HomeMy WebLinkAboutR-99-0697J-99-771
9/16/99
RESOLUTION NO. 9 9 — 697
j A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE PURCHASE AND INSTALLATION OF
119 VENTILATED THREE-TIER LOCKERS FROM ADAPTO
i STORAGE PRODUCTS, AWARDED PURSUANT TO
MIAMI-DADS COUNTY CONTRACT NO. 0245-2/01-OTR-
SW, FOR THE DEPARTMENT OF POLICE, IN AN
AMOUNT NOT TO EXCEED $23,054.93; WITH FUNDS
THEREFOR HEREBY ALLOCATED FROM THE POLICE
DEPARTMENT'S GENERAL OPERATING BUDGET,
ACCOUNT CODE NO. 001000.290201.6.722.
WHEREAS, the Department of Police requires additional
lockers due to increased staffing; and
WHEREAS, in order to provide for additional lockers, it is
necessary to convert from a two-tier to a three-tier locker
system which allows an increase from 160 to 279 lockers; and
WHEREAS, funds are available from Account Code
No. 001000.290201.6.722; and
WHEREAS, the City Manager and the Chief of Police recommend
that the purchase and installation of 119 ventilated three-tier
1
CITY COMMISSION
MEETLUG OF
5F�`
RJ 9 ! V CS 0
lockers from Adapto Storage Products, awarded pursuant to
Miami -Dade County Contract No. 0245-2f01-OTR-SW, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in'the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The purchase and installation of 119
ventilated three-tier lockers from Adapto Storage Products,
awarded pursuant to Miami -Dade County Contract No. 0245-2/01-OTR
SW, for the Department of Police, in an amount not to exceed
$23,054.93, is hereby approved, with funds therefor hereby
allocated from the Police Department's Operating Budget, Account
Code No. 001000.290201.6.722.
Section 3. This Resolution shall become effective
immediately upon adoption and signature of the MayorY
PASSED AND ADOPTED this 28th day of September 1999.
i
t
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1 JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the desibwallel
nated pl-c, nmvid f', sa.i�, iegisl�t;c no:v
becomes effective with tiie elapse often
regarding same, without the Mayor eto.
ATTEST: eman, City Clerk
WALTER J. FOEMAN,
CITY CLERK
APPROV D AS TO,,� AND CORRECTNESS•
Y T
ANDRO LARE LO
i
I ORNEY
i
W3 46:RCL:hdb
y If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
jimmediately upon override of the veto by the City Commission.
f
99-- 697
t
CITY OF MIAMI, FLORIDA
i =
i
INTER -OFFICE MEMORANDUM CA6
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10: The Honorable Mayor and Members DATE SEP 1 7 FILE:
of the City C mmission
suaJFcr Proposed Resolution
FROM : Donald H. Warshaw REFERENCES: Purchase and Installation
City Manager ENCLOSURES: of Lockers
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the purchase of lockers from Adapto Storage Products, through a bid awarded under an
existing Miami. -Dade County Bid No. 0245-2101-OTR-SR,. This will provide for the acquisition
and installation of 119 ventilated locker systems (three-tier), for the Department of Police, at a total
cost not to exceed S23.054.93. Funding is available from the Department of Police General
Operating Budget, Account Code No. 001000.290201.6.722.
BACKGROUND
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The Police Department's current female locker room has approximately 160 lockers. Due to the {
increase of departmental female personnel, additional lockers are needed.
i
In order to provide for additional lockers, it is necessary to convert from a two-tier to a three-tier
locker system. This conversion will allow for the increase of lockers from 160 to 279.
I DHW:WEO:II
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99- 697
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
l
Donald H. Warshaw DATE: = 2 ACC
FILE: LEG 7-2
City Manager
susrECT : Purchase and Installation
of Lockers
FROM : William E. O'Brien REFERENCES:
Chief of Police ENCLOSURES:
This Police Department has verified that funds are available with the Department of Management
& Budget to purchase and install 119 ventilated locker systems (three-tier), at a total cost not to
exceed $23,054.93. Funding is to be from the Police Department General Operating Budget,
Account Code No. 001000.290201.6.722.
