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Home My WebLink AboutR-99-0598• of J-99-592 7/9/99 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE CONTRACT WITH ZIP MAILER, INC., IN AN AMOUNT NOT TO EXCEED $5,000.00, FROM $7,364.50 TO $12,364.50, FOR MAILING SERVICES, PURSUANT TO BID NO. 98-99-005, FOR THE DEPARTMENT OF FINANCE, ON AN AS NEEDED CONTRACT BASIS; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.260301.6.340. WHEREAS, the provision of mailing services by Zip Mailer, Inc., on an as needed contract basis, under Bid No. 98-99-005 for the Department of Finance was approved pursuant to Resolution No. 98-1053 adopted on October 27, 1998; and WHEREAS, the bid amount approved did not include the costs incurred for billing and delinquent notices mailed for the Fire Assessment Fee in 1998; and WHEREAS, funds are available from Account CM COHMSSION MEETING OF AUG ® 2 1999 Resolution No. 40 Code No. 001000.260301.6.340; and WHEREAS, the City Manager and the Director of Finance recommend that an increase in the contract with Zip Mailer, Inc., in an amount not to exceed $5,000.00, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: ,Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein. as if fully set forth in this Section. Section 2. An increase in the contract with Zip Mailer, Inc., in an amount not to exceed $5,000.00, from $7,364.50 to $12,364-50, for mailing services, pursuant to Bid No. 98-99-005, for the Department of Finance, on an as needed contract basis, is - 2 - 9 9 - 598 hereby approved, with funds therefor hereby allocated from Account Code No. 001000.260301.6.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor'/. PASSED AND ADOPTED this 2nd_ day of August 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated pi ac pravided, said leaislLt,,jop :jc.u, becomes effective with the elapse of ten s f m the date of Comm' ;cn nctio,. regarding same, without the Mayor ex cisingr ; ATTEST: CITY CLERK 0 APPAS/ TF 'I'Y ATTORNEY 3583:RCL CORRECTNESS:/ J. FAmW, city Clerk �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - �9- 598 TO FROM • * 37 INTER -OFFICE MEMORANDUM CITY OF MIAMI, FLORIDA Honorable Mavor and Members Jui i J ofommission DATE: Emergency Funding SUBJECT: Mailing Services rDo/naladHWarshaw REFERENCES City Manager ENCLOSURES: Recommendation: FILE : It is respectfully recommended that the City Commission adopt the attached Resolution authorizing an increase in the existing contract with Zip Mailer, Inc. for mailing services for an additional $5,000.00 for a total amount of $12,364.50. Funding is available from Account Code 001000.260301.6.340. Background: By Resolution 98-1053 , the City Commission awarded a contract in the amount of $7,364.50 to Zip Mailer, Inc. for mailing services. The contract awarded was for a period of one (1) year with the option to extend for two (2) additional one (1) year periods. The cost incurred for billing and delinquent notices that was sent out for the Fire Assessment Fee in 1998 were not part of the existing contract, therefore formal approval is requested to increase Zip Mailer, Inc. contract in the amount of $5,000.00 to cover the cost of mailing services. DHW/J W/PC/mm J- 50 0 TO: Judy Carter Director Purchasing Department CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM FROM: Lule L. Brennan Director Office of Management and Budget DATE : June 28, 1999 FILE SUBJECT: Budget Approval REFERENCES: ENCLOSURES: The Office of Management and Budget has reviewed the Finance Department, Treasury Management Division, Account Code 001000.260301.6.340 and hereby verifies that $5,000.00 is available to cover the cost of Zip Mailer, Inc. services for unpaid invoices. Approved: _& Luie L. rennan, Director office of Management and Budget PC/mm CRY of Miami Management a Budd Date7-9 Time � ! (AM Amount of$ , js available in account number. by: SIGNATURE ��- 59 f r �t�nt CONTRACT A W A R D BID NO. 98-99-005/2001 OTR YEAR(S): 2 NAME OF BID: MAILING SERVICES CONTRACT PERIOD: NOVEMBER 16, 1998 THROUGH NOVEMBER 16, 1999 COMMODITY CODE: 915-58 TERM OF CONTRACT: ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE-YEAR PERIODS METHOD OF AWARD: LOWEST FIXED PRICE AWARD BASED ON MEASURES: Yes () No (X): () Set Aside ( ) BBE ( ) WBE owned firms () Local Preference SECTION # 1: VENDOR(S).