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HomeMy WebLinkAboutR-99-0658J-99-509 8/24/99 RESOLUTION NOe►'J r 6 0 0 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR -FIFTHS (4/5T"S) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, AND APPROVING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH ICF, INC., IN THE AMOUNT OF $36,000, UTILIZING CITY OF NORTH MIAMI CONTRACT/RFP NO. 01-98-00, FOR THE DEPARTMENT OF FIRE -RESCUE, FOR THE PROVISION OF MITIGATION PLANNING SERVICES; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.280601.6.270. WHEREAS, the Department of Fire -Rescue was eligible for grant funding in the amount of $40,000 from Miami -Dade County in connection with Miami -Dade County Local Mitigation Planning Initiative; and WHEREAS, to qualify for this grant award, identification of mitigation projects and a planning strategy submission was required to Miami -Dade County prior to July 30, 1999; and WHEREAS, to meet the submission deadline, it was necessary to execute an emergency agreement to provide the necessary professional services with IC.F, Inc., utilizing City of North ATTACHMENT (5)I CONTAINED SEP 2 1 1999 1'etAQ1UUaa (4p, Miami Contract/RFP No. 01-98-00; and WHEREAS, funding for this service is available from Account No. 001000-280601.6.270; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, and approving the execution of a Professional Services Agreement, in the substantially the attached form, with TCF, Inc., in the amount of $36,000, utilizing City of North Miami contract/RFP No. 01-98-00, for the Department of Fire -Rescue, for the provision of mitigation planning services, is hereby ratified, approved and confirmed with funds therefor - 2 hereby allocated from Account Code No. 001000.280601.6.270. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor!'. PASSED AND ADOPTED this 21st day of September , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not Indicate approval of this legislation by signing it in the designated placo provided, said legislaion r-w becomes effective with the elapse often (10) d s from tho dato of Com 'as!cn f, n ruWx* � saate, without the Mayor xercis' veto. ATTEST: a eman, City Clerk WALTER J. CITY CLEFT. AND CORRECTNESS:e NDRO VIL ATTORNEY 3683:RCL 3� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. �• t CO., I RACT REVIEW AND ANALYSIS FORM ► A I Al .I (,1 I'('t 1 u i. 1 \11.`� 1', I 3:t e-Rescue, iulquirt Services Uivkiun C0NTACC IIERSON/CON'I'.\(.'I' NUNIBI:It: Ass't. Chia Wm. Brviun, 4Ih-IhC8, Carol Kelsev, 41h-I631 00NTI(ACCING ENTITY: ICF, Inc. RESOLUTION NUMBER: BID/PROJECT NUMBER: City of North Miami Contract/RFP No. 01.98.99 "Consultant for Local Mitigation Planning" (IF APPLICABLE) BUDGETARY INFORMATION: Are funds budgeted? X_ YES ❑ NO 'If yes, TOTAL DOLLAR AMOUNT: $36,000 X EXPENSE ❑ REVENUE SOURCE OF FUNDS: 001000.280601.6. 270 If grant funded, is there a City match requirement? ❑ YES X NO AMOUNT: N/A Are matching funds Budgeted? ❑ YES ❑ NO Account Code(s): TERMS OF CONTRACT: Ef ective Date:; Escaiacirig Clause, if any .. If h k !f any Efo(~�terlll�LloA:a� stied, list restrictions/requirements, if applicable: Is Chu an extenssoni: ❑ YES ❑ . NO - - - - - — - - Act- , „actual expendttures ingrevcous contract Year $ D itttartn.- equire,einergency engageaieat of:ICF, Inc. to development a mitigation strategy and identify those' ra jects requiruig muagitionrservi" W reduce or eLminate risks and hazards to residents and owners of p adpithc pkropertyin �rdaace tint}i Dade County Local Mitigation planning initiative. gm" whr it is Deeded, eonaequenoea if not adwtized or approved and time constraints, if any.) This must be done on an emergency basis to qualify for grant funding, in the amount of $16,000, from Miami -Dade County and to engage the services of ICF, Inc. before the July 30, 1999 grant deadline. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes _ Single Purchase ❑ Written quotes ❑ Short -Term Contract ❑ Negotiated Purchase ❑ Term of Contract ❑ Sole Source ('include documentation) ❑ Lease (Type: ) ❑ Bid Waiver (uiclude documentation) ❑ Ocher ❑ Formal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS AWARDS OF BIDS (IF APPLICABLE) From most recent: 1) J I APPROV APPROV . , he DATE: #111F f DATE: 01j 608 CONSULTING AGREEMENT rhis Agreement ("Agreement") dated this <,,•A day of Jam, 1999 is between City of `.Miami ("Client" or City")), located at 444 SW 2nd Avenue. #1044, Miami, FL 33130 and ICF , .