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Home My WebLink AboutR-99-0661J-99-693 8/19/99 RESOLUTION NO. J J U 6 - A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR FIFTHS (4/5T"s) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE PROCUREMENT OF LIGHT BARS AND SIRENS, FROM FEDERAL SIGNAL CORPORATION, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, IN AN AMOUNT NOT TO EXCEED $149,115; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROGRAM, "REPLACEMENT OF CITYWIDE FLEET", CIP PROJECT NO. 311850. WHEREAS, the Police Department required the emergency purchase of light bars and sirens to equip 100 of its new pursuit vehicles; and WHEREAS, the Department of General Services Administration received an extension of Miami -Dade County contract No. 5038/99-2 for the procurement of light bars and sirens from Metro U.S.A., the approved vendor, who abruptly went out of business; and WHEREAS, Federal Signal Corporation, the manufacturer, has agreed to extend all Miami -Dade County 1995 contract pricing to the City of Miami on a factory direct basis; and WHEREAS, allocating funds from Capital Improvement Program, CITY COMMSSION MEETING OF SCP 2 1 1999 necalutwn NO. ., � k-- "Replacement of Citywide Fleet", CIP Project No. 311850; and WHEREAS, the City Manager, made a finding that an emergency existed and approved the purchase of light bars and sirens from Federal Signal Corporation; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4J5t"') affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the purchase of light bars and sirens, from Federal Signal Corporation, for the Department of General Services Administration, in an amount not to exceed $149,115, is hereby approved, with funds therefor hereby allocated from 2 Capital Improvement Program, "Replacement of Citywide Fleet", i Project No. 311850. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 21st day of September 1999, JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not Indicate approval of this legislation by signing it in they designated place provider d, said foniair: v' becomes effective with the elapse of ten (10) day om th:) datc of Urn regarding same without the Mayor r isin a -to. ATTEST: fter an, City Cleric WALTER J. CITY CLERK TNESS:ez-/ 7 ATTORNEY 671:RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members of the City Commission DATE J U L 14 1999 SUBJECT: Resolution Ratifying Emergency Purchase of FROM: REFERENCES: Light Bars and Sirens O alYH.Wars iaw ENCLOSURES: City Manager Recommendation FILE : It is respectfully recommended that the City Commission approve, ratify and confirm by a four/fifth (4/5 h) affirmative vote, the City Manager's finding that an emergency need existed in approving the emergency purchase of light bars and sirens from Federal Signal Corporation, a Non-Minority/Non-Local vendor, located at 2645 Federal Signal Drive, University Park, Illinois 60466-3195, for a total award amount not to exceed $149,115. Funds are available in the FY 99 General Fund contribution to the Capital Improvement Program, "Replacement of Citywide Fleet", CIP Project No. 311850, in the amount of $149,115. Background In accordance with the Police Department's labor agreement and in consistency with the fleet replacement program, one -hundred and thirty-five (135) new vehicles have been purchased. The emergency purchase of these light bars and sirens are necessary to properly equip one -hundred (100) police pursuit vehicles with the proper equipment necessary to preserve public safety and welfare. The Department of General Services Administration had recently recommended an extension of a Miami Dade County Contract No. 5038-3/99-2 for the purchase of said commodities but Metro U.S.A., the approved vendor, went out of business. Federal Signal Corporation, the manufacturer, has agreed to extend all Miami Dade County 1995 contract pricing to the City of Miami, on a factory direct basis, which results in savings of appro) i�tely $47,400 over current prices. DHW AM/om C GSA/MeLightBarsS rensPurch.doc CONTRAC REVIEW AND ANAL .S FARM 90 � Directions: Please Attach supporting documents. A11 sections mo be completed, excluding "CRC Comments". J)Dt 1 ul y 1999RTNIENT/DIVISION. General Services Administration CONTACT PERSON / CONTACT NUMBER: Danette Perez (305) 575-5130 CONTRACTING ENTITY; Federal Signal Corporation RESOLUTION NUMBER: BID: ( If Applicable ) BUDGETARY INFORMATION: Are funds budgeted? YES 0 NO ❑ If yea, TOTAL DOLLAR AMOUNT: S $149.115 ® EXPENSE ® REVENUE SOURCE OF FUNDS: CIP "Replacement of ACCOUNT CODE(S) 311950.429401.6.940 Citywide Fleet If grant funded, is there a City thatch requirement? YES ❑ AMOUNT: NO ❑ General Fund -Fire Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s): - --- TERMS OF CONTRACT: Effective Date: Upon approval by the Financial Oversight Board Escalating Clause, if any: ' n/a Contract Period (s): Payment terms: as invoiced. Penalties, Cif any), for ton: am If gran fiJn" fiat ff