HomeMy WebLinkAboutR-99-0659s J-99-711
8/31/99
RESOLUTION NO.y J
i
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A (4/5T118) AFFIRMATIVE VOTE, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF AN EMERGENCY, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND
APPROVING THE FURNISHING AND INSTALLATION OF
95,000 SQUARE FEET OF BERMUDA GRASS SOD FOR
THE FOOTBALL/BASEBALL FIELD AT GIBSON PARK
FOR THE PARKS AND RECREATION DEPARTMENT, FROM
ROUCO & SONS, INC., IN AN AMOUNT NOT TO
EXCEED $29,450; ALLOCATING FUNDS THEREFOR
FROM THE DEPARTMENT OF PARKS AND RECREATION
GENERAL OPERATING BUDGET, ACCOUNT CODE
001000.580302-340. AND CAPITAL IMPROVEMENT
PROJECT NO. 110008, PARK DEVELOPMENT FUND.
WHEREAS, the Overtown Optimist Club's youth football program
operates from Gibson. Park and represents an important and vital
activity for the community; and
WHEREAS, Resolution No. 99-•456 adopted on June 22, 1999,
approved the furnishing and installation of sod at Gibson Park
before the football program begins in August 1999;
WHEREAS, on July 20, 1999, the contractor communicated his
inability to comply with the contractual terms due to cash flow
constraints; and
WHEREAS, due to time constraints and the need to repair the
football/baseball field at Gibson Park, the Department of Parks
CITY COM USSION
MEETING OF
5 C P 2 1 111999
haeotutuwn No.
�t
and Recreation obtained three (3) quotes for this work; and
WHEREAS, Rouco & Sons, Inc. provided the lowest estimate;
and
WHEREAS, the City Manager made a written finding that an
emergency existed and authorized the procurement and installation
of 95,000 square feet of Bermuda grass sod Gibson Park; and
WHEREAS, funds are available from the Department of Parks
and Recreation General Operating Budget, Account Code
No. 00100.58302-340 and Capital Improvement Program Project
No. 110008, Park Development Fund;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
f
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four -fifths (4/5") affirmative vote of
the members of the City Commission, the City Manager's finding of
an emergency, waiving the requirements for competitive sealed
bids, and approving the furnishing and installation of 95,000
square feet of Bermuda grass sod for the football/baseball field
at Gibson Park for the Department of Parks and Recreation, in an
amount not to exceed $29,450, by Rouco & Sons, Inc., is hereby
ratified, approved and confirmed, with funds therefor hereby
RN
allocated from the Department of Parks and Recreation General
Operating Budget, Account Code 001000.580302-340, and Capital
Improvement Project No. 110008, Park Development Fund.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 219t day of Spp mh r , 1999.
ATTEST:
WALTER J.
CITY CLERK
APPROVEDA
C
8:RCL
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated pace provided, said legislation r^:/
becomes effective with the elapse of ten (10) days Wm the data of Co'
n
regarding same, without the Mayor p;�ercisirp ')00-
AND CORRECTNESS:/
J. Fydm'n, City Clark
'-� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Z)9— �01)
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: •qua e FILE:
of the City Commission
SUBJECT: Approval of
Emergency Action
for the Purchase
FROM:_. �;., .r- REFERENCES: of Bermuda Sod
toAad.�_ for Gibson Park
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission
adopt the attached Resolution, by a 4/5th affirmative vote,
ratifying, approving and confirming the City Manager's
finding of an emergency, waiver of competitive sealed bids
requirements and his action to approve the recommendation to
proceed on an emergency basis to furnish and install 95,000
sq. ft. of Bermuda sod for the football/baseball field at
Gibson Park, for the Parks and Recreation Department, from
Rouco & Sons, Inc., in a total amount not to exceed
$29,450.00. This Resolution further allocates funds for
said purpose, from the Parks and Recreation Department
General Operating Budget, Account Code 001000.580302-340 and
Capital Improvement Project No. 110008, Park Development
Fund.
BACKGROUND:
The highly successful Overtown Optimist Club's youth
football program operates from Gibson Park and has become an
important and vital activity of our community. The heavily
used football/baseball field was in a state of disrepair.
To this end, the Parks and Recreation Department obtained
three (3) quotes and received the lowest priced proposal for
this work by Rouco & Sons, Inc.
On May 11, 1999, the City Commission adopted Resolution No.
99-365 approving the furnishing and installation of sod at
Gibson Park by Lyons Lord & Company utilizing an existing
Miami Dade County Contract. In an effort to expedite this
work the City utilized the Miami -Dade County contract with
Lyons Lord & Company. However, despite the best efforts by
the City, the contractor declined to do the work.
