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Home My WebLink AboutR-99-0703J-99-763 9/17/99 C� (j RESOLUTION NO. 9 9 — r `� A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A 4/5""� AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPROVING THE PURCHASE OF FIREFIGHTER UNIFORMS FROM JULES BROS. UNIFORMS, INC., IN AN AMOUNT NOT TO EXCEED $30,000, FOR THE DEPARTMENT OF FIRE -RESCUE; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.280601.6.075. WHEREAS, the Department of Fire -Rescue requires uniforms for recruits in training and replacement of uniforms worn by sworn personnel; and WHEREAS, this acquisition had been held in abeyance pending i the allocation of necessary funds, which funds were subsequently made available; and i WHEREAS, until such time as a request for formal solicitation is finalized for the procurement of uniforms, it was CITY Commmim MEETING OF, c C 1' ? 17 1999 liesoluuon No. 99- 703 1 necessary to purchase these items on an emergency basis from Jules Bros. Uniforms, Inc.; and WHEREAS, funds are available from Account Code No. 001000.280601.6.075; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1.. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this i Section. Section 2. By a 4/5ths affirmative vote of the members i of the City Commission, the City Manager's finding of an 4 l emergency, waiving the requirements for competitive sealed bids, and approving the emergency purchase of firefighters uniforms 1 from Jules Bros. Uniforms, Inc., in the amount of $30,000, for I S the Department of Fire -Rescue, is hereby ratified, approved and F f x 2 _ 99- "r03 confirmed, with funds therefor hereby allocated from Account Code No. 001000.280601.6.075. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 28th day of September 1 1999. ATTEST: WALTER J. CITY CLERK APPP/VED/A, JOE CAROLLO, MAYOR in accordance with Miami Code Sec, 2-36, since the Mayor did not indicate approval of I'as legislation by signing it in the designated p0-,ce i r vide-+, sc'_id lecislati,,n navy itecomes effective with the elapse of ten (il}% t�,?yS `'Gill ih�� i1 i( �� l.C'(7�f11'.�S GfI . �n regarding same, without the Mayor exG4�eoan, City Clerk jEJA,URO VILAR.ELLO iT ATTORNEY 730:RCL:hdb CORRECTNESS i� I£ the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99- 703 L CITY OF MIAMI, FLORIDA10 INTER -OFFICE MEMORANDUM o Honorable Mayor and DATE S -P I ? =C FILE 1 N1-045.doc Members of the Cite Commission SUBJECT: Ratify. Approve. Confirrn Emergency Purchase of Uniforms for z42 Fire -Rescue FROM: (tOI d W'arshaw REFERENCES Commission Meeting 9/28/99 City Manager ENCLOSURES: Resolution RECOAIN fENDATION It is respectfully recornmended the City Commission adopt the attached Resolution ratif},ing. approving. and confinning the City Manager's finding of an emergency. waiving the requirements for competitive sealed bids. and approving the emergency purchase of firefighter uniforms from Jules Bros. Uniforms. Inc.. in the amount of $30.000. for the Department of Fire -Rescue. Funding for this purchase is available from Account Code No. 001000?80601.6.075. BACKGROUND i The Department of Fire -Rescue required a large allotment of firefighter uniforms to outfit classes of new recruits currently in training and for routine replacement of those worn by sworn i personnel. This acquisition had been held in abeyance pending the allocation of necessary funds, which were subsequently made available. This emergency purchase will also allow time for the } competitive bidding process to take place to solicit a provider of these uniforms. DHIA /C, . MLK/%VN B/csk 4 1 4 i I I f_ i FM.045.doc )) cc�� 99- r(�3% i CONTRACT REVIEW AND ANALYSIS FORM ` � f r �► i ., ))i; I !�,, f � ail �. � , i I it !' \It I �11• N l : l �f � I�It ��: 1 ire-Rcscuc ('( IN, IA( A I, F Rsk ).