BUDGETARY REVIEW & APPROVAL:
Luie L. Brennan, Interi it c r
Department of Management & Budget
WEO:11
City of Miami
Management & Budgdt
Date - Y
i7rttld /!: �� I13j
Amount nf$240 7-2 w-
available in account nu .
99- 697
AL►APTO STORAGE PROM.. TS
RON ROSSITER
625 East 10 Avenue
Hialeah, FL 33010
305-887-9563 - Fax: 305-254-0880
QUOTATION
DATE:
7/22199
TO: .JAY POLLEN SHIP TO:
CITY OF MIAMI PROPERTY UNIT
PROPERTY BUREAU
400 NW 2 AVE.
MIAMI FL. 33128
305-579-6458
Fax Number 305-579-3493
TERMS
EARLIEST SHIP
FOB
SHIP VIA
SALESPERSON
6-8 WKS.
I MIAMI
50 / R.R.
REM NO.
QTY
DESCRIPTION UNIT
UNIT PRICE
TOTAL
279
VENTILATED
HDV LOCKERS 3 TIER ON 4" BASE
15"W X 21" D X 24" H OVERALL
HEIGHT IS 76" ON BASE.
WITH SLOPING TOPS, NUMBER PLATES
RECESSED HANDLES AND FLAT KEY LOCKS.
OPENINGS
SEE LAYOUT
CHOICE OF FACTORY COLORS
HRU MDC CONTRACT 0245
REMOVAL QF-IN-EXLSINQ LOCKERS
37,786.91
O ANOTHER AREA ON THE PROPERTY
WITHOUT REINSTALLATION
Subtotal
Discount
Subtotal
Instal/anon
Subtotal
Tax rate: % Tax
37,786.91
17,381.98
20,404.93
2650.00
23,054.93
Discount. 46 % rotalL 23,05d.93
99- 697
MEOAOE
u(v ivy u.a�-"ui•v ic-Ltr-;y1V
Of 4ING: 2:00 P.M. Wedncsday
DA. i E: August 5, 1998
MIAMI-DADE COUNTY, FLORIDA
INVITA.TI0N
.TO BID
TITLE
_ r
SHELVES (METAL) RACKS, BIN STORAGE UNITS, CABINETS AND RELATED
SHOP ITEMS, FURNISH AND/OR INSTALL FOR VARIOUS MIAMI-DADE COUNTY
DEPARTMENTS FOR A PERIOD OF ONE (1) YEAR WITH C"TY-OPTION TO
RENEW FOR Two (2) ADDITIONAL YEkRS ON A YEAR BY. YEAlty IS,
• THE FOLLOWING ARE REQUIREMENTS OF T HIS BIT?, AS. NOTED BELOW:
_..� BID DEPOSIT APE� BOM.. ROA' .
ND _ :ar
}
CATALOGUE AND. LISn X/A.
EQVZPiff.IP? LISP: X/A
11®iNNIP�ICATION/lUSURANCE: SEE SEL"PIOIi 2.6,' PARA. 2.11
PRE -BID COAFERENCE/VALK-Tmu X/A
RACE -CONSCIOUSNESS MBASURE: NIA
331FORHATION SHELTS : $/A
SITE VISIT/AFFI,AVIT: X/A
SOURCE OF SUPPLY: N/A
' TRADE C FTCAiION: X/A
1PRrr= WARRANTY: X/A
FAIR SUBCOWMACTING PRACTICES: X/A
LISTING OF SUBCONMCTORS & SUPPLIERS N/A
FOR INFORMATION CONTACT:
SENIOR PROCUREMENT AGENT
(305) 375-4260
EDGAR INNISS, C.P.P.B.
