HomeMy WebLinkAboutR-99-0580J-99-645
8/2/99
RESOLUTION NO. g - 580.
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO APPROVE THE FINDINGS OF THE
EVALUATION COMMITTEE TO ACCEPT THE PROPOSAL
OF MERCY MEDICAL DEVELOPMENT D/B/A MERCY
OUTPATIENT CENTER TO PROVIDE. EMPLOYMENT AND
ANNUAL PHYSICAL EXAMINATIONS AND HEPATITIS B
IMMUNIZATION (PART I AND PART II SERVICES)
FOR DESIGNATED PERSONNEL, AT A PROPOSED
ANNUAL COST OF $744,923 PER YEAR FOR THE
INITIAL TWO YEAR PERIOD, FOR THE DEPARTMENT
OF HUMAN RESOURCES; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR AN INITIAL TWO (2) YEAR PERIOD
WITH THE OPTION TO RENEW FOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS AT THE SAME
TERMS AND CONDITIONS; AUTHORIZING AN INCREASE
NOT TO EXCEED 5% IN THE AMOUNT OF
COMPENSATION WHICH SHALL BE EFFECTIVE ON THE
FIRST DAY OF THE FIRST OPTION PERIOD AND
REMAIN IN EFFECT THROUGH THE REMAINING TERM
OF THE CONTRACT; ALLOCATING FUNDS THEREFOR,
FROM THE GENERAL OPERATING BUDGETS OF THE
DEPARTMENT OF HUMAN RESOURCES, ACCOUNT
CODE NO. 001000.270101.6.260; SPECIAL
PROGRAMS AND ACCOUNTS; ACCOUNT CODE
NO. 001000.921202.6.260; DEPARTMENT OF
FIRE -RESCUE, ACCOUNT CODE
NO. 001000.280401.6.260, AND DEPARTMENT OF
POLICE, ACCOUNT CODE NO. 001000.290201.6.260;
FURTHER AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THESE SERVICES.,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed proposals to
provide services including employment and annual physical
examinations and Hepatitis B Immunization (Part I and Part II
services) for designated personnel, on a contract basis for two
AUG 9 2 1999
Resolution No.
(2) years, with the option to renew for two additional one (1)
year periods, for the Department of Human Resources were received
on June 21, 1999; and
WHEREAS, the proposals were evaluated by an evaluation
committee which recommended that the proposal received from Mercy
Medical Development, d/b/a Mercy Outpatient Center, be accepted
as the proposal most advantageous to the City; and
WHEREAS, funds for these services are available from the
General Operating Budgets for the Department of Human Resources,
Account Code No. 001000.270101.6.260; Special Programs
and Accounts; Account Code No. 001000.921202.6.260; Department of
Fire -Rescue, Account Code No. 001000.280401.6.260; and Department
of Police, Account Code 001000.290201.6.260; and
WHEREAS, THE City Manager and the Director of Human
Resources recommend that the proposal received from Mercy Medical
Development, d/b/a Mercy Outpatient Center, for said services, be
accepted as the proposal most advantageous to the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
0
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The proposal of Mercy Medical Development,
d/b/a Mercy Outpatient Center, to provide employment and annual
physical examinations and Hepatitis B Immunizations (Part I and
Part II services), for designated personnel, at an estimated cost
of $744,923 per year for the initial two year period, and
allowing for an increase in compensation not to exceed 5%
effective the first day of the first option period and remaining
in effect thorough the remaining term of the contract, for the
Department of Human Resources, is hereby accepted, with funds
therefor hereby allocated from the General Operating Budgets of
the Department of Human Resources, Account Code
No. 001000.270101.6.260; Special Programs and Accounts; Account
Code No. 001000.921202.6.260; Department of Fire -Rescue, Account
Code No. 001000. 280401. 6. 260, and. Department of Police, Account
Code No. 001000.290201.6.260.