- VENDOR NAME ZIP MAILER, STREET: 5137 SW 8 STD CITY/STATE/ZIP: MIAMI, FLy33'134r� = "" '•: CONTACT PERSON: BARBARA.SANCHEZ` PHONE #: (305) 445-5914 FAX#: TERMS: NET 30? a :; '<^ : _':' s" DELIVERY: 4 CAIENDA DAYS y Y * " SECTION #2: AWARD INFORMATION C.C. AWARD DATE: OCTOBER 27, 1998, MODIFIED CONTRACT VALUE: N/A AGENDA ITEM #: CA-1 SPECIAL CONDITIONS: YES RESOLUTION NO: 98=1053 _ INSURANCE REQUIREMENT: NO TOTAL CONTRACT VALUE: $7,364.50 SECTION #3: AFFIRMATIVE ACTION POLICY YES SECTION #4: REQUESTING DEPARTMENT INFORMATION USER DEPARTMENT/DIVISION: FINANCE/TREASURY MGT. DIV. CONTRACT ADMINISTRATOR: PETE S. CHIRCUT TELEPHONE NO. (305) 416-1945 FAX NO. (305) 416-1987 SECTION #5: PROCURING AGENCY SENIOR BUYER: MARITZA SUAREZ DATE PREPARED: NOVEMBER 12, 1998 TELEPHONE NO: (305) 416-1907 FAX: (305) 416-1925 99- 598 0 J-98-1068 10/8/98 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF ZIP MAILER, INC., FOR THE PROVISION OF MAILING SERVICES, ON AN AS -NEEDED, WHEN -NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS, FOR THE DEPARTMENT OF FINANCE, AT A TOTAL ANNUAL COST NOT TO EXCEED $7,364.50; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 260301.6.340. WHEREAS, it is necessary for the Department of Finance to contract for bill mailing services, which will include folding and insertion of bills, pickup and delivery to the post off ice, and insertion of additional fliers or announcements as needed; WHEREAS, pursuant to public notice, invitations for Bids No. 98-999-005 were mailed to 17 potential providers of this service; and WHEREAS, three bids were received on September 23, 1998; and WHEREAS, funding is available from Account Code No. 260301.6.340; and WHEREAS, the City Manager and the Director of Finance recommend that the bid received from Zip Mailer, Inc., be accepted as the lowest responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the C� Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as 'if fully set forth in this Section. Section 2. - The bid received on September 23, 1998, from Zip Mailer, Inc., for the provision of mailing services, on an as -needed, when -needed contract basis for one (1) year, with the option to renew for two (2) additional one-year periods, for the Department of Finance, at a total annual cost not to exceed $7,364.50 is hereby accepted, with funds therefor hereby allocated from Account Code No. 260301.6.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor11. PASSED AND ADOPTED this 27th day of October , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not Indicate aprrwel of this legislation by signing it in the designated place provided, sal;: becomes effective with the elapse of ten (10) days f the cmt ;;cm.=Ssicrl a ATTEST: regarding same, with= the Mayor exe ve. r Waiter n: Clerk WALTER J. FOEMAN, CITY CLERK CORRECTNESS "Wis1" r" W2994:CSK l� If�the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override.of the veto by the City Commission.598 v 2 • INCREASE OF CONTRACT ITEM: Mailing Services DEPARTMENT: Finance TYPE OF PURCHASE: Increase in total contract amount REASON: The cost incurred for billing and delinquent notices that was sent out for the Fire Assessment Fee in 1998 were not part of the existing contract awarded by Resolution No. 98-1053. RECOMMENDATION: It is recommended that an increase in the contract with Zip Mailer, Inc., be increased by $5,000 to a total amount not to exceed $12,364.50. Funds are available from Account Code No. 001000.260301.6.340. /1 �irector of Purchasing Date 99- 598