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HomeMy WebLinkAboutR-99-0657= . 4 J-99-709 8/24/99 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR -FIFTHS (4/5r"s) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, AND APPROVING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT, IN A SUBSTANTIALLY THE ATTACHED FORM, WITH GOVERNMENT SERVICES GROUP, INC., FOR THE PURPOSE OF IMPLEMENTING AND ADMINISTERING THE FIRE ASSESSMENT PROGRAM FOR FY 1999-2000, IN THE AMOUNT OF $39,875, PLUS A $20,000 CONTINGENCY, FOR A TOTAL AMOUNT NOT TO EXCEED $59,875, FOR THE DEPARTMENT OF FIRE -RESCUE; ALLOCATING FUNDS THEREFOR FROM SPECIAL REVENUE ACCOUNT NO. 109001.280905.6.270, FUNDED BY THE FIRE ASSESSMENT. WHEREAS, pursuant to Resolution No. 96-773, adopted October24, 1996, the consulting firms of Government Systems Group, LC, Nabors, Gilbin & Nickerson, P.A., and David M. s Griffith & Associates, Ltd. (the "consulting firms"), were engaged to assist the City with the creation and implementation of a Fire -Rescue Assessment Program (the "Program"), in an amount not to exceed $200,000; and WHEREAS, pursuant to Resolution No. 98-420, adopted April 28, 1998, the City continued the engagement of the consulting firms, in an amount not to exceed $95,000, to implement and administer the Program using the uniform method of ATTACHMENT (5) CONTAINED CITY commasZON WMEM0 OF SE f 2 1 1999 Resolution No. 1 tax collection for the FY 1998-1999 Fire -Rescue Assessment; and WHEREAS, Government Systems Group, LC ceased to exist as a limited liability company and incorporated as Government Services Group, Inc. ("GSG"); and WHEREAS, pursuant to Resolution No. 99-202, adopted March 23, 1999, the City authorized the continued engagement of the consulting firms to implement the Program for FY 1999-2000; and WHEREAS, as a result of change in name and status of Government Systems Group, LC, now GSG, the Fire -Rescue Department was advised that an amendment to the contract reflecting said changes was in order; and WHEREAS, this Department subsequently received a new agreement executed solely by GSG to implement and administer the Program for FY 1999-2000; and WHEREAS, imminent deadlines for the preparation and implementation of the FY 1999-2000 Program necessitated the emergency execution of an agreement with GSG; and WHEREAS, it is now in order to ratify, approve and confirm the City Manager's action in authorizing the emergency execution of the above agreement with GSG; and WHEREAS, funding is available from Special Revenue Account J No. 109001.280905.6.270, funded by the Fire Assessment; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4%5ths) affirmative vote of the City Commission, the City Manager's finding of an emergency, and approving the execution of a Professional Services Agreement, in substantially the attached form, with Government Services Group, Inc., for the purpose of implementing and administering the Fire Assessment Program for FY 1999-2000, for the Department of Fire -Rescue in the amount of $39,875, plus a $20,000 contingency, for a total amount not to exceed $59,875, is hereby ratified, approved and confirmed, with funds therefor hereby allocated from Special Revenue Account No. 109001.280905.6.270, funded by the Fire Assessment. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor''-l. PASSED AND ADOPTED this 21st day of September , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sao. 2.36, since the Mayor did not indlcato appmvO of this legislation by signing it in the designated place provided, said fegisltai becomes effective with the elapsLr,exe often( )da from tt veto.regarding same, without the May isin a of C;ctts ATTEST: WaftqWFoeiman, City Clerk WALTER J. FOEMAN /T T T V e'r r+n Tl :Ss : V lr If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. AGREEMENT BETWEEN THE CITY OF MIAMI AND GOVERNMENT SERVICES GROUP, INC. FOR SERVICES 't �J1 " 1i� — d, This Agreement for services (the "Agreement") is entered into this �ay of 1999, by and between the City of Miami, a municipal corporation of the State of Florida (the "City"), and Government Services Group, Inc. ("GSG"), a Florida corporation. WITNESSETH WHEREAS, the City of Miami, desires to fund fire rescue services through a fire rescue assessment program for FY 1999-2000 and GSG provides professional services assisting in the administration of such programs; and WHEREAS, GSG is well qualified and experienced in administering fire rescue assessment programs; and WHEREAS, GSG shall furnish specialized professional services that are not otherwise available to the City directly from City staff and the City Attorney. NOW, THEREFORE, it is agreed as follows: TERMS 1. Recitals. The recitals and all statements contained herein are hereby incorporated into and made a part of this Agreement. 2. Services to be performed by GSG. GSG shall, in conjunction with the general direction of the City Manager, provide the professional services described in the Scope of Services, attached as Appendix A in order to assist the City in providing an annual fire rescue assessment program. Any additional services that the City may request of GSG and that are beyond those articulated in the Scope of Services shall be provided at the standard hourly rates for GSG then in effect for the services. GSG can either bill the City periodically or negotiate a lump sum fee to include in a change order as agreed to by the parties for such additional services. By entering into this Agreement, the City shall be deemed to have given notice for GSG to proceed with only the Scope of Services described in Appendix A. No further undertaking by GSG shall occur unless and until GSG is subsequently directed and authorized in writing to further proceed by the City. 3. Additional Consultants. In addition, GSG, in providing consulting services or in an authorized project direction role, shall have the authority to subcontract with additional consultants to provide professional services as may be required to complete the tasks identified in the proposed Scope of Services. GSG is expressly authorized to include Nabors, Giblin & Nickerson, P.A. (°NG&N") as additional consultants in accomplishing the Scope of Services described in Appendix 0, 657 A. The City acknowledges that GSG is affiliated with NG&N and that NG&N owns an interest in GSG The professional fees to assist the City in an annual fire rescue assessment program specifically do not include litigation defense services. However, NG&N can be available to the City, on an hourly basis at NG&N's standard hourly rates for litigation services, to assist the City in any defense. 