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HomeMy WebLinkAboutR-99-0629J-99-748 8/25/99 RESOLUTION NO. 'j ° A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE PROCUREMENT OF BULK LIQUID CHLORINE AND THE RENTAL OF CHLORINE STORAGE TANKS, FOR THE DEPARTMENT OF PARKS AND RECREATION UTILIZING EXISTING FLORIDA INTERNATIONAL UNIVERSITY CONTRACT NO. 96-102 WITH COMMERCIAL ENERGY SPECIALIST, INC., IN AN AMOUNT NOT TO EXCEED $29,000.00; ALLOCATING FUNDS THEREFOR FROM PARKS AND RECREATION, OPERATING BUDGET, ACCOUNT CODE NO. 001000.580301.6.704. WHEREAS, the Department of Parks and Recreation requires the procurement of bulk liquid chlorine and the rental of chlorine storage tanks for its swimming pools; and WHEREAS, funds are available from the Department of Parks and Recreation operating budget, Account Code No. 001000.580301.6.704; and WHEREAS, the City Manager and the Director of the Department of Parks and Recreation recommend that the procurement of bulk liquid chlorine and the rental of chlorine storage tanks from Commercial Energy Specialists, Inc. utilizing existing Florida CITY COMMISSION MEETING OF SEP 2 1 1999 Resolution No. International University Contract No. 96-102/6/30/2000, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The procurement of bulk liquid chlorine and the rental of chlorine storage tanks, for the Department of Parks and Recreation utilizing existing Florida International University Contract No. 96-102 with Commercial Energy Specialists, Inc., in an amount not to exceed $29,000, is hereby approved, with funds therefor hereby allocated from the Department of Parks and Recreation Operating Budget, Account No. 001000.580301.6.704. Section 3. This Resolution shall become effective -2- i-) k : immediately upon its adoption and signature of the Mayor!'. PASSED AND ADOPTED this 21st day of September. 1 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mavor did not indicate epproval of this legislation by signing it in the designated place f� ovi,A4a, s:tio ;c c i lr,ti„r becomes effective with the elapse of ten 10) da rorn the date of Corn icn regarding same, without the May xe Is eto. ATTEST: W or n, City Clerk WALTER J. FOEMAN CITY CLERK APPROVED T RRECTNESS:& I EL TORNEY 723:RCL �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. CITY OF MIAM1, FLORIDA CA=4 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: AUG 3 0 19993 FILE of the City Commission SUBJECT Authorizing the Purchase of Chlorine for Various s City Pools FROM: ��rr_'- L� REFERENCES: Ana—. Warshaw City Manager ENCLOSURES: RECOMIIIENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of bulk liquid chlorine and the rental of chlorine storage tanks for the water treatment at various city pools as listed below under an existing competitively bid Florida International University (FIU) Contract No. 96-102 with Commercial Energy Specialists, Inc., for a total amount not to exceed $29,000 for the Department of Parks and Recreation. Funding for these services is available from funds to be appropriated in the FY `99-00' Parks and Recreation Department Operating Budget, Account No. 001000.58301.6.704. BACKGROUND: The City of Miami Parks and Recreation Department has received funds for the purchase of bulk liquid chlorine and the rental of chlorine storage tanks for the water treatment at various city pools. In order to expedite the implementation of this project, the City of Miami desires to utilize an existing competitively bid Florida International University (FIU) Contract No. 96-102 with Commercial Energy Specialists, Inc. in an amount not to exceed $29,000 . The City Departments of Purchasing and Parks and Recreation have realized a substantial savings utilizing the FIU Contract for said services. It is therefore recommended that an award be made to Commercial Energy Specialist, Inc., as the responsible and responsive vendor awarded under said contract. City Pools Jose Marti Park (1) Pool Hadley Park (2) Pools Willia%3301 (1)Pool `6 DHW/�9�q/AR/ijs OFFICE CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM C � � it g: 09 .0 Donald H. Warshaw City Manager FROM:&Albertor,,rector ks and Recreation DATE August 24,1999 FILE . SUBJECT. Purchase of bulk REFERENCES: Liquid Chlorine/FIU Contract ENCLOSURES'. The Parks and Recreation Department has verified that funds are available with the Department of Management and Budget to purchase bulk liquid chlorine and rent chlorine storage tanks for the water treatment at various City pools. This purchase will be done utilizing an existing competitively bid Florida International University (FIU) Contract (No. 96-102) on a contract basis with Commercial Energy Specialists, Inc., for a total amount not to exceed $29,000 for the Department of Parks and Recreation. Funding for this purchase is available from funds to be appropriated in the FY `99-'00 Parks and Recreation Department Operating Budget, Account No. 001000.580301.6.704. BUDGETARY REVIEW .AND APPROVAL: 19 - gdBe�l Luie Brennan, IntkrimdDirector Department of Management & Budget Please indicate below your approval or non -approval of this request. (NOT)APPROVED: ALQ— Donald H. Wazshaw CRY of Ming City Manager me a 8~ psft.!