Since it was imperative that the field be in good condition
for the start of the football program in August, 1999, the
City Manager made a written finding that an emergency
existed and authorized the procurement of this work,
therefore waiving the requirements for competitive sealed
bids.
�' 6159
Honorable Mayor and Members
of the City Commission
Page Two
In August 1999, the Parks and Recreation Department
purchased and installed the sod from Rouco & Sons, Inc., in
an amount not exceeding $29,450, thereby assuring a
successful start to the Overtown Optimist Club's youth
football program at Gibson Park.
Attachments
DHW 4/AR % j P
CITY OF MIA%, . k
INTER -OFFICE MEMORANDUM
Donald H. Warshaw DATE July 22, 1999 FILE
City Manager
'UBJEC' Emergency Purchase
Request Approval
Albert Ruder, Director REFERENCES.
,19arks and Recreation Department
' -T ENCLOSURES
The purpose of this memorandum is to request your approval authorizing the
Department of Purchasing to initiate an emergency purchase for the furnishing and
installation of 95,000 sq. ft. of 419 Bermuda Sod for the football and baseball fields
at Gibsoa Park for an estimated cost of $29,450.00. The Parks and Recreation
Department has obtained four bids and Purchasing will issue a purchase order to
the low bidder, Rouco & Sons, Inc.
On June 17, 1999, a Purchase Order was issued to Lyons Lord & Company for the
furnishing and installation of the sod at Gibson Park in the amount of $21,850.00
and on July 20, 1999 this Purchase Order was canceled after the contractor stated
his inability to comply with the contractual terms due to cash flow constraints.
The Overtown Optimist Club's Youth Football Program has requested that these
fields be upgraded before the football program begins in August 1999.
Funds are available from Project No. 110008, Account Code 580208-860 and from
the Parks and Recreation, Operations Division, Account Code 580302-340.
Only through an emergency purchase will we be able to complete this project on
time. This emergency purchase will be ratified at the earliest possible City
Commissio Meeting.
XJ Luie Bren n, Tnterim Director
Please indicate below your approval or (dis)approval of this re est.
`00� U 9112
Appr
Donald 11. wi
w
City a
6
AR/RM/RG/dg
F
J-99-450
5/11/99
RESOLUTION NO. 9_-36 5
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE FURNISHING AND INSTALLATION OF
SOD AT GIBSON PARK AND WILLIAMS PARK BY LYONS
LORD & COMPANY, FOR THE DEPARTMENT OF PARKS AND
RECREATION, UTILIZING EXISTING MIAMI-DADE
COUNTY CONTRACT NO. 6079-2/01, IN AN AMOUNT NOT
TO EXCEED $32,890; ALLOCATING FUNDS THEREFOR
FROM THE PARK DEVELOPMENT FUND AND COMMUNITY
DEVELOPMENT BLOCK GRANT.
WHEREAS, the Overtown Optimist Club provides the youth of
the community a positive incentive with its football program; and
WHEREAS, the Overtown Optimist Club's youth football program
has continued to expand and the need exists to have sod furnished
at the Gibson Park and Williams Park ball fields before the
football program begins in August 1999; and
WHEREAS, in an effort to expedite purchase and installation
of sod at two City parks, the City desires to utilize Miami -Dade
County Contract No. 6079-2/01; and
WHEREAS, in accordance with the said contract, the City
wishes to utilize Lyons Lord & Company in an amount not to exceed
$32,890;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
MEETING OF
MAY 1 1 1999
8eeoluUoa NO-
99- 165
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The furnishing and installation of sod at
Gibson Park and Williams Park by Lyons Lord & Company, for the
Department of Parks and Recreation, awarded pursuant to
Miami -Dade County Contract No. 6079-2/01, in an amount not to
exceed $32,890, is hereby approved, with funds therefor hereby
allocated from the Park Development Fund and Community
Development Block Grants.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.:/
PASSED AND ADOPTED this llth day of May , 1999.
ATTEST:
JOE CAROLLO, MAYOR
I
o accordance with Miami Code Sec. 2-36, since the Mayor did not indicnte ap►?revnl of
this legislation by signing it in the designated place crovid ;d, • e��::::
becomes effective with•the elapse of ten (10) days from the date of Ccmm,:g* ;; action
regarding same, without the Mayor rci ' g a to.
Waft J Clerk
WALTEX J . r"Vt;MAN
CITY CLERK
APPROVED, -At T 1 FORM AND CORRECTNESS
/W3y:RCL
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
99- 365