HomeMy WebLinkAboutR-99-0722%7-99-737
8/30/99
- 99_ 722
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF VISTA BUILDING
MAINTENANCE SERVICES, FOR THE PROVISION OF
CUSTODIAL SERVICES FOR THE MIAMI RIVERSIDE
CENTER CITY OFFICE BUILDING, ON A CONTRACT
BASIS FOR ONE YEAR, EFFECTIVE OCTOBER 1, 1999
THROUGH SEPTEMBER 30, 2000, IN AN AMOUNT NOT
TO EXCEED $134,500,00, WITH THE OPTION TO
EXTEND FOR TWO ADDITIONAL ONE-YEAR PERIODS;
ALLOCATING FUNDS FROM ACCOUNT CODE
NO. 504000.421901.6.340.
WHEREAS, the Miami Riverside Center Facility Manager requires
a contract for custodial services for the Miami Riverside Center
City office building; and
WHEREAS, pursuant to public notice, Invitations for Bid
No. 98-99-044 were mailed to fifty-five (55) potential bidders for
custodial services; and
WHEREAS, eight (8) bids were received; and
WHEREAS, the lowest bidder was deemed non -responsible for not
meeting the required qualifications for past performance and the
next lowest bidder was awarded the bid; and
WHEREAS, as a result of unsatisfactory performance, the
CITY COri'M=O ff
MErrITC OF
No.
contract was terminated; and
WHEREAS, the next lowest responsive and responsible bidder,
Vista Building Maintenance Services was emplaced on an emergency
basis effective until September 30, 1999; and
WHEREAS, funds are available from Account Code
No. 504000.421901.6.340; and
WHEREAS, the City Manager and the Miami Riverside Center
Facility Manager recommend that the bid received from Vista
Building Maintenance Services, be accepted as the lowest
responsible and responsive bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF :THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findingscontainedin the
Preamble to this Resolution are hereby adopted by reference thereto
and incorporated herein as if fully set forth in this Section.
Section 2. The bid received on February 18, 1999, from
Vista Building Maintenance Services, for the provision of custodial
services, for a one year period effective October 1, 1999 through
September 30, 2000, in an amount not to exceed $134,500.00, with
the option to extend for two additional one-year periods, is hereby
f.
i .
_ 2
L
k
t
accepted, with funds therefor hereby allocated from Account Code
No. 504000.421901.6.340.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor!'.
PASSED AND ADOPTED this 28th day of September 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mav�,r did not in; ^: 'r rnnrov,i of
this legislation by signing it in the designated c
becomes effective with the c lapse of ten (10) da;�n
regarding same, without the Mayor ercisi a v-
ATTEST: __ °
V1fzlter Fo n, ty Clerk
WALTER J . FO MAN
CITY CLERi
APPROD FO M CORRECTNESS]
RO _LARELLO
ATTORNEY
�3716:RCL
1J If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
� 1
i
CITY OF MIAMI f=I_ORIDA �
s
INTER -OFFICE MEMORANDUM
s
I R
i
l
The Honorable Mayor and September 28, 1999 FILE 4
Aerhe City CommissionyU'''"TPocket Item
Custodial Service for MRC
REFERENCESr
ENCLCSURES
1
Due to the need of custodial services for the City of Miami Riverside Center, I
hereby request accepting the recommendations of the City Manager to adopt the
resolution accepting the bid of Vista Building Maintenance. This item was t
discussed at the last Commission meeting but deferred to a later date.
Questions regarding savings arose at the last Commission meeting and the City
SManager's office has addressed the concerns in the attached memorandum. In
conclusion, the utilization of temporary employees will result in a reduction of
costs in the amount of $16,922. Therefore, I respectfully request that this issue
be discussed at today's meeting. t'
i
k
C
CITY OF NIIANII. FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members , 5EP 2 8 1999 FILE
of the Cite Commission
Resolution Authorizing MRC
Custodial Services
knall - . � . ia�v REFEE;ENc>=s
City Manager
eNrt_usL aEs
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of Vista Building Maintenance, a Miami-Dade/Hispanic vendor, located
at 8200 Coral Way, Miami, Florida 33155. for the provision of custodial services for the
City of Miami Riverside Center (MRC) until September 30, 2000 in the amount of
$134,500.00 with the option to renew for two (2) additional one-year periods allocating
funds from account number 00 1000. 810201.6.340.
f BACKGROUND:
The City Manager has determined a need for the provision of custodial services for the
City of Miami Riverside Center (MRC). It is our intent to hire temporary personnel to
provide daytime support services. The utilization of temporary employees will result in a
reduction of costs in the amount of $16,922.00 per annum as compared to the last 3-year
contract period.
Of the 52 Invitation for Bids (IFB) sent out, to include local vendors, eight (8) bids were
received for which the following is noted: one (1) was deemed non -responsible; seven (7)
of the remaining six (6) were Miami-Dade/minority-owned vendors and one (1) was a
local/non-minoritv vendor, however, same was well beyond 1001/0 bid amount of selected
vendor; lowest bidder. After -Hours Cleaning, was determined to be non -responsible; next
lowest bidder. Chi -Ada Corporation, awarded contract but was terminated as a result of
poor performance; third lowest bidder, Vista Building Maintenance. awarded contract in
place of terminated vendor on an emergency basis from June 28 until September 30, 1999
as approved by the Commission on September 21, 1999 via Resolution J-99-738; and
Vista Building Maintenance has performed well and is clearly capable of properly
maintaining the MRC for the period recommended.