�2k9i AR/mp Tins 2, U (' J AUG 25 A= Amount of $ ,.Ok 19 Is available In account mltlRl w. Qo ovo - S�o'3o • 6 G� �•�p°o Ied by: SIGNATURE 99- 629 r Vr11,..PIIAJC vnucn ' FLORIDA IN'"eERNATIDNAL Ui`"VERSITY ! $�0491 SMIP TO: MIAMI, FLORIDA 33199 No. •,.N -U-M* war .M+.A " .0 mkk 4/%.0"ft ir f+�aWMtl awp ."*.Cgs C RECEIVING-3000 NE 151 ST NORTH MIAMI FL 33181-3000 ❑CHANCE 040E4 OA'E 07/07/98 NUMBER ' FLORIDA TAX EXEMPT CERTIFICATE NO. 23.08.325936^57C FEDERAL EXCISE CERTIFICATE NO. 59.73-0209K v COMMERCIAL ENERGY SPECIALISTS 111 MAIL ALL INVOICES WITH Fa TO CONTROLLER'S OFFIC UNIVERSITY PARK, MIAMI, FLL 33199 N 860 JUPITER PARK DRIVE 12)THIS P.O. NUMBER MUST APPEAR ON ALL INVOICES. 13) SHOW FREIGHTR 1ESPT. ON INVOICE AND ATTACH IGHTFREI D SUITE 2 A JUPITER FL 33469-895$ CT 14) SEE REVERSE SIDE FOR INSTRUCTIONS. QUESTIONS REGARDING THIS PURCHASE ORDE SHOULD BE - DIRECTED TO PURCHASING SERVICE! TELEPHONE (305) 348--2161. FAX. (305) 348-3600. pELIVERY REQUIRED BY TERMS. F.O.S. QUOTE/SIO/S. C. NO. 06/30/99 INET 30 DAYS DESTINATION 96-102 IT 4O DESCRIPTION OBJ. CODE DEPT. NO. QUANTITY AND UNIT UNIT PRICE DISC. % EXTENDED TOTAL IN ACCORDANCE WITH F.I.U. BID NO. 96-102 1 BULK 1"OUID CHLO FOR NO CAMPUS:363008 0.0000 18000.0000 SWIMMIN VING POOLS BLANKET 806249501 PURCHASE. INCLUDES WATER QUALITY 50 18000.00 CONTROL CHECKS AND PROGRAM SUPPORT: AS PER SPECS OF FIU BID 96-102 FOR THE PERIOD 7/1/9$*T0 6/30/99 AUTHORIZED USERS: G. OLSON GRAND TOTAL NOT TO EXCEED . . . EACH PURCHASE ON THIS BLANKET PURCHASE ORDER MUST HAVE A CLEAR AND LEGIBLE INVOICE (OR SALES SLIPY WHICH SH ULD STATE THE FOLLOWING: QUANTITY, UNIT PRICE AND EXTENDE) TOTAL FOR EACH LIME ITEM, DATE OF FiJ^CKASE AND FINAL TOTAL FOR ALL IT MS. t THE EFFECTIVE PERIOD OF THIS BLANKET PURCHAS AGREEMENT WILL BEGIN ON THE DATE OF THIS ORDER AND TERMINATE ON JUNE 30, 1999. THIS - AGREEMENT AUTHORIZES THE PURCHASE AND DELIVERY OF MISC. ITEMS, MATERIALS, OR SERVICES OF SMALL DOLLAR AMOUNTS BY THE PERSONNEL LISTED ABOVE 100121 1 A I POOL , R }VF592550057001 EQUAL OPPORTUNITY EMPLOYER / -� ¢ nond"crimination clause contained in section 202, Executive !d fsr 11248, as amended by Executive Order 11375, relative to < _� - EmptoYment QPP011unitY for all persona without regard to race,J x, religion, Sex or national origin, and implementing the rules and rL IJ� a ,rations Prescribed by the Secretary of Labor, are incorporated �k on, VSNDOR rf)PY GRAND -TOTAL 0 18000.00 ruhl-mHJt UMUCH SHIP TO: FLOP IPA INTERNATIONAL U�`VERSITY MIAMI, FLORIDA 33199 C RECEIVING-3000 NE 151 ST NORTH MIAMI FL 33181-3000 o.rE 07/07/98 f V COMMERCIAL ENERGY SPECIALISTS N 860 JUPITER PARK DRIVE D SUITE 2 R JUPITER , FL 33469-8958 _7 I NO. 800491 -.1 .wows wnr .w.. m .,, cm. nCot.NOE OROER NUMBER _. - _ FLORIDA TAX EXEMPT CERTIFICATE NO. 23.08.325938.57C FEDERAL EXCISE CERTIFICATE NO. 59.73.0209K 11) MAIL ALL INVOICES WITH FEIO p•TO CONTROLLER'S OFFIC UNIVERSITY PARK, MIAMI, FL 33199 12) THIS P.O. NUMBER MUST APPEAR ON ALL INVOICES. 13) SHOW FREIGHT CHARGES ON INVOICE AND ATTACH ORIGINAL FREIGHT RECEIPT. (4) SEE REVERSE SIDE FOR INSTRUCTIONS. QUESTIONS REGARDING THIS PURCHASE ORDE SHOULD BE DIRECTED TO PURCHASING SERVICES TELEPHONE: (305) 348-2161. FAX (305) 348-3600. 06/30/99 INET 30 DAYS I DESTINATION 96-102 TEM v0 DESCRIPTION J. CODE OEPT. NO. QUANTITY AND UNIT DISC. EXTENDED UNIT PRICE % TOTAL IN ACCORDANCE WITH F.I.U. BID NO. 96-102 1 BULK LIQUID CHLORINE FOR NO CAMPUS�363008 0.0000 18000.0600 SWIMMING AND DIVING POOLS BLANKET ?806249501 PURCHASE. INCLUDES WATER QUALITY 50 18000.00 CONTROL CHECKS AND PROGRAM SUPPORT° AS PER SPECS OF FIU BID 96-102 FOR THE PERIOD 7/1/98'TO 6/30/99 AUTHORIZED USERS: G. OLSON GRAND TOTAL NOT TO EXCEED . . . EACH PURCHASE ON THIS BLANKET PURCHASE ORDER MUST HAVE A CLEAR AND LEGIBLE INVOICE (OR SALES SLIPY WHICH SH)ULD STATE THE FOLLOWING: QUANTITY, UNIT PRICE AND EXTENDS TOTAL FO EACH LINE ITEM, DATE OF PURCHASE AND FINAL TOTAL uR ALL 'IT MS. THE EFFECTIVE PERIOD OF THIS BLANKET PURCHASE AGREEMENT WILL BEGIN ON THE DATE OF THIS ORDER AND TERMINATE ON JUNE 30, 1999. THIS AGREEMENT AUTHORIZES THE PURCHASE AND DELIVERY OF MISC. ITEMS, MATERIALS, OR SERVICES OF — SMALL DOLLAR AMOUNTS BY THE PERSONNEL LISTED ABOVE RED. NO. JOB NO. LOCATION BUYER VENDOR NO. I)00121 A-- I POOL — I R VF592550057001 GRAND TOTAL 18000.00 ACKNOWLEDGMENT PAGE I REQUIRED WITHIN 10 DAYS. 0 40 AUTHORIZED BY W SUBMIT BiDS TO: Florida intonational UntvvwltY Purchasing Services PC Bldg, Room 519 Urdvwsky Park Mlarrd. Fiotlde 33199 (SOS) 348.2161 FAX: (306) 348.36W FLORIDA INTERNATIONAL UNIVERSITY INVITATION TO AID Bidder Acknowledgment BiDS WILL BE OPENED BID NO. imm 5, 1997 11:00 AM 96-102 and may not be withdrawn within 4S days after such data and time. MAILING DATE PURCHASING AGENT BiD TITLE fty 6 1997 1 Ft LWH MADISON Bulk Chlorine for Swimming Pools All awards made as a rasuft of fts bid shairconfonn DELIVERY WILL BE eZ DAYS after receipt of Purchase Order to applicable Florida Statutes. VENDOR NAME Specialists REASON FOR NO BiD VENDOR MAILING ADDRESS F.E.I.D. NO: 860 Jupiter Park Drive — Ste. #2 1 59-255-0057 AREA CODE I TELEPHONE NUMBER 44 — Certified or cashior'sAock is attached, when required, 1 TOLL.FREENUMBER