4. Term of the Agreement and Time Requirements. This Agreement shall become effective upon the signature of the City Clerk, City Manager and GSG, and will remain in effect until terminated by the City pursuant to written notice, or completion of the primary objective of this Agreement. GSG shall promptly begin and diligently provide the professional services contemplated herein in accordance with the Project Schedule, attached as Appendix C so that the City may timely achieve its objective; accordingly, time is of the essence of this Agreement. 5. Schedule of Fees. For services to be provided hereunder and through GSG, GSG shall work for a fee of $39,875 as described in the Scope of Services in Appendix A for an amount reflected in Appendix B. All compensation paid under this Scope of Services shall be paid directly to GSG including any compensation due to additional consultants. 6. Cooperation of the City. It shall be the obligation of the City to provide GSG with all reasonably required information, data and records necessary to execute the project. The Scope of Services contemplates that the City will timely provide the necessary background information and data required to complete the annual fire assessment program; timely provide staff to conduct any field research (e.g. activities necessary to supplement incomplete data); provide timely access to relevant staff and provide timely policy direction regarding any issues that may arise. 7. Termination. The City reserves the right to terminate this Agreement at any time, by written notice. In the event the City terminates the Agreement, GSG shall be entitled to the professional fees on an hourly basis from the last percentage of the project completed and expenses for actual costs incurred for work performed hereunder through the date GSG is notified of such termination. 8. Default Provision. In the event that GSG fails to comply with the terms and conditions of this Agreement or fails to perform any of the terms and conditions contained herein, then the City, in addition to all other remedies available by law, at its sole option and upon written notice to GSG, may cancel and terminate this Agreement. 9. Award of Agreement. GSG warrants that it has not employed or retained any company or person to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, or gifts 2 VO G- 57 L or any other consideration contingent upon or resulting from the award or making of this Agreement. GSG also warrants that to the best of its knowledge and belief no elected official or other officer or employee of the City is interested directly or indirectly in the profits or emoluments of this Agreement. 10. Entire Agreement. This Agreement represents the entire and integrated agreement between the City and GSG and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument executed by the City and GSG. The parties hereto agree that this Agreement shall be construed and enforced according to the law of the State of Florida. 11. Successors and Assigns. This Agreement shall be binding upon the parties hereto and their respective successors and assigns. 12. Insurance. GSG shall, at its sole expense, maintain professional liability insurance in an amount not less than $1,000,000.00 per occurrence. GSG shall maintain this professional liability insurance for a minimum of two (2) years from the date of termination of this Agreement. 13. Nondiscrimination in Employment. GSG shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin, handicap or marital status. GSG shall take affirmative action to ensure that applicants are employed, without regard to their race, color, religion, sex, age, national origin, handicap or marital status. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. GSG agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by their personnel officer setting forth the provisions of this equal opportunity clause. 14. Independent Contractor, GSG and its employees and agents and any sub - consultants and its employees and agents, shall be deemed to be independent Contractors and not agents or employees of the City; and shall not attain any rights or benefits generally afforded employees; further they shall not be deemed entitled to Florida Workers' Compensation benefits as employees of the City. 15. Non-Delegability. It is understood and agreed that the obligations undertaken by GSG pursuant to this Agreement shall not be delegated or assigned to any other person or firm without the City's prior written consent, which may be withheld at the City's sole discretion. 16. Best Efforts. GSG covenants and agrees to use its best efforts to assist in accomplishing the City's objectives. The use of special assessments and/or user -charge based fees is often emotionally and politically contentious and can be subject to challenge. Neither GSG nor NG&N can or will provide any indemnification or guarantee relative to any challenge to the validity, fairness, or reasonableness of the fire rescue services assessment. GSG's and NG&N's sole and exclusive obligation is to share their experience and provide their best efforts providing a reasoned analysis and approach to the development of a non -ad valorem assessment program; GSG and NG&N cannot and will not act as a guarantor of results. Errors or omissions in the development of any assessment roll or fee -based listing of accounts shall be primarily addressed by developing remedies and procedures for the City within any implementation documentation developed for or adopted by the City. 17. Ownership of Documents/Deliverables. Copies of all documents and data prepared for the City or furnished by GSG, and /or their subconsultant(s), pursuant to this Agreement, shall be delivered by GSG to the City within ten (10) calendar days after receipt of written notice requesting delivery of said documents. Any and all documents delivered to the City pursuant to this Agreement shall be deemed to be owned by the City. 19. Notices. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time -to -time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted (return receipt requested) or the date of actual receipt, whichever is earlier. 19. Amendments. No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. 20. Miscellaneous Provisions. A. Title and paragraph headings are for convenient reference and are not a part of this Agreement. B. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any other documents, the terms in this Agreement shall rule. C. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. D. If either the City or GSG are required to enforce the terms of this Agreement by court proceedings or otherwise, whether formal or not formal legal action is required, the prevailing party shall be entitled to recover from the other party all such costs and expenses, including but not limited to costs and reasonable attorney's fees. 21. APPROVAL BY THE OVERSIGHT BOARD. The State of Florida has appointed an Emergency Financial Oversight Board (the "Oversight Board") which is empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be binding on the City until such time a they have been approved by the Oversight Board. Execution of this Agreement by the City Manager shall constitute evidence of its approval by the Oversight Board. IN WITNESS WHEREOF, the parties hereto have, through their proper and duly authorized officials, executed this Agreement, the day and year first above set forth. GOVERNMENT SERVICES GROUP, INC. By: N yio, 46 un CAMILLE S. GIAN ASI VICE PRESIDENT Witness WE Witness p,4 �' CITY OF MIAMI ("City"), a municipal corporation du;R --- C . C , BY WWqP W rF an, City Clerk Donald H. Warshaw, City Manager APPROVED AS TO FORM AND r _r)00=r`TK1CQQ- Risk Management Review: /I/ In t! aQ 1 Mario E. So devilla, Risk Mgmt. Adm. Bridget Review a Approval: 0& - 4 A10 Management 8t Budget" 5 657 �P.1C 11/ I409 .OJ • r• ADDENDUM (]Fire -Rescue Assessment I'mgram FY 1999/7000) Tliis Addendum is made tins ! day of 1999, and is incotporeted im.) and mad© apart of that certain Agrcement dated of even cute herewith between the City of M.xtni, a municipal corporation of the State of Florida (the "City') and Government Services Gr mp, Inc., a Florida corporation (the "Consultant' ). I. Compensation: The parties agree that in no event shalt the aanount of fees exceed S39,875 or the amount due for casts, travel or other authorized expenses or continbeacies exceed S20,000 during the term hereof. 2. Audit Rights: The City may, at reasonable times, and for a period of up to three (3) years following the date of final payment hereunder, audit, or cause to be audited, those books and records of Consvitatst which are related to Consultant's perfottuance under this Agreement. Consvltmrt arcs to maintain all mich books and records at its principal place of business for a period of three (3) years after final payment is made under this Ant. Except as specific&Uy provided herein, all of the tenors and provisions of the Aft shall remgin is effect. IN WITNESS VMEMF, the parties have caused this Agreement to be exeeuted as of the day and year first above written. F;T=� IN i V B A Gova =ent Servim Group, Inc. argil! It.., .. City of Byl 1,.� Do&id H. Warshaw, City Manager 10, t APPENDIX A ANNUAL FIRE RESCUE ASSESSMENT PROGRAM ANNUAL FIRE RESCUE ASSESSMENT PROGRAM Scope of Services 1) Assist the City in the development of procedures to impose an interim assessment upon the issuance of a certificate of occupancy. Correlate the newly improved properties subject to the interim assessment upon the issuance of a certificate of occupancy to the fiscal year 1999-00 assessment roll. 2) Develop/update the fiscal year 1998-99 fire rescue assessment roll for use in the recurring annual assessment program including the identification, research and correction of errors that appeared on the Fiscal Year 1998-99 using telephone conference calls and electronic transfer of the files. Assist in developing procedures for subsequent years to minimize the error occurrences. (NOTE: THE HOURS AND FEES SCHEDULE PROVIDED AS APPENDIX B ASSUME THE NUMBER OF HOURS TO BE DEVOTED TO THIS TASK HOURS IN EXCESS OF THESE HOURS WILL BE BILLED AT OUR HOURLY RATES OF $125.00 (GSG) AND $150.00 (NGBN) PER HOUR RESPECTIVELY] 3) Advise the City in determining the fire rescue assessment revenue requirements for the fiscal year 1999-00 assessment program. 4) Calculate/confirm the proforma schedule of rates based on the apportionment methodology and revenue requirements for the fiscal year 1999-00 assessment program. 5) Draft implementing resolutions that conform to the fire rescue assessment ordinance. 6) Advise and assist with the legal requirements for the adoption of the final assessment rate resolution and certification of the assessment roll in accordance with Section 197.3632, Florida Statutes including: (a) the development of the first class notice and its distribution to any affected property owners, (b) publication of the public hearing, (c) development of a public information sheet (d) attendance at the public hearing, and (e) the certification of the assessment roll to the Miami -Dade County Tax Collector. 