applicable: — SUMMARYIDESCRIPTION OF CONTRACT OR AGREEMENTS Is this an extension? YES NO Co Ralson for Extension: If YES, actual expenditures in previous contract Year S Summary/Description of Contract or Aft: Emergency approval to purchase light bars and sireas for Pofice txuuit ve>vcles. "— JUSTIFICATION FOR CONTRACT OR AGREEMENT (Inoi„ da why it is waded, oaoaagjwM if CA sahmisd or appro" d ad tim aaoatrai ctk if any.) METHOD OF PURCHASE (If applicable) ❑ Tef Pbwe wow ❑ Sin& Purchaaa ❑ wriaan qjaw ❑ sbort•Tem Contract LNlLRGZKCi(AwARD Sole Sourw (=du& doa=c=tim) ❑ Term o�Cantaw ) ❑ Bid waiMr (inrt &Mwoustion) ❑ FarcW BuMopout (u ha& bid tahasu v*Woad ranking) PREVIOUS AWARDS BID (IF APPLICABLE) CRC COMMENTS: From most recent: t) 2) 13) Approval: - % Date: J U L 0 01999 Wald IM Warshaw, City Manager % Gar Approval:LLr Date: 7/1t /all SIGNAL AWDIVISION MOW Federal Signal Corporation June 16, 1999 City of Miami Florida, This is to state as of this date Metro U.S.A., Inc., distributor of Federal Signal Corporation products, is no longer in business and no longer an authorized distributor of our products. Miami -Dade County has exercised the renewal clause of the Metro -Dade County Lightbar and Accessory Contract for 1999 and will expire October 31,1999 to Metro U.S.A, Inc. Since Metre U.S.A. is out of business and Federal Signal Corporation does not have a local distributor in the Miami area at the pmesent time, Federal Signal will extend all Metro -Dade Contract pricing to the city of Miami on a factory direct basis. Phase fed free to contact me or motive Wayne Kohler at any time with any additional questions or assistanm I may be readied at 1. = 446-6809 extension M. Roger BeWer Regional Sales Manager 2645 FEDERAL SIGNAL DRIVE • UNIVERSITY PARK, ILLINOIS 6048&3195 • PHONE (708) 534-3400 V 4r� .. ' CITY OF MIAIAI. FLORIDA INTER -OFFICE MEMORANDUM TO Donald H. Warshaw City Manager FROM: Al.. M a ss tant Director Department of General Service Administration DATE SUBJECT REFERENCES: ENCLOSURES. July 1, 1999 '�: S OFFICE IV 99 JUIL -7 PM 4: 3e Request for Emergency Purchase of Light Bars and Sirens FILE It is respectfully requested that authorization be granted for the emergency purchase of light bars and sirens from the Federal Signal Corporation, a non -local vendor located at 2645 Federal Signal Drive, University Park, Illinois 60466-3195 in an amount not to exceed $149,115. This emergency purchase is necessary to properly equip and outfit one hundred thirty-five (135) police pursuit vehicles with the proper equipment necessary to preserve public safety and welfare. Funds are available in the FY 99 General Fund contribution to the Capital Improvement Program; "Replacement of City -Wide Fleet", CIP Project No. 311850. The Department of General Services Administration had recently recommended an extension of contract utilizing Miami Dade County Contract No. 5038-3/99-2 which was scheduled for the May 11, 1999 Commission meeting. Unfortunately, Metro -USA (the approved vendor) went out of business with no advanced notice. Due to these circumstances, Federal Signal Corporation (the manufacturer) has agreed to sell directly to the City of Miami honoring the 1995 contract prices, which results in savings of approximately $47,700 over current prices. CIP Project Review and Approval By: Pilar Saenz- r, CIP Administrator DeparWi6int of Management & Budget Date Approved- i Donald H. Warshaw City Manager DHW/i AJM/oM 0 GSA/MeLightAarsS ircnsPurch.doc BudgeLZ Approval By: Luie Brennan, Acting Director Department of Management & Budget -7/,/9� Date JUL 0 8 1999 Date JUL 6 1999 CIP DIVISION r� -- JL RATIFICATION OF EMERGENCY ITEM: Light Bars and Sirens DEPARTMENT: General Services Administration TYPE: Emergency Purchase REASON: In accordance with the Police Department's labor agreement and in consistency with the fleet replacement program, one -hundred and thirty-five (135) new vehicles have been purchased. The emergency purchase of these light bars and sirens are necessary to properly equip one -hundred (100) police pursuit vehicles with the proper equipment necessary to preserve public safety and welfare. The Department of General Services Administration had recently recommended an extension of a Miami -Dade County Contract No. 5038-3/99 for the purchase of said commodities but Metro U.S.A, the approved vendor, went out of business and Federal Signal Corporation, the manufacturer, has agreed to extend all Miami -Dade County 1995 contract pricing to the City of Miami, on a factory direct basis. RECOMMENDATION: It Is respectfully recommended that the City Commission approve, ratify and confirm by a four/fifths (4/5th) vote, the City Manager's finding that an emergency need existed in approving the emergency purchase of light bars and sirens from Federal Signal Corporation, for a total amount not to exceed $149,1 15. Funds are available from CIP Project No. 311850. (��_Director of Purchasing -- �S-i� Date AwardRatifyEmr '"" ' 6