwise protected. EVALIIAFION & 1\l PI) Bids will be evaluated and a\tardcd statewide, to a single Large Account Reseller (USA). qualified to sell products and upgrade advantage listed on the price lists included rtith this bid. offering the lowest responsive and responsible cost plus (%) percentage based on the manufacturef s price at MVLP-D 50.000 unit level. The award will be based on the )o\%est net delivered cost offered on a predetermined category or categories. The category or categories will be announced at the time of the bid opening. All other provisions of Awards paragraph. General Conditions. shall prevail. Agreement Number: 01-70093 AMENDMENT TO N11CROSOFT SELECT MASTER AGREEMENT (Rev 21 Jun 99) This amends the Microsoft Select Master Agreement betreeen The State of Florida. Department of Management Services and MSLI,LLC. All terms used but not defined in this amendment will have the meanings assigned to such terms in the Enterprise Agreement. asamended. Amendment Section 13b of the Master Agreement, Year 2000 Warrant,,, is deleted and restated to read in its entirety as follows: Year 2000 Compliance M. arranty. For purposes of this Year 2000 warramv_ the team "Product shall include software, firmware. microcode. hardware and embedded chip technolog}. Vendor warrants that the Product is Year 2000 Compliant. All versions of the Product offered by the vendor and purchased by the State, for which Vendor is obligated to provide maintenance see ice are, and in the future, will be. Year 2000 Compliant. Year 2000 Compliant means the Product %till include the ability to consistenth handle date information before. during. and after January 1. 2000. including accepting date input providing date output. and processing dates: function before, during and after Januan 1. 2000, without the need for program changes caused b} the advent of the new centun: properly handle all date related information before and followinelan 1. 2001. including but not limited to accurate and reliable performance in processing date and date related data. including calculating. comparing and sequencing: properh process an,, and all date calculations before. on and after the leap year date of February29. 2000and store and provide output of date information in Nra\ s that are unambiguous as to centun. The duration of this rtarrant,, and the remedies a\aflable to the State for breach of this rtarranty shall be as defined in. and subject to. the terms and ifmitations of am general %N arrant% provisions of this contract. provided that nom ithstand:n.a am prop ision tot he contrast in such warrant\ pro\isiun(s). or in the absence of an such warranty pro%ision(s). defects in the Product Mth regard to Year 2000 Comphanee. if am . kill be corrected bt Vendor at Vendor's cost within a timefn me mutualh agreed upon kith the State. 'Vendor cannot be held responsible Ior errors resulting from deuces or systems external to this contract %\hich are permitted to directly access any database prm ided under this Agreement and utentrite Product date fields or from the users improper integration of non -fear 2000 Compliant systems. Nothing in this rtarrant\ shall be construed to limit any rights or remedies the Stare may olhcntise have under this contract r%ith respect to defects other than fear 2000 performance. Year 2000 Compliance (Softntare) The licensor represents and warrants that the software. which is licensed to licensee hereunder, is designed to be used prior to. during, and after the calendar tear 2000 AD, and that the- sofm are will operate during each such time period without error relating to date data. specifically including ant error relating to. or the product oil date data which represents or