7) (Optional) As GSG and NG&N have already explained to the City, there are inherent difficulties in using the Truth-in-Millage (TRIM) notice as the form of first class notification to property owners in an assessment program collected under Chapter 197, Florida Statutes. These difficulties include, but are not limited to the following: 1) the content -and therefore the potential legality of the TRIM notice for purposes A- 1 S,v"- 601, of meeting the notice requirements of Chapter 197 is outside the control of the City and Consultant; and 2) the timing of notice production and mailing are also outside the control of the City and Consultant. If the City decides by May 1, 1999, to use TRIM as the first class notice, GSG and NG&N are available to assist the City in providing the information that is necessary for the production of TRIM notices on a time and materials basis. If this option is exercised by the City, hours and expenses relating to this task will be billed on a monthly basis at standard GSG and NG&N hourly rates. Fee and Costs For services provided by GSG and NG&N, the lump sum fee for professional services for the proposed scope of services will be $39,875. The lump sum would be due and payable within 30 days of invoice on a monthly basis of 1 /61' of the total fee starting on April 1, 1999. The lump sum fee for professional services includes a total of four on -site visits by representatives of GSG and NG&N for the entire project. These on -site visits include: • 1 meeting in April 1999 to reconcile the data for Fiscal Year 1998-99 • 1 meeting in May 1999 to initiate the Fiscal Year 1999-00 annual process • 2 meetings in July — September 1999 to assist in the adoption of the implementing resolutions. Meetings in excess of those contemplated may be arranged at our standard hourly rates. In addition to the above lump sum fee for professional services, GSG and NG&N will seek periodic reimbursement for actual costs incurred, such as photocopies, long distance telephone charges, and overnight delivery services. Any travel expenses would be in accordance with Section 112.061, Florida Statutes. Special Note: The professional fees to assist the City with the Annual Assessment Program do not include litigation defense services. In the event there is a challenge, GSG and NG&N would be available, on an hourly basis, to assist the City in its defense of this assessment program. A- 2 L_ Special Note (continued): The lump sum fee does not include the costs of producing and mailing the statutorily required first class notices under Chapter 197, Florida Statutes, for FY i 999-2000. Such costs depend on the number of assessable parcels of property within the City. Mailing and production costs for programs average approximately $.80 per parcel, with 50% of that amount due and payable at the time of the adoption of the initial assessment resolution, with the remainder being due upon issuance of the bills or notices. In addition, hours have not been included to assist the City in using the Truth-in- Millage (TRIM) notice as the form of first class notification to property owners. Hours related to this exercise will be billed on a monthly basis at standard GSG and NG&N hourty rates, if the City desires for GSG and NG&N to participate in this process, in accordance with optional Task 7. A- 3 APPENDIX B HOURS AND FEES MATRIX Col j `" 3 0 1 APPENDIX B HOURS AND FEES Total Hours Total Fees FY 1999-00 Task 1 -Interim assessment procedures NG&N 2 $ 300 GSG 2 $250 Task Total 4 $550 Task 2 - Update/create fire rescue assessment roll NG&N 20 $3,000 GSG 144 $18,000 Task Total 164 $21,000 Task 3 -Advise in net revenue requirements NG&N 2 $300 GSG 4 $500 Task Total 6 $800 Task 4 - Calculate/confirm rates NG&N 8 $1,200 GSG 16 $2,000 Task Total 24 $3,200 Task 5 - Draft implementing resolutions NG&N 24 $3,600 GSG 4 $500 Task Total 28 $4,100 Task 6 - Assist in final rate adoption process for assessment program NG&N 24 $3,600 GSG 24 $3,000 Task Total 48 $6,600 - KaSRn :r•�z Endnotes: (1 ) Tasks outlined are not necessarily chronological and represent a continuing refinement and reiterative analysis (2) Lump sum professional fees are based upon the following standard hourly rates: NG&N - $150; GSG - $125.00 APPENDIX B HOURS AND FEES 13) Expenses have been estimated at 10% of professional fees. (4) Estimated expenses do not include programmatic costs of implementation such as publication costs, printing. stuffing and mailing of notices or City staffing costs related to field work which will be experienced by the City but recoverable in the assessment budget. 09 U07 APPENDIX C S9657 City of Miami Fire Rescue Assessment Program Critical Events/Responsible Parties and Completion Dates Task Responsible Party Due Date Completion Determine responsibility for TRIM notice production Fire Rescue May 1, 1999 Obtain City Commission direction regarding rates FY 99-00 Fire Rescue May 1, 1999 Work with Property Appraiser to develop content of TRIM notice City May — June 1999 Obtain download from Property Appraiser for FY 99-00 GSG June 1, 1999 Re -draft Initial Assessment Resolution NGBN June 1, 1999 Run FY 99-00 update against FY 98-99 Roll GSG July 1, 1999 Re -Adopt Initial Assessment Resolution City Commission July B. 1999 Calculate/extend rates on FY 99-00 roll GSG July 15, 1999 u Publish notice in newspaper FY 99-00 City Attorney July 1999 Mail FY 99-00 TRIM notices Property Appraiser Draft Final Assessment Resolution NGBN August 1999 Adopt Final Assessment Resolution City Commission September 9, 1999 J ;ertify FY 99-00 Roll City September 15, 1999 %nrn;„,� -�wAIA Ren innn.,)nr n\r.F� qq-nn rinr, CONTRACT REVIEW AND ANALYSIS FORM Directions Pleaw :Vlach purl docununls All sections rout he ctimplelt tiding "C'Itt.' C'utnmenis". Dale. 6/ 15 c1t> DEPARTMENT DIVISION: FIRE -RESCUE CONTACT PERSON CONTACT NUMBER: CHIEF M.L. KEMP. 305-416-1603 CONTRACTING ENTITY: GOVERNMENT SERVICES GROUP. INC. RESOLUTION NUMBER: BID: BUDGETARY INFORMATION: Are funds budgeted? YES ❑ TOTAL DOLLAR AMOUNT: S 39,875.00+20,000 ❑ EXPENSE ❑ Contingency ( If Applicable ) NO ❑ If yes, REVENUE SOURCE OF FUNDS: SPECIAL REVENUE ACCOUNT CODE(S) 109001.280905.6.270 If grant funded, is there a City match requirement? YES ❑ NO ❑ Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s): TERMS OF CONTRACT: (To be filled out by Purchasing Department) Effective Date: UPON EXECUTION. AMOUNT: Escalating Clause, if any: Contract Period (s): FY99-00 Payment terms: The parties agree that in no event shall the amount of fees exceed $39,875 or the amount due for costs, travel or other authorized expenses or contingencies exceed S20,000. Penalties, (if any), for termination: If grant funded, list restrictions/requirements, if applicable: SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT Is this an extension? YES[] NO ❑ Reason for Extension: Fire Assessment Consulting continues. If YES, actual expenditures in previous contract Year $95,000 Summary/Description of Contract or Agreement: To provide consulting services during FY99-00 for annual fire rescue assessment program and development of new non -ad valorem assessments for FY99-00. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) Attached is a copy of the Professional Services Agreement. GSG will provide any additional services that the City may request of GSG regarding the Fire Assessment Program. METHOD OF PURCHASE (If applicable) Telephone quotes ❑ Single Purchase Written quotes ❑ Shon-Term Contract L3 Negotiated Purchase ❑ Lease ( Type._____ ) ❑ Sole Source (include documentation) ❑ Term ni'Contraci L] Bid Waiver (include documentation) ❑ Formal Bid'Prnpnsal (include hid tahulaunn/proposal ranting) PREVIOUS ANVARDS OF BID (IF APPLICABLE) CRC COMMENTS: From most recent: 11 10 APPnn al Donald I I \1':trshatt . Cm KinaVcr Dale I1�ilt' C CITY OF MIAMI CITY ATTORNEY'S OFFICE MEMORANDUM TO: City Manager FROM: DATE: RE: Fire Rescue Assessment Program FY 1999-2000 On November 26, 1996, the City entered into an agreement with three (3) firms for the provision of services in the development, structure and implementation of the Fire Rescue Assessment Project. The three firms that acted as the City's consultant are: (i) Government Systems Group, L.C., Nabors, Gibiin & Nickerson, P.A. and David M. Griffith & Associates, Ltd. Pursuant to Resolution No. 98-420, the agreement between the City and the three firms was extended, except that, by that time, Government Systems Group, L.C. no longer existed as a limited liability company, but had, instead, been incorporated as "Government Services Group, Inc." On March 23, 1999, the City Commission adopted Resolution 99-202 which authorized the continued engagement of the consulting firms, to implement the Fire Rescue Assessment Program for Fiscal Year 1999-2000. We have been advised by the Law Department that the Resolution requires an amendment to the existing contract in order to continue the services of the consulting firms. Instead, we received a new agreement, executed by Government Services Group, Inc., only and not by the other two firms. The Law Department has approved the new agreement on the condition that a new resolution be adopted authorizing the execution of a new agreement with Government Services Group, Inc., instead of an amendment extending the 1996 contract. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and /a�IdH. e City Commission FROM : Drshaw C' M DATE: h�J � :V•�� FILEFM-034 SUBJECT: Ratify, Approve, Confirm Contract; Fire Assessment Implementation FY `99-2000 REFERENCES Commission Meeting 9/14/99 ity onager ENCLOSURES Resolution, Contract RECOMMENDATION It is respectfully recommended the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of an emergency and approving the execution of a Professional Services Agreement with Government Services Group, Inc., ("GSG") for the purpose of implementing and administering the Fire Assessment Program (the "Program") for FY 1999-2000, a copy of which is attached hereto. The cost for said services is $39,875, plus a $20,000 contingency, for a total amount not to exceed $59,875. Funds are available from the Special Revenue Fund, Account No. 109001.280905.6.270, as funded by the Fire Assessment. BACKGROUND Resolution No. 96-773, adopted October 24, 1996, authorized the engagement of the consulting firms of Government Systems Group, LC, Nabors, Gilbin & Nickerson, P.A., and David M. Griffith & Associates, Ltd. (the "consulting firms") to assist the city with the creation and implementation of a Fire -Rescue Assessment Program (the "Program"), in an amount not to exceed $200,000. Pursuant to Resolution No. 98-420, adopted April 28, 1998, the city continued the engagement of the consulting firms to implement and administer the Program using the uniform method of tax collection for the FY `98-99 Fire -Rescue Assessment. Pursuant to Resolution No. 99-202, adopted March 23, 1999, the city authorized the continued engagement of the consulting firms for specialized services relating to the implementation of the Program for FY 1999-2000 in the amount of $39,875, plus a contingency of $20,000, for a total amount not to exceed $59,875. During this time, one of the original contracting entities, Government Systems Group, LC, ceased to exist as a limited liability company and had been incorporated as Government Services FM.034.doc SO � 61 10 7 Group, Inc. ("GSG"). As a result of the change in name and status of Government Systems Group. LC, now GSG, the Fire -Rescue Department was advised that an amendment to the contract reflecting this name change was necessary. The Department of Fire -Rescue subsequently received a new agreement to perform the above specialized services executed solely by GSG. The imminent deadline for the preparation and implementation of the FY 1999-2000 Program necessitated the emergency review and execution of a new agreement with GSG. It is now in order to ratify, approve and confirm the City Managers action in authorizing the emergency execution of said agreement with GSG. Enc. 00, DHW/CAG//MLK/ WB/csk — 2 — FM.034.doc CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Donald H. Warshaw TO: City Manager FROM: i i nez, Director Department Fire -Rescue DATE: June 14, 1999 FILE SUBJECT: Emergency Approval of Agreement