DHW:JFL:_9FS:sfs
cover. ltr.jan.doc
Ciry of Miami, Florida Bid No 98.99-44
6.1 BID INFORUNIATION FORM
Mailing Date: February 2, 1999 Buyer: Pamela Burns
No.: 98.99-44 _ Telephone: _ 305-416-1905
Please quotr on this form(s) net prices for the ilem(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
1 reject ail or any part of this bid. Prices should be fum for a minimum of 90 days.
i
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
i
In the event of errors in extension of totals, the unit prices shall govern in determinirig the quoted prices.
Bids mastberreceived bY.. 2:00'PN1,Thnraday;-Eebru'x-:,•x•:r.R<.:
at the Qftice*0f the City Cixe.. -r+00 Part Amerxatt� �' t*riidx 13L- ?i
CONTRACT FOR ONE (1) YEAR WITH OTR FOR THREE'(3) ADDMONAL ONE (1) YEAR PERIODS
910-39: CUSTOD AL, SERVICES FOR MRC }
We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein,
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
I Veg z number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order. — 10 number of calendar days required before commencement of work.
livery will be made within _1 Qcalendar days after receipt of purchase order.
Terms: 2%-10 days Net 30 days X_ Additional discount of 0 % if awarded all items.
(L(include cash discount for prompt payment, if any) Other Discounts: 0
Contact Person/7elephone: James M. Haley 305-552-1973
Term of Warranty forequipment: Five (5) years
Tetra of Warranty for labor: _A2 per term of contract
All exceptions to this bid have been documented in the section below.
EXCEPTIONS: Anne
certify that any and all information contained in this bid is true; and I further certify that this bid is made without
.)rior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
-materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
,y all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
e following and sign your narne:
•irm'sName: Vi_s ta 13 ii Id i 13U. plaint _Serfelephonc:.305-552-1973
7i—ipal Business Address: a Fax: _3nc,_cic, __ F S t
Miami t:T. 31155 Name: Jam __—, M__Hal
)tg Address: 2 n n (-n Ya l way Title:
M i a m i r t^T. 3 1 �:5 Authorized Signature:
-MailAddress:_,vistah��@heI 1 sal th_net Cellular: 1
IL
F
98-99- A
6.5 "'DOR BACKGROUND INFORMr. _ iON
t
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print,
i
COKPANYNAI T: VIsta Building Maintentance Services, Inc. E
COMPAIeIY OFFICERS:
President James M. Haley Vice President Maria M. Haley !
f
Secretary Maria J. Haley Treasurer Marie E- Haley -Mack
}
COMPANY OWNERSHIP:
{
T�mP - HalP-It.51_°oofownership
Maria __M___HaIP-y 7.5 °loofownership
E
i
Marie F_ Haley -Black - ?4-1aofowncrship
Maria - J = H a 1 P of ownership `
t
j
LICENSES:
t
County or Municipal Occupational License No. 0 7 5 813 — 7
(attach copy with bid) G
2. Occupational License Classification Janitorial Services
i
3. Occupational License Expiration Date: September 3 Q . 1999
4. Metro -Dade County Certificate of Competency No. N / A
i
(attached copy if requested in Bid or RFP)
S. Social Security or Federal I.D. No. 5 9 — 21 0 6 510
• j
EXPERIENCE:
i 6. Number of Years your organization has been in business: Since July 1977
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 30 Years €
r:
S. Number of Years experience BIDDElt1PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 21 Years
9 9 - "122
4.-
y.
a
i
310 AWARD RECOMMENDAT1L.e FORM
CUSTODIAL SERVICES FOR THE MIAN
BID NUMBER: 98-99-044 COMMODITY/SERVICE: RIVERSIDE CENTER
DEPARTMENT / DIVISION: CITY MANAGER'S OFFICE
TERM OF CONTRACT: EFFECTIVE OCTOBER 1, 1990, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIC
ONE-YEAR PERIODS !—
NUMBER OF BIDS DISTRIBUTED: NUMBER OF BIDS RECEIVED:
METHOD OF AWARD: To THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER WHOSE BID MEETS
THE REQUIREMENTS AND CRITERIA SET FORTH .IN THE BID
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
VISTA BUILDING MAINTENANCE SERVICES DADE COCNTY/HISPANIC lst-Yrr$134,500.00
2nd yr 134,500.00
lrrl yr 134 , 500 - 00
TOTAL: $ 403,500.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: TO PROVIDE CUSTODIAL SERVICES FOR THE MRC.
City of M;,: Ji
Management & Bud8at
AmWbntef$ 370 /.j_t ° -
1nf
available in accoc -
-- - nr,mh.aa
ACCOUNT CODE(S): 504000.421901.6�.340
J _
GV�;:. �✓•1' (� �,ic� 044ci- M4nast.rn
DEPARTMENT APPROVAL:
ment Director/
Designee
BUDGET REVIEW APPROVAL:
Luie Br nan
Interim Director
PURCHASING APPROVAL:
4cdlvS. Carter
Director
HER FUNDING APPROVALS, IF APPLICABLE: TITLE:
i
PAGE 2 OF 2
s9- .qq