• • n �Ca iiFiq, -ine- ("Consultant"), a corporation, located at 9300 Lee Highway, Fairfax, VA 22031. WHEREAS. Consultant is in the business of providing certain consulting services and is willing to provide such services to Client; and WHEREAS, Client desires to utilize Consultant's services as provided for herein. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties hereto agree as follows: 1. GENERAL TERMS AND CONDITIONS: 1.1 The general teams and conditions" of this Agreement are set forth in Appendix A m n attached hereto and incorporated, herein by reference. A 7. 2.1 Consutt,ant n'presertt ao'the City that it is familiar with the Scope of Services attached to. the tntetlocal Agreement for Joint Completion of a Local Mitigation Strategy dated Febniary 2nd, 1999 between the City and Miami -Dade County (the•" Intedocal Agre6mentI. Consultant acknowledges that the City is retaining �Gonstaltant's srvices` f�r;t®{ ptirposes:.of satisfying; its; obligations under the interiocal Agreement,zandjb"at,'the amount of compensation to be paid by the f ' Crt t to � the . Consultant tierednder is subiect to the City reao3iv'cng the #"4tt F>r, �r ..tw:,.,. [�,,{j•,r«��W�,jy x'•t,, ac, s.wi .����� /�a th rWM� sty, upon,`f � s ddlWry to the Co and1� the�Colan,T of'the �deliverabl"s ,descn'bed in the intefir�calrAgreerr�ent.Coalsuttatlt trepresent6 to thef:aty that the "DeltverabieS as"'ttie'temar' is defined hereunder, satisfy the City's obligations under the Intedocal Agreement, o 2.2 Consultant shall provide the services set forth in Appendix 6, attached hereto and incorporated herein by reference (°Services"}, within the time provided thereunder, time being of the essence to this Agreement. Consultant shall furnish all reports and deliverables as set forth in Appendix 6 in accordance with the terns set forth therein (hereinafter "Deliverables'). Consultant C9'� understands and acknowiedges that the Deliverablesumust be completed in a(�li►e�i l form satisfactory to the City and Miami -Dade County. and ready for submission to the County by not later than July 30d , 1999, and that failure to do so will cause the City to loose the funding that it needs to pay Consultant's compensation hereunder. to the event that the Consultant is not able to perform the services required for the City to obtain funding under the Interlocal Agreement, then this Agreement shall terminate and the City shall be relieved from any obligation of payment to the Consultant hereunder. 3. PERIOD OF PERFORMANCE: 00 j 658 !l1l. �i 1 ► t'� M .,�.1H/' I Nt. NC ;/l: II. 1 � F'y.,E 3.1 The period of performance for this Agreement shall be from July 12, 1999 through September 17, 1999 4. FEES AND PAYMENT: 4.1 In consideration of Services performed hereunder, Client shall pay Consultant a fixed price of $ 36,000.00 4.2 Payment terms for the fixed price shall be as follows: (a) $20,000, upon the City's receipt, and acceptance by Miami Dade County of Deliverables 1 through 4, as described in Appen lix B. (b) $16,000, upon the City's receipt of Deliverable 5, as described in Appendix B. 5. NOTICE: v• ��J 51- An Ot Wnq addresses: To Clients shall be in:writinggand._shall bo deertied given, in .the .t1nit S�ta+4as' marif. poste a prepaid, I; or upon acival delivery to the other party at To Conmultant: a4enROth ICF CeAse>ng-fie. ncoo cR.t<=C 9300'le® HtghWay Fairfax. -VA 22031 b 6.1 Both parties acknowledge that they have read this Agreement, understand it, and agree to be bound by its terms and further agree that it is the entire agreement between parries hereto which supersedes all prior agreements, writte n or oral. relating to the subject matter hereof. No mod�ication or waiver of any provision shall be binding unless in a writing signed by the party against whom such modification or waiver is sought to be enforced. 7. AUDIT AND INSPECTION RIGHTS: 7.1 The City may, at reasonable times, and for a period of up to three (3) years following the date of final payment by the City to Consultant under this Agreement, audit , or cause to be audited, those books and records of Consultant which are related to . Consultant's performance under this Agreement. Consultant agrees to maintain all such books and records at its principal place of business for a period of three (3) years after final payment is made under this Agreement. 