Ann_gdn_1SS7 nthe amouit9,.v / i ceemy Car M W is nude lom,"d pMr Ir4rrA rhdPV. sovemeru, or ca"cOn aM any cmpmaom% Am or person suMfilk p a Did for CIe same rnaledate, xppiess, or sq4 neM and Is A at raspo t IS& an0 MiCr old obdtmian or katxi / agree to &We by a! canad(ons of Cis be and car - my mint I am afdhortrod tb.idgrt Ctrs tW for Ike D3ddor. GENERAL CONDITIONS EWOER: To angoo acoeptancs of Vie bid. Idlow thane irerudiwa. .SEALED BIDS: Act hid aboats.IertfbliSotai_must be sxaarted and wAnftsd In a ,. aWad eri•sbpt (DO NOT WCLUOE I.IORE TNMr ONE Big PER ENYELOPEI.The has of or m, tape awash% fn addition, to tie above address, ate den and a" of Via h4 aperitif; and Ow bid number. AS D4a am swbiea to IM cordbiors apeciGad f areft Thom Which do not Riney wth cheer owidtons we subjsd to re0affor . 1. ErECUMON OF Gip: Bid met oarilafri a reisAud aip+rtias of aoiatfxed rapveseA- tattve In the space provided above. Bid must be typed m printed in nt Use d wasabls exk Y not P WM Meg. AN eorroobona Riede toy WOW to Nils bat nwt be Ire. a.rd. i rat BI? a red wdr+ilnYip a bid. respond by reuwrirq iris Ionia masrq I Ts0 BID•. and explain the mason it tart span Provided above. Faihes to reaf:1 3 to in a maisam "MRKt txeaircalom small be ewse Id removal of brie WJPPWfs name from the bid Rieke lit NOTE: To ouaty as a respondent. bddw meet V"M a `ND BID`. and b friu4 be rocm no Ister Wan the stated lid cow" data and hoot. 3. BID OPENING: sham be pubic an on data sad at to spedfrad an the bid reran It is the bidderlr eseporrbisy to assure Wt Oak bd Is deivend N ter proper ems and place d iris bd opwWq. Bats vawah Wr sny slaw+ as not so den Bred. mil Fiat be oona:dsred NOTE: BId tsbskttlorr will be hsrtahed upon rattan report sat an wcbe*4 self-addressed, sranpad envalops. 84 Ice miry be axamkrd dmr- . Mp nor, watktp hours by "PairAnwit 4. PRICES, TERMS. AND PAYMENT: Firm PAtss that be bid and krcknds as pKwq. Mdk+9. 0,00i9 afwmm ant detvary to eie destaellon smoen h lain. Badw is rertlated to offer cam docc writ and prompt Moos peytnerc (a) TAXES: The State of Rattan aces nol pay Fsdmal E�rcre and Saks taxes DA Assn PJreatsars d UNW10 Persona property. Sea nwrpoon homer an tam d ptsdute order. Thie exe, o n doe not appy to Purehasws of tmvi• bfa Pwtina Properly oleoe by contractors ..tr use via INVUe POMP" property In fire parfarnimm at oorersas 1« IM Irwro rr a of sute•wrad real popery ar defined In Chaptw I Y2 F.S. (b) DISCOUNTS: Siddws we s owAugod to r~ pun disaoutss n sir -4 pAoe aswrted: heavier, bidders rtay dlw s bath 60O9x9e far PC' Pay nerd Dkaotrss eerie rot bat considered at delormiuey Via lawai r"t pot I« Did avakm om pmrpxasq (e) MISTAKES: alddom are axpooed to examine the specrxaforr. 00 my WA44410. Did pies, aderAbrie. and all i Marc ions PartaiAiq la supWka and sonic Faikws to do ao wli bs t b4d e% AA. in case d matska n tense. son. pit mint prim so govern. ' (d) CONDITION AND PACKAGING: it is urtfomood and agreed bit any lam cowed and vapped as a re" of Mks Did snaa be A now Cutters taidard pod•.rtilon FiNi" atraaade at the Omit d MIS lid. At aorsaLars Offs bat AA - safe tar Sweet of ahprrrra, and a lwiars "I Mduoe mandrd aonvrweW w"91ho. (e) SAFETY STANDARDS: Urierm aQatwiao ti i."ed n e+s bid. all mom► laqured lame and tabrtcalad atawm Liss Ina cor q* with aPDrca tapuke. nwus of OOcmpeliate! Safety and tisalh Act and any ssanda ft twoum er. (r) PAYMENT: Pwm ww w o be made by ate buyer after tie lams awarded to a win doe laves been received, . % pod and tatwd to oompy wth award saes& catsmr. Kee at dams" or "on and property iwoct2 All icecap afa part Via pwa asa mum hare+bar. An wWW'and i<rw M ooptes or lM Invoins " be submitted. Fai ure to lobar Oisse karuaiona may reirR it delay of pro¢ew" invocss for peyrrsnd. The pwthss was, norrew meet appear on bits of IsdnO. tom, Case$• 0alk"Jats. and eomrspa+derw:a S. OF —LIVERY. Unless actual date of delivery is speeted i« I soearad da(rary cut not be maq, show mwmAw of days rpuired to make delivery slier rreeipl of put- ons" atom Im space provided. DeWtry time may Deco me a basis or coaxing an award (sea Sped-+ Ca+dlions). 6. MANUFACTURERS' NAMES AND APPROVED EQUIVALENTS: Any tr tic"aurers' names. heat mamas, brand name, infannabon. and« nYiafoq �ur eat Wad it a spacicstion we for iriarrraCon and not its endaa to r"A compeo. tlort. It bids we based on epuMSleM products, 4tdcite on ter bid farm e" trarabo tureen• man* and rwnn ber. Bidder seal submit with his proposal aft akelcras. and desatsuvs Rersve. add am ialslo tpscitkAgona. Raerwip to Dararure wnbnr- led wah a prevous bid we not sw}sly Cie provision. The bidow " s" ax isas n di sil the rssson(s)"Via proposed utuivalwit aril as We apeoircabons and rot be corsrdmed an saceCtfon ttiereto. Bids wh--" do red Wmpy With Mae* reptns. mmW we VA"d to rgscaon. Bids Iadxirp any "Man Mi6nlion d i fart o Qmala an aiarrWe brand wJ be recalled and oansa:Wed in ct;tnplott Compxunce with e" eptafi AWM a$ tilled an r" bid toort 7. INTERPRETATIONS: Any euations concerning saloons and sLeeftUlanf cud be olded to br oTiait. trpuNat rnust tetererbe Iris date of bd am" and bd nurrCsr. Faikwa to compry With that conoition aril resat in bidder wanvvq no two to cupid• the bd owWX xu and spocficalons P. CONFLICT OF INTEREST: The sward twreundef is subject a the provisions d Chapar I t2 Florida Statutes. AS bidders mars disclose ivy+ Mac b4 the Aetna at wry officer, dtscta, of apns who 1s also an s mplayea of this Stan d Florida. of any of As s9aricise Fwtnm, sat bidders mast disclose the nine of try Scats step" who Cana, due pf of hid acW, ar kilerse d the Ova perch or matt in vat bidd✓s firm or any of its brwichea. 