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HomeMy WebLinkAboutR-99-0699I , . J-99-769 9/20/99 RESOLUTION NO. 9 9- 699 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SOLO PRINTING, INC., TO PRINT THE 1998 POLICE DEPARTMENTS ANNUAL REPORT, IN AN AMOUNT NOT TO EXCEED $7,600; ALLOCATING FUNDS THEREFOR FROM THE SPECIAL REVENUE PARTNERSHIP FUND, ACCOUNT CODE NO. 142010.290479.6.680 WHICH FUNDS ARE COMPRISED OF MONETARY DONATIONS FROM VARIOUS PRIVATE ORGANIZATIONS TO EXPEND ON COMMUNITY EVENTS. WHEREAS, the Department of Police requires professional printing services for its annual report; and WHEREAS, said publication distributed throughout the community sets forth the accomplishments of the Department, statistics and historical occurrences for local, national, and international public and private organizations; and WHEREAS, the production of the report is an annual event which benefits the community by disseminating information concerning the Police Department; and WHEREAS, competitive proposals were solicited from three vendors; and WHEREAS, Solo Printing, Inc., provided the most advantageous proposal for printing 5,000 copies in an amount not exceed $7,600 CITY GOtM.ISSION MEFT1yN"G nF 99- 69-9 1 f 0 `" and is willing to donate a $2,500 value of three -panel covers for said publication; and WHEREAS, the City Manager and the Chief of Police recommend that the bid Solo .Printing, Inc., be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1.. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set .forth in this Section. Section 2. The City Manager is hereby authorized!' to execute Agreements, in a form acceptable to the City Attorney, with Solo Printing, Inc., to print the 1998 Police_.Departments Annual Report, in an amount not to exceed $7,60o, is hereby approved, with funds therefor hereby allocated from the Special Revenue Partnership Fund, Account Code No. 142010.290479 6.680. Section 3. This Resolution shall become effective y The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 99 L - immediately upon its adoption and signature of the MayorY PASSED AND ADOPTED this 28th day of 1999. September JOE CAROLLO, MAYOR In accordance with Miami Code Seo. 2.36, since the Maym did nol indicate aporoval of this legislation by signing it in the des ,,i:w-'' ,'i-v becomes effective with the elapse of ton Ocl) regarding same, without the Mayor exei--47ing lvi.io. ATTEST: Wait r J. 0 ity CIO* WALTER J. FOEMAN CITY CLERK 91 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto be the City Commission. 3 99- 699 y� CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CAw8 : The Honorable Mavor and 1\Iembers DATE: SLP 7 ;0 Ja FILE: (/onal# Commission SUBJECT: Proposed Resolution FROM: `�%arshaw REFERENCES: Solo Printing. - City Manager ENCLOSURES Professional Services Agreement RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the City Manager to execute a Professional Services Agreement for Solo Printing and allocating funds, therefore, in an amount not to exceed $7,600. as needed by the Miami Police Department. Funding «•ill be available from the Special Revenue Partnership Fund, Account Code No. 142010.290479.6.680. t BACKGROUND: The Miami Police Department produces an Annual Report that portrays its accomplishments from throughout the year. It also includes crime statistics, historical occurrences and other featured articles of interest. This publication is used to promote the Department in a positive light. It is sent to local, national, and international public and private organizations (i.e. community ( organizations, major police departments, government officials, Fortune 500 companies, libraries, citizens, and