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HomeMy WebLinkAboutR-99-0662J-99-725 8/30/99 !ter *�� RESOLUTION NO. �� 6 2 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A 4/5T11s AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, AND APPROVING THE PROCUREMENT AND INSTALLATION OF NEW LOCKERS AT THE ORANGE BOWL STADIUM FOR THE 1999 FOOTBALL SEASON, UTILIZING THE EXISTING STATE OF FLORIDA NEGOTIATED AGREEMENT PRICE SCHEDULE (SNAPS) AGREEMENT NO. 2851185 WITH GRAINGER, INC., FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES, IN AN AMOUNT NOT TO EXCEED $55,000; ALLOCATING FUNDS FROM OPERATING BUDGET ACCOUNT CODE NO. 404000.350503.6.340. WHEREAS, pursuant to contractual obligations with the University of Miami, the Department of Conferences, Conventions and Public Facilities requires the procurement and installation of new lockers at the Orange Bowl Stadium prior to the 1999 football season; and WHEREAS, funding is available from Operating Budget Account Code No. 404000.350503.6.340; and WHEREAS, the City Manager made a written finding that an emergency existed and authorized the procurement and installation CITY COMUSSION 14EETING OF 5 E p 2 1 1999 heeoiutwu No. of new lockers at the Orange Bowl Stadium; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5`h9) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, and approving the procurement and installation of new lockers at the Orange Bowl Stadium from Grainger, Inc., utilizing the existing State of Florida Negotiated Agreement Price Schedule (SNAPS) Agreement No. 2851185, in an amount not to exceed $55,000, is hereby ratified, approved and confirmed, for the Department of Conferences, Conventions and Public Facilities; - 2 - with funds therefor hereby allocated from Operating Budget Account Code No. 404000.350503.6.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!./ PASSED AND ADOPTED this 21st day of September 1 1999• JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not Indioats &PPMVal at this legislation by signing it in the designalod place providod, sa'ci Ise': al;ttir r: W becomes effective with the elapse of ten (10) day,. ,orr: tiia date 01, Goner a"I regarding same, without the Mayor rci to. ATTEST: alto an, City 0%* WALTER J. EOEMAN CITY CAKS APPROV O AND CORRECTNESS I 1:RCL �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. tT n TO: The Honorable Mayor and Members the City Commission FROM: �N City Manager CITY OF MIAMI, FLORIDA 27 INTER -OFFICE MEMORANDUM DATE: FILE: SUBJECT : Resolution Ratifying Increase of City-wide SNAPS Contract #2851185 With Grainger, Inc., in amount of REFERENCES :$55,000 for Purchase of Lockers ENCLOSURES: for the Orange Bowl Stadium RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's emergency action authorizing the increase of the existing City-wide SNAPS Contract #2851185 with Grainger, Inc. (Resolution 99-7) in the amount of $55,000 for the purchase of lockers for the Orange Bowl Stadium. BACKGROUND The University of Miami has requested that new lockers be purchased for their locker room at the Orange Bowl Stadium as part of certain renovations to be completed prior to the beginning of their 1999 football season. The current funding for the City-wide contract with Grainger, Inc. is insufficient for the purchase of these lockers. The Department of Conferences, Conventions and Public Facilities has determined that this purchase is in keeping with our contractual obligations to the University of Miami. Funds for this project are available in the 1999 Operating Budget 404000.350503.340. Attached please find the Budgetary Review and Approval and the approval of the Financial Oversight Board. DHW 1CPAfyp 08/11/1999 10:02 3056437115 ORANGE BOWL STADIUM CITY OF MIAM I. FLORIDA