9. AWARDS: As On bet kuoret of FU may reQu4s, ilia rant Is reserved to Asks awerd(tl Dy IrWW4ual stem Pomp of Istria. s: of none at s mmanaton Weeol: m reject any and at bids or woke any mlmr kregutarty at t d%Ahctby n bids reoeivtd. Wfan I In detamared thins Is aomoallfon b ter Wheel ttspdriwt boom. Imam ache w bids may not be ov"tea. eiddan are cat bAed to make no assmnpt4mlt mnfeta that bid has been avaknaied as Delp msponaws. 10. ADDITIONAL QUANTITIES: F« a psrlod not oaoeedrq nwery (90) days bon as data of o reptanp art this offer by FU. des AgN Is resented to acquire addatwel atarMka Rip lo'Lul root axooeCkp Unoee utown on 04 d f tg.tXO ter Corrsrsdtlos tS the poe n th4 nSsaOon q eddtlon.l Cuartitin are red acnevub+s err Did sAeeta rant be rated'8C is FOR SPECIFIED QUANTITY ONLY: 11. SERVICE AND WARRANTY: Unless otherwise aPealied the W~ ante deft" any warranty ser"M and rapfacements VW will be provided Ow" and VA—quenr o vas Catimact Bidows must mpbin on an alt"hed after! to wnac t11e01 watanty and "Mce factitue are prov dod. .. . i # FLORIDA INTERNATIONAL UNIVERSITY INVITATION TO BID NO. 95-102 DATE: May 15, 1997 Bulk Liauid Chlorine Bleach for Swimming Pools Cost Sheet 1 s t yr 2nd yr Item Description Price Price 1 per gal High purity, high strength $ .69 $ .69 10.5% Sodium Hypochlorite Bleach for.Swimming Pools (Estimated usage 30,000 gallons per year) 1 Tank Rental $20/mo. $20/mo. (See attached Chem Plus Program Description) RENEW �-BE THE THIRD YEAR PRICE Author d Si ature 6 :�-� 629 FLORIDA INTERNATIONAL UNIVERSITY INVITATION TO BID NO. 95-102 DATE: May 15, 1997 SPECIFICATIONS/PARAMETERS FOR LIQUID BULK CHLORINE .FOR SWIMMING POOL 1. DELIVERY --.On -site bulk delivery of. high purity, high strength 10.5% Sodium Hypochlorite directly by tanker to storage vessel 2. CHLORINE -- This continuous process bleach shall be guaranteed to maintain at least 10% strength for a full 60 days. Bleach shall be guaranteed to contain less than 0.3% of excess caustic soda levels. This bleach solution shall be treated with a secondary filtration process to modified version of ion -exchange technology) which removes cooper, magnesium, iron, and other metals. This process shall occur at manufacturing source before being loaded onto tankers for delivery. 3. STORAGE -- Storage vessel currently in place shall be maintained on a maintenance free arrangement by provider, which includes maintenance of hard piping from vessel 'to chemical feed equipment, including all Interface such as valves. 4.' QUALITY CONTROL -- Provider shall include monthly water quality control checks using an approved water quality control program. 5. TESTING -- Program shall include ongoing monitoring and testing of environmental conditions such as Black and Mustard Algae, Cloudy Water, Clarity, Filter Efficiency, Chloramine, Bacteriological Analysis, Iron, Cooper, Manganese, Cyanuric Acid, Nitrates, Chlorides, Phosphates, Chlorine demand, Ammonia and other associated conditions. 6. SUPPORT -- Program provide shall include toll -free support on different aspects of pool water and H:cS code compliance. Support shall include on=.site review and/or training on an as - need basis. 7. CODE -- Program shall meet bulk tank requirements of U.S. Environmental Protection Agency,- Florida Department of — Agriculture, Florida Department of Environmental Regulation, and Visual Tank Inspection as required by the South Florida Building Code. 8. FEES -= Include a flat per gallon rate -for amount of chlorine used and minimum of 20% discount on all' associated chlorine system items. OA v9- to) 29 FLORIDA INTERNATIONAL UNIVERSITY INVITATION TO BID NO. 95-102 DATE: May 15, 1997 SPECIAL CONDITIONS CON'T 10. INSURANCE REQUIRED: It shall be the responsibility of the successful vendor to maintain Workman's Compensation Insurance, Public Liability Insurance, Property Damage Insurance, and Vehicle Liability Insurance during the time any of his personnel are working on F.I.U. property. Public liability coverage shall not be less than $500,000 for injury or death to any one person, and not less than $500,000 on account of one accident. Property Damage Insurance shall be in an amount not less than $500,000 for each accident. Loss by fire or any other cause shall be the responsibility of the vendor until such time and/or work has been accepted by the University. The vendor shall furnish the University with Certificate of Insurance after award has been made but prior to start of any work on University property. Attention is called to the fact that all Insurance Companies shall -be authorized to do business in the State of Florida. "THE CERTIFICATE SHALL NAME F.I.U., THE BOARD OF REGENTS, AND THE STATE OF FLORIDA AS ADDITIONAL INSURED." 