MIAMI-DADE COUNTY •
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
99- 697
C- NTRACT AWARD S
EE T
BID NO.: 0245-2/01-OTR-SW
i
(Previous Bid No. 0245-2/98-2)
SHELVES (METAL)
RACKS, GIN STORAGE UNITS
CONTRACT PERIOD:
11/1/98 thru 10/31/99
COMMODITY CODE:
165-88 OTR YEARS: Two (2)
AWARD BASED ON MEASURES: Yes () No (X): ( ) Set Aside (
) Bid Preference ( ) Goal
( ) BBE O HBE
O WBE owned firms
( ) Local Preference O CSBE Levelw
PART #1: VENDORS AWARDED
F.E.I.N.:
592167018
VENDOR:
P.R.I.D.E. of Florida
STREET:
2720_Blair Stone Road, Suite G.
CITY/STATE/ZIP:
Tallahassee, Florida 32301
-
F.O.B. TERMS:
Destination
:.'
PAYMENT TERMS:
Net 30
..
DELIVERY:
As Needed
PHONE:
(850) 487-3774 or (800) 643-8459
FAX:
(850) 488-1299
MCA
CONTACT PERSON:
Ms. Carol Brantley
a
F.E.I.N.:
591441275
�' '�`�6% '
VENDOR:
Office Systems of Florida, Inc.
a"'� •="^
'STREET:
P.O. Box 4910
CITY/STATE/ZIP:
Miami, Florida 33014
0 3 A M
F.A.B. TERMS:
Destination
'
PAYMENT TERMS:
Net 30
DELIVERY:
As Needed`
PHONE:
(305) 620-0654
FAX:
(305) 620-6097
-'
CONTACT PERSON:
Mr. Les Galloway
F.E.I.N.:
590781697
-
VENDOR:
Adapto Storage Prod,/S.T. Taylor Corp
STREET:.
P.O. Box 111660
CITY/STATE/ZIP:
Hialeah, Florida 33011-1660
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Needed
PHONE:
(305) 887-9563 or (800) 923-2786
FAX:
(305) 885-8677
CONTACT PERSON:
Mr. Ron Rossiter
F.E.I.N.:
361150280
VENDOR:
Grainger
STREET:
P.Q. Box 523010
CITY/STATE/ZIP:
Miami, Florida 33152
F.O.B. TERMS:
Destination
i
PAYMENT TERMS:
Net 30
DELIVERY:
As Needed
PHONE:
(305) 594-3036
FAX:
(305) 592-5611
CONTACT PERSON:
Mr. Joel Alonzo
_
99 - 697
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PART #z: ITEMS AWARDED
LISTED
r
PART #3: AWARD INFORMATION
,
(X)8CC O PMO AWARD DATE: 10/6/98
AGENDA ITEMS #: 6F3A
BIDS & CONTRACTS RELEASE DATE: 11/2/98 OTR YEAR: N/A
ADDITIONAL ITEMS ALLOWED: Yes
SPECIAL CONDITIONS: Type I Insurance
required for installation
TOTAL CONTRACT VALUE: $1,853,287.70
MODIFIED CONTRACT
VALUE: $ N/A .
USER
DOLLAR AMOUNT
DEPARTMENT
ALLOCATED
Aviation
$120,006.00
CAA
$ 20,000.00
-
Clerk Of Courts
$ 26,000.00
Corrections
$ 39,151.00
Finance
$ 2,000.00
Fire
$170, 000.00
:..
GSA.Maintenance Serices
$130,135.00
Dept. -of Human Services
_
$ 5,000.00
ITD •
$ 7,500.00
. Aor-:.:
Library
$ 10,000.00
M0
$100,000.00
`:-'ATP
MDPD
$ 25,000.00
T .3.;.'
NDTA
$106,021.00
MDWASD
$731, 000. 00
Park
$140,000.00
?�ti
Public Works
$ 23,000.00
Jil
Seaport
$ 20,000.00
Solid Waste
$ 10,000.00
GSA/Fleet
$ 90,135.00
" T O PROPOSAL Fi''R
SHELVES (METAL), RACKS, BIN STORAGE UNITS, CAB,-TS AND RELATED SHOP ITEMS
M NAME:
Item Manufacturer Less Discount Price List No. Dated
ADAPTO STORAGE PRODUCTS
I. Adapto Steel Products Discount 46 X Price List No. 125 Dated 9130/95
2. American Locker Security Discount % Price List No. Dated
System
3.