Section 3. The City Manager is hereby authorized" to
execute an agreement, in a form acceptable to the .City Attorney,
with Mercy Medical Development, d/b/a Mercy Outpatient Center,
for an initial term of two (2) years renewable at the City's
�i The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
99- 580
option for two (2) additional one (1) year periods,- and
thereafter to instruct the Chief Procurement Officer to issue a
purchase order for these services, subject to the availability of
funds.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor./
PASSED AND ADOPTED this 2nd day of August 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not Indicate approval Of
this legislation by signing it in the designated placo provided, su ld Icgislation r}ov,
becomes effective with the elapse of ten (10 day from t ate of Comr issicn action,
wing same, without the Mayor e r ' in vet .
ATTEST:
wal oe an, City Clerk
WALTER J. FOEMAN
CITY CLERK _,,,on
APPROVED AS AO F,O'RK STD CORRECTNESS:
9DRO VILTARLMLO
JT�TTORNEY
632:RCL
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
y` �
TO Honorable Mayor and Members
of the C' Commission
na^�.^• -
FROM: City Manager
RECOMMENDATION
CITY OF MIAMI, FLORIDA 0
INTER -OFFICE MEMORANDUM
I:cv
DATE: ; 1 2
FILE:
SUBJECT: Recommendation for Resolution and
Award of RFP #98-99-055 - Parts I
and II (Physical Examinations/Hepatitis
REFERENCES: Program)
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached resolution to award a contract to
Mercy Medical Development d/b/a Mercy Outpatient Center, 3659 S. Miami Avenue, Miami, Florida 33133, a
local, non -minority proposer, to provide employment and annual physical examinations and a Hepatitis B
Immunization Program (Part I and Part II services) for designated personnel for the Department of Human
Resources at a proposed annual cost of $744,923. The contract would be for an initial two-year period with the
option to renew for two additional one (1) year periods.
BACKGROUND
In an effort to secure a broad range of providers, a Request for Proposals (RFP) was issued for a qualified
proposer(s) to perform employment and annual physical examinations and a Hepatitis B Immunization Program
for the City of Miami. Eleven (11) firms were mailed the RFP.
Section 2-268 of the City of Miami Code mandates the Department of Human Resources to establish and
maintain medical services which shall include a medical examination of employees and potential employees. In
addition to physical examinations, the RFP incorporated a Hepatitis B Immunization Program and various other
medical services such as x-rays, EKGs, stress testing and in-depth audiological screenings. Two (2) sealed
proposals were received on June 21, 1999. One of the proposals was deemed non -responsive as the facility was
not located within the City of Miami limits as required in the RFP. The evaluation committee evaluated the
remaining proposal deemed responsive and responsible for the provision of Part I (General Physical
Examinations), and Part II (Police and Fire Physical Examinations, and Hepatitis B Program). The committee
did not evaluate Part III (Drug Screening) services because it was deemed non -responsive as the facility was not
certified in accordance with the requirements of the RFP.
Based on an evaluation by two private sector professionals and staff from the Department of Police, it is
recommended that the City Commission accept the findings of the evaluation committee and authorize the City
Manager to enter into negotiations with Mercy Medical Development d/b/a Mercy Outpatient Center, to execute
a contract in a form acceptable to the City Attorney, for the provision of Part I and Part II services, in an amount
not to exceed $744,923 annually during the initial two (2) year term of the contract. An increase in the annual
amount of compensation for the contract following the initial term shall be allowed in an amount not to exceed
5%, which shall be effective on the first day of the first option period and remain in effect through the
remaining term of the contract.
Funding is available to cover the cost of these services in the general operating budgets of the Department of
Human Resources, Account Code No. 001000.270101.6.260; Special Programs and Accounts, Account Code
No. 001000.921202.6.260; Department of Fire -Rescue, Account Code No. 001000.280401.6.260; and
Departm nt of,,P��olyyice, Account Code No. 001000.290201.6.260.