references different centuries or more thanone century. Without limitine the generality of the foregoing. Licensor further represents and uarrarrts I I ) that the softrtare will not abnormally end or provide invalid or incorrect results as a result of date data. specilically including date data which represents of references different centuries or more than one century: (2) that the sofmare has been designed to ensure year 2000 compatibility, including, but not limited to, date data century recognition. calculations r+hich accommodate same centnn and multi -century formulasand date values. and date data interface values that reflect the century: (3) that the software included "year 2000 capabilities", whichmeans the software (a) will manage and manipulate data involving dates, including single century formulas and multi -century fonnulas.and will not cause an abnormally ending scenario within the application or generate incorrect values or invalid results involving such dates; and (b) provides that all date -related user interface functionalities and data fields include the indication of century: and (c) provided that all tj _) -- 757 t- date-rcfatcd data rritcrtacc functionalihes include the indication of century. bear'000 Rcmcd% ( hose In the e. ent of ;m drercasc in prnG clionality related to time and date related codes ternal subroutines that impede the hardware or sofrwarc progrars from operating beyond the iv9illennium Date Change. l.icens..., and Vendors of Licensors products.agree to immedmick m, kc required corrections to restore hardware and softvare programs to the same level of functionality aswarranted herein at no charge to the licensee, and w ithout interruption to the ongoing business of licensee. time being of the essence. j 2. Section i7d of the Master Acrecment..Arplicahlc Law. is hereby amended and restated to read in its entirety as follows: a �Lphp 'cairle I_;w. phis agreement is subject to the la�%s of the State of Florida. U.S.A. and the federal lass of the United States ! 3. Section i 7 f of the -,Lester Agreement. Confrdentialit\. is deleted 4. A new Section IN, I imitation Of RCmCdICS is added to the l.lastcr Agreement and reads as follores: i Limitations of Remedies C onnactor's entire liabilit and the `,tale's c%clttsiye remedy shall be as follows: In all situation, imok ing perfann;arce or non-rcrfonnance of machines or programming (other than licensed programs) furnished under this Acreernent. the State's rcnred\ is w) the adiustnient or repair of the machine or replacement of its parts by Contractor, or at Contractor's option. replacement o1 the machine or correction ol'procrantmir, errors. or (b) if after repeated efforts. Contractor isunable to install the machine or a replacement machine. model upgrade or feature in good w orking order. or to restore it to good workingorder. or to make procrtnuning operate, all as watranted. the Stye shall he entitled to recover actual damages to the limits set forth in this Special Condition. For anv other claim concerting performance or non. -performance by Contractor pursuant to, or in any other vwayrelated to the subject matter of. this As:recment or am order under this agreement. the State shall he entitled to rcco\ cr actual darnagesto the limits set forth in this Special Condition. ! if this contract is for purchase• of machines. then the followfng shall apply. Contractor's entire Iiability for damages to the State for any cause whatsoevcr, and regardless of Corm of action, whether in contract or in tort includne negligence, shall he limited to the greater of $100.000 or the appropriate price stated herein for the specific machines that caused the damages or that are the subject matter of or are