HomeMy WebLinkAboutR-99-0692RESOLUTION NO . ; j j ;) 2
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF OAKS WHOLESALE
DISTRIBUTORS FOR THE PROVISION OF FLEX CUFFS
AND EVIDENCE TAPE FOR THE DEPARTMENT OF
POLICE, IN AN AMOUNT NOT TO EXCEED $43,875,
FOR ONE YEAR WITH THE OPTION TO RENEW FOR 'TWO
ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS
THEREFOR FROM ACCOUNT CODE
NO. 001000.290201.6.719.
WHEREAS, the Police Department has a need for flex cuffs and
evidence tape; and
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WHEREAS, pursuant to public notice, Invitation for Bids
No. 98-99-113 were mailed to 39 potential bidders for the j
provision of flex Cuffs and evidence tape; and
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WHEREAS, seven responses were received on July 14 1999; and j
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WHEREAS, funds are available from Account Code f
No. 001000.290201.6.719; and
WHEREAS, the City Manager and the Chief of Police recommend
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11bG01llt1Ul1 No.
that the bid received from Oaks Wholesale Distributors be
accepted as the lowest responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on July 14, 1999, from Oaks
Wholesale Distributors, for the provision of flexcuffs and
evidence tape, on a contract basis for one year, for the
Department of Police, in an amount not to exceed $43,875, with
the option to renew for two additional one-year periods, is
hereby accepted, with funds therefor hereby allocated from
Account Code No. 001000.290201.6.719.
Section 3. This Resolution shall become effective
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PASSED AND ADOPTED this 2 th day of September 1999•
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JOE CAROLLO, MAYOR
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dic n�i in !`:rate appro�� 1 of
I In accordance with Miami Code Sec. 2-36, since the M«'v c�id Ieais(ation -o:+
this legislation by signing it in the desi'-',r leci )i< r i„r,, i Gd,
�, f d ' f Com;nis icn actiorti
becomes effective with the ..,_ o, t.:n (10) d `
regarding same, without the Mayo exer ' i oto.
ATTEST: wafter City Clark
WALTER J. F'OEMAN
CITY CLERK
APPROVgD� AS TO: 'FORM" ANO RRECTNESS
aI 7AN�3R0 LARELLO
Y; ATTORNEY
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1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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u9- 692
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM CA=1
W : The Honorable Mavor and Members DATE : SEP 1 7 1999 FILE: LEG 7-2
of the City Commission.
SUBJECT: Proposed Resolution
FROM V` \y REFERENCES : Flex Cuffs and Evidence Tape
Dona 1-l. arsha r
City Manager ENCLOSURES Bid No. 98-99-113
RECOMMENDA'_TION
It is respectfully reconunended that the City Commission adopt the attached Resolution accepting
the Bid of Oaks Wholesale Distributors, a Non-LocaVNon-Minority vendor, located at 954 Florida
Avenue, Rockledge, Florida 32955, for the provision of flex cuffs and evidence tape for the Police
Department, in an amount not to exceed $43,875. Funding is available from the Police General
Operating Budget, Account Code No. 001000.290201.6.719.
BACKGROUND
The Police Department will use the flex cuffs to augment the handcuffs that individual officers
carry and for mass arrest situations, i.e., disturbances, etc. The evidence tape will be used to secure
and maintain the chain of custody for evidence placed in the department's Property Unit.
The department has analyzed the bids received pursuant to Bid No. 98-99-113 for the provision of
flex cuffs and evidence tape. Thirty-nine (39) Invitations for Bids were mailed and seven (7)
responses were received. Oaks 'Wholesale Distributors is the lowest responsible and responsive
vendor who bid on all items and whose bid offers the lowest price when all items are added in the
aggregate, therefore. this vendor is recommended for the award.
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99- 692
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CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
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The Honorable ?�7ayor a11d Members
DATE SEP 1 7 1999 FILE
of the City C 111111SS1on
SUBJECT
Bid No. 98-99-113
FROM:
Local Vendor Participation/Response
REFERENCES
ars
D nald I . aw
City Manager
ENCLOSURES:
The subject bid opened 10:00 a.m.
Wednesday July 14, 1999, for Disposable Restraints and
Evidence 'rapes. Invitation for Bids
were hand -delivered through the City's Local Vendor Outreach
Program and via mailed. As a follow-up, the vendor(s) who did not bid was contacted, to determine
the reason(s) for not bidding:
District
Name of Vendor
Vendor Response(s) Contact Person No.
I., Spy -Tech International, Inc.