with Fire -Rescue Assessment Consultants REFERENCES: ENCLOSURES: The Department of Fire -Rescue is requesting that the execution of an agreement with Government Services Group, Inc., to implement the Fire -Rescue Assessment Program for Fiscal Year 1999-2000 be done as an emergency. This agreement is needed in order to receive the rate schedule that will facilitate this matter being heard at the June 28, 1999, Commission meeting. On November 26, 1996, the City entered into an agreement with three (3) firms for the provision of services in the development, structure and implementation of the Fire Rescue Assessment Project. The three firms that acted as the City's consultant are: Government Systems Group, L.C., Nabors, Giblin 8t Nickerson, P.A. and David M. Griffith 81 Associates, Ltd. Pursuant to Resolution No. 98-420, the agreement between the City and the three firms was extended, except that, by that time, Government Systems Group, L.C. no longer existed as a limited liability company, but had, instead, been incorporated as "Government Services Group, Inc." On March 23, 1999, the City Commission adopted Resolution 99-202 which authorized the continued engagement of the consulting firms, to implement the Fire Rescue Assessment Program for Fiscal Year 1999-2000. We have been advised by the Law Department that the Resolution requires an amendment to the existing contract in order to continue the services of the consulting firms. Instead, we received a new agreement, executed by Government Services Group, Inc., only and not by the other two firms. The Law Department has approved the new agreement on the condition that a new resolution be adopted authorizing the execution of a new agreement with Government Services Group, inc., instead of an amendment extending the 1996 contract. This resolution along with the ratification and confirmation of the emergency approval of the new agreement will be presented on the first available City Commission agenda. LKl Approval• _ - — �CDonald H. WarshaManager Date `''.'[ CET DIV!S10N 99 JUL -8 PM 6: 37 Budgetary Impact Analysis 1. Department Fire -Rescue _ Division Tehnical Services 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Authorize emergency execution of professional services agreement with Government Services Group, Inc. for implementation and administration of the Fire Assessment Program for FY `99-2000 in amt. not to exceed $$59,875. 4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.) 5. Are there sufficient funds in ine Item? YES: X_ Index No.: 1 1 Minor Obj. Code 270 Amount $ 59,875 NO: _ Complete the fol owing questions: ;Pgv90S 6. Source of funds: Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item $ C,iFF,;—f fnnrle will ha trnncfarrarl from tha follnwinu line items - ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL From $ From S From $ To $ 7. Any additional comments? Funds to be allocated from Special Revenue Account No. 109001.280905.6.270, funded by the Fire Assessment. 8. Approved y jyl r,____._ . n:- . m �:.,� ` Harp FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified byf Ver' ed by: Transfer done by: ;, il/la-; 5& —�— Department of Management and Budget Budget Analyst Budget Analyst /Designee Date /1I g/9I Date Date J-96-1159 I0/2i/9's RESOLUTION NO. PJ A RESQWUTIOIN, . BY A .4/5TFih AFFIRMATIVE 'N' OF ' ' THE kMtks :.OF I CITY.:. ` "CgAm PSION, ; .� �JA @ RATTFYilgi A15pi&ING CONVIRMTA7�3;:,R`f .' CITY MANAGER r FINDING - THAT' A VALID, ': 'F.MBRGM1CX BJCIS'S`9; 'D RRCTIx3G THE CIS Y MANAAGEi2• .TC? r25'9UB RBQIJE3ST': 'F{}R `QUALIFICATIONS . ("R Q0) EPROM . } INDIVIDUALS- • OR FIRTHS 'POSSRSSING;, - :.-THE' ; B7tPBRY TC$':RATD ABILITY Tb PROVIDES• SPECZAY,I2EI} CQTd6i]I:tINQ _ 58RtTI4"ES TO SSIST C?'T.° "PAYS ' IN THE', THE' ' • %�$VELOP FIT OF A MOAT " . AD VAT ORr.44 A. •,: ASS934A . PR.OGRAM FOR o� FI.RE-RR.SC�TB ERVI DYRECTYIIG ' CITY..y l+Bit TO' A$V "XS Tip$ R FQ $TAT ii8 ,RND TO ALLOW AT - i LF#i1.4T TSN {lO). JAYS TFiA : Q$LICATZQR. OF`� ; SUM Ri?C�' aHipbP$• RECEIPT � tiP QU1�LI�IC�T�QNS Itd ' r ' ; •: RES dS$ TfiER�' TO; �RIxING THE CITY.. MANA = TO id'EQOTIATE j1[►�ID IAl'tO COW'1'' CTI A� FOft1H ACCS1ii18 .$ T 1 TIM CIT.Y4 mis MOSTf QIIALBi�I�D ' s ` ' ,T.RDIiirIOtJ�L 09 FIRbt AT A COST 'Olt ES ' 9AID SERVICSg`� . *; ` • ^t • ' ' IN 'AN AIMOUPt'i' -NOT TO EXCSPD .. 0, Ai7NMIZE0 .. . . ? , .. '• ,' . THMSAND t50LI+ARS ($� 0 400) , AM ERIbtC# , r i ; • • ' ; EAA= TO %HB CIi`Y Ci MI IOPT R°H$ ' CONSIILTim I,',. } F`I'NDINW AND TIONS • w0, 0yrud3 wti. a ; t = � A388S5 4ENT. PROMMM FOR FIRE -RESCUE sBRvrc is: ; 0OR FOX, • APPROVAL R RA OCTIOW AS TO • "a ' INPLEAjS1+I?►TI6N : SY' CITY . ' COtMMISSIOM;- , h '': ALLOCAT.IM PIJ*U PRAM THE C 16=A�' SUDtM FOR SAID SBRVI ' BAs, clue to the current Xtecal emergency of the '�.'itYt. of t ; time is of Cite essence ,fin deveioRigg and imbiemezit3 r,g alterinAeive revenue sources relating to fire -rescue servieesj•'end d$`REAS, it ix necessary, Isractical, and advantagepus .:tor •' ,; +~ `tie € ryC3y to engage a 'consultant. possessing the requs#.te .,Xpdrigt�ce and Specialized experr�ise in the area of fir4-reetCue ` ' JUH 1. 1,-37 THY -,1 _ •:3 P 03 pea'vicep, to assist`:City's staff with respect to current Legal requirements for . the...' implement o a valid a eeaebent' )�xogxAm, -and the tax bill method 1 of collecting;.'the aasea$ttKpnte '.WHEREAS, ,Sictioa •18-52.6 of the Code of 'thy' City of 'Miami,. F14ri �x 'as, aerienc�edt,. •provides that in cases of eawtgena the ,City '• ' idatiagery :after the finning of in, 66rgen' " •may diredtl pttgebiie. y: #ioa `, o ds or ,services which' )Jmu'reemnt is essential id the ?t 1#f®; 1`ealth, -welfare, safety or ;orxiinieace of the CiCy jiubjPi" et . �'i ' o' icy i icatio�t of such findings 4/5t`h' afftrmative •v4e.`Oi*the • , T hUUUF %RB, RA IT it ..OY, By TH13 C4MtusbiCN 04P TiW CITY K I S F%,ORIDA: Sic ioi� 1. 3'ha recitals d. ferric ings ooptain 4 .