Camex Equipment and
Discount
X
Price
List
No.
Dated_.,____r
Supplies
4.-
Hallowell (SPS
Discount
X
Price
List
No.
Dated
Technologies)
5.
Intermetro Industries
Discount
%
Price
List
No.
Dated
Corporation
6.
Isles Industries
Discount
X
Price
List
No.�
Dated
?
Par Steel Shelving Company
Discount
X
Price
List
No.
Dated
vFFICE
SYSTEMS
f
Snap Lock 4/1/98
8.
Kardex Systems, Inc.
Discount 15
X
Price
List
No. LT
Dated4N96
GRAINGER
Grainger
9.
Penco
Discount 47
X
Price
List No. 389
Dated 19 88
10. Lyon Metal Products
11. Prest Storage Rack
12. Republic Storage Systems
Company
13. International Storage
Systems (ISS)
AOAPTO STORAGE PRODUCTS
14. Adapto products for
Industry
Pride
Discount
X
Price
List
No.
Dated
Discount
X
Price
List
No.�
Dated_._._.____
Discount
X
Price
List
No.
Dated
Discount
%
Price
List
No.�
Dated__.,___.
Discount Catalog % Price List No. 1998 Dated 1998
Net Price
Freight Summer Metal Product
Discount 0 % Price List No. Fail Dated June 48
9 9 - 697
OPTION A
P.R. I.O.E.
Installation Charges
$
25.00
Per Hour,
g,
OFFICE SYSTEMS OF FLORIDA
Installation Charges
$
55.00
Per Hour
ADAPTO STORAGE PRODUCTS/S.T.
TAYLLR
CORP.
Installation Charges
$
25.00
Per Hour
NM: Type I Insurance
will be
required by the
County
from vendors who
perform
installation.
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V 9 - 6 9 J Y
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METROPOLITAN DAI 6,UJ(gTY J "J. 0245-2/01-OTR-CW-SW
SECTION 2.0 - SPECIAL CONDITIONS
SHELVES (METAL) RACKS, BIN STORAGE UNIT, CABINETS AND '
RELATED SHOP 1 ITEMS, FURNISH AND/OR INSTALL
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
2.2
2.3
2.4
2.5
The purpose of this Invitation To Bid is to establish a contract for
the purchase of Shelves (Metal Racks, Bin Storage Units, Cabinet and
Related Shop items in conjunction with the County's needs on an as
needed when needed basis.
Intentionally Omitted
Intentionally -Omitted
TERM OF CONTRACT: i FIXED PERIOD
This contract shall commence on the first calendar Oay of the month
succeeding approval of the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the completion and submittal of all
required bid documents. The contract shall remain in effect fqr
twelve (12) months and upon completion of the .expressed and/or implied
warranty periods.
OPTION TO RENEW TWO_(2) YEARS (Maintain Same Discounts)
FROM MFMG'SPUBLISHED PRICE (LISTS)
Dade County shall have the option to renew this contract for an
additional two (2) years on a year-to-year basis provided the bidder
will maintain the same discount(s) from manufacturer's published price
list(s). Continuation of the contract beyond the initial period is a
County prerogative not a right of the bidder. This prerogative may be
exercised only when such continuation is clearly in the best interest
of the County.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE
ONLY FOR THOSE ITEMS ORIGINALLY AWARDED.
METHOD OF AWARD: LOWEST PRICES BASED ON PERCENTAGE DISCOUNT OFFERED
Award of this contract will be made to the responsive, responsible
bidder(s) who offers the lowest prices when the percentage discount
offered by the bidder is compared against prices listed in the
manufacturer's price lists for selected items. Accordingly, the
bidder must submit its manufacturer's price lists with the bid
proposal in order to be considered eligible for award. This
requirement supersedes any other Special Condition in this Bid
Solicitation which may allow the bidder to submit price lists during
the bid evaluation period. These price lists m+,st be common to, and
accepted by, the industry in general.