Unable to submit bid on time Richardo Nievas II
2. Southern Police Supply
Distributor's pricing not good enough Willy Diaz III
3. Miami Police Supply
Misplaced bid Javier Alonso IV
4. Hi -Tech Police Supply
Couldn't find distributor to compete Jorge Llizo IV i
5. Airport LeJune Road Pawn Shop
Couldn 't find distributor to compete Harvey Kornfeld I
6. Amfak, Inc.
Unable to submit bid on time Jeff Fein IV
7. Cortech of Florida
Specs too tight Merele Kosowsky II s
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99- 692
CaN of Miami. Florida Bid No. 98-0U-113
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6.1 BID INFORi`IATION FOk...-.
Mailing Date: June 29, 1999 Buyer: Maritza Suarez
Bid No.: 9S-99-113 _ _ Telephone: 305-416-1907
°lease quote on this fonn(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs. including transportation to destination. The Cit1, reserves the ri;ht to accept or
reject all or tmy part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in deter miming the quoted prices.
Bids must be received by: 10:00 A.il7, Wednesday, July 14,1999.
at the Office of the City Clerk, 3500 Pan American Drh,e, Miami, Florida 33131-5504
CONTRACT FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS
470-60: DISPOSABLE: RESTRAINTS AND EVIDENCE TAPE
We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
-*� O number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
number of calendar days required before commencement of work.
Delivery will be made within 3 0 calendar days after receipt of purchase order.
Terms: 20/o] 0 days Net 3C days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact Person/Telephone: lip 7- (03 4-- 3 3 7G.
Term of Warranty for equipment: A v /+1 F7
Term of Warranty for labor: N'A
All exceptions to this bid have been documented in the section below.
EXCEPTIONS: �, k r) e ,� j OR �� Z/� _ PPr /On �_t_ S 'c 6 ,J'�[J' � D rc. C. ZE �/
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement. or connection with any corporation. firm, or person submitting a bid for the same
materials, supplies, equipment. or service, and is in all respects fair and without collusion or fraud. I ag-ree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid f'or the bidder. Please print
the following and sign vour name:
Firm's Narne: Li e7A_S i, i a/,_- _ i_ q (r•' 'OjJT Telephone: !Z07- 3 3 74
Principal Business Address: -9,.� 4ve Far: yS
i-d!CL/C�-�P j'� 4. 3a 51� Name: _ IV u 4 1� �s�s •Yr'?
Mailing Address: 5 m yo Title:
Authorized Signature:
: E-Mail AddressBeeper:_ -
99-- 692
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lied No. 98-99-1 I i .
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.8. PRIMARY OFFICE LOCA1 �
AFFIDAN'I'T
(Please npe or print clearh. This Affidatiit must be completed in full. signed and notarized ONLY if your primary office is located
within the corporate limits of the Cih of Miami.
Legal Name of Firm: EntitN Type: (check one box only I [] Partnership
[] Sole Proprietorship Corporation
Corporation Doc. No: Date Established: Occupational License 'o: Date of Issuance:
_ Primary Office Location (Principal establishment of the bidder! reposerl:
PRESENT
Street Address:
25-'Y 1-Y rj4,
City: State: How long at this location:
1. D ?*
PREVIOUS
Street Address:
City: State How long at this location:
According to Section 18-511(h) of the City of Miami Code, as amended:
The "City Commission may offer to a responsible and responsive local bidder. whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the lo" bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent ofthe
lowest other responsible and responsive bidder."
The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits
of the City of Miami.
I (we) certify, under pcnalty of perjur}. that the primary office location of our firm has not been established with the sole purpose of obtaining
the advantage granted bona fide local bidders/proposers by this section.
Authorize Signature
�+ Print N e
�rr s .