directly related to the cause of action. The foregoing limitation of liability will not apply to (a) the pavement of cost and damage awards referred to in the General Condition 1-1 entitled "Patents and Royalties". or to (b) claims for reprocurerrtent costs or thr cost of cower pursuant to State Purchasing Rule OOA-1.0(16(a) entitled "Default", or to (c) claims for personal injury or damage to rca! or taneible personal propen,, caused by Contractor's negligence or tortious conduct. lfthis contract is for the purchase of har&.are maintenance services, then the following shall apply: Contractor's entire !lability and the State's exclusivc rernedy for damages to the State for any cause Miatsoewer. and regardless of the form of action, whether in contract orin tort including negligence, shall be limited to actual damages up to the greater of $100.000 or an amount equal to 12 months maintenance charges for the specific machines under this Agreement that caused the damages or that are the subject matter of. or aredirecth• related to, the cause of action. Such maintenance charges w ill be those in effect for the specific machines when the cause ofaction arose. The foregoing limitation ofliability will not apply to (a) the payment of cost and damage awards referred to in GeneralCondition 14 entitled j "Patents and Roy allies" or to (b) claims for reprocurement costs or costs to cover pursuant to State Purchasing Rule 60A-1.006(4) entitled j"Default". or to (c1 claims b. the State for personal injury or damage to real property or tangible personalpropetYy caused by the Contractor's negligence or tortuous conduct. If this contract is for purchase of soRware maintenance services. then the following shall apply: Contractor's entire Iiability and theState's exclusive remedy for damages to the State for any cause whatsoever. and regardless of the form of action, whether in contract orin tort including negligence. shall be limited to actual damages up to the greater of $100.000 or an amount equal to 12 months maintenance charges for the specific software product under this Agreement that caused the damages or that are the subject matter of, orare directly related to, the cause of action. Such maintenance charges :%ill be those in effect for the specific software product when thecause of action arose. The foregoing limitation of liability will not apply to (a) the payment of cost and damage awards referred to inGeneral Condition 14 entitled "Patents and Royalties". or to (b) claims for reprocurement costs or the cost of cower pursuant to State Purchasing Rule 60A-1.006(4) entitled "Default". or to (c) claims by the State for personal injury or damage to real property or tang i ble personal property caused by Contractor's negligence or tortuous conduct. If this contract is for services other than: hardware or software maintenance, then the following shall apply: Contractors entire liability and the state's exclusive remedy for damages to the state for any cause whatsoever. and regardless of the form of action, whether inconiract or in tort including negligence. shall be limited to actual damages up to the greater of $100.00 or an amount equal to the charges invoiced for the services which are the subject matter of, or are directly related to. the cause of action.. The foregoing limitation of liabilitywill not apply to (a) the payment of cost and damage awards referred to in "Patents and Royalties" or to (b) claims for reprocurementcosts or costs to cower pursuant to State Purchasing Rule 60A-1.006(4) entitled "Default", or to (c) claims by the Department forpersonal injury or damage to real property or tangible personal property caused by the Contractors negligence or tortuous conduct