8, APPROVAL BY THE OVERSIGHT BOARD: f~ � C S o� 6 5 8 lift. 11 A M4g 8 1 the State of Florida has appointed an Emergency Financial Oversight Board {the "Oversight Board'} which is empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be binding on the city until such time as they have been approved by the Oversight Board. Execution of this Agreement by the City Manager shall constitute evidence of its approval by the Oversight Board. IN WITNESS WHEREOF, Client and Consultant have caused this Agreement to be executed by their duly authorized representatives as of the date first written above. 'Consultant" ,tart �tzt,. ATTEST: IC Fe . ae, A) D e �c.M.cti re, /} corporation Ke w rJ C-11A N ►'2�-� By: X- Print Name: Print Name: �RAT�T MA4.440. rdle: President �' �^"�Y1 t VI ATTEST: City of M' , a municipal corporation APPROVED AS TO INSURANCE R7UMENTS: W � 1 rio So devilia. A rninisoator, Risk Management S9w 658 APPENDIX A GCMERAL TERMS $ .:-,Not TMCW; Ci�r4SULramr$ Ft65P09,LS tOlL MIES camsut, .9 %AJ4 pqeor^ the SCMCL .he r .wqzm of r_2r* liormatf wnerosed by Or,OfqsuonW cmsuaimg nm% fm pellorr" coMaMble fir 00=4 VMder Iftroar cofidmons. Ike 2- clwxrs RJESPOM3MUMM OWN &ft# COMM* x" AWM w the *a or hGft at ~ am swolm am to bt WftffWd at VACA tents as MY M3&"WY be MW-V" by Congo jrM a" attest ffaXe *raly Wf"WU ;0 To me extent cum has saw= to wear~ rdvwq to ft SW4406 w be PCOMMOC CCWK *40 Provo* x4b WOOMM. qvMpFlM fw vw d& is. W. via "now - at tow jF4 " Wk 916 1 !;t AtayttestC®A! kt P*G-sd two took DW4 .6iia14 ftiv ilck rsarOnO AND W NPUMON OF IM Fie" OOM "llia he ji , ill not COMMMA wills Wkwkedea of PMPAMW & loco W tuaft at Vw *n of *91h dadOWArs, to dbcWWO pedy 041 "ift 3UCh WOMOCOW ift W*q Poe'" vw*or,w- " eon MMMi=dws DMA , , - to on seniors shal'be pwwrwd ca be P OPMMY "*a -WSW- WAM cowtvift avicam Irl tea d5d"" vww. p a" ww y hl&v%*m shM M be glod000d to *MY QtW oa-jaft COMM to am& kxivdL&Ms who r4ad SOMM 10 WAA pmvpW" wdemudw as not*" to enatm 9NOPO"Peft- ., w = of go services. N~ party Ma an Fbb* Ow daftwM or 00 cl PMVO- " waff"awn "Mkk- (1) is 98nersay Wslutill to ft r4bk withW WOW of NO AWOW"WC a) 0 Old-W *'0 the ww %Tftw am vo of to Agduft Oany. of (3) is w awmd to 04 M*Mad by MW&MOAO t&v Or C-At QMW- e0at P" ZhM4 muff" as Pmvrewv lewwrtacm mb** to that AgrVWMOL W TO OWCUkV party u9ca mqucM of the andogvq pony ol Loon tn. mwftn of that AWSWOM. whChrow *CMOs &U Etc party Ow have ft Vwx to lilt%# a 00py *f the Proprietary Infeanadron for ics its fe. =,08 WW Viblod 'A wqowq =-oftAm -th OW ranimlo-'s 2d (Wvk h V" sfcwft This UCOM MhO vww*e MMw"OA of tthrs AQ-WrAM GEWMAMS.00C .. 4. . U i :)F- LPi EPA J t-5 J"- %-t W mo- ,;arvw.e3. And fimirm ov-arws4 ujt-!,j tirrfyr :eltwerufts. AnXN-t.fts 3MO (DOOr.5 s"o!tocivi ur-ov C1t3 Agreemom snan be ,rie Atom" of mv Cl*nL T've Cart3ukarA V,08 -%:K ilzcWse the Ze".rXbms ?*WNV to tho serm" to a W40 Onny *"out ". odor wracm wrmwi- goon *f qw Cls&A. C&*m jrwQ be sole y -upons9ft Aor " (Sm--*uire of the DofvwWfts whcft nay to mq.,xW by law and 3W*og to 'nd&m4 and *tola C;onsuftm Ttamun for any lava resu" horn OmwWr Wimm to matte Soho asoosum Whom app6ca0ft Law rewres trwrodialo da. dmum Pr SW COMUUM C*nUAW StUd make its bog oft to giw poor note 1 ft C6ftl%L At CWWS fv*oclt old CO&M. ca"Uram Off us* 4*4 Clog M MWOM "Ch d3c"Walu in my b6 f4amow by tow. MohythgWding VW br*00" WVvMM Of OW CUMM cwd edwWww2va ow b the OVA" of its Do, 4M - taaoa U11W the c4rwM ttte cau~ (nay y" PMOMM Mari. ale SM COON.URZIL wd ft lk I" ieryobtaFt eoft. in xjcb any Culca" a we �dwl abblo value bi-wi" -- ACCS"ANM OftV M" *ft M dftl tO d at pwal esch Oofturmb*. Coo Detwaw. is thr sxftm Mt *acd in wftq be aaearnd tuewtttt -at.tdtr lwa-MW I' wow t as tat. Ma"Ma Ow tart P me I � Mthe SWVWCL On CVW MIA on, I b" (W " , th the bagn lift I . . �,f �64$20wji Cain ka arfd *roper w to ny UN siden =000 any a or vq PRD*Aorr P, Draco=. Gant OLd A adw Op, of lh 1, ww*ft in of SM.000. C%wq steal 'arow" 0 r' d O-Pt dWC*ur'lQf*MPefC* (I%) oere am bt whiz, hA paynv--nt is 10 cei a fa 0) at " bwn r4 we on the W#am or 76mtsz"nannft Nnow of , sum avaim wow t;s mcnived w4w hwenry rAl =nWndardm of 9. CC RAC CMU14C PMM For tkM WW Ma*'Oi or wit MM OXAM= wet 3 Mona cwfim 4 31 any *" Conpietwx has rtzaaa to bak. that an me v4w in math A,waba wa *g ft9c"swy. * wa " Oew notice to awl affea omiding 3 wet " eu*nsm to cwnpwe the Salokm and beopa" a new ArrJOL,*0 flqLwv and 9N" Wof*PrM* " ..:•.