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Home My WebLink AboutR-99-0628J-99-721 8/31/99 aa RESOLUTION NO. .j % — Ed A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE PURCHASE OF A VEHICLE LOCATION SYSTEM FROM TELETRAC, INC., AWARDED UTILIZING EXISTING STATE OF FLORIDA SNAPS AGREEMENT NO. 9911506, FOR THE DEPARTMENT OF SOLID WASTE, IN AN AMOUNT NOT TO EXCEED $53,000.00; WITH FUNDS THEREFOR HEREBY ALLOCATED FROM ACCOUNT CODE NO. 422001.320102.6.840. WHEREAS, the Department of Solid Waste requires a vehicle location system that has the ability to locate any vehicle in the fleet at any time throughout the City; and WHEREAS, the capability of an automatic vehicle location system with its fleet management software and data communication would improve the department's deployment of personnel and equipment citywide; and WHEREAS, funds are available from Account Code No. 422001.320102.6.840; and WHEREAS, the City Manager and the Director of Solid Waste recommend that the purchase of a vehicle location system from CITY ComesSIDii MEMLNG OF 5 f P 2 1 1999 h0solution No. Teletrac, Inc., awarded utilizing existing State of Florida SNAPS Agreement No. 9911506, be approved. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The purchase of a vehicle location system from Teletrac, Inc., awarded utilizing existing State of Florida SNAPS Agreement No. 9911506, for the Department of Solid Waste, is hereby approved, in an amount not to exceed $53,000.00; with funds therefor hereby allocated from Account Code No. 422001.320102.6.840. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 21st day of September , 1999. JOE CAROLLO, MAYOR in accordance with Mibta vuca SbG '1.• 'p, 9N�Gi. she ift)n- eilt'j ►y)y ir+Hi,••-;-,p this legislation by signing it it 4h becomes effective with the elapse of ten (t0) day& tin tho dote ` (r.,:, n regarding same, without the Mayor exert V ATTEST: Wa ► -Qeman, City Clerk WALTER J. FOEMAN CITY CLERK APPROVED Z0007.,eOR�AND CORRECTNESS V I I.,ARE W36A?'6:RCL �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 TO w CITY OF MIAMI, FLORIDA CA=3 INTER -OFFICE MEMORANDUM DATE: AUG 3 0 1999 FILE: Honorable Mayor and Members of th ity Commission FROM: t a•G•, DonaldW aw City Manager RECOMMENDATION: SUBJECT r Resolution .Authorizing Purchase of a Vehicle Location System/State REFERENCES Florida SNAPS Bid #9911506 ENCLOSURES: It is respectfully recommended that the City Commission approve the attached resolution, authorizing the City Manager to approve the procurement of a Vehicle Location System under an existing State of Florida SNAPS Bid n9911506 from Teletrac, Inc., in an amount not to exceed $53,000. Funding is available from Account Code No. 422001.320102.6.840. BACKGROUND: The Department of Solid Waste in its continuing effort to improve upon the efficiency and productivity of the department seeks to purchase a Vehicle Location System. This systern would provide software and hardware for heavy equipment fleet location. Specifically, the system allows for (Automatic vehicle location products and services; Fleet management software (Fleet Director Enterprise Edition Proprietary Software) and Data communication products and services (status messaging and message display terminals). Additionally, this system would aIlow for improved time management relative to overall manpower and equipment deployment city wide. DHW/Xcp CP/blp cc: Raul Martinez, Assistant City Manager Clarance Patterson, Director 49- 628 CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM To: Raul Martinez Assistant City Manager ��9lsce.