visitors). For the third consecutive year, the Department has formed partnerships with various companies to fund the printing of this report. The Police Department has offered packages that include an advertisement and a Plaque of Appreciation in exchange for sponsorship. For this report, the Department has obtained funding, in the amount of $11.000, from various partners. In addition, the Miami Police Department sought competitive proposals from three vendors: Solo Printing, Inc., American National. Ltd.. and King Graphics, Corp. Solo Printing provided the most advantageous proposal to the City and is willing to donate $2,500 worth of covers (three panel) for this publication. The proposed Resolution will provide funding for printing services that are needed for the publication of the 1998 Miami Police Annual Report. These services will include printing, j binding, color separation, and scanning of the thirty-six (36) interior pages of this publication. A total of 5,000 copies will be printed at a cost not to exceed $7,600. 1 DIIW:WEO:ll 99-� 699 I i CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM Donald H. Warshaw DATE: FILE: LEG 7-2 City Manager SUBJECT: Proposed Resolution FROM: William F. O'Brien REFERENCES: Solo Printing; Chief of Police ENCLOSURES: Professional Services Agreement The Police Department has verified that funds are available with the Department of Management & Budget, for a Professional Services Agreement x--ith Solo Printing, for the Police Department's 1998 Annual Report, and thereby allocating funds in a total amount not to exceed $7,600. Funding is to be provided from the Partnership Special Revenue Fund, Account Code No. 142010 290479.6.680. BUDGETARY REVIEW AND APPROVAL: We I. Bretinan, Interim DdJctor Department of Management 8 Budget j WEO:II City of Miami 11111anagert8rd Budget Daft AS �! Tlmw 7' Arnountof y, 500 OO is available In account nur: 21 Verified by: W S 0 L 0 PRINTING I NN C 0 R P 0 R A T E 1) e Quote For. City Of Ifflarni Police Date: July 23,1999 Attention: Vilm Pbont: (3051579.6524 From: Andy Sanchez Fix: (3051579-6166 i Based on the information you provided the following quote is submitted Description: Annual Report (.%6pg + Cover) Finished Sizt: 8 'A x 11 Cover Stock: 1004 Cover Glos-i Text Stock: 80# Gloss Text Colors: 414 + Aqueous Artwork: On Disk Proof Type: Blueline Colo,- Key Bindery: Boxed F.O.B.- Miami QUIdtity/Price: 41m, = Vf020.00 S/m = $7,600.00 Additional: Cover For Maga2 ine is Donated for Annual Report by !k4o Printing, Inc. Cost For Cover =, $2,150.00 I ZO 3!DVd 7860 NW 66th Street, M4 7U. Florida 33166 to/ 30.5 594 86 99fiar 305 599 3245 taafm* 800 325 of 18 9NI.LNI8d O-US GVZrf;AC;C;AF FA:qT rrr. T /r7 /I A p.O1 ~''=.� AMFkIC />.N IAA ATSON^L LTC �A.11 tVC�Rir�W[�T ?T, 1 nAr.r tti.,si wa crx+i U 1`STIMPOE f� DUE DATE -- U SALES ORDE1= DUE DATE A('(-.C)t)NT NAMt: C,- , � r= N , n•. 1 mot_ , G � SAI_tS F(pjph F r � �G. DATE �_ 1 AL:CC)17VT Y AC�UIik;.+`i Po w CONTAC I Pr R -ON —_ -- CITY R[nON I')Ei a - fir+Vn:r It l._, a FAY A ~~ - h52y <'1�i-6r65 57ATt. CIC ESIINtAI( G .V att `ITr OESCP.IPTiL/N Lr a I� ? 6 F 6 -r F; AT S,ZE l FtN15 H,:D sl)E t } t SF�(;C1AL INSTFZUCTI��NS ���- r/+4�, q>' t^OVf i.