•roof .. . .. ^1' CU• Ra+ A' r. .,71.1 friz%NrOn. ,n�,^t.NS t.erft •u; ar ••a �r •nl :a` ry: atfi.;yrun 'Q rrb �fp. rL.�l .hid ^9t :e Tta1.0 C 'D 0rrrt•"rn •n• „r.CCS fp 11.tf .u(:n Yltcrmjjicr ttcfwds 1tt rtthlq 7nCa )t 'n.s A ireenterrt lit the +r+rt 'A t 315putt/ r"twmq rty rar•trsct vedrrg Circe +vci txDute " ter resor-d in 3esr73nee w-d-% me C soutee _at st of errs ♦gr►dM*OL i0. CURA WCY OF FATUSMT. Unress Otnerrrifa W tarter wt be Agreerr'ent aY Psymer'ntt st+trl 'fie in UrNW States 00mars ;SUSS Whao dzmaegs fates we v loom ti. me rate of exchange beMrttn SUS and Me odlw tArRfln twot+ea in the 7antacdon shag of a+t rVA of etrJubge so of tM loot of in.o.aa. The tree of UO i ilimm stria be Old" rnarkad on eardt Khyoits, 11. UWTATIONS OF LlAtara.11'11', IN NO E%Sxr MOLL CONVALTANT BE LLOALA FOR ANY IltCtftt= W.ADEWAL. SPECS OR t:ONMOtJ�NTTAL CAAMI E3 VVIIATSOtEVER (At LNXNG W ndOr LOACEO TO LOW PROF= OR li"fiERidLPnON OF SUSIMSS) AFU=4 OtlT Ohs oit Rimvefl ro iNs svtvx=i PRmvm %MDUt, 711lS AGtAISD W. CYSM V ACMSW OF VA PASSMIJI'f tk S LXH DAMACM , . ,atorilALNaAr m._Cwmdm*c4nm kof .1,. /. 11 V 'ere r...1 'y -ore . ' • • 41i"00--imt y, jnv TJA;M fr I- 11 •A rtN•i'^r r Wit..:: 'te :Otq2tkc s •sr t.pnti 71 MM' :).M-V rr.l•rr yaq t Jr.�'.. rnalf YArj:7utt e Petrr•Jlt1r a.gq,q t .'e :OAe.f.aA —:•t •Z M '.JnSultdnt rp L. e@U''2D 0 SOk� -'. t .n T! „Qrt,' W! rte —e 7f )error. •m3mou Jr of tm Sri tSCrxrrett •1 '%A :'Arq* "gmwmq f w mne3 me istvr! it [no S..vts: ':'! Gansu Am may terrttelate rira •'3ntament As a ftsu.: �v suzn elangea =ngAiwns 17. CKANGES TO THE SCFMCIES. T:te CJr.•tlt ntay dhtti cr%wVes mlartn Ira ;onww Sce if wort Open n40lloamn of such ertenn, 74 Catsulfant small SesWe sn esmrtad rf T* 30dic rtal cost one Wm :aqW". R any. to polar! me change. Upon mutual rrrleen agreement in wtrt• irI4. CONSA ull shad pef%fm SW cr+arge and an eaur4tote 34trrVPAW " 00 MOO tw ore WICr anWor taws¢ vte t * u amovinttde. to all6tistr Im ounce v e chow or oft Aaraetttmt CoetWant dstaa minim rt rate tblloe.rng .ttu""m aovarapat ins lisp t or ability. Cwrtanaar m 926aty rlet to Q11dope to atetotM paid to or on b*W of Caftsubta vetoer to poky kab sa brut below. or m eta vaara of me aw9whem.. rrnhmem's9i - r s. wa+�t.ts Caet>ttataealieet Mswaftoe wiCtit lit 4111 f au vAism T. trppii ga0i rabOf1�ly afltRL � ,, f an atthoaat d t •'rip' w-ffwty- �.. W.'.'drNfr'Fi�. Vr �a.diYii •s 'TtM� r Hdt ,lhi�CAfft�lt f1 >i�:RYd10ai � s lttblad .0 of.altaf AM one aQaast flat COMAIA erect be he to we* for Wilir I'll m a ferret roar do ttK ftarelltr she usi of sole Flr6p mn lltlifnlhaaolt mat nos bten all. eloesd by me Cie reVt t+andK ahi ern f7r title er do n�/�o�t�r��'r��e�_�_�•►. ratmj,�. � �e�ar acdlia Saviors pfw+0att gr ate v�+aVMfirR fa Ste t{�afht tutder.ettad9raaats,+tr;:;. isli� ths4rrtll►`airs� Paeisoiiloaoil"ate giiti semi Ir ios slisit_ sit tfedth fie lire ismi atSrltt dada% aye am um f etaatele rate* br Ride" ttlr somb t1,10 1006 hta+9 ad r - a" *a my ear Sitrtrtoas nast41 smug h tha eaiw orteatfaiftaaaott. plot fm,, aw W"isadart antL 1t+t. ' FMC4 iWEURE. Nedl w MV and be, twat► sable tot say dopy Of U06 it patfannano@. COW man flta ooapanon ell 1vme psynwo tarr%now kf Waft p*vimW pufammai . to ft mr, I t art such decay ar fltrm .r eauW by s taros moptate tvtttit IrKWnq Act or Gnd. vow. dva dim Qoarr+efRentel acwft Wlor did" mum — Wed tw and w4bing fWA at 60911`9snot of Wa party mta Wkq fire force falltjeum ene++L as rpher virus, or d"W of s40ems to Me aa* or ww Allots► Ir-*nt boyavd ff- nessim0b atntrot of 1nt dw m ttn poly. Per/onttence undo this Ag'temewa Shell rt welts pool!" orWtt Oyu cause of deny ar frith* canon surd aA equkkw adjutatttnt OW oe n, to 7e price and/or scMtdvha of ms Sarorx" iKr.KLV g any mo6d4ab4n or dermobtlksban cm" wf Carm"R ttt 14. CHANGED CONO1T N& The deaov" of *try huaroous wasm tubdftanu or rnstetAr undtegraw4 oba udlon; Whdt gMund udttftat; of WAN MUC obit U2 mh to the ptr*mft cw wt the sale Cad to sm atearK clot vAh condMons we not ate %W*a of OW Saviam.. and to NtY tt tmvit"f ach im"Kions were not Bft" to the Mandan GENTSAIIAS DOC G OMaleal +may htetaaetwr iat in tftltem d i:,mwo pre oeernenee and SLOW.