�i a.d�Ds2- FROM: Cl.arance terson, Director Department of Solid Waste DATE : FILE : SUBJECT Resolution Authorizing the Purchase of a Vehicle Location System REFERENCES: State of Florida SNAPS Bid #9911506 ENCLOSURES. The Department of Solid Waste has verified with the Department of Management and Budget that funds are available in an amount not to exceed $53,000.00 from the department's budget, Account Code No. 422001.320102.6.840. Budg ary Review and Approval By: • Date. Lkuie Brennan, Interim Director Department of Management and Budget DHW/RM/CP/bID City of Miami Manager r—A & Budget Date g- /(9' qC Time 3 ` 50 (AM M Amount of $ zg� 7,70• is available in account number: y OO/I3120/6.6 41Cez.- e I J "R E S9- 628 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Raul Martinez DATE : JUL I I W FILE: Assistant City Manager SUBJECT: Request for Format Solicitation for the Purchase of a Vehicle FROM: ol-aIncealIrson,ector REFERENCES: Location System Department of Solid Waste ENCLOSURES: In our continuing effort to improve upon the efficiency and productivity of the Department of Solid Waste, my staff and 1 have met with a representative from Teletrac, Inc. which is a company that provides software programs and hardware for heavy equipment fleet location. Subsequently, we forwarded the information for purchase, under the State's SNAPS Program, to Procurement for review and approval to proceed (see attached). Also attached, please find a Request for Formal Solicitation, which requires the City Manager's approval to solicit formal bids for the purchase of a vehicle location system. Specifically, this systems has the following capabilities: • Automatic vehicle location products and services • Fleet Management Software (Fleet Director Enterprise Edition Proprietory Software) • Data communication products and services (status messaging and message display terminals) CP/blp Attachments 19' G28 REQUEST FOR FORMAL SOLICITATION FOR PURCh4ASI OF OOoO"I MCa4, XQUIPMW 19XCUOINO $4.800. AMID CONST'RUCTfOM RXCIIEOINO $10,000 Doecifpdon of the Qropoaad purchase: Purchase of a vehicle location system from Teletrac, Inc. which has_the capability of 1) automatic vehicle locati(5n, 2) fleet manactementt softwa e and 31 data communication (status messaging and message display terminals). EitlM&W OoStw 53 , 000. t„ tno tint In FY ®udgst: 422001.320102.6.840 A Nla Budget R*v we We Brennan, Interim Director [mmator, CIP1CDM NMA* d 0 If not In FX Budget, wq tendon of 6=61100n: Dift Justtfle"onforpurchmm: The department's continuing effort to improve upon the efficiency and productivity of the Operational Division of the department via this innovative and technologically advanced vehicle location system. Will allow management the ability to locate any vehicle ;n the f1Aei- at anvtima thronahmit the__. city. Donald H. Warnhaw City Manager i""ROK U low aft aluasebio .' j 3�a sift by. SWLVUFtE- L Tetetrae's Location/Messaging-Service Offer: Peak loff-Peak serrice N of Access Units Kate Vchick,% Fowl 1Nthly. Per Veh. `r ` %essaginWLoca ion Package 200012IN10 S34.110 70 s 9 2.3911.4111 'Aach InCation- I access unit. Each rues.,mr• - > acccsv frr:ita, ,lccrasv anrrs my ei grtyarva f it 11m, rrii,de fleet (per ptarr). AR Mrraon, include remt. replacement, repair and rein%ledla .n /irdi ela-lrt:Ave t ehrr le j f Locnlion Vnils & Data 7'crminnh at nu charge (►.arrrtntl'l. (1) Workstation Maintenance Plan •Includes a11.vtjnwtre supprut (nn•site & telephrme), %gftware and snap upgrades and oddNbnal irntning ar no charge, t i (1) Exception Repon Software Support f (1) Client Sotf ware Support Total Monthly Investment for Service rind Support t jTeietrac's Equipment Offer: S 99.00 a t5,tlu ,499 morrtlt --eI29,988 ply (711) Stalus / Laaeattinn Unitsius S799.00 umh lint = 1, 5.i;tjtt 1hrlude Lnratirm Llnmv, ,S'trNrrs.ift-s"rapink I rnrrnnl.v, ,i r1/3 (rnru . best ernes.%. omens litrrrrr•.