Page 1
METROPOLITAN DAQE 'JNTY F NO. 0245-2/01-OTR-CW-SW
The selection of specific items for price evaluation shall be the sole
prerogative of the County. This selection shall be based on the usage
of these items by the County during prior contract years.
If more than one bidder is awarded this contract, as stipulated in the
first paragraph of this section, the bidder who offers the lowest
prices based on the percentage discount shall be designated as the*
primary vendor.
2.7 PRICES SHALL BE BASED ON DISCOUNTS FROM PUBLISHED PRICE LISTS
Bids shall be submitted on the basis of a discount from a
manufacturer's Published Price List(s). Such Published Price List(s)
must be common to, and accepted by, the industry in general. The
lists must be printed, properly identified, and dated as to issuance
and effectiveness.
Revised Published *iPrice Lists may be used as a means of price
adjustments. However, .all bids are to be firm for a period of one
hundred -twenty (120) calendar days after award and Revised Price Lists
will not be accepted by the County until after that date. Revised
Published Price Lists will be accepted only in the event of an
industry -wide price change, as evidenced by the issuance of revised_
price lists by the manufacturer.
Revised prices will not become effective -until revised list(s) .are
submitted to the County's Procurement Management Division under the
bidder's cover letter identifying the applicable contract agreement
number and approved by the County through the issuance of a Memorandum
of Understanding to the bidder.
2.8 Intentionally Omitted -
2.9 EQUAL PRODUCT CANNOT BE CONSIDERED: AUALIFIED PRODUCTS LIST
-Items listed are the only products that will be accepted on this Bid
because these items are represented on a Qualified Products List.
Bidders desiring to submit comparative products for these items for
inclusion on an approved Qualified Products List for future bids
should submit samples to Edgar Inniss, GSA/Procurement Management
Division, III NW 1st Street, Suite 2350, Miami, FL 33128, Phone (305)
375-4260. After testing, if the product is deemed acceptable, it will
be included in the specifications on the next available bid. All
samples for test purposes must be labeled with the bidder's name, bid
number, and item number. Samples not labeled will be considered
unidentifiable and will not be eligible for testing purposes•.-
2.10 Intentionally Omitted
2.11 INDEMNIFICATION AND INSURANCE - (1) GENERAL SERVICE AND MAINTEN
CONTRACT
NOTE: REQUIRED IF VENDOR CHOOSES TO PERFORM INSTALLATION
Page 2 9 9_ 697
97
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METROPOLITAN DA,, COUNTY ,,10 NO. 0245-2/01-OTR-CW-SW
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Provider shall indemnify and hold harmless the County. and its
officers, employees, agents and instrumentalities from any and all
i 1 liability, losses or damages, including attorneys' fees and' costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
jcauses of actions or proceedings of any kind or nature arising out of
relating to or resulting from the performance of this Agreement by
the Provider or its employees, agents, servants, partners principals
r or subcontractors. Provider shall pay all claims and losses in
i connection therewith and shall investigate and defend all claims,
suits or actions of any kind or nature in the name of the County,
_ = where applicable, including appellate proceedings, and shall pay all
costs, judgments, and attorney's fees which may issue thereon.
Provider expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by
Provider shall in� no way limit the responsibility to indemnify, keep
and save harmles , and defend the County or its officers, employees;
agents and instrIntalities as herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1st Street, Suite 2350,
Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate
that insurance coverage has been obtained which meets the requirements
as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
j 1N required by Florida Statute 440.
B. Public Liability Insurance on a comprehensive basis in an amount
not less than $300,000 combined single limit per occurrence for
bodily injury and property damage. Dade County must be shown as
an additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
less than $300,000 combined single limit per occurrence for bodily
injury and property damage.