= in me no to TUit *avafa 0 scat bdA* pfltnriaas acid a[o of3odWp DIN codaps" aster w+daproufu! NaaandsOCC A mdum and eptieatllom" convaac aL k:fey+aAe�rWeat broad impe .A ee.A 7 m''T`. , d. � Li11D�r tor. swN a at#ttlrrlaea 11111.1144W. trdtitttte teh' ate tirtitiist d ri.00vA0Q. 11 11 ' I iw U *atotare Of flmm- f�• TAM* arttovnt slicer{ be frwstaad 90 :LOOM pear+akd. PW C%W* hat nsgtwmd welt lame in wttfn9 at ttrr ti"m ar w+aoabef+ of ilia AQretNOM and Cute! atattes to pay an addidwW lot ; = Ic (10%) added to ts,t Cvnlat; tmtrs ould be ftr v* swkrc. 19. DtSPVTES. Any 04" relm& tw OW A9ratanent :liter" be SA n filed too a oerlef Gonskrq of at [hirer one rap - maw"" of sash pony vefm adhea heve the AdW" to dndt iNo an a9rarlrtartt to newly* ft tdWutel. The [saner *flat rater fwr a mumt mm" of *teem (3) dada. Should the dis- pNat m3oktbn be t rm=tu*A or r me omm the %kd to meet wittirt two M weelm of dement nor ova► a tsteadng W saw party, trta matter "W ftm stdent{ted by timer party to atrbro w" and no Weer Ge oral rsprvmtmt two nods dw" aw *Outs* of any panel pmate*q or COW omens t ergeaalions shall be dasrned to be a party adtdssion, The sfbfnem snarl De moauced in accoMerim Nish au Anwmon Rutty of tn! AmAr,can Arbitraom AxIodadwa 7rlt sward nnd.+ed bur the srwmom OUR be ktsi rand ?J421thant may W enlace of on it to aoaxaanoe wam the eppl -ame taw in sere amit Ar" j fftsdtcban v rt*t. 2Of3 PAIZF- ate•. il.va .n + 1 ;�' C►a !no rv.nr lire Inv +.hwoon. ono- 34. NO AGE1+C'r. Ge+ot as spoze-caipf w Stller. •.��...,�• N maw'- ..ujQjk: j MI .A-**jtga10m wr/CM mW 04 -%L t a awe" and undowle"d 113t 1lAnV as yNe r'1r ^erata u. �r.r+re.«41ry 'nn.-+UI .nMM�j Ne 3trnres Wr4ormed �y W 0*8 A4t*Wr M'+1 of 3nyo.4f1q MC4,, ZDf1li,M6. a"StAtA" .: mlull ant t :=rrm, lntpo, o..rn3l.Lr1 Sn,a y,rru3h, d can+ ` Or w000r" bgtm .'I rekL3enlwIVf of 140 VQlfr+ba' erry put. .:dcr1 ov :1.r V .pan :Tit-V:&wAD6m w wev 31 Ghent, Uw% pose wnKSCA"r, nor %M'A anyoleg n :t+q 'tQrwsstnt be y�M If Yr'.a13 Iron +turtXR • Jr7911%&31o11 is a1'O deenscd or campeMmd .lea yrfflWig --Sjw km y any +Vm or Willi +lie miget,. •mw%wo -a- Ito 000106w of auororgt to ASlealsst X to =tars any oatyat,on. +►srta ^tY or :.onsuRant's parrtonnea �o tdUty sa •arRnetsa;Y and 0.3 pro. "Noots906:ty, atp+ess or Tp+40, for or in e.naR of ft .4c Coruu+ont's recaft and ax" oQW Womu tw and corer, assuKanet a+ wer+ man wdh was :Ibpwn, procao* or lt. clams (or vlvesnpaton Omar Lary memo). To the srmsa+t ORAER t3P PRECEDENCE to t!v ttveN tN a wr a= CansuRant may be m4tok1ld• adt+er by taw of at flit rtamxw k► tmnts ufd w"d WM of Geis Ap/eRsrselst ttst ropowsq of Cunt. to waviOs wcn testtrnom racards. infoa melon, at order of precoms car Sh" apptq: atsa+tattet. CO M VW rownbum Cac4Wt A for bat A. Tuft A4tnM att reaton" t1Me 0(ts ssrvows at Its Twn PMVS&4 rA* fm d. The Rift SdNdu* 04pwdct Cl eomowsbis wane fsasod on ":tit tact+. exoaa4014. slid 1br ConSubnrs out-CLaa gut Gxvv les earrad in mumdeet D The Scov� O/lAraet (/tmortta©e s) tNl/ewO in a=orUAm we tree prwisietta Q( fAi D. 110 C>w"W Toros Wd CCaMWOM AVVeinw+t Vepul t Al 21. 0080SAMW COWRAt1MIL The CwAjft d is t Task Daft a (E an iwww wwx awasew and than not be dserased so be ate f. 011rst CanEad QpCATwdy amiayes or Slw t atom Cftatnt Coats met w" mmufNy IrriaoMes ` sgsit�t 3, f'kffM AcFtMM r. Two Rttftisra and ,etoe4 a CI tti t aaie0' ind Mm retuttinp tl» Ctatrsttl fi�tR ArTtrtitt► `�► fi tpmsatt attd Rts. 1f}Jlt tsit� tn>W 1M ARoeeaesa� ereltsrtouad E aP� 1 j 4R+es�w b1► tws � usteer Ms>teanost, ' � "WW VA s rir�� eta � is " sty. to ertsr df " S ON Yell w Warr$ eDaa� e �+n1 i s -�•F fir�.,: w� '.w";r� >,,`s t ; 4 `` � *md iy' ft 1tpQ!' ORys Frwa'a.� / a �.r MMMr ti a p *. oettt w t *A uatptipyrtt< of d,h,fti tar Ij tlis frame ofVia AperaftrflE .no Rr NO+eraiu�r of tarry braach of V t ApVp. e`� opt iehr aoest ptayyr��=1.. Cot, ilsi �� �Ma� tiAQ bb iTi MMUMACM maw r++s a WWA fibs WOWaonotrtl�ot ti�ir oQear MrOr. ettlddt *a fm wwas"rwft to wrsleletsMt, 2/. ORAFTM ►AJtT*. &M Mffy foss taL km@d fetes AWe&rA t and arty ataasdm of ' ofpnsta3fon sand not be re eked by wj etch of k tteptnttdm Papas 1w 0tarateoefsoa wwat f►as d w%V Pww 7Ais Aps+seesnt tJeaN fait amok +sd ss >:tot o tdrsfetd by treat P.m - 27. GOvpthM LAW. TAt rstkft. r w d VftMrtpcaa at Oft ,Agretm o t &furl Ot eatesmhW and pa""Md by art bats at ttae am of appa1 1 by vne,e of ;vww ptice u of the utrtod Sims of Affarra, Z8. C AJ•'T OM. TM t: ?r Fjv es rued hesdk" of twit ayteemsnf art r*w4td for oonvwsianee and refwanw+ OW do net effect Osr raanebri0on or msamV of Otis awvocmnt are turew do not lrNrtn a perry of ft eo+ Awft. ect! at wndifwu of V t Agrtanertt or