%.w ,oral aa->tte tmtnlltrtie:n. (!) tltxt Dlrtmar Etttcrpriye Software cq` S282S.00 = {lncludesPewDirector Lnierp►tveEdit iun pruprictnr�• S;,ftuinre. FlakJ-Inpimer. and %rnrrrrr:� f ') (1) Exception Reporting SnftKam Paekakoe;a S175,0G - (1) Five (S) Client Software Package 4q! SS15.00 SLIB- TOTAL IINVES'VNIENT (EQUIPMENT 1-SOFTWARE) j LLESS a'/ GRAND TOTAL S 59,525 . , 11. $52,382 � PurchasingDIRECT -Results " "•SNAPS Agreement... Results of SNAPS Agreement Query Red = Renewed Dates Page 1 of 1 Vendor numberSNAPS numberClass Group Title Begin date End date VEHICLE F481172403 001 9911506 991 151 LOCATION MAY MAY PRODUCTS & 19,1999 18,2000 SERVICES PRICE SNAPS TELETRAC INC Schedules Agreement New Search SNAPS found I agreement(s) matching your query. Brought to you by fitNetfllHCf1158ltnQCS � - .:: .• Friday, July 30, 1999 3:45 PM .9- 628 SNAPS Agreement Page 1 of 1 SNAPS AGREEMENT TITLE: VEHICLE LOCATION PRODUCTS & SERVICES AGREEMENT NUMBER :991150b TERM OF AGREEMENT: Begin date: 05-19-1999 End date: 05-18-2000 VENDOR: TELETRAC INC 3330 NW 53RD ST STE 302 FORT LAUDERDA.LE, FL 33309 SPURS NO: F481172403-001 MBE CODE: NON -MINORITY (A) CONTACT: MIKE VERMILLION PHONE: 954-484-1300 COMMODITY CLASS: 991 DELIVERY: 30 days ARO WARRANTY: COMMODITY GROUP: 151 APPROVED PRICE SCHEDULE & DATE: 1.) Price list e#f. 5/19/1999 Expire date: 05-18-2000 CONTACT VENDOR FOR COPY OF PRICE SCHEDULE & CONTRACT INFORMATION. Automatic vehicle location products and services. Fleet management software (Fleet Director Enterprise Edition Proprietary Software) Data communication products and services (Status Messaging & Message Display Terminals) Friday, July 30, 1999 3:45 PM 29_ 6 PurchasingDIRECT - SNAPS-"-ndor Record Page 1 of 1 SNAPS Vendor Record NameTELETRAC INC Address3330 NW 53RD ST STE 302 City, State ZipFORT LAUDERDALE, FL 33309 StatusDMS REGISTERED Minority CodeNON-MINORITY Contact NameMIKE VERMILLION Phone Number954-484-1300 Fax Number954-486-2799 E-mail address mvermillionpteletrac-online.com Web PageVENDOR home page Brought to you byrvMVMjWuSM4=.' Friday, July 30, 1999 3:46 PM 99- 628 PurchasingDIRECT - Agreer-" l Price Schedule(s) Agreement Price Schedule(s) TELETRAC INC: Vendor number:F 481172403 001 Sequence Description Expire Date 1 Price list eff. 5/19/1999 MAY 18, 2000 Description: Automatic vehicle location products and services. Fleet management software (Fleet Director Enterprise Edition Proprietary Software) Data communication products and services (Status Messaging & Message Display Terminals) Ordering Limits: Page 1 of 1 Total agency wide acquisitions during the term of the agreement shall not exceed the threshold amount for Category V, except that acquisitions by agencies With decentralized purchasing functions shall be considered on the basis of each purchasing office that maintains full-time purchasing staff. SPURS Users Note: -Use Commodity Class: 991 and Commodity Group: 151 for this SNAPS agreement. If you require three digit Item and/or Detail levels for the Commodity Code please call (850)-488-8694. -Enter the SNAPS agreement number in the "Quote/Bid No./Contract No." field as fallows: SNAPS No. 9911506 -Enter "N" in the "Purchase Code" field. Brought to you byCMWMu Serjj�= Friday, July 30, 1999 3:47 PM 9 — 628 AWARD UNDER STATE OF FLORIDA SNAPS NO.9911506 ITEM: Vehicle Location System DEPARTMENT: Solid Waste TYPE OF PURCHASE: Term Contract REASON: The Department of Solid Waste in Its continuing effort to improve upon the efficiency and productivity of the department, seeks to purchase a Vehicle Location System. This system would provide software and hardware for heavy equipment fleet location. Specifically allowing automatic vehicle location products and services; fleet management software and data communication products and services. Additionally, this system would allow for improved time management relative to overall manpower and equipment deployment citywide. RECOMMENDATION: It is recommended that award be made to Teletrac, Inc., awarded under State of Florida Negotiated Agreement Price Schedule (SNAPS) No. 9911506, in effect until May 18, 2000, at a total amount not to exceed $53,000.00. Allocating funds from ccount Code No. 422001.320102.6.840. er Director of Purch ing at AwardUnderStateContracts 0 9 --- G