�in ti the ' • �al�e: tb this Absolution aY hereby adopted by t reeeilioe. a il amd incorporated hereiAa La if fully setforth'. thip :Sitction By.a four-fifihs (4/5ths) affiirvAtive Ycta of t i ;t embers of the',:City Comcnisslon, the City Manager! s f i�nding afar"a 'valid emergency exists wit reigpec.t to the prctquremernt of ' • 'pr'ofes�pi;ona�l Services necessary to a�sa.iet City staff 'in Lhg develbpr lent of a non aid valorem a0sessment program for funding of fire-.r¢9cue1 services within the City 'of Miami is hereby ratified, approved and confirmed. Sri } Q 8 96-- 773 L Section 3. ....,The City Ma ager is d' hereby dire&.tv to 6* a qe-quokit-1: for 'Qualif icitione (IIPYQII); on a "statewide b "bii 'soliciting (IU OL4fication from ihdiViduals 6r firms jrsiasdjtigQ h ...... iiiie-iVerfen the )cd(za e and PO cialii6d ex ertisq" in 9vi ik'rof f ir'4R - p Mervicei with'. ct to current't, legal for'.. -.*the 'implement tiQ. f e n 2"vflid i�ssiapm nt. the, tax bill pertq,. and method of collecting said asseespekht, a tb Allow at least. ten (10) Aa s• from date of p4b iciion •Ehe bt.- a qua ificationa in xes 9,6h: im bifdri teceipE of I oiul fg#her, 'the 'C-ity Manager is itroj' . O..:zieqot a.te. 4, e6ier Into w. ontrict, �Ln A fqrm tl�e acgepta)ile to 6it�. viit* tbe-".�.Tialified individiial. or f L;= at a colt fa s..hot. to exceed lq1 - hundied t hbus anO dqllArs 000,ObO),Je*th d ibr6foir ,hereby allocated f P I ki.d Al Budge�- f6r, ;arid .M -40tion 4. T14i City Mi" er iq .4ereby'direct;ed tO Uting* aCbc ca the. City. q6upission Ihe ultant a fi Akid S. r) .-�510.00M n4atiob's concierairig the aip ebomeniE.- pr64ratq fpr flt,4�7 r;adqu�b C.. Pe in& pp. r6 -.evti for 1 a iroval or iction iiip' to 'impletqeA'tati.*4-4 of: 'such a % Section 'S. This Resolu ion shall become' effective #rtgwdi ely upon i r. a adoption. T}•�e. herein authorization is further subject to with 'all requirements that• ..cqTnjP!i&,nde:- may be imposed b)�'. the*:*-Cit'y'- t[limitpd Attorney, including but not to those pre c iiied` by: a r applicable city Charter and Fode provisiona. 3 96- PA�SSD AND'OPTED• this i 1�iA it ;h .Ao e" CITY' ClAu '. OUp 4 :AND APPitQVIW BY r ce { : Tax cxrSr �o -AS' TO pblim CITY* J i i day •cif • Oc•to'bar 611 aLo; .oR ��-- 773 J-98-430 4/1S/98 RESOLUTION NO. 20 A RESOLUTION CONTINUING THE ENGAGEMENT OF GOVERNMENT SERVICES GROUP, INC., NABORS, GIBLIN & NICKERSON, P.A., AND DAVID M. GRIFFITH & ASSOCIATES, LTD., WITH RESPECT TO THE PROVISION OF SPECIALIZED CONSULTING -`SERVICES FOR THE STRUCTURE, DEVELOPMENT AND IMPLEMENTATION OF A NON AD -VALOREM ASSESSMENT PROGRAM FOR THE FUNDING OF FIRE -RESCUE SERVICES; ALLOCATING FUNDS THEREFOR, IN AN AMOUNT NOT TO EXCEED $95,000, FROM SPECIAL REVENUE FUND FOR SAID SERVICES. WHEREAS, the City of Miami, is in the process of developing and implementing alternative revenue sources relating to fire rescue services; and ems.. WHEREAS, pursuant to Resolution No. 96-773, adopted"' -October 24, 1996, the consulting firms of Government Services Group, Inc., ("GSG") Nabors, Giblin & Nickerson, P.A. ("NG&N") and David M. Griffith & Associates, Ltd. ("DM") were engaged to assist the City with the creation and implementation of a fire rescue assessment program; and WHEREAS, it is necessary, practical, and advantageous for the City to continue the engagement of Government Services Group, Inc., Nabors, Giblin & Nickerson, P.A. and David M. Griffith & Associates, Ltd., who possess the requisite experience and specialized expertise in the implementation of a valid fire rescue assessment program, and the utilization of the uniform method of tax collection for the collection of the assessment in FY 98-1999; er;Y CONICSSION mrzmc or APR 2 8 M 98- 420. L NOW, THERE BE IT RESOLVED BY THE �-O, ,ISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager's continuing engagement of Government Services Group, Inc. ("GSG"), Nabors, Giblin & Nickerson, P.A. ("NG&N") and David M. Griffith & Associates, Ltd. ("DMG") with respect to the provision of specialized consulting services for the structure, development and implementation of a non ad -valorem assessment program for the funding of Fire -Rescue Services, is hereby authorized, with funds therefor, in an amount not to exceed $95,000, hereby allocated from a Special Revenue Fund for said services. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 28th day of April , 1998. JOE CAROLLO, MAYOR In accordance with Miami Cade Sec. 2-36, since the Mayor did not indicate approwt! of this legislation by signing it in the design-Med place provicled!:^. becomes effective with the elapse of ten (10) days rom the date of Ccrnrrrs:cn regarding same, without the Mayor exarc' • a _ ATTEST: , Wa r J oem n. City Clark WAITER J . FOEMAN CITY CLERK - 2 - J8- 420 � - 5, 1 BURG TARP AND MAMA%-. ,-XNT ANALYSIS REVIEW: SKDIPAit�i KFi, DIRECTOR REVIEWED AND PREPARED BY: GEORGB R. WYSONG,.411TU ASSISTANT CITY ATTORNEY BSS : 1 - 3 - 98_ 420 S J- Git7 J-99-283 3/9/99 RESOLUTION NO. y _ 02 A RESOLUTION OF THE MIAMI CITY COMMISSION CONTINUING THE ENGAGEMENT OF GOVERNMENT SERVICES GROUP, INC., NABORS, GIBLIN & NICKERSON, P.A., AND DAVID M. GRIFFITH & ASSOCIATES, LTD. ("CONSULTING FIRMS"), FOR THE PROVISION OF SPECIALIZED CONSULTING SERVICES FOR THE STRUCTURE, DEVELOPMENT, AND IMPLEMENTATION OF A NON AD -VALOREM ASSESSMENT PROGRAM FOR THE FUNDING OF FIR$ -RESCUE SERVICES; ALLOCATING FUNDS THEREFOR, IN THE AMOUNT OF $39,875, PLUS A CONTINGENCY FEE IN THE AMOUNT OF $20,000, FOR A TOTAL COST NOT TO EXCEED $59,875, FROM SPECIAL REVENUE ACCOUNT NO. 110093.280905.270; AUTHORIZING THE CITY MANAGER TO EXECUTE AN EXTENSION TO SAID CONTRACT WITH THE CONSULTING FIRMS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO EVIDENCE SAID CONTRACT EXTENSION AND INCREASED COMPENSATION THEREFOR. WHEREAS, pursuant to Resolution No. 96-773, adopted October 24, 1996, the consulting firms of Government Services Groups, Inc., Nabors, Gilbin & Nickerson, P.A., and David M. Griffith & Associates, Ltd. (the "consulting firms"), were engaged to assist the city with the creation and implementation of a Fire -Rescue