gtvt AE 29. ADOf VPtAL WSTWMEHM The Osrtita spree tie Pmw4a the other with any and at doc ara to us4ew" YA carry out any and an aMQ*dons in corrractima wNt floc 37040 ant a: sat forth he:new deli er dtstw is 0R a v r, �) CemTRA MS.QOC 300 e 1 7 rfjcm M' i' 1.11: WI: : c: i•, i pace APPENDIX B the Consultant shall perform the following tasks and provide the following deliverables at the specified time periods. Task 1 Review all submissions made by the City of Miami to Miami -Dade County (County) for development of a regional/county hazard mitigation strategy, including a listing of existing municipal politics, ordinances and programs that affect local hazard mitigation. Task 2 Review local hazard mitigation goals and objectives identified by the City of Miami, including Dade County. These goals a�i►d� information provided by Miami. objectives include. bto are not necessarily Limited to, the foUowing mitigation oWadvw 1. Reduction of vulnerablity 2. Identification of cost beneli W mitigation activities. Including engineering ShKoes, and u � .�.���,.z.�_.__ ...y �:.. . y_,- ... ,•.,, .. _ ;3, 1d�rCfipatibt'1 ofmt6iQ>a�.init�r�a laird t.� sya�;...� �..�, o-- f�C tli�J(e r kl . :!?AV .. a, Revkwv program and polky a�icn' plan.snd revised mitigation goals s.!y and b Rid by the.City of Mai and any additiottw new m prepared by IVlrar608ft County for the neghn/oatinty, including the �ylah' already submitted to Miami - Dade Cou*. 7Otf V6rable 1 4. �a+entorypot�eath' cttbcat f�ditty. loan faaTrty. lomsrDe, and llist9ricat Hood fecNltyy rdertti}ied wbin hazah hea��kt fi dw City Of Miami. This ddlverabW tanl i ip*m end n®fiffe the "vvIsh Wr of projects airevy submitted to Miami -Daft County. Deliveraba 3 Procedures for prioritizing municipal mitigation measures in a manner that is consistent with county mitigation strategies. Deliverable 4 Al Local !-Lazard "elation Strategy document that Includes prioritized mitigation measures for the City of Miami and is consistent with the ovemn regionallcounty mitigation strategy. This document vAll build on information already completed by the City of Miami and Miami -Dade County and include necessary components of the remaining deliverables, identified in the /nterfocal Agreement for Joint Comptefion of a Local Mitigation Strategy between the City of Miami and Miami -Dade County, Time Period 1 Deliverables 1-4 must bo received by July 30, 1999. Deliverable 5 A Final Local !-Lazard S Mitigation tratngy customized for us* by the City of Miami. This document w11I include regional planning and hazard information. MianU's prioritized mitigation measures, Including any new mitigation measures or projects, any information about implementation of these measures and any new measures that are identified in the future, Ylme Period Z Deliverable S must be received by Septsmtwr 17, 1999. M i �'%li`t M.I I4I,v 1lt ,� (.� )� �l. �(l its: � I (��•• � I i�.\ 1 h i. r I':u i l :uc; lama; :\g: xnienI is bung cntc: W Lntu L!,u r. • ,l.uv •)( I:., A. . J , ; •�`)� n;, uld x^.vecn titt.uni•Dadc county ("County') and the City of �t an., ("laity') in order to jointly complete s Local Mitigation Strategy is described in the attached Scope of Work and in the Dqxumtent of Community A,fi'ai 3 (DCA) publication The Local Mltigwlon -Strategy: a Gufdtboak%r , 7orfda 01W and Counties, hereafter mfcrmd to a "the Guidebook." It is agreed thst the City shall assist in the development of the Local Mitigation Strategy r'LMS') using the Guidebook as well an other applicable guidance. 'The City shall pardeipate in this process in otdec to achieve a single, unified L&M for the County. It Is, agreed that the County will pay compensation at the cad of each contract period board on • •. ; co,apledon. of aesivitia, W=dW ins this Scope of Worm TIM pqn mt will be aaadr 4w the r eubeonftvz s' atlt6mllie all ddhWsbl w. WkWA for rabrdoiad d�me fimt� tend adrotermiastiad is bur y azsado by the Cmm�lr. that tlw City tins as dz&C**oodb► coopleWd the paadma atctividar ad Li. ,L.. ,6 �p{r a Y Y. •fi. tr pgrneaawa lim bama a oat soup #a feel a** nodipt of pRri=Cb hoax A st+•.'.r r[•`„?' � .,•. steed Ott! tip. b♦ p�� um �`MfZM t10� 00e�alOE i P�+O� at dw ad otdomood O�let�l� Pad.Pe" ftV , pit of to tohl It a old oatf� trsQt need ! ooal� ponied. Thet,.ity sbaU avbtmit aU etiva ab3nt is f4e`i, >� by.tbs County. `W foal able ahaU be am ahead. ' ttpOn local inldg#t3®i4 tttrato�► dee imm iil -Miftd by the 1j ry�y «y�r, tic �,•Pt�LY, T�ria t ri, S �,' T r•' � ��' r t. ; ; * yN � � „ . �. �� hi t `w„ � u tip' +G�- M1Yi" �at�•�. flu _ ��'}r � :� ; �'°�y. t ' ,�ref } -^,�a+Tv� M,,Y y ..,•',ra . !' _ "�n,—yr-d^ :+b:A.