11., CANCELLATION: For the protection of canceled in whole or in (30) days prior notice contract may be cancele d 5 fla9~ 629 FLORIDA INTERNATIONAL UNIVERSITY INVITATION TO BID NO. 95-102 DATE: May 15, 1997 SPECIAL CONDITIONS CON'T 7. EQUAL OPPORTUNITY STATEMENT The State University System believes in equal opportunity practices which conform to both the spirit and the letter of all laws against discrimination and is committed to non-discrimination because of race, creed, color, sex, age, national origin, or religion. To be considered for inclusion as a contractor under this agreement, the bidder commits to the following: The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, marital status, age and handicap. To be signed by authorized company representative S. WOP.KERS' COMPENSATION INSURANCE: The contractor shall take out and maintain during the life of this agreement, Workers' Compensation Insurance for all of his employees. connected with the work of this project and, in case any work is sublet, the contractor shall require the subcontractor similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the contractor. Such insurance shall comply fully with the Florida Workers' Compensation law. in case any class of employees engaged in hazardous work under this contract at the site of the project is not protected under the Workers' Compensation statute, the Contractor shall provide, and cause each sub -contractor to provide, adequate insurance, satisfactory to the Purchaser, for the protection of his employees not otherwise protected. 9. RENEWAL: Florida International University reserves the option.to renew this contract for two (2) additional one year periods upon mutual agreement in writing and the third year renewal will be at the third (3rd) year cost 4 SUPPLE.NCENTAL PRW1SIONS 1, `(�ntt S R [C; i S 10 PAY% - Section 215,422, F.S. pro%ides that agencies have 5 working days to inspect and approve goods and services, unless bid specifications or the P.O. specifies otherwise. with the exception of payments to health care providers for hospital, medical, or other health rare services, if payment is not available within 40 days, measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved, a separate irate m penalty set by the Comptroller pursuant to Section 55.03, F.S., will be due and payable in addition to the invoice amount. To obtain the applicable interest rate, please contact the Agency's Fiscal Section (305) 348-2131 or Purchasing Office at (305) 348-2161. Payments to health care providers for hospitals, medical or other health care services, shall be trade not more than 35 days &am,the date of eligibility for payment is determined, and the daily interest rate is 03333%. Invoices returned to a vendor due to preparation errors will result in a payment delay. Invoice payment requirements do not start until a properly completed invoice is provided to the agency. A Vendor Ombudstaaa, whose duties include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from a State agency, may be contacted at (904) 488-2924 or by calling the State Comptroller's Hotline, 1-800-848-3792. 2. PRISON R_FHABrLjTAT1VE NDUSTRIES {pR FF - Section 946.515. Florida Statutes, provides in part, that any service or item manufactured, processed, grown, or produced by the corporation in a correctional work program may be 6unished or sold to any legislative, executive, or judicial agency of the state, any other state, any foreign governns=4 or any agency of Federal government or to any such agencies or to any subconnactor of the contract vendor. The following language, in conspicuous print, shall be included in the content It is expressly understood and agreed that any articles which are the subject of ,ear required to carry out this contract shall be purchased from the corporation identified under Chapter 946. F.S. in the same manner and under the .•. procedures set forth in Section 946.515(2), (4). F.S.: and for purpose of this contract the pc=a, firms, or other business entity carrying out the provisions of this contract shall be deemed to be substituted for this agency insofar as dealings with such corporation are concerned 3. CONTRACT CANCfii CATION - This contract may be unilaterally canceled by the University for refusal by the contractor to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119 and made or received by the contractor in conjtsnction with this contract. 4. MAVEL - No travel expense may be paid to any individual in excess of the amount permitted by Section 111061, Florida Statuses and them only when substantiated by receipts and submitted on the proper State form. 5. , Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit andpostaudit thereof. 6. .— The State of Florida's peiformance and obliaatioa to pay under this contract is contingent upon an annual appropriation by the Legislature,. 7. This contract is subject to the laws of the State of Florida and the Hiles and regulations of the Board ofRegents and Florida Intonational University. Section 287.012, Florida Statutes, requires that contracts for artistic services, academic program reviews or lectures by individuals, auditing services, legal service and health services shall be subject to ss. 112.3185, 287.058, 287,059,287.094 and the laws relating to the authority of the State Comptroller to audit expenditure for contractual services. 