if this contract is for the acquisition of licensed programs, including personal computer licensed programs, then the following shall apply: Contractor's entire liability and the State's exclusive remedy shall be as follows: In all situations involving performance or nonperformance of licensed programs furnished under this Agreement, the State's remedy is (1) the correction by the Contractor of licensed program defects. or (2) if. after repeated efforts. the Contractor is unable to make the licensed program operate as warranted. the State shall be entitled to recover actual damages to the limits set forth in this section. For any other claim conceming performance or non-performance b. the Contractor pursuant to. or in any, way related to, the subject matter of this Agreement the State shall be entitledto recover actual damages to the limits set forth in this section. Contractor's liability for damages to the State for any cause whatsoewer.and regardless of the form of action, whether in contract or in tort including negligence, shall be limited to the greater of S 100.000 or theone time charges paid for, or any monthl license or initial license charges which would be due for 12 months use of the licensed prograntthat caused the damages or that is the subject matter of. or is directly related to, the cause of action and shall include an% initial or process charges paid to the Contractor. ')'his limitation of liability .%ill not appl to (a) the payment of cost and damage awards referrecito in General Condition 14 entitled "Patents and Royalties" or to (b) claims for reprocurement costs or the cost of cower pursuant to State Purchasing Rule. 60A-1.006(4) entitled "Default", or to (c) claims for personal injury or damage to real or tangible personal property caused by the Contractor's negligence or tortuous conduct. Contractor shall hold and save the State harmless for any and aH suits and judgments against the State for personal injure or damage to real or tangible personal property caused by Contractor's tortuous conduct in the performance of this Agreement provided that. (a) the State promptly notifies Contractor in tsriting of any claim, and (b) Contractor shall be given the opportunity. at its option, topanicipate and associate with the State in the control, defense and trial of any claims and any related settlement negotiations and, provided further, that with respect to any claim, or portion thereof, for which Contractor agrees at the initiation of such claim that Contractor shall save and O0 i �/ r( ♦ e. L_ hold the State harmless. Contractor shall have the sole control of the defense, trial and any related settlement negotiations. and (c) the State full coorcrates ith Contractor in the defense of an\ claim. In no cyent. hocycycr. \gill Contra � liable for (a) any damages caused by the State's e to perform the State's responsibilities. or for (h) ann lost profits or other coy icntial damap_es. even if Contractor has been adviseu of the possihilit\ of such damages. or for (c) am claim at"ninst the Store by nor other parry. except as provided in the hold harmless provision of the preceding paragraph of thisSpecial Condition and c\ccf,t as pim ided in the General Condition cntiticd "Patents and Royalties". or for Id) an\ damaccs caused h_\ performance or non-performance o1 machine: or programming located outside the united States or Puerto Rico. 5. A nevy Section I Q. Non Ycat 2000 C omplurw Products is added io the Master Agreement and reads as follovys The parties recogni e brat under this a21­rcmcnt that non -compliant products may he supplied or pro\ idcd to support s\ stems. Iegac.y or other\\isc. and a'-rce that am such produit< \\ ill irc identified via the official Microsoft Year'_000 %\cbsac at htir \%\\\\ microso!t corn \ CaT2000 J o the extent there is any conflict hct\ycen this Section and aw. other acreeruent. this Section shall contro',. 