• .r§ rYae. ?trr y o` iM ii sums 4111WW"Al", r a is *W to fb• dqis af. iN iNPfi ws WIUMCV dw Put" bwft ba(ve =1W dds Agreemift drily aul iwrind aide= We day sad year Stet above wtittsts. to be aocactited by tiuir For: City of DONALD H. SHA City M/ nilge ~ Azrx4t. , t�! For. Miami -Dacia County —.." 41 &WE% • a� City L APP D. NO CORRECTNESS: E> ring Cit;o iha!', 'he N-hufs,►;i-in Scstcg,/ l_� l5 • i 1i: ltc� Dcputmer.: J: �_Jf: llltlrLl;/ .;ifv: , iUt.: A i pudkea':uc i �e LJ,:.jt :4firr; a:f,.t a.rurt�C; Guidebook jor Florida Carte:, and Counties. hereafter refer,ed :o a "the Guidebook," tv, well as other applicable guidance. The City shall participate in :Ls process, in order to achieve a Single, unified Local :Aitigadon Strategy for btiatni•Dadc County. Pavmamt and Delivecables Schedule The County will pay compensation at the end of each contract period based on completion of actividea Identified in this scope of worst. The payment will be made Oter the City submits all y deliverables, listed below, within the scheduled time frame, and a determination is made by the County that the City hu sadsfaatorlly completed the pertineat activities and deliverables. The City, shall submit an invoice to the County for payment of compensation at the eoncl W(M of oh ia`'a:a'U et period. All paymeata will be made as soon as possible, following receipt of the of Community Affh1n to the County. •7 � �.. V 7 , �x 1.� is Z ems: ,��� r Y 4 j 1 City gal► ba paid, tvt ► t0i Pav"t of tic tow • . b..i *ry ; ,� � �: h fi� .�� :} 4 se00nd Gaa.tact � f I+.r .., .la,:. . g1+Vjk .3 ksy/ p.� i4a. ' t '• .: nt+r• i'&— Boas nt subnnitted by the Cotmty. All submWons to ft Cot»ttty dull be Laded to: Fhst cotutrac! .`Delts►ersbles tine by Sepam>ber 15,1998 '. �� .��+ '�y'yG�1�; {� t /�,,� .w },��-•,_ q,Y�, "'r?f S./eY P w""'�-* cikTt �ii{ib W kBL �I M�' • •4 _ ' ,'eiE; ', a'1'Y' "+`•++ i.N v�e a��_���((( •� BUG&Ys j► assist in tLe ol'p[ooedoeer to r�oiu�a , eon . bstwesu goat o:ddaa that arty adn 8t+om Eba developea�eat of the load midadoo strategy. D. A mtanldpai teptesentidvs to *e Wow Oroup • shall actively assist la the development of evalutattioa criteria and procedures, to regularly review, update and revlsa the local rnitip4on strategy. E. A municipal represet>tstive to the Working Group shall actively assist in the development of community guldlng principles. Theca principles will: 1. Provide a listing of municipal agencies and mitigation functions they perform. Include a narrative dracription of how these agencies help reduce • losses Emm, haaards. .2. Provide a listing on existlag municipal policies, ordinances and programs that affect autigatiorL vj— GrtU t'xKe 2 member l t'!'!y j{. StCklnkl �Iltilt •1:t t1�•'''i lblrt .i41� !., `il. � , q l OA-Ct'..I.t Ind •:C'L`�:n.� �f;t;' •.�`, t'• t;ll.ltl:f: J: er:4::nd mtt:;.ttt:n ��►t.:al, ardin.ink:cs .ins prodram:! CJI:''lcwL! in he ?r-`,Iou3 :::ctt:u:•tn,; een,)d, Acilvely assw•t in the,le'relvpment at°: l A single list of rniugutson goals and obleCtivCa that will serve to guide a coordiruated and comprehensive strategy to address hazard mitigation. �. An analysis of how existing policies, ordinances and programs could be strengthened to achieve the mitigation goals and objectives of the community. 3. A hazard identification and vulnerability assessment, assist in the identification of municipal data and data sources, and assist in the collection of data. 4. The idautUlcadon of private sector Uderes% and methods for Private sector Involvement. tint on iaitiativeL �. ProcedUM to priodti� mumicipai and county '7Ci'd siab4� rhta A ld, 19l9 anti ate is flee ' v eanttrset �erlod - dtettr f y�� "S .e 4 I s , 3. �• r FjISto&eI flood dd g, Snlr Ball sttWt a list of potendd mitigation hdtiatives arhkL 1. � y :,�yoy°��'`i � � ba�Editl . taaitlg,�a. activities, it�hudiat8 � .