(Corporate Seal) Title
Authorize Signature
Print Name
Title
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or ail
partners of a joint venture. )
STATE OF FLORIDA, COUNTY OF DADE
Q Personally known to me; or
Subscribed and Sworn before me that this is a true statement this day of 199, _ 0 Produced identification:
Notary Public, State of Florida My Commission expires
f (Seal)
Printed name of Notary Public
fi Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The City of Miami
also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to
verify, the location of the firm's primary office,
FAILURE TO COMPLETE. SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
99- 692
,f Nlia ni, Florida .Bid No. 98-99-1 13
t, JkNDOR BACKGROUND INFOI-IrION
RUCTIONS:
uestionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
of apply, write the %vord(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
d'zl�s-_lamef ke-s
COMPANY OFFICERS:
President ly' ,Az k'/��Ghs✓Y,P
Secretary
COMPANY OWNERSHIP:
Mna 1. Kjr4 c lk-e ,
Vice President , a
Treasurer
/DO % of ownership
% of ownership
�% of ownership
% of ownership
LICENSES:
i 1. County or Municipal Occupational License No. '91 9 -- 060
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(attach copy with bid)
2. Occupational License Classification, gf J'tr/), /nle 1"G
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3. Occupational License Expiration Date:
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. ;$ 9' �w ,'�D D3
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F PERIENCE:
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6. Number of Years your organization has been in business: YR�
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7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP:_Y 3 D iP--S
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had
operation of the type required by the specifications of the Bid or RFP: D Y iQ S f
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BID AWARD RECOMMENDATION FORM
M$ID NUMBER: 98-99-113 COMMODITY/SERVICE: Flex Cuffs and Evidence Tape
DEPARTMENT/DIVISION: rolice _
TERM OF CONTRACT: one year w-ith OTR for tw-n_ additional one year periods
NUMBER OF BIDS DISTRIBUTED: thirty-nine (39) NUMBER OF BIDS RECEIVED: seven (7)
METHOD OF AWARD: Lowest resi,onsible and responsive vendor who bids on all items
and whos- bid offers the lowest when all-items�ded in
RECOMMENDED VENDOR(S): the aggregate. STATUS: CONTRACT VALUE:
Oaks Wholesale Distributors Non local Non-rlinority $43.875.00
TOTAL: $43,875.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Police Department will use the flex cuffs to augment t.he_h;qndr„ffc
that individual officers carry a"d for mass a rpRt situations, i-p_-,
disturbances, etc.r The evidence tape._ is Llsed to secure and maintair, the
chain of custody for evidence alaced in the department's Property Unit -
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oo/vUc� VO) v�:
ACCOUNT CODE(S): nn� nnn �amni o4sr$�� _ /I
Ve ified by: SIGOATIM
DEPARTMENT APPROVAL: 1 .2.m UDGET REVIEW APPROVAL:
'? 8p rtment Director/ Luie L. Brenna
Interim Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
PAGE 2 OF 2
PURCHASING APPROVAL:
Judy S. Carter
Director
0111114
99- 692
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TABULA t iON OF BIDS
FLEX CUFFS AND EVIDENCE TAPE
BID NO. 98-99-113
Allstate Police Equipment
2821 Metropolitan
Pomona CA 91767
Non-Local/Non-Minority
Item
Annual Unit Extended
LJQ,
Description
Est. Qty, Cost Amount
1
Becton Dickinson Flex -Cut, Disposable
50000 $ 0.50 lea $ 25,000.00 lyr
Restraints as per Bid Specifications
NO SUBSTITUTION
2
Becton Dickinson Tamper Guard Evidence
1500 $ 12.87 troll $ 19,305.00 lyr
Tape Custom, as per Bid Specifications
NO SUBSTITUTION
TOTAL COST
$ 44,305.00 lyr
Oaks Wholesale Distributros
954 Florida Avenue
Rockledge FL 32955
Non Local/Non Minority
Annual Unit Extended
Est. Qty, Cost Amount
50000 $ 0.45 lea $ 22,500.00 lyr
bulk package
per 1 M
1500 $ 14.25 /roll $ 21,375.00 lyr
12 rolls per
carton
$ 43,875.00 /yr
Lawmen's & Shooters' South, Inc. Law Enforcement Supp
5185 S. University Drive 1814 Beck Avenue
Davie, FL 33328 Panama City, FL 3240E
Non-Local/Non-Minority Non Local/Non Minority
Annual Unit Extended Annual Unit Exten(
Es . t - cost Amount Est. Qty. Cost Amot
50000 $ 0.47 lea $
23,500.00
lyr
50000 $ 0.47 lea $ 23,5(
1500 $ 14,88 /roll $
22,320.00
/yr
1500 $ 15.12 /roll $ 22,6E
$
45,820.00
/yr
$ 46,1E
iND Approval:
Page 1 of 2 De artment Dire t lDesi ne_
Prepared by Mantza Suarez, 812199 9 P d��
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security suppty,inc.
tawmen-s & anooters auppry, inc.
sous Uun anop
9261 136th Way North
9261 136th Way North
4151 Palm Avenue
Seminole, FL 33776
Seminole, FL 33776
Hialeah, FL 33012
Non-Local/Female
Non-Local/Female
Dade/Non-Minority
iN
Item
Annual Unit Extended
Annual
Unit p ` Extended
Annual Unit Extended
Q ri i n
Est. Qty. Q2s1 Amoun
s . Qty.