8. Upon the mutual consent of the parties, this contract may be renewed on a yearly basis for a maximum of two (2) years after the initial contract or for a period no longer than the term of the original contract. . whichever period is longer. The toms under which the cost may change are as determined in the invitation to bid or request for proposals. Renewals shall be contingent upon satisfactory performance evaluations by FIU and subject to the availability of funds. _ 9. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not -submit a bid on a contract to provide any goods or services to a public entity for the construction or repair of a public building or public work, may not submit bids on teases of real property to public entity, may not be awarded or perform work as oatractor, supplier, sub- - contractor, or c6usultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted] vendor list. to. NOTICE TO CONTRACTOR: The Department shall consider the employment by any contractor of unauthorized aliens a violation of section 274A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this contract. Revised PUP.10118/96 FLORIDA INTERNATIONAL UNIVERSITY INVITATION TO BID NO. 95-102 DATE: May 15, 1997 SPECIAL CONDITIONS 1. The purpose of this Invitation to Bid is to secure firm pricing for 'bulk chlorine for the period commencing July 1, 1997 through June 30, 2000 with the option -to renew for two (2) additional one (1) year periods at the pricing of the third year. Renewal of the contract period shall be by mutual agreement in writing. 2. • AWARD: The award of this bid is subject to cancellation upon the timely filing of a Bid Protest. The results of this bid will be posted on the F.I.U. Bid Bulletin Board. 3. AVAILABILITY OF FUNDS: The obligations of the University under this award are subject to the availability of funds lawfully appropriated annually for its purposes by the Legislature of the State of Florida. 4.1 F.O.B. POINT: The F.O.B. Point shall be the Swimming Pool at the North Campus 3000 N.E. 145th Street, North Miami, Florida 33181 - and - The Swimming Pool at the University Park Campus Housing Complex, S.W. 8th Street and 107th Avenue, Miami, Florida 33199. , 5. DELIVERY: Delivery shall be upon request to the Swimming Pool at the North Campus 3000 N.E. 145th St-reet, North Miami, Florida 33181'and the\Swimming -Pool ,at the University Park Campus, S.W. 8th, Street and 107th Avenue, Miami, Florida 33199.. 6. IDENTICAL TIE BIDS: Preference shah be given to businesses with a drug -free workplace in accordance with F.S. 287.087. 3 S'9~ 6 9 A Value -Added Wholesale Chemical Program Exclusively for CES Automated Chemistry Customers Delivery On -Site Bulk Delivery of high purity, high strength 10.5% Sodium Hypochlorite which is manufactured from Dow Chemical's Powell Continuous Process machine. Delivery is made directly from Sentry Industries (manufacturer) tanker to your storage vessel. Chlorine This continuous process bleach is guaranteed to maintain at least 10% strength for a full 60 days. A replacement delivery will be issued if bleach strength ever drops below the guaranteed level. Testing is conducted using Lovibond AF 139 Sodium Hypochlorite Test Kit or equivalent. The bleach is guaranteed to contain less than 0.3% of excess caustic soda levels. This will reduce consumption of pH correction chemicals such as CO, or acid, required as a result of chlorine introduction, by as much as 50%. It also promotes lower levels of Total Dissolved Solids (TDS) in the pool water. The bleach will be double filtered to the one micron level to reduce impurities, and resist fouling of the chemical feed equipment. Storage The storage vessel will be maintained on a maintenance -free arrangement by Sentry Industries and CES. All hard piping from the storage vessel to the chemical feed equipment is maintained as part of this agreement. This includes; schedule 80 piping, tank isolation valves, containment basin isolation valve, check valves, pool room isolation valve, feeder isolation valves, == and auto -flush interface (where applicable). This excludes discharge and suction flex tub- ing, which is the responsibility of the facility maintenance staff. Commercial EneMyr H,DQC Program includes monthly water quality control checks using the CES H2OQC water Specialists. Iry — quality control program. These checks include review of all major chemical parameters SWJwW°"ko'm calculation of saturation index. The Chem-PIusTm service also includes all prescrip- Sufteand r. FL3$455-rise tive measures required to correct water parameters to desired levels. Loaner chemical c-774A-i�si feed equipment will be made available in the event the chemical feed equipment were to Q7-746-SMFax need repair or replacement. Excaow" in Maw conw . vo+ Testing Program includes ongoing monitoring and testing of environmental conditions such as TDS (Total Dissolved Solids), Black and Mustard Algae, Cloudy Water, Clarity (NTU), Filter Efficiency, Chloramines, Bacteriological Analysis (General