4
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
Istrength, by the latest edition of Best's Insurance
f Guide, published by A.M. Best Company, 0ldwick, New
Jersey, or its equivalent, subject to the approval of
the County Risk Management Division.
i
s or
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Page 3 -"
METROPOLITAN DAD( RUNTY NO. 0245-2101-OTR-CW-SW
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department 'of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the foregoing requirements- shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Issuance of a purchase order is contingent. upon the receipt of the
insurance documents within fifteen (15) calendar days --after Bcard of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this. Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall be in default of the
contractual terms and conditions *and shall not be awarded the
contract. Under..such circumstances, the Bidder may be --prohibited from
submitting future Proposal to the County in accordance with Section
1.0, para 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days, If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.10, of the General Terms and Conditions.
l
2.12 Intentionally Omitted
2.13 Intentionally Omitted
Page 4
99- ' 97
L
METROPOLITAN DAB,_ COUNTY
13I0 NO. 0245-2I01-OTR-CW-SW
.2.14 Intentionally Omitted
2.15
2.16
METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED PURCHASES
The successful vendor(s) shall submit an invoice(s) to the requesting
department(s) after purchase has been completed, whether picked up by
authorized County personpel or delivered to the site by the vendor.
The invoices shall reference the appropriate purchase order number,
the delivery address, and the corresponding delivery ticket number or
packing slip number that was signed by an authorized representative of
the County department when the items were delivered and accepted.
Submittal of these periodic invoices shall not exceed thirty (30)
calendar days from the delivery of the items. Under no circumstances
shall the invoices be submitted to the County in advance of the
delivery and acceptance of the items.
SHIPPING TERMS: PrO.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at Various Locations
within Miami Dade County.
2.17 DELIVERY _SHALL 6E TEN (10) DAYS AFTER ORDER IS PLACED BY THE COUNTY
The bidder shall make deliveries within ten (10) calendar days after
the date that the County department orders the items. All deliveries
shall be made in accordance with good commercial practice and shall be
adhered to by the successful bidder(s); except in such cases where the
delivery will be delayed due to acts of God, strikes, or other causes
beyond the control of the bidder. In these cases, the bidder shall
notify the County of the delays in advance of the delivery date so
that a revised delivery schedule can be negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to
deliver in the number of days as stated in its proposal, the County
reserves the right to cancel the contract after any back order period
which is specified in the Special Conditions has lapsed. If the
contract is cancelled, it is hereby understood and agreed that the
County has the authority to purchase the goods elsewhere and to charge
the bidder with any re -procurement costs.
2.18 Intentionally Omitted
2.19 Intentionally Omitted
2.20 CONTACT PERSONS
For any additional information regarding the specifications and
requirements of this contract, Contact: Edgar Inniss at (305) 375-4260.
2.21 COUNTY-WIOEISTATE-WIDE USAGE
Any Governmental, not -for -profit or quasi -governmental entity in the
State of Florida, may avail itself of this contract and purchase any
Page 5
99- 697
METROPOLITAN DADE iNTY S. NO. 0245-2/01-01"R-CW-SW
and all items specified herein from the successful bidder(s) at the
contract price(s) established herein.
Each Governmental, not -for -profit or quasi -governmental entity whir -
uses a contract(s) resulting herefrom, will establish its own
contract, place its own orders, issue its own purchase orders, be
invoiced therefrom and make its own payments, determine shipping terms'
and issue its own exemption certificates as required by the bidder.
It is understood that unless specified in Section 2, paragraph 2.16,
entitled "Shipping Terms", all prices shall be quoted, "FOB
Destination." For entities other than those belonging to Miami -Dade
County 'or those located outside of the geographical boundaries of
Miami -Dade County, the successful vendor shall be entitled to ship
goods on an "FOB Destination, Prepaid and Charged Back" basis. This
allowance shall ,only be made when expressly authorized by a
representative oft he entity, prior to shipping the goods.
It is also understood and agreed that Dade County is not a legally
binding party to any contractual agreement made between any.
governmental unit and the bidder as a result of this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Per Miami -Dade County Surcharge Fee Ordinance, please be advised that
this contract is subject to a user surcharge fee in the amount of 2%
on all sales, other than to Miami -Dade County departments, resulting
from this contract or any contract resulting from this solicitation.
and the utilization of the County contract price and the terms and
conditions identified herein.