DHW/B AR�B/RSJ 9 9- 580
10 CITY OF MIAMI, FLORIDA 0
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE: June 30, 1999
Chief Procurement Officer SUBJECT:
UP No. 98-99-055
FROM: REFERENCES:
Angel . 4Bellam
Department of Human Resources ENCLOSURES:
FILE :
This department has verified with the Department of Management and Budget that funds
are available in Fiscal Year 2000 to cover the cost of the subject Request for Proposals,
No. 98-99-055, in an amount not to exceed $744,923 as follows:
Account Code No. 001000.270101.6.260 - $ 21,862
Account Code No. 001000.921202.6.260 - $ 47,078
Account Code No. 001000.280401.6.260 - $334,553
Account Code No. 001000.290201.6.260 - $341,430
Budgetary re .ew and approval:
By: J�Wk%/
Luie Brennan, Interim Director
Department of Management and Budget
RSJ/dj
99- 580
CITY OF MIAMI, FLORIDA 10 .�..
INTER -OFFICE MEMORANDUM
Donald H. Warshaw Jul 8 1999 TO: DATE: Y i FILE:
City Manager
(Through Channels) SUBJECT: RFP No. 98-99-055
FROM: Sharon S mpkins REFERENCES:
Administrative Assistant I
Department of Police ENCLOSURES:
This memorandum serves to provide a recommendation regarding RFP
No. 98-99-055 (Physical Examinations and Hepatitis B Program).
On June 23, 1999, the below listed persons served on the
Evaluation Committee to review the proposals received in the
response to the aforementioned RFP.
Annie Baker, Study Coordinator/Recruiter
University of Miami
Department of Psychiatry and Behavioral Sciences
Michael Edwards, Medical Records Administrator
Miami -Dade County
Sharon Simpkins, Administrative Assistant I
Department of Police
Based on the committee's evaluation which included a site visit,
it is recommended that Mercy Medical Development d/b/a Mercy
Outpatient Center be awarded the contract for Part I (General
Physical Examinations) and Part II (Police and Fire Physical
Examinations, and Hepatitis B Program). The committee does not
recommend awarding Part III (Drug Screening Services) because the
facility is not certified in accordance with the requirements of
the RFP.
SS:rm
39- 580
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
"17"r MANAGERS OFFICE
Donald H. Warshaw
City Manager
FROM: Ange . Beoy
Director
Department of Human Resources
_-= June 21, 199;3 !UN 21 P, _4: 31
Physical Examinations/
Drug Screening Services
RFP Selection Committee
REFERENCES: Recommendation
ENCLCSi,RES
Please find below the names of those persons recommended to serve on the selection
committee to review and evaluate the responsive proposals for Physical Examinations
including Drug Screening Services that were received in accordance to RFP #98-99-055:
Annie Baker, Study Coordinator/Recruiter
University of Miami
Department of Psychiatry and Behavioral Sciences
Michael Edwards, Medical Records Administrator
Miami - Dade County
Sharon Simpkins, Administrative Assistant I
Department of Police
Please indicate your approval or disapproval of the above recommended committee
members below.
DISAPPROVED
D nald H. Warshaw, City Manager
B ARB/RSJ�atc
( �J Ife-
Date
99- 580
Tabulation by Evaluation Committee
RFP 98-99-055
Physical Examinations/Hepatitis Program
Part I/ : Police and Fire Physical Examinations and Hepatitis Program
Name of Proposer:
Mercy Medical Development d/b/a
Mercy Outpatient Center Rater # 1 Rater # 2 Rater 9 3
3659 S. Miami Avenue
Miami, Florida 33133
Local I Non -Minority
EVALUATION CRITERIA FOR PART I SERVICES:
Professional Experience ( Max. 30 Points)
Experience with governmental agency (max. 10 points) 10 10 10
Experience performing employment physical examinations (max. 10 points) 10 10 10
Experience performing annual physicals (max. 10 points) 10 10 10
Price (Max. 35 points) 35 35 35
Facility (Max. 30 points)
Proximity (max. 10 points) 10 10 10
Parking (max. 5 points) 5 5 5
Facility (max. 10 points) 5 5 5
Equipment (max. 10 points) 10 10 10