Bacteria, Pseudomonas, Total Coliform, and Yeast/ Mold), Iron, Copper, Manganese, Cyanuric Acid, Nitrates, Chlorides, Phosphates, Chlorine demand, free Ammonia, and other (on an as -needed basis) parameters. Testing will be conducted quarterly, or on an as -needed basis, if an environmental condition exists. Support Program includes Toll -Free support on different aspects of pool waterand HRS 10D�5 code compliance. Support includes on -site review and/or training on an as -needed basis. Code Program meets bulk tank requirements of U.S. Environmental Protection Agency, Florida Department of Agriculture, Florida Department of Environmental Regulation, and Visual Tank Inspection, as required by the South Florida Building Code. — Fees For ease of recordkeeping, this program will be funded by a flat monthly rate for all tank related installa- don, plumbing, maintenance, and repair support, plus a flat per -gallon rate for amount of chlorine used. This will cover all chemistry testing, environmental condition testing, training, monthly checks, and on- going support. C Includes electronic alert notification of County Personnel in the event of ��� 10 Swimming Pool Al rm Conditions. CES is a State Ceruried Minority Contractor -- ._ and is fully licensed and insured. — -- SPECIFICATIONS FOR 10.5% SODIUM HYPOCHLORITE ! CONCENTRATION (marked) CONCENTRATIONS (delivered) CONCENTRATION (minimum) GUARANTEEDSTRENGTH PROCESS 'FILTRATION i MANUFACTURING TEMPERATURE EXCESS CAUSTIC IRON (Fe) NSF Approval 10.5% minimum by weight as evidenced Yes No by U.S. Environmental Protection Agency Pesticide Registration. 12.4% preferred 12.0% to 13.0% acceptable as measured by sodium thiosulfate titration w/starch indicator resulting in available chlorine percent by volume. 100 grams/liter minimum available chlorine by weight within 30 days of delivery. The manufacturer shall guarantee their chlorine strength to be above 10% for sixty full days or it will be replaced immediately at no charge to the customer. Continuous Process by Dow, Powell Fabrication or Equivalent. "Batch" process unacceptable. Oxidation Reduction Potential Analog control in continuous recycle loop. Minimum recycle/finished product ratio 4/1. _ Minimum filtration 2 pass- 1 micron using polypropylene cartridge or equivalent. Temperature during bleach manufac- turing not to exceed 950F. (350C) Acceptable range 0.1 % - 0.3%, expected 0.15% - 0.20%. ' (Excess caustic below 0.1 % - causes a severe stability problem with bleach. Excess caustic above 0.3% creates a significant pH problem - pH high) 5 ppm max 2 ppm expected (as a result of filtration). Sodium Hypochlorite shall be listed under ' ANSI/NSF Standard 60. 0 9- 629 FLORIDA INTERNATIONAL UNIVERSITY - BID PROPOSAUTABULATION SHEET PAGE_ I !I-WOp AM) ' I3ID TITLE: BULK CHLORINK FOR SWINMINC POOL BID # 96-1 - OPENING DATE(TIME: , AWARDED: TO re BY ' DATE FAM INiE TO IMHELY FILE A PROTEST WI[NIN THE TIME PREBCRITtEb IN SECTION ATAS REOWAAtA ND6ADDFIIONAL TM6 AND COAQIIION SUBMITIED BY. IO?GrFECT. 0 ABiWPrrnWOBERWNCIADDTO(RYATtYTHtNWER9l,tSTEEOEDANDNAYSNOFORCE TNS LIST COMMN6 ONLY THE NAMES OF VENDORS WTYISE OFFCAS WERE TIMILY RECEIVED P" TO TIIE OPENRID TIINEIDAtE. urrtns RECEIVED AFTER IHE OPLNIIki TOMEDATE ARE RE4F.CTFD AS LATE. BE ADYI6E0 IN ACCOROANCE VATN SECTION I26.8T(0)(bl. RORIDA STATIJK IF YOU INTEND TO PROTEST A DEMON OR INIENDED DECL14DN PERTAIN IM TO TIOS BIDVP WOSAL YOU MUST POdt A BOND PAYABLE TO FLORIDA TNIE,RNATIONAL� IN AN AMOIINt EWA1 10 ONE PERCENT j I%) OF THE ESTIMATED TOTAL VOLUME OF THE 00411100. OR 1S.m00 WHICHEVER tS L E64 AT 149 THE THE FOPAW WRITTEN PROTEST IS FLED THE BOND MUST HIE CONDITIONED UPON THE PAYMENT OF ALL COSTS WHICII MAYBE AOJUDOEO AGAINST YOU BY AM ADIAKVtSMkTNE tl. Ft&RIM OFFICER SO O CISION IN NMID DEC NON PERTA"M TO REQUESTS FOR APPROVAL OF EKCEPIkWAt PURCJIASES. A CASHIER'! CHECK Oft MONEY ORDER MAY se PROVIDED ON LIEU OF A BOND. FAILUTFE Tr0 FILE A PROPER DOW AT THE TIME OF FILING THE FORMAL PMOTESL VALL RESULT IN DEMAL OF THE 111101KOT z 3 LL BIDDERS -mot Florida Public Employees1 Council 79, AFSCME `~ 34.5 9 Magnolia Dr. ##A-13 Tallahassee, FL 32301' ... rJ Dept. for Labor and Employment Security 2574 Seagate Drive 200 Marathon Bldg. Tallahassee, pL 32399 Toole for Change 6255 NW 7th Avenue Miami, FL 33150 IL 72) -A omTaercial Energy Specialists - Suite 02 86o Jupiter Park Drive Jupiter, FL 33458 Attn: Alvaro Mendoza '- v i ' 9 C-.) _._.........,....