` Cr u/ES 6�-+�. '1-U%t S •C3tiT1'I1''� _ _ CUSTOMER V CAMERARrAOYAM L] IPIECE FIIM CUSTOMER af FINAL FORMAT U MANVSCRIPT COPY SUPPLIED U MANUGCRIPTCOPY ❑ SEP$ SUPPLIED DISC ❑ TYPE ONLY Cl COLOR TRAv U STRIP'PELI F( ATS O SCktENS PREP SEPAkANONS FROKA Sr,Ar*-4AI3LF :1 tF_LECTIVF I RAN_rPAks-Nr-IES AH( OR pROCESS tSI ACK pM$ I3LEEU Y N COVERAGE LNM VARN15t+ A� m WTnLUC SPE..tAI OR INK Ol Hitt F 13 F 8 F} B F7 B F F g MIN 5X7 bA9 i$'i:X It 9X 12 F- I ki S Ll HAI F TCNEb ' .ve I L/ ti/ UUOTONES I TINS CULOR TRpy� ktvrRSES t S<=^TTER PFtc>OFS ❑ COLURKEY lJ MATCHPk1I4T COMPOSED PROOFS. ArBLUr'IINE W1'FuJ-(:0IoRART STOCK STOCK SUS COLOR OESCRiPTION (it supphed ...UK:ato size) St1Et COLOR DESCRIPTION (t(Supp4eij Indlra(P S,zc) 1FJ LO ---- l _-�_. SIN DEPY/FINISHING DELIVERY INSTRUCTION U sCL'RE LA PERF D_F01 0 U UmI !J SPECIA( PACKING J Fohu^ ❑ rvld,•r L.] ('Jr.Iuc1 Swz � Eoy� L1 P.,/ __,__ ❑Cease —� J Lnho U Llmo U C{anan qn = Penar t ..__ ❑ Paper bsnq _ r nu,,nle L: Latter l i Latter `� R,gnl ].s111' on tuy.• Shank Wrap i Park V, rrs 14 w.. C)th�r �__ Vtt,cr Q C.,ruvt On tdyl• ❑ Sk.J V OUF:TRVCr< vIHER ❑SHIP TO $AMt AS T1ILL TO L111 CUTI INC-- & C LU_EINC: FC?)L ST^MP & EMCC)S5 LJ Sid 01e J P,rk Up U r r ,:Jf.(ake Nrw D,a L] PICK UI' On CUES SUPPt IFD U ME CV I ;TINGLE KUt r Lj MAKt OIr(51 SILt(SI ADDCr S$ it- YNIp TO nIFFtRENT TII4% b1LL TO (�] DIt CtiT DOUtiLr RULE C� 3LUE--4 _ I'MKET(S1 SINS -LE RULC C) --RLINU tMDO ,S ❑ ` FOIL tMUO S GLut_ _ 1'CH KET(SI (IOVBLt ItVLE Ll NU Rr GISTt:H—i— © REGISTttt TO PRINI 99- 699 King Graphics, Corp. 2058 NW Miami Court 'iami, Fl 33127 _ n: 305-576-0154 Fax: 305-5 7 6-7745 Luis M. Arellano Commercial Printing Service Pager:305-658-8919 Quotation DATE: August 17th, 1999 CUSTOMER: City of Miami Police Department Attn: Publications Department JOB: Annual Report 199$ SIZE: 8 1 /2" X I 1 " PAGES: 36 Pages Plus Cover QUAN1'ITIES: A) 5,000 ARTWORK: Zip Disk, Mac. QuarkXpress SCANS: 27- 2" X 3" 85 - 3" X 5" HALFTONES: n/a 4 - 4" X 8" 8 - 1 I "X 17" Total of 122 Scans FILM OUTPUT: By King Graphics Boors: Blueline for all Work, Matchprint ( Covers I & III) Color Keys All Text pages PRINTING: 4/4 text, 4/4 Aqueous overall -cover INKS: Process PAPER: Cover 100 # Cover C2S, Text 804 enamel # 1 grade BINDERY: Cut, fold to size , saddle stitch, box DELIVERY: Miami One drop PRICES: A) 11,500.00 less King Graphics Sponsorship < 2, 650.00 > Total $ 8,950.00 Plus Florida Sales Tax( If Applicable) TERb1S: 2% 10, Net 30 Days. unless other credit arraangf,ments are made. This agreement is subject to the terms and conditions printed in the reverse side hereof, or, if transmitted by telefax, computer or wire, on the page following this quota ion, which are made part of this agreement. Customer acknowledges that he or she has read the same, understands this Agreement, and agrees to be bound by its terms and conditions, and agrees that it is the complete and exclusive statement of the agreement between the parties, which supersedes all proposals, oral or written, and all other communications between the parties relating to the subject matter of this agreement. Customer agrees to pay all costs of collection, including attorneys' fees, in case the amounts due are not paid when due, whether suit be brought or not. Invoices unpaid after 45 days will be charged interest at the rate of 1 I/2%per month calculated from the date of the invoice ACCEPTED BY DATE: 99- 699 PROFESSIONAL SERVICES AGREEMENT AWARD SHEET ITEM: DEPARTMENT: TYPE OF PURCHASE: RECOMMENDATION: AwardSheet Printing Services Police Short Term It is recommended that the City Manager execute a Professional Services Agreement, in a form acceptable to the City Attorney, with Solo Printing, Inc., to print the 1998 Police Departments Annual Report that portrays the departments accomplishments. These services include printing, binding, color separation, and scanning of thirty-six (36) interior pages of this publication, in an amount not to exceed $ 7,600.00, with funds therefor hereby allocated from Special Revenue Partnership Fund, Account Code No. 142010.290479.6.860. Dire Archasibd- Datq 99-- 699