After receipt of payment from such purchases, all applicable surcharge
fees shall become payable to: Board of County Commissioners.
Vendors shall be required to furnish the attached Quarterly Surcharge
Payment Report in a timely manner. Quarterly reports and all
applicable payments must be submitted to GSA/Accounts Receivable, no
later than 15 days after the end of each quarter, regardless of the
value of sales during the preceding quarter.
By submission of these sales summary reports and corresponding
surcharge fees, the vendor is attesting to their correctness. All
such reports and fees shall be subject to audit by Miami -Dade County.
Failure to submit the following Quarterly Surcharge Payment Report and
make applicable payments in a timely manner, may result in'termination
or cancellation of contract with the non -conforming vendor and any and
all remedies relating to the collection of such fees shall be
enforceable. Additionally, any reprocurement charges may be charged
to the vendor in default. Willful failure or falsification of sales
reports or failing to make timely payments of the surcharge fee shall
constitute sufficient cause for terminating the contract for cause of
the non -conforming vendor.
Page 6 9CJ r 6 97
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METROPOLITAN OAOt COUNTY
BID NO. 0245-2/01-OTR-CW-SW
2.22 ACCEPTANCE OF PRODUCT BY THE COUNTY
The products shall be maintained and delivered to the County in
excellent condition. If a product does not meet specifications, it
will be returned to the bidder as exchange for suitable merchandise or
for full credit at no additional cost to the County.
2.23 ACCIDENT PREVENTION AND REGULATIONS
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform 'to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned authorities because of inadequacies to comply with
these requirements. shall be borne solely by the bidder responsible for
r
same.
2.24 AUTHORIZATION TO PICK-UP MATERIALS
Dade County employees are authorized to pick-up materials against
purchase orders issued to the successful bidder(s). such"
authorization is provided for the County employee through an
"Authorization to Pick -Up Materials" (Dade County Form No. 160.04.17)'
who shall surrender the form to the bidder during each purchase. If '
the bidder is in doubt about the authenticity of the person picking up
the material, the bidder shall contact Procurement Management for
assistance at 375-5285.
2.25 CLEAN-UP
All unusable materials and debris shall be removed from the premises.
At completion, the successful bidder shall thoroughly clean up all
areas where work has been involved as mutually agreed with the
Department Project Manager.
2.26 COMPETENCY OF BI_DDERS_: SUB -CONTRACT WITH ANOTHER VENDOR ALLOWED
Pre -award inspection of the Bidder's facility may be made prior to
award of the Contract. Bids will be considered only from firms which
are regularly engaged in the business of providing or distributing the
goods and/or performing the services as described in the Bid
invitation, and who can produce evidence that they have an established
satisfactory record of performance for a reasonable period of time.
Bidders must demonstrate that they have sufficient financial support
and organization, to insure that they can satisfactorily execute the
contract if awarded under the terms and conditions herein stated. In
the event that the bidder will sub -contract all or part of its work to
another vendor, or will obtain the goods required in conjunction with
the contract with another source of supply, the bidder may be required
to verify the competency of its sub -contractor or supplier; if so
specified in these Special Conditions. Metropolitan Dade County
reserves the right, before awarding the contract to require a bidder
to submit such evidence of its qualifications and the qualifications
of its sub -contractor as it may deem necessary, and may consider any
Page 17 99 - 697
METROPOLITAN DADE JNTY
B NO. 0245-2/01-OTR-CW-SW
evidence available to it of the financial, technical and other
qualifications and abilities of a bidder, including past performance
(experience) with the County, in making the award in the best interer
of the County.
2.27 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this bid shall be in accordance with
all governmental standards, to include, but not limited to, those
issued by the Occupational Safety and Health Administration (OSHA),the
National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
2.28 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER
The bidder shall :be- responsible for filing, processing and collecting
all damage claims against the shipper.