�......... ..... _......... .... .._.... ..... ...... - ............... _ .............. , , rLORIDA INTERNATIONAL. UNIVERSITY • BID PROPOSAL/TABULATION SHEET PAGE of i Bit) TITLE: pgg-CHLogI B Egp, SylkWING POOL- BID 9b-1QZ,- OPENING DATEI"TIIME:�� AWARDED: TO BY DATE i FAlUNE TO rimaY VIM A PROTEST WITHIN THE TWIT, PRESCRIBED IN SECTION 120 53{51 FILLMOA STARIIES.IYAIVES YOUR doll TO FWIIHLH AOMINSIftA1IVE PAOCEEDINOS ANY AND ALL ADDITIONAL TERMS AND (XJNDI" Sl9lLDT IEJ BY A DWER PIR"SEII WHICff ADD TO INi VARY IW- UNIVERSITY'S WIPAS AND CONDITIONS A11E tiEJECIED AND HAVE NO rontE OR EFFECT. RUS LISI UONtAINS ONLY TH1 NAMES OF VEROCAS WHOSE OFFEfIS WF.l1E IIMCLVAECENED PIi10R 14 TIDE IiPLNki TIMCiDATE. OFFERS NECkIVED APIFFI IIII; UPFNIND IIMF. DATE ARE REJEWD AS LAIE %F ADVISED. IN ACCOFIDANCE WITH SECMM 190"S116).FLODIDA SIAIUIF IF YOU IIAFkD TO PflUlf S1 A DECISION OR INiLNVEU j B`VC PEJIIAWM 10 114S 610PROPOSAL YOU MUST POST A BOND PAYABLF. TOILUIIU)A MIERNAIIONAL I-JR-YUM IN AN AMOUNT EQUAL 10 ONE I-14WEIOT 11%) OF NIE ESI IMAIED IOIAL VOLUME OF T1Ik c Lxf11iAI:t OA $6000. MHMCIAVER IS LESS AI THE TIME ii1F FOIIJ,1Al i/TiirrEN PROTEST IS FILED 1 HE BONO MUST BE CONDITIONED IIPUN TIfE PAYMENT OF ALL COSTS YM1CH MAY BE ADJUDOW Af.AINSt YOU BY AN ADMINISTRATIVE IIEA&Na L>) FICEA A O01 ► IS AESO o-M-i9 S o—IN FNDf U OECIygH9 PENTAINWO TO ►iEUUESIS I'OII APPAOY/.L OF EXCEPY NTAL PURCHASES A CASHIER S CIIIXK OR MONEY ON 0A MAYBE PROVIDED W IIEU OF A O- BONO FAp rRG 10 ME A PROPER BOND AT INE ME OF MING THE FORMAL PROTEST. WILL RESULT IN DENIAL OF 711E PAOIEBT. Tl- C4 .-i C4 L_ t BIDDERS Sentry Industries 5687 NW 36th Avenue k iami^ 33142 Attn a Steve Syde.lko AN _T== 01 Clearwater Chemicals 1575 Sunshine Drive Clearwater, FL 34618-6865 - , ................... ..... ............. .................... v. :•.t :1 ..... _...... ...... ... ..... .................. ..... ....._..-.......... ......... .............. ... L I FLORIDA INTERNATIONAL UNIVERSITY - BID PROPOSALITABU ATION SHEET PAGIr,_ A7�eo AM) BID TITLE: BULK CHLORINE FOR SWIMMING POOL BID # 96 -t . OPENING DATE/TIME: AWARDED: TO_BY ' DATE FAILURE To Tom ttt A PROTEST Wl(NW tHE Tug PRE9CRiew IN 9EC110N WIN. FLORIDA STATUIRS. WANES YOUII p1O1K"TorrECT FURtI IER ADMNILSTRATBt6 PROCEEDtNIS.9 . ANY A D ALL A001110RAL TETIAIS AND COMOIIION BUBMIFTED 6Y. A OMIDEpprot"SER "10C11 ADD 10 OR VARY TN6 MVERSITY'9 70IMS AND NDttK)NB ARE REJEUIED AND NAVE NO FORCE. TN9 LIST CONTAINS ONLY THE NAMES Of VENDORS V010SE OFF6R9 WERE fiW[LY RECEIVF.D PRIOR To lift OPENMiCT 11MIDDATE. OFI'ERS REL'ERIED AFTER THE OMWO TIME1)ATE ARE WELTED AS LATE, DBE A.D, YYlr&�D,•{ IN ACCORUAME WRN SECTION 120.6316xh). nORIDA STAIUTE IF Y(U INTEND TO PROTEST A DEC61ON OR W TENDED DECISION PERTAMi1b YO TIN! 810pP110POSAL YOU MUST POST A 80NO PAYABLE TO FLORIDA NIERNATIONAI UNNFRSITY IN All AMOUNT EMW TO ONE PERCENT 1 N.) OF THE ismATED TOTAL VOLUME OF 1W OONITIPGI, OR S5,0w WNICWV" 19 UL62 AT THE TUE 1NE POR11AE WTIRMN P%1S9T IS FLED THE *ONO MUST BE OONDITKWO UPON THE PAYMENT Of ALL costs mow MAY RE ATUUDDEO AaAIN9t YOU BY AN Atmmiwiw f'L , hEM"0 oFFk*R C !WENDED DEC4870NS PERTA"WO To REQUESTS FOR APPAOYAL OF EXCED11 t PUITCHASE9. A OASIVER'S CHECK OR MONEY OTIOER MAY TIE PTTDVK)LO W LIEU Of A BOND. FAILURE Tt1 TILE A FAOM A 0010 AT THE US OF FIl1NO 114E FORMAL PROTEST, PALL RESULT Nt OET#AL OF THE P110IEST, F3 5 H N BIDDERS �`il� 6Z"` Florida Public Employees Council 79, AFSCM = I 34.5 B Magnolia Dr. >1#A-13�' FL 32301 .Tallahassee, f] [1 Dept. for Labor and (� Employment Security 2574 Seagate Drive 200 Marathon Bldg. Tallahassee, FL 32399 Toole for Change 6255 NW'7th Avenue Miami, FL 33150 owmercial Energy specialists - Suite #2 V1 Y' 660 Jaapiter Park Drive Jupiter, FL 33458 Attn : Alvaro Mendoza ... ..»»...» , ,..» ............................«», a THIS AGREEMMNT entered into this 13th clay of rune 1997, between Commercial EneW Specialists and Florida International University, acting for and on behalf of the Florida Board of Regents, a public corporation of the State of Florida, hereinafter F.I.U., is for Bulk Chlorine for Swiunadng Pools, commencing on July 1, 1997 or the date this Agreement is signed, whichever is later and provided through June 30, 2000, WITNESETH: WMMEA.S, F.I.U. has invited bids to provide these items or services VIEUMEAS, Commercial Energy Specialists has submitted a bid for the provision of these items or services which has been accepted by F.LM, NOW, TMMEFORF, inconsideration of the mutual eaveoants contained herein F.I. U. and Commercial Energy Specialists agrees drat Commercial Energy Specialists. will provide these items or services upon the terms and conditions described in the Invitation To Bid No.96-102 attached and incorporated herein as Exhibits I and Exhibit II respectively. WTTNUS our hands and seals as of this date. Corporate seil FLORMA DrrERNATIONAL MVER5I`r'Y acting for and on behalf of the Florida Board of Regents, a public corporation of the State of Florida Vice "'Y'identBusiness & Finance Date* Approved as to form and legal sufftctency: UNIVERSTI'Y GENERAL COUNSEL Isis Carbajai. do G=ci.a Deputy General Counsel Sq- Gqq AWARD UNDER FLORIDA INTERNATIONAL UNIVERSITY (FIU) CONTRACT NO.96-102 ITEM: DEPARTMENT: TYPE: RECOMMENDATION: AwardUndcrFIUContract Liquid chlorine at rental of chlorine storage tanks Parks and Recreation Term It is recommended that the bulk liquid chlorine and the rental of chlorine storage tanks for the water treatment at various city pools from Commercial Energy Specialists, Inc., under existing Florida International University (FIU) Contract No. 96-102, effective until 6/30/00, at a total amount not to exceed $29,000, with unit pricing to be established by FIU, pursuant to the terms and conditions of said contract for this contract period, be approved. Funds are therefor hereby allocated from FY 199-00' Parks and Recreation Department Operating Budget, Account Code No. 29- 629