Minority / Women participation, if applicable (Max. 5 points) 3 3 5
OVERALL TOTAL 98 98 98
Appr by:
Judy S. Carter, Direkvr
Date:
I
Prepared by: Pamela Burns, 6/25/99
Rater # 1: Annie Baker
Rater # 2: Michael Edwards
Rater # 3: Sharon Simpkins
Approved by:
/ Designee
Date:
40
0
Name of Proposer:
Mercy Medical Development d/b/a
Mercy Outpatient Center
3659 S. Miami Avenue
Miami, Florida 33133
Local / Non -Minority
EVALUATION CRITERIA FOR PART I SERVICES:
Professional Experience ( Max. 30 Points)
Experience with governmental agency (max. 15 points)
Experience performing physical examinations (max. 15 points)
Price (Max. 35 points)
Facility (Max. 30 points)
Proximity (max. 10 points)
Parking (max. 5 points)
Facility (max. 10 points)
Equipment (max. 10 points)
Minority / Women participation, if applicable (Max. 5 points)
OVERALL TOTAL
r`
Approved by: �?L "l �i'
�.'.2- Judy S. Carter, Director ,
Date:
I
Prepared by: Pamela Burns, 6/25/99
Tabulation by Evaluation Committee
RFP 98-99-055
Physical Examinations/Hepatitis Program
Part I: General Physical Examinations
Rater # I Rater # 2 Rater # 3
12 12 12
12
12
12 Rater # 1: Annie Baker
Rater # 2: Michael Edwards
35
35
35 Rater # 3: Sharon Simpkins
10
10
10
5
5
5
5
5
5
10
10
10
5
5
5
94
94
94
Approved by: L_A�
&� Di ctor / Designee
Date: _ _ �' /_� 0 / 7
Name of Proposer:
Mercy Medical Development d/b/a
Mercy Outpatient Center
3659 S. Miami Avenue
Miami, Florida 33133
Local / Non -Minority
EVALUATION CRITERIA FOR PART I SERVICES:
Professional Experience and Qualifications ( Max. 30 Points)
Drug Screening Experience (max. 10 points)
Drug Screening Experience with governmental agency (max. 15 points)
Employment Drug Screening Experience (max. 5 points)
Qualifications (max. 5 points)
Price
Facility
Equipment (max. 10 points)
Proximity (max. 10 points)
Facility (max. 10 points)
Minority / Women participation, if applicable
Approved by
(Max. 35 points)
(Max. 30 points)
(Max. 5 points)
OVERALL TOTAL
Judy S. arter, Director
Date:
I
Tabulation by Evaluation Committee
RFP 98-99-055
Physical Examinations/Hepatitis Program
Part III: Drug Screening Services
Rater # I Rater # 2 Rater # 3
N N N
0 0 0
N N N
R R R
E E E
S S S
P P P
0 0 0
N N N
S S S
t I I
V V V
E E E
Rater # 1: Annie Baker
Rater # 2: Michael Edwards
Rater # 3: Sharon Simpkins
Note: Proposer was non -responsive for the drug
screening services only (Part III services) as the
testing facility was not certified by the U.S.
Department of Health and Human Services as
required in the RFP.
Approved by•
AQA_ Direc / Designee
Date: A, /99
0
•
Prepared by: Pamela Burns, 6/25/99
REQUESTING ACCEPTANCE OF CITY MANAGER AND
EVALUATION COMMITTEE'S RECOMMENDATION
ITEM: Physical Examinations/ Hepatitis B Program
DEPARTMENT: Human Resources
TYPE:
Term Contract
REASON: The Department of Human Resources has a need to
establish and maintain medical services which shall
include a medical examination of employees and
potential employees including a Hepatitis B
Immunization Program.
RECOMMENDATION: It is respectfully recommended that award be made to
Mercy Medical Development d/b/a Mercy
Outpatient Center, to provide employment and
annual physical examinations and a Hepatitis B
Immunization Program (Part I and Part Il . services) for
designated personnel for the Department of Human
Resources at a proposed annual cost of $744,923 for
an initial two year period; and authorizing an increase in
compensation not to exceed 5% effective on the first
day of the first option period and remaining in effect
through the remaining term of the contract; allocating
funds therefor from operating budgets of the
Department of Human Resources, Account Code No.
001000.270101.6.260; Department of Fire -Rescue,
Account Code No. 001000.280401.6.260; and
Department of Police, Account Code No.
001000.290201.6.260.
Direct o u hasin
� 3 0 106
ate
AwardIssueRFP
99- 580