Cost N Amount
Eli. t , Cost Am un
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Becton Dickinson Flex-Cuf, Disposable
50000 $ 0.49 lea $ 24,500.00
/yr
50000
Rea
$
/yr 50000 $ 0.64 /ea $ 32,000.00 /yr
Restraints as per Bid Specifications
E
NO SUBSTITUTION
S
P
2
Becton Dickinson Tamper Guard Evidence
1500 $ 14.99 /roll $ 22,485.00
/yr
1500
roll
$
lyr 1500 $ 15.94 /roll $ 23,910.00 /yr
Tape Custom, as per Bid Specifications
NO SUBSTITUTION
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TOTAL COST
$ 46,985.00
/yr
E
$
lyr $ 55,910.00 /yr
'Vendor made error on price
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Approval: .,
Prepay- ' Maritza Suarez, 8/2/99
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of 2
De artment Dir% lesignee
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CITY OF MIAMI
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SUMMARY OF CONTRACTS AWARDED
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FOR: FLEX CUFFS AND EVIDENCE TAPE
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Bid No. 98-99-113
AWARDED TO: Oaks Wholesale Distributors
j ($43,875.00)
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TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
i
1996 to Present NONE
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PRIOR CONTRACT AWARD: 95-96-092/ OMB Police Supply/ $31,298
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SUMMARY OF CONTRACTS. DOC
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99-- 692
CITY OF MIAMI OF WE CITY CLERK
It1D SFCl1RITV I IST
BID ITEM: DISPOSAIILE, RESTRAINTS AM) EVIDENCE TAPES lc
BID NO: 98-99-113
DATE III D(S)OPENED:JI))��' 14, 1999 T1N1E IO:00 a.m.
BIDDER
TOTAL 1311)
AMOUNT
1 1111) BOND (ER)
CASH IER'SCHECK
LAId I1vI�ORCl;,1L;N"C SUPPLY, INC.
See attached
bird
LAMEN' S & S1100TEIl S' Sl)P.
SECUR 1IN, INC .
Wu""' GUIN ""1101'
ALLSTAT I ?OI A C E EQU I: PATENT
"
LAt:TIE.N' S SHOOTERS SOUTH, INC.
We received
only one copy of t
OAKS 1%1101,ESALE DIST.
"
NO BID
KIESLER POLICE SUPPLY INC.
VALOR CORPORATION
CORTECH OF FLORIDA.
LIGHTNING POI%TR CO.
G�
JON ES E• QU I PA LENT CO., INC.
EVIDENT INC.
ADVANTAGE ER=AIND DIVISION
LYINTNT PEAVELY .
ie bid
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from 1170 ca?xr._-)rs
:s.ct. :.eren
r.re I!�o an'•°r
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GANT' S LAt•,f Ell
ORCE���'�%; red
f �,. �.• .
c;d cc 1,
,_
.�c.l
c~e,1
are horCb'{_-2 1�'�� ST5 r Ltt€ ( )envelops
on behalf.
C.tl,
of
Person rece v-ing-biei(a1_
PURCHASING DEPAR'I'A11:N'I' f on
(City Department) (Date)
SIGNED- v �v1
C7 Deputy City Clerk
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CITY OF MIAMI -
it
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FL 33133 for the following:
BID NO.98-99-113 Disposable Restraints and Evidence Tape
OPENING DATE: 10:00 A.M. Wednesday July 14, 1999
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906.
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO. 3473
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-_ City of
Miami
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REQUISITION FOR
ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type and attach a copy of the dv rti
'm nt wi h thiLLUMisition.
1. Department:
2. Division:
3. Account Code number ( 4. is this a confirmation:
5. Prepared by:
tJYes. -.. --�=) NO
---- -- -- --- — ----
6. Size of advertisement: tarting date
8. Telephone number:
9. Number of times this advertisement is to be
10. Ty e of
advertisement:
ublished:
Legal ❑ _ Classified ❑
•_Display
—
11. Remarks:
12.
Q.S.A. (Pro
urement
Date(s) of
Invoice No.
Amount
Publication
Advertisement
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13.
Approved
❑ Disapproved
Department Dirdctor/Designee Date
Approved for Payment
Date
I C {GS/PC 503 Rev. 12i89 j Routing: Forward white and canary to t;.s.A. (rrocurement Management) and retain tunic copy.
DISTRIBUTION. White - G.S.A.; Canary - Department
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