6. A ne\\ Section 2tt. ()rder of I'rcceLiencc. is added to the Master Aensntent and reads as tirllmks: Nomithstanding the lancuntc of Section 11) of the amended Master Aut-cemcnt. if there is a conflict hct%\ccn the Microsoft SelcciMaster Agreement. it's :lmcndrncnt. \\ ith the proyisiont. of the Gencral and Special Conditions then the General and Special Conditions shall take precedence and go\ cm. II. Effect of Amendment Both of us agree. on behalf of our respcctiyc affiliates, that the terms and conditions of this amendment are confidential. Each agrees that it will not disclose such terms and conditions to any third Part\ other than our affiliates, agents. designated or prospective resellers and distributors of such reschers (it arty). Except as specifically arnerAcd by this amendment, all provisions of the Enterprise Agreement shall remain unchanged and in full force and effect. When this amendment is fully executed. you \rill receiyc a confirming cope. You shall execute and return nyo (2) Co it, of this amendment to the belo%% address on or before in order, for the terms and conditions of this amendment to apply. Company: Name of Company STATE OF FLORIDA, DEPT. OF MGMT. SVCS. By Name, Title Date Prepared by: Louis Pellegrino ,%1SLI, LLC Attn: Dept. 551 6100 Neil Road, Suite 210 Reno, NV 89511-1132 Contracting Microsoft Affiliate: Name of contracting Microsoft affiliate NISLI, LLC By Name, Title Date MICROSOFT CORPORATE SELECT PRICE LIST GROUP -A Manufacturers cost plus percentage based on products listed Microsoft Select Price List, dated January 1, 1997, based on the MVLP-D, 50,000 unit level. Category 1. %licrosoft Applications 0 % Category 2. Microsoft Systems 0 % Category 3. Microsoft Servers 0 % Category 4. Microsoft Upgrade Advantage 0 % Microsoft Large Account Reseller must be authorized by Microsoft to sell Corporate Select (Group A) on the opening date of this bid. MICROSOFT EDUCATION SELECT US PRICE LIST GROUP B Manufacturer's cost plus percentage based on products listed Microsoft Education Select US Price List, dated January 1, 1997, based on the MVLP designation. Category 5. Microsoft Applications 0 % Category 6. Microsoft Systems 0 % Category 7. Microsoft Severs 0% Category 8. Microsoft Upgrade Advantage 0 % L Microsot I.arsc Account hescllri mint tie author ed by Microsoft to sell Education Select (Group hl on the openinc date of this bid. QUANTITY DIS('OUNI . All discounts applik ? ali single order to be delivered (an) assortmci ine time to one destination. 5250 - 5�;00 0 ° o $501 - 1.000 046 S 1.001- S 1.500 0 ° 0 1.501 - 2.000 0 52.00I - 52,500 0 4-0 2.501 plus 0 % Discount from MICROSOFT SELECT US DISK AND DOCK PRICE LIST, dated January 1, 1997 During the term of the contract additional materials may be required. The price of these materials %ill be the "retail price" (as provided by Microsoft) less the discount calculated b% multiph ing these "retail prices" by the percentage discounts shoo n on this schedule. Prices on this page shall be awarded only to those vendors \N ho receive aw ardt s) of Group A or 8 . If prices arc not competitive we intend to negotiate for greater discounts. MICROSOFT SELECT US DISK AND DOCK PRICE LIST Standard Education Discount to be Discount to be Subtracted from Subtracted from Description Retail Price Retail Price 1. Optional Microsoft Documentation: 11 % 11 % 2. Optional Third -party Documentation 35 % 35 % 3. Optional media 3-1/2" or 5-114" diskettes or CD-ROM i l "/o 11 % 1 Y 4. Optional Third -party media - 3-1/2" or 5-1/4" diskettes or CD ROM N/A % NiA % Availability and pricing may be obtained directly from Wareforce. The prices should be based on a discount from retail. i QUANTITY DISCOUNT: All discounts applicable to any single order to be delivered (any assortment) at one time to one destination. 