2.29 DEFICIENCIES IN WORK TO BE CORRECTED BY THE BIDDER
The successful Bidder shall promptly correct all deficiencies and/or
defects in work and/or any work that fails to- conform to the Contract
Documents; whethQr or not fabricated, installed or completed. All cor-
rections shall be made within five (5) calendar days after such
rejected defects, deficiencies, and/or non -conformances are verbally
reported to the Bidder by the County's Project Administrator. The
Bidder shall bear all costs of correcting such rejected work. If the
Bidder fails to correct the work within the period specified, the
County may, at its discretion, notify the Bidder, in writing, that the
Bidder is subject to contractual default provisions if the corrections
are not completed to the satisfaction of the County within 0
calendar days of receipt of the notices If the Bidder fails to
correct the work within the period specified in the notice, the County
shall place the Bidder on default, obtain the services of another
vendor to correct the deficiencies, and charge the Bidder for these
costs; either through a deduction from the final payment owed to the
Bidder or through invoicing.
2.30 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except
where recycled content is specifically requested, supplied by the
Bidder in conjunction with this Bid shall be new, warranted for their
merchantability, and fit for a particular purpose. In the event any
of the materials supplied to the County by the Bidder are found to be
defective or do not conform to specifications, the County reserves the
right to (1) cancel the order and return such materials to the Bidder
at the Bidder's expense or (2) require the Bidder to replace the
materials at the Bidder's expense.
2.31 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
The successful bidder shall enclose a complete packing slip or
delivery ticket with any items to be delivered in conjunction with
this bid solicitation. The packing slip shall be attached to the
Page 18
99- 697
KTROPOIITAN DAD, _OUNTY _.D NO. 0245-2/01-OTR-CW-SW
shipping carton(s) which contain the items and shall be made available
to the County's authorized representative during delivery: The
packing slip or delivery ticket shall include, at a minimum, the
following information: purchase order number; date of order; a
complete listing of items being delivered; and back -order quantities
and estimated delivery of back -orders if applicable.
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Page 19 9 9 _ 6,97
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METROPOLITAN DADE ._JNTY 81 .40. 024E-2/01-OTR-CW-SW
SECTION 3.0 TECHNICAL SPECIFICATIONS
SHELVES (METAL), RACKS, BIN STORAGE UNITS, CABINETS
AND RELATED SHOP ITEMS
3.1 SCOPE
Furnish and/or install various Shelves (Metal), Racks, Bin Storage
Units, Cabinets and Related Shop Items for various Dade County
Departments.
3.2 QUALIFIED -PRODUCTS LIST
A. Adapto Steel Products
B. American Lo4r Security System
C.* Camex Equipment and Supplies
D. Hallowell (SPS Technologies)
E. Intermetro Industries Corporation.
i
F. Isles Industries •
G. Par Steel Shelving Company`
H. Kardex Systems, Inc.
I. Penco
J. Lyon Metal Products
K. Prest Storage Rack
L. Republic Storage Systems Company
M. International Storage Systems (ISS)
N. Adapto Products for Industry
Page 20
99 697
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. 0245-2/01-OTR-SW
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
1
RECOMMENDATION:
E
Award Under Dade County Contracts
Metal Racks, Bin Storage Units
Police
Short Term
Currently, the Police Department's female locker room
has approximately 160 lockers. Due to the increase of
departmental female personnel, an additional 119
ventilated three-tier lockers are needed.
It is recommended that award be made to Adapto
Storage Products, under existing Miami -Dade County
Contract No. 0245-2/01-OTR-SW, until October 31,
1999, at a total cost not to exceed $23,054.93. Funds
are allocated from the of Police Department's Operating
Budget, Account Code No. 001000.290201.6.722.
', rter
Dire`:torvf urchasing
99- 697
i 1 CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: LOCKERS
f
i-
Miami-Dade County Contract No. 0245-2/01-OTR-SW
a
AWARDED TO: Adapto Storage Products
($23,054.93);
a
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
1996 to Present 0245-1/02 $24,265.13
{
PRIOR CONTRACT AWARD: NONE
SUMMARY OF CONTRACTS. I50C 697