Assessment Program, in an amount not to exceed $200,000; and WHEREAS, pursuant to Resolution No. 98-420, adopted April 28, 1998, the city continued the engagement of the consulting firms, in an amount not to exceed $95,000, to implement the Fire -Rescue Assessment Program using the uniform method of tax CITY CONOUSSION IMETING OF MAR 2 3 1999 collection for the FY 198-99 Fire -Rescue Assessment; and WHEREAS, it is necessary for the Department of Fire -Rescue to continue the engagement of the consulting firms, in an amount not to exceed $60,000, to implement the Fire -Rescue Assessment Program, using the uniform method of tax collection, for the FY 199-2000 Fire -Rescue Assessment; and WHEREAS, funding for said services is available from Special Revenue Account No. 110093.280905.270; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to continue the engagement of Government Services Group, Inc., Nabors, Griffin a Nickerson, P.A., and David K. Griffith a Associates, Ltd., for the provision of specialized consulting services for the structure, development, and implementation of a non-advalorem assessment program for the funding of Fire -Rescue services for FY 199-2000, with funds therefor hereby allocated, in an amount not to exceed $39,875, plus a contingency fee, in an amount not to exceed, $20,000, for a total cost of $59,875, from 2- 99- 202 Special Revenue Account No. 110093.280905.270. Section 3. The City Manager is hereby authorizedll"to execute an amendment, in a form acceptable to the City Attorney, to the contract with the consulting firms, to evidence said contract extension and compensation therefor. Section 4. This Resolution shall become effective immediately upon its adoption and adoption by the Mayor21. PASSED AND ADOPTED this 23rd day of March , 1999. JOB CAROLLO, MAYOR In acooftnee with Miami Cade Sec. 2-36, sine the Mayor did not Indicate appm- of this legislation by signing it in the designated place pri-Med, saio legiglctior, nov, becomes effective with the elapse of ten from of Com sicn action ATTEST: reBar&S same, witheet the vend. K , WALTER J. FOBMAN City Clerk CITY CLERK jAZPPRDT0� ORM AND CORRECTNESS-itZIn EY W3333:CSK l� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code 2/ provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. =i- a9 ' 4202 �� lYc�td CONTRA n.T R.EVIEW AND ANAL"71S FORM Directions: Please Attach st,, ,._.ting documents. All sections must be comple,k. xcluding "CRC Comments". Date: 6/ 15 /99 DEPARTMENT/DIVISION: FIRE -RESCUE CONTACT PERSON / CONTACT NUMBER: CHIEF M.L. KEMP, 305-416-1603 CONTRACTING ENTITY: GOVERNMENT SERVICES GROUP. INC. RESOLUTION NUMBER: BID: BUDGETARY INFORMATION: Are funds budgeted? YES ❑ TOTAL DOLLAR AMOUNT: $ 39,875.00+20,000 ❑ EXPENSE ❑ Contingency SOURCE OF FUNDS: SPECIAL REVENUE ACCOUNT CODE(S) 109001.280905.6.270 If grant funded, is there a City match requirement? YES ❑ NO ❑ Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s): TERMS OF CONTRACT: (To be filled out by Purchasing Department) Effective Date: UPON EXECUTION. ( If Applicable ) NO ❑ If yes, REVENUE AMOUNT: Escalating Clause, if any: Contract Period (s): FY99-00 Payment terms: The parties agree that in no event shall the amount of fees exceed $39,875 or the amount due for costs, travel or other authorized expenses or contingencies exceed $20,000. Penalties, (if any), for termination: If grant funded, list restrictions/requirements, if applicable: SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT Is this an extension? YES ❑ NO ❑ Reason for Extension: Fire Assessment Consulting continues. If YES, actual expenditures in previous contract Year $95,000 Summary/Description of Contract or Agreement: To provide consulting services during FY99-00 for annual fire rescue assessment program and development of new non -ad valorem assessments for FY99-00. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) Attached is a copy of the Professional Services Agreement. GSG will provide any additional services that the City ma} request of GSG regarding the Fire Assessment Program. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes ❑ Single Purchase ❑ Written quotes ❑ Short -Term Contract ❑ Negotiated Purchase ❑ Lease ( Typc:_ ) ❑ Sole Source (include documentation) ❑ Term of Contract ❑ Bid Waiver (include documentation) ❑ Formal Bid/Proposal (include bid tabulation/proposal rankin,) PREVIOUS AWARDS OF BID (IF APPLICABLE) CRC COMMENTS: From most recent: 1) 2) _ 3) Approval: Approval: H Financia Manager Date: Date: 4;�41P�*5 CITY OF MIAMI CITY ATTORNEY'S OFFICE MEMORANDUM TO: City Manager FROM: DATE: RE: Fire Rescue Assessment Program FY 1999-2000 On November 26, 1996, the City entered into an agreement with three (3) firms for the provision of services in the development, structure and implementation of the Fire Rescue Assessment Project. The three firms that acted' as the City's consultant are: (i) Government Systems Group, L.C., Nabors, Giblin & Nickerson, P.A. and David M. Griffith & Associates, Ltd. Pursuant to Resolution No. 98-420, the agreement between the City and the three firms was extended, except that, by that time, Government Systems Group, L.C. no longer existed as a limited liability company, but had, instead, been incorporated as "Government Services Group, Inc." On March 23, 1999, the City Commission adopted Resolution 99-202 which authorized the continued engagement of the consulting firms, to implement the Fire Rescue Assessment Program for Fiscal Year 1999-2000. We have been advised by the Law Department that the Resolution requires an amendment to the existing contract in order to continue the services of the consulting firms. Instead, we received a new agreement, executed by Government Services Group, Inc., only and not by the other two firms. The Law Department has approved the new agreement on the condition that a new resolution be adopted authorizing the execution of a new agreement with Government Services Group, Inc., instead of an amendment extending the 1996 contract. L.