1 5250 - 5500 0 % $501 - $1000 0 % $1.001 - 51.500 0 % S1.501 - 52.000 0 % $2.001 - 52.500 0 % i $2,50) - plus 0 °!o GOVERNMENT PRICE LIST MICROSOFT (Rev 21 Jun 99) Code MS Part# Description Type Cost 252-260-540 077-05OV20VL .Access 2.0 Win Lie $148.14 252-260-540 077-051-480 Access 2.0 Win 3.5 HD 3.5 $17.76 715-100-880 077-050-203 Access 2.0 Win DocKit Does S22.21 252-260-540 077-050-20\'L Access 2.0 Win \'crsUpg Lie $90.53 25_-260-540 077-01379 Access 2000 \Vin32 Lie $148.14 252-200-540 077-01306 Access 2000 \Vin32 CD CD $13.31 715-100-880 077-01278 Access 2000 \Vin32 DocKit Does $8.86 252-260-540 077-01380 Access 2000 \Vin32 VcrsUpg Lie S68.31 252-260-540 077-054-005 Access 7.0 \Vin32 3.5 HD 3.5 $17.76 715.100-880 077-055-001 Access 7.0 \1'in32 DocKit Does $13.31 252-260-540 077.00929 Access 97 \\'in 32 Lie S148.14 252-260-540 077-00401 Access 97 Win32 3.5 DNIF Com 3.5 $26.66 715-100-880 077-00414 Access 97 \Vin32 DocKit Does $13.31 25Z-260-540 077-00930 Access 97 \Vin32 VcrsUpg Lie $68.31 252-260-540 077.01273 Access 97 SR2 \Vin32 CD Com CD $13.31 252-260-540 369-00101 Access DTK 2.0 \Vin 3.5 HD 3.5 S13.31 715-100-880 077-750-025 Access DTK 2.0 Win DocKit Does $17.76 252-260-540 077-350V70VL Access DTK 7.0 Win32 Lie $298.75 252-260-540 077-754-010 Access DTK 7.0 \Vin32 3.5 HD 3.5 $13.31 252-260-540 369-00093 Access DTK 7.0 \Vin32 CD CD $13.31 715-100-880 077-750-026 .Access DTK 7.0 \Vin32 DocKit Does $22.21 252-260-540 077-00561 Access \Vin32 UpgAdv Lie $88.80 252-260-540 377-00734 BackOffice CAL 4.0 WinNT Lie $116.87 252-260-540 377-00732 BarkOffice CAL 4,0 WinNT CProdUpg Lie $101.23 252-260-540 377-00733 BackOffice CAL 4.0 WinNT ProdUpg /SQL Svr Lie $80.65 252-260-540 377-00735 BackOffice CAL 4.0 WinNT VersUpg Lie $41.15 252-260-540 377-00945 BackOffice CAL 4.5 WinNT Lie $116.87 252-260-540 377-01 1 10 BackOffice CAL 4.5 \VinNT CompUpg Lie $89.34 252-260-540 377-00948 BackOffice CAL 4.5 WinNT ProdUpg /Non SQL Lie S101.23 252-260-540 377-00947 BackOffice CAL 4.5 WinNT ProdUpg /SQL Svr Lie $80.65 252-260.540 377-00949 BackOffice CAL 4.5 WinNT VersUpg Lie $41.15 252-260-540 377-00315 BackOffice CAL WinNT UpgAdv Lie $64.80 252 260-540 723-00226 BackOffice SBS 4.0 CD 5 Ch CRYPTO CD $13.31 715-100-880 723-00326 BackOffice SBS 4.0 DocKit Getting Stared Does $10.64 252-260-540 723-00197 BackOffice SBS 4.0 Intl CD 5 CIt CD $13.31 252-260-540 723-00309 BackOffice SBS 4.0 Intl Patch CD SPI CD $15.98 252-260-540 723-00308 BackOffice SBS 4.0 Patch CD SPI CD $15.98 252-260-540 723-00492 BackOffice SBS 4.5 CD 5 Ch CRYPTO CD $13.31 252-260-540 723-00354 BackOffice SBS 4.5 Intl CD CD $26.66 252-260-540 321-00224 Back'Office Svr UpgAdv Lie $543.12 252-260-540 321-00298 Back -Office Svr 2.5 CD CRYPTO CD $15.98 715-100-880 321-00294 BackOffice Svr 2.5 DocKit Getting Started Does S13.31 252-260-540 321-00295 BackOffice Svr 2.5 Intl CD CD $15.98 252-260-540 321-00533 BackOffice Svr 4.0 Lie $1,117.63 252-260-540 321-00631 Back'Office Svr 4.0 CD CRYPTO Cam CD $22.21 252-260-540 321-00531 BackOffice Svr 4.0 CProdUpg Lie $911.06 715-100-880 321-00476 BackOffice Svr 4.0 DocKit All Install Gdes Does $26.66 252-260-540 321-00475 BackOffice Svr 4.0 Intl CD Com CD $22.21 252-260-540 321-00534 BackOffice Svr 4.0 VersUpg Lie $388.46 252-260-540 321-00725 BackOffice Svr4.5 Lie $1,117.63 252-260-540 321-00724 BackOffice Svr 4.5 CD CRYPTO Com CD $48.91 252-260-540 321-00842 BackOffice Svr 4.5 CompUpg Lie $911.06 715-100-880 32 i-00693 BackOffice Svr 4.5 DocKit All Install Gdes Does $44.46 252-260-540 321-00700 BackOffice Svr 4.5 Intl CD Com CD $48.91 252-260-540 321-00726 BackOffice Svr 4,5 ProdUpg Lie $911.06 252-260-540 321-00727 BackOffice Svr 4.5 VersUpg Lie $388.46 0J- "rr"' b II v- 252-260-540 086-00023 Bookshell 1996 Mac CD C0 $13.31 252-260-540 0S6-00020 B-1-helf 1996 Win CD CD $13.31 \ 252-260-540 086400127 1. elf 2000 Win32 CD `' CD $13.31 252-260-540 OS(.