\ CONI• \(, (' NLI"VIB •:R. ANs't. Chief Brssort, 416- It, :8, C;.trttl KeIse v, 416•1h51 !t'0NTR. CTING ENTITY: Jules Bros. l'niforms, [tic. KFSOLUTION NUMBER: BID/PROJECT NUIMBER: Req. No. R029835 (IF AMICABLE.) BUUG_ ET,-\RY INTORNIATION: Are funds budgeted? x YES ❑ NO It yes, TOTAL DOLLAR AMOUNT: S30=0 X EXPENSE ❑ RE',ENUE �OLRC_ OF FUNDS �CCOUNTCODE(S) 280601.6.0115 If gr.int funded, is there a City match requirement? ❑ YES ❑ NO AMOUNT: N/A Are matching funds Budgeted? ❑ YES ❑ NO Account Code(s): TERM OF CONTRACT: Effective Date: Escalating Clause, if any: Contract Period (s): Penalties, (if any), for termination: Payment terms: If grant funded, list restrictions/requirements, if applicable: i SUMMARY DESCRIPTION OF CONTRACT OR AGREEMENT Is this an extension? YES x NO If YES, actual expenditures in previous contract Year Description:: Authorizing the emergency purchase of new firefighter uniforms from Jules Bros Uniforms, Inc., in a total amount not to exceed S30,000, from Account Code No. 280601.6.075. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed. consequences if not authorised or approved and time connrainu, if any.) The Department of Fire -Rescue requires new firefighter uniforms to outfit a large number of new recruits, currently in training and for normal replacement of those worn by sworn personnel This acquisition was held in abeyance until the necessary funds were allocated. Funds arc now in place for this purchase. The requested purchase will allow time for competitive bidding procedures to take place with subsequent contract award to the lowest responsive and responsible bidder. METHOD OF PLRCI-IASE (If applicable) ❑ Telephone quotes ❑ Single Purchase ❑ Written quotes ❑ Short -Term Contract ❑ Negotiated Purchase ❑ Term of Contract ❑ Sole Source (include documentation) ❑ Lease (Type:M } ❑ Bid Waiver (include documentation) ❑ Other ❑ Formal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS AWARDS OF BIDS (IF APPLICABLE) From most recent: 1) ,) 3) 1 APPROVAL: _ DATE: Donald ha , C;ity na er APPROVAL: DATE: Financial Oversight Soard "=; ss- cos `f�� L CITY OF (,jIAW. FLORIDA INTER -OFFICE MEMORANDUM UDGET DIVISION l "' Donald H. N arshaw 26 JUR9r� 28 PM kt `� �n�{ DATE�b'�`F1LEOc Cite Manager SUBJECT Request for emergency uniform purchase, Fire -Rescue FROM REFERENCES Acne . Director Fire -Rescue Uniforms ENCLOSURES Dep ment of Fir -Rescue The Department of Fire -Rescue respectfully requests the emergency purchase of new firefighter uniforms from Jules Bros. Uniforms. Inc.. on a month -to -month as -needed basis. in a total amount not to exceed �. Fund for this purchase are available from Account Code No. 280601.6.075. The Department requires these uniforms to outfit a large number of new recruits, currently in training, and for normal replacement of those worn by sworn personnel. This acquisition was held in abeyance until the necessar. funds .were allocated. The funds are now in place from the above cited account number. The requested purchase will allow time for competitive bidding procedures to take place with subsequent contract award to the lowest responsive and responsible bidder. ApprovedlDisapproved CIO I Luie Brennan n irector, Budget Dept. Date Approved/Disapproved: Donald H. Warsha ,-. City Manager Date Encs. DHW/CAG/MLK/csk FM-020.doc 99- .03 L_ RATIFICATION OF EMERGENCY ITEM: Purchase of uniforms DEPARTMENT: Fire -Rescue TYPE: Emergency Purchase REASON: The Department of Fire -Rescue is in need of a large allotment of Firefighter uniforms to outfit classes of new recruits currently in training and for routine replacement of those worn by sworn personnel. RECOMMENDATION: It is respectfully recommended that the City Commission, ratify, approve and confirm by a i four/fifths (415th) vote, the City Manager's finding of an emergency action authorizing the emergency purchase of Firefighter uniforms from Jules Bros. Uniforms, Inc., in an amount not to exceed $30,000.00. Funds are allocated from Account Co o.001000.280601.6.075. rctorbfP rchasing Intl r i S - i 99- 703