INTEROFFICE MEMORANDUM Donald H. arahnw �Y Christina P. Director Conferer M Conventions and Public Facilit es PAGE 03 DATE : MaY 21, 1999 99 MAY 2F'P)fj2..48 SmEvecr Orange Bowl Stadium/ Lockers This memo urn serves to request your authorization to proceed on an emergency basis to increase the ing City -Wide SNAPS Contract #2851185 with Grainger, Inc., Resolution 99•?, by S55, for the purchase of lockers for the home lockerroorm The current funding authorized for this City -Wide contract is insufficient to meet our needs. The IJ ' of Miarni has requested that some renovations be done before the beginning of their 1999 1 3otball season. This Department feels that is our contractual obligation to do certain repairs mWor upgrades to the Stadium Funds for this I Please indicate w App vot1: Date: Budget RM:CPA:ig am available in the 1999 Opemting Budget Account 350503-340. by sighing below. gr/mm 4 Donald H. Warshaw City Manager • .. t�11 �4!.� C14r of mbrod r� & BudgO Tmw 10 M SJ- G62 SNAPS AGREEMENT TITLE: GRAINGER r A.l ALOG AGREEMENT NUMBER :2851185 TERM OF AGREEMENT: Begin date: 08.28-1998 End date: 08.27-1999 j VENDOR: W W GRAINGER INC 3924 W PENSACOLA ST TALLAHASSEE. FL 32304-2838 SPURS NO: F361150280-002 AIBE CODE: NON -MINORITY (A) CONTACT: LEIGH ANNE STODUT OR ]OE MARTY PHONE: 904-5754137 COMMODITY CLASS: 285 COMMODITY GROUP: 000 DELIVERY: 1-5 days aro WARRANTY:I vear APPROVED PRICE SCHEDULE & DATE: I.) price list eft: 8/28/98 Expire date: 08-27-1999 2.) Price List Effective Feb. I, 1999 Expire date: 08-27-1999 3.) Catalog #390 http://www.graingcr.com/ Expire date: 08-27-1999 CONTACT VENDOR FOR COPS' OF PRICE SCHEDULE & CONTRACT INFORMATION. Industrial & Commercial equipment and supplies. State of Florida receives a minimum of 10% discount off of Grainger's General Catalog #390 "each" price. Items noted with a black delta symbol are net prices and discount does not apply. We are offering FREE Standard Shipping to all of our Grainger.com® customers through September. Order online now through September 30. 1999 *and we'll pay all standard shipping charges for orders delivered within the continental U.S. Agreement Price Schedule(s) W W GRAINGER INC Vendor number:F 361150280 002 SequenceDescription Expire Date I price list eft 8/28/98 AUG 27, 1999 2 Price List Effective Feb. 1, 1999 AUG 27, 1999 3 Catalog #390 http:/hvww.grainger.com/ AUG 27, 1999 Description: Industrial & Commercial equipment and supplies. State of Florida receives a minimum of 10% discount off of Graingces General Catalog #390 "each" price. Items noted with a black delta symbol arc net prices and discount does not apply. We are offering FREE Standard Shipping to all of our Grainger.comg customers through September. Order online now through September 30, 1999 and we'll pay all standard shipping charges for orders delivered within the continental U.S. Ordering Limits: Total agency wide acquisitions during the tern of the agreement shall not exceed the threshold amount for Category V, except that acquisitions by agencies with decentralized purchasing functions shall be considered on the basis of each purchasing office that maintains full-time purchasing staff. SPURS Users Note: -Use Commodity Class: 285 and Commodity Group:000 for this SNAPS agreement. If you require three digit item and/or Detail levels for the Commodity Code please call {850}-488-8694. -Enter the SNAPS agreement number in the "QuoteBid No./Contract No." field as fallows: SNAPS No. 2851185 -Enter "N" in the "Purchase Code" field. Brought to you by G;We M4ffjj SeffiCES a5-� Gj� AUG-20-98 0g:31 FROM,MIAMI CONVENTION CENTER ID-3063722818 J-99-15 1 117/98 c�9 l RBsaLYrr=aaT xO. e� A R8SOLUTION APP'ROV-MM TM PROCUREMENT ©F ZIP] .Y.AL MD C RCIAL SQ=PMMT AM SWPLINS FROM W. W. , INC., ffiQM MTS OF rWRSDA, NEGOTIATED AGRBMW PRICS S (SN4Ps) NO. 2e53.185, ON AN AB_MZMA0# WM-XMMD CONTRACT STASIS MTI.L AODMT 27, 1999" FOR VAUOUS CITY DWAST!