�#c� k�` ee `. c �.5 k` � ��l +st.l'-�•... ^r rr '` } . :ti # i "i t . ��'m` tbs Vlit dit sal active as" In the C. of WMdal wing soiuc+a. shall review and camtnoat on all baztrd idatc sad D. Vulnerability activities conducted by the County and on the list of ' vulnrtabilitY assesemens potential M-ittgadon initiatives - IV. gs++grrth contract period - dets►e to the fa local eoidgatlon St July 111999 due as a compiled A. Subcontractor shall agrees for formal adoption. document to be submitted to rho local Bove ing () c* , , 8 U - 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Member of the City Commission FROM: Don W arshaxv City Manager RECOMMENDATION 23 DATE : - , _ FILE : F\4-042.doc SUBJECT: Ratify, Approve, Confirm Emergency Agmt. with ICF, Inc. for Fire -Rescue Mitigation Services REFERENces Commission Meeting 9/14/99 ENCLOSURES: Resolution It is respectfully recommended the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of an emergency, and approving the execution of a Professional Services Agreement with ICF, Inc., in the amount of $36,000, to provide mitigation planning services, using City of North Miami ContractiRFP No. 01-98-00, "Consultant for Local Mitigation Planning". Funds for this service are available from Account No. 001000.280601.6.2 70. BACKGROUND The Department of Fire -Rescue was eligible for grant funding in the amount of $40,000 from Miami -Dade County in connection with Miami -Dade County Local Mitigation Planning Initiative. To qualify for this award, a mitigation strategy and identification of projects had to be submitted to Miami -Dade Count}' prior to July 30, 1999. To meet the cited deadline for funding, it was necessary to execute an emergency agreement with ICF. Inc. to provide the necessary professional services using City of North Miami Contract/RFP No. 01-98-00. Enc. DHW/CAG/JRF/MM 1 / KIB/csk FM.042.doc r+ %V.trsha«v July 1, 1999 c" _ 1. 11' 13 c :itv Nlanager - EmergJ'roiect urchase Authon, Miti¢ Department o As discussed with Assistant City Manager Raul t perativdthat the City of Miami become actively involved in 1J!S*S0dre_wid&1ftca1 Mitigation Strategy Program. Participation in this proactive -state/FedefM program will become a prerequisite condition to a communities eligibility for disaster recovery funding in the near future. Due to insufficient personnel resources the City has not been able to comply with the requirements of the project in a timely fashion. As a result most of the planning work to date has been performed for us by Miami -Dade County. In order to address the interest of the City it is essential that we take charge of this responsibility. As previously mentioned the long term solution for this and other issues includes the expansion of our Emergency Management Section. The best short term solution is to use the available grant funding of $36,000.00 to contract with an engineering firm to perform the initial aspects of the project and satisfy the deliverable requirements while serving the specific interest of the City's mitigation needs. Many local municipalities have contracted with consulting firms to perform the aforementioned task. Attached you will find a proposal from said firm and supporting legislation and procurement documents from the City of North Miami. Ms. Judy Carter has reviewed the procurement documentation and states that it satisfies the conditions of our purchasing process. Therefore, 1 respectfully request your emergency authorization to hire the ICF KAISER Consulting Group as described in the attached proposal in order to satisfy' the mitigation program requirements in a timely manner. Please feel free to contact me if you have any further questions regarding this issue. cc: Raul Martinez, Asst. City Manager John Lindsay, Chief of Staff CAG/JRF/jrf �J-- G. C) "',TER OFFicE 1V1Eh10RaNClJN1 Judy S. Carter Director. Purchasing Department July 27. 1999 Funding; emergency mitigation project Chief Carlos A. Gimenez, Director REFERENCES Department of Fire -Rescue ENCingi;ecc The Department of Fire -Rescue has verified with the Office of Budget & Management Analysis that funds are available to cover the emergency engagement of ICF, Inc., in the amount of $36,000, to develop a mitigation strategy and identify those projects requiring these services to reduce or eliminate risks and hazards to residents and owners of private and public property in accordance with Miami -Dade County Local Mitigation planning initiative. Funds are available from Account No. 001000.280601.6.270. Budgetary Review & Approval 7 We L. rennan, Interim Director Office of Budget & Management Analysis CAG/MI.K/csk City of Miami Management & Budget Date a 7 Time, (AA(9) Amount of; .� u available in account numbetr. T rifled by: S NATURE 0� rr, 0 — IGO