-O0060 Bookshelf 98 Mac CD CD $13.31 252-260-540 OS6-00061 Bookshelf 98 Win32 CD CD $13.31 252-260-540 623400017 Com Intcmt S%s 2.0 CD CD $22.21 715 100-580 6_'3-00053 Corn Inienit ties 2.0 DocKit Does $10.64 252-260-540 >32-00004 Commerce S%r 1.0 WinNT CD CD $13.31 252-260-540 532-00002 Commerce Sxr 1.0 WinNT Intl CD CD $13.31 252-260-540 532-0013S Commerce SNr 3.0 R'ini.'T CD CD $13.31 715-100-88O 265-051-101 Creatiic Writer LO CrossPlat DocKit Does $8.86 252-260-540 265-096-i00 Creative AVriter 1.0 Mac 3.5 i4D 3.5 $13.31 715-100-SSo 265-056-101 C'reatil.r Writer 1.1 CrossPlai DocKit Does S13.31 252-260-540 265-056-100 Creatnc Writer VI Win CD CD S13.31 252-260-540 265-00018 Creatne \\'riicr 2.0 WiOx CD CD $13.31 252-260-540 514-00003 Dc\ Ilndl 5.0 \\'in32 P, CD RISC SP3 CD $13.31 252-260-540 I302-00007 Encarta Africana 1.0 Win32 CD CD $13.31 2{2-260-540 196-00044 Encana i N 1997 Mac CD Dix CD $13.31 715-100-980 196-00100 Encana Dix 1997 \tac DOCKit Does $8.86 252-260-540 196-00033 Encana Dix 1997 Win CD Dix CD $13.31 252-260-540 450-00045 Encana DI\ 9S Mac CD All Sets CD $15.98 715-100-880 450-00014 Encana DI\ 98 Mac DocKit Does $8.86 252-260-540 450-00046 Encana Dix 9S Win32 CD All Sets CD $15.98 715-100-980 450-00008 Encana Dix 98 Win32 DocKit Does $8.86 252-260-540 450-00049 Encana Dix 99 Win32 CD CD $15.98 715-100-880 450-00050 Encarta DN 99 Win32 DocKit Does S8.86 252-260-540 844-00027 Encana Ref Ste 98 Win32 CD All Sets CD S17.76 2.52-260.540 844-00020 Encana Ref Ste 99 Win32 CD All Sets CD S22.21 715-100-880 844-00048 Encana Ref Ste 99 Win32 DocKit Does $8.86 715.100-880 196-098-025 Encarta Sid 1996 \lac DocKit Does S8.86 252-260-540 196-00057 Encana Sid 1997 Win CD CD $13.31 715-100-880 196-00191 Encana Sid 1997 \Vin9x DocKitG Does $I3.31 252-260-540 196-00200 Encana Sid 98 \\'in32 CD CD $13.31 252-260-540 196-00241 Encarta Sid 99 Win32 CD CD $13.31 252-260-540 897-00001 Encarta Virtual Globe 98 Win32 CD CD $13.31 252-260-540 219-00104 Encana \\'rid .atlas 4.0 Win32 Intl CD ROW CD $13.31 252-030-540 065-01868 Excel 2000 Win32 Lie $148.13 - 252-030-540 065-01769 Excel 2000 Win32 CD CD $13,31 j 252-030.540 065-01867 Excel 2000 Win32 CompUpg Lie $68.31 715-100-880 065-01735 Excel 2000 Win32 DocKit Does $8.86 252-030-540 065-01869 Excel 2000 Win32 VersUpg Lie $68.31 715-100-880 065-150-153 Excel 5.0 CrossPlat DocKit Does $22.21 252-260-54C 1 065-096-772 Excel 5.0 Mac 3.5 HD 3.5 $22.21 715-100-880 065-096-770 Excel 5.0 Mac DocKit Does $22.21 252-030-540 065-050V50VL Excel 5.0 \Vin Lie $148.14 252-260-540 065-151-456 Excel 5.0 Win 3.5 HD 3.5 $17,76 3 252-030-5.10 065-150-50.1 Excel 5.0 Win CompUpg Lie $90.53 252-030-540 065-050-50%*L Excel 5.0 Win VersUpg Lie S90.53 252-030-540 065-075\150VL Excel 5.0 WinNT Lie S148.14 252-030-540 065-074-050 Excel 5.0 WinNT CD/3.5 I -ID CD $22.21 252-030-540 065-175-50\'L Excel 5.0 WinNT CompUpg Lie $90.53 252-260-540 065-074-050A Excel 5.0 WinNT Intl 3.5 HD 3.5 $22.21 252-030-540 065-075-012 Excel 5.0 WinNT Sup CD CD $13.31 252-260-540 065-054-050 Excel 7.0 Win32 3.5 HD 3.5 $17.76 715-100-880 065-054-100 Excel 7.0 Win32 DocKit Does $13.31 252-030-540 065-01152 Excel 97 Win32 Lie $148.14 2.52-260-540 065-00464 Excel 97 Win32 3.5 DMF Com 3.5 $31.11 252-030-540 065-01 151 Excel 97 Win32 CompUpg Lie $68.31 715-100-880 065-00471 Excel 97 Win32 DocKit Does $13.31 252-030-540 065-01153 Excel 97 Win32 VersUpg Lie $68.31 252-030-540 065-01729 Excel 97SR2 Win32 CD Com CD $13.31 252-030-540 065-01657 Excel 98 Mac Lie $148.14 252-030-540 065-00627 Excel 98 Mac CD P«rMac CD $13.31 715-100-880 065-00573 Excel 98 Mac DocKit Does $10.64 r 252-030-540 065-01659 Excel 98 Mac VersUpg Lie $81.48 252-030-540 0t,5-00647 F=. 