►tS M, IN AN AMOUNT NOT TO $gCSEIJ $35, 000.00; ALLOCATZM YMS THMIPOR *I= M 022MATnis svDG= OF THS us MG DI PARTMEM . PAGE 2/4 wgumm, the Department of PureWi3iug requires industrial and comwe=ial equipment and supplies, such as batteries. janitorial supplies, zighti.ng fixtures, hand tools, work gloves mix canditioning equipment, Faint, and lubricants for use by city d rtalenti3 ou an as -needed, vheu-needed basis until August 27, 1999; and VMSRM, the city can realize a cost savings by using the state of Florida negotiated Agreement Price Schedule (SNAPS) Agreec=t for theme purchases; and WMURM, ¢uncle will be allomted from Cite Operating Budgets of the city depazteuts using these supplies at the tim of need; and WH 3REM, the City mauager and the Director of Purr -basing JAN1210 16% 9 9 - 7 AUG-20--88 0e+32 FROM=MIAMi CONVENTION CENTER IDi3053722919 _PAGE 3/4 remmand that the procurement of industrial and caaa =jaj equipment and auPglies Ertnu W. M. Grainger, SnC., awarded under State of Florida SMWS No. M1185, be approved; t NMI , HB IT MMOLVW 8Y TRE COMMISSICN QF THS CITE OF MI MI , FIORMA : Section 1. The recitals and findings contained to the Preamble to this Resolution rare hereby adopted by reference thereto and incorporated herein as if fully set forth in Chia section. Section 2. Ttte proCuremeut of industrial and commexcia2 fig on- and etwlies from W. M. Grainger, Mae,, under State of Plori.da Negotiated Agareem=t Price Schedule (SWLPS) No. 2851385, CM tau as -needed, Cohen -needed cautrO.Ct baGiS until Ault 29, 1999, for use by city d+e nta, is hereby approved, in au ==D=t nvt to e=eed $35, 000.00, with finds therefor hereby allocated from the Operating Budgets of the uziug departments at the time of need. Section 3. This Resolution shall became effective - 2 - AUG-20-99 09:32 F'ROM=MIAMI CONVENTION CENTER ID:3053722819 PAGE 4/4 4 m ately up= its adoption and signature of the Mayor. PASSED AM ADOP= this 12th day Of Januarg , 1909. SOS OAROLLO, MAYOR in &Wwftm wM N4IM Gud9 Sec. 2.36, uInce Ve Mayan dbd nW Wk o epDtC O CO this WgWobn by WWigeS A in ihes deeIgnated place 7urMed. IMICt ►Qi9;$t"r, r, I= brCotttsrs e61 1 dtl A wkh Etta eUqM of ten (10) days Y. vw fte4 C==B r. Lrx dlivW I* Amyor Watltar - , C4 0" J. Famm CITY cum i/ If tha Hoyaw does not sign this 2*601titioa, it shall bect7me et>: Ctivo st the ead of toss cal.endaer days 9=m the date 1t was pawned and 44apt.ed. If tbe liayat voto0a t.2" kamolutiono it aball bet*ae effectivTJ laawodiltely upon ovaiecide of the ver-o by she City Cca ndusion. 2 RATIFICATION OF EMERGENCY ITEM: Lockers DEPARTMENT: Conferences, Conventions and Public Facilities TYPE: Emergency Increase REASON: The University of Miami has requested that new RECOMMENDATION: AwardRatifyEmr lockers be purchased for their locker room at the Orange Bowl Stadium as part of certain renovations to be completed prior to the beginning of their 1999 football season. The current funding for the City-wide contract with Grainger, Inc., is insufficient for the purchaser of these lockers. Therefore the Department of Conferences, Conventions and Public Facilities has determined that this purchase is in keeping with their contractual obligations to the University of Miami. It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) vote, the City Manager's finding of an emergency action authorizing the increase of the existing City-wide SNAPS Agreement No. 2851 185 with Grainger, Inc., in an amount not to exceed $55,000.00. Funds are allocated from Operating Budget, Account Code No. 4040 350503.340. 1Dir ctor`oEP m r � _ Da