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F95-3987659-001 VENDOR: Warcforcc. Inc. (A) �— STREET ADDRESS OR P.O. ROX: 2301 Rosccrans. Ste. 155 C11'Y. STAI F. ZIP ) I SCCUndo. CA 90245 TELLPHONF. ( 101 724;_550O TOLI_ FREI, No, 777-9309 ext. 2004 ORDI:RINi� P:�� Nt).: (800) 392-5727 — RE.N4I (ADDRESS: P 0. l3ox 100092 CI I-Y. S"T ATL. ZIP: Pasadena. CA 91189-0092 PRODUCT INFORMATION: DIRECT INQUIRY TO: NAME AND 1111_F: Rhonda Nionteilh. Gott. or Educ. Team "See Attached Contact Sheet ADDRESS:_361 Rosccrans. tile. 155 CITY. STATE. ZIP: EI Sceundo. CA 90245 TELEPHONE: TOLL FREE NO.: (800) 777-9309 ext. 2004 URI, HOME PAGE ADDRESS:httpJ!www.Nvareforce.com ELECTRONIC MAIL ADDRESS: fleov:n tvareforce.com or fled(a)wareforce.com (Rev 21 Jun 99) WAREFORCE CONTACT SHEET The numbers below provide direct access to the primary point of contact within the appropriate State of Florida support team. These teams can also be reached using the call routing menu of W-,ueforce accessible at 1-800-777-9309 ext. 2004. In order to minimize the points of contact for all State of Florida employees. Wareforce has designated one person on each team as a primary point of contact. When that line is busy, or there is no answer your call will automatically be routed to the next support team member. If busy or no answer, your call is then routed back to the voice mail of the primary support contact. Voice mail .will be returned within 2 hours. By utilizing this dedicated team approach in comparison to a non -dedicated customer service division, Wareforce is able to provide a higher level of customer service to all State of Florida employees with greater familiarity of specific needs and contract requirements. Government Agency Pricing and Availability Government Agency Order Status Government Agency Ordering Facsimile Educational Institution Pricing Availability (Rev 1 Sep 97) Educational Institution Order Status (Rev 1 Sep 97) Educational institution Ordering Facsimile (800) 777-9309 ext. 2004 flgov@wareforce.com (800) 777-9309 ext. 2004 flgovCwareforce.com (800)392-5727 (800) 777.9309 ext. 2004 fled @w•areforce,com (800) 777-9309 ext. 2004 fled@wareforce.com (800)392-5727 Pricing and availability may be obtained from 9:30 am - 8:00 pm EST Monday - Friday. Orders may be faxed 24 hours a day seven days a week. Orders requiring immediate/overnight shipping will have freight added to invoice as a separate item. (Rev 21 Jun 99) S9- "�57 ti ITEM: DEPARTMENT: TYPE: RECOMMENDATION: EMERGENCY Purchase of Laptop Computers Building and Zoning Emergency Purchase The Department of Building and Zoning is in need of four (4) laptop computers to improve efficiency and increase productivity for providing inspections for permits issued to homeowners and contractors. It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency action authorizing the emergency purchase of four (4) laptop computers under State of Florida SNAPS Agreement No. 2501401 from Comark Government and Education Sales, and under State of Florida Contract Nos. 252-001-97-1 from Wareforce, Inc., and 725-330-98-1 from AT&IT Wireless Service in an amount not to exceed $1 1,946.28. Funds are allocated from Account Nos. 560302.840, 560302.722, 560302.5101 and 560402.840 Projectt 001. Direc or of Purchasin Z? i -7 G�f'