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Home My WebLink AboutR-99-0558J-99-607 7/20/99 RESOLUTION NO. 9 9 — 558 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE CONTRACT IN AN AMOUNT NOT TO EXCEED $200,000, WITH MIAMI BUSINESS TELEPHONE, QUALITY WIRING, INC., AND FLORIDA INTRANET GROUP, FROM $200,000 TO A TOTAL ANNUAL AMOUNT OF $400,000, FOR TELECOMMUNICATIONS WIRING, UNDER BID NO. 96-97-109, FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY ON AN AS -NEEDED CONTRACT BASIS FOR VARIOUS USER DEPARTMENTS; ALLOCATING FUNDS THEREFOR FROM THE OPERATING BUDGETS OF USER DEPARTMENTS AND REQUIRED BUDGETARY APPROVAL PRIOR TO USAGE. WHEREAS, pursuant to Resolution No. 98-14, adopted January 13, 1998, the City -Commission approved the provision of telecommunications wiring, on an as -needed basis, for various departments from Miami Business Telephone, Quality Wiring, Inc., and Florida Intranet Group, pursuant to Bid No. 96-97-109; and, WHEREAS, the annual bid amount approved was based upon the anticipated telecommunications wiring projects to be performed during the term of the contract; and WHEREAS, there has been a significant increase in the J 1.D.1., 2 7 1999 Resolution No. 99-55� requirements for telecommunications wiring among various user departments; and WHEREAS, funds will be allocated from the operating budgets of the various user departments, subject to the required budgetary approval prior to usage; and WHEREAS, the City Manager and the Director of Information Technology recommend that an increase in an amount not to exceed $200,000, with Miami Business Telephone, Quality Wiring, Inc and Florida Intranet Group, be approved. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. An increase in the contract, in an amount not to exceed $200,000, with Miami Business Telephone, Quality Wiring, Inc., and Florida Intranet Group, from $200,000 to a total annual amount of $400,000, for telecommunications wiring, under Bid No. 96-97-109, for the Department of Information Technology on an as -needed contract basis for various city departments, is hereby authorized, with funds therefor hereby from the operating budgets of the various user departments and - 2 - 99- 558 requiring the budgetary approval of funds to utilized these services from individual departmental accounts prior to usage. Section 3. This Resolution shall become effective immediately upon its adoption and adoption by the Mayor'/. PASSED AND ADOPTED this 27th day of July 1999. i JOE CAROLLO, MAYOR In, accordance with Miami Code Sec. 2-36, since the Mayor did not indicate apprc,))d of fts legislation by signing it in the designated plan, provided, sai_,i iegsiutior,iEluri batmmseffective with the elapse of ten (10) days t to of Comm' n action, r same, without the Mayor ey6rciVngja ATTEST: 'FoenyAn, City Clerk WALTER J. FOEMAN CITY CLERK 14, APPROVE AS /F3 AND CORRECTNESS : tL' ,KLANDRO VILARELLO C Y ATTORNEY W3598:RCL �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted., If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - TO FROM 32 t CITY OF MIAMI, FLORIDA • INTER -OFFICE MEMORANDUM The Honorable Mayor and DATE: JUL 1 `L 1 99 FILE Members of the City Commission SUBJECT: Resolution Authorizing an Increase in the --s Contract for Tele- ld H. Warshaw REFERENCES : communications Wiring City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing an increase, in an amount not to exceed $400,000 annually, in the contract with Miami Business Telephone, Quality Wiring, Inc., and Florida Intranet Group, approved pursuant to Resolution No. 98-14, for the provision of telecommunications wiring services for Information Technology on an as needed basis for various city departments; allocating funds from the operating budgets of the various user departments and requiring the budgetary approval of funds to utilize these services from individual departmental accounts prior to usage. BACKGROUND: Pursuant to Resolution No. 98-14, adopted January 13, 1998, the City Commission accepted the bid of Miami Business Telephone, Quality Wiring, Inc., and Florida Intranet Group, for the provision of telecommunications wiring services, for various City departments, on an as needed basis, for the term of one (1) year with the option to extend for two (2) additional one (1) year periods. The original annual amount approved for this bid was based upon telecommunications wiring projects anticipated to be performed during the term of the contract. However, since that time, there has been a significant increase in the requirements for telecommunications wiring among various user departments, particularly the Miami Police Department, the Miami Fire Department, and the General Services Administration. DHWBWH/AGS/ecb 99-:558 AMENDED BID NO. 96-97-109/2001 OTR YEARS: FIRST RENEWAL NAME OF BID: TELECOMMUNICATIONS WIRING SERVICES CONTRACT PERIOD: FEBRUARY 13, 1999 THROUGH FEBRUARY 12, 2000 ORIG CONTRACT PERIOD: FEBRUARY 13, 1998 THROUGH FEBRUARY 12, 1999 COMMODITY CODE: 939-72 TERM OF CONTRACT: ONE YEAR OTR FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS METHOD OF AWARD: LOWEST FIXED PRICE SECTION #1 VENDOR NAME STREET: CITY/STATE/ZIP: CONTACT: PHONE #: FAX #: TERMS: DELIVERY: ITEMS AWARDED: VENDORS AWARDED MIAMI BUSINESS TELEPHONE 7178-B SW 47 ST. MIAMI, FL 33155 MARILYN FERRERA (305) 669-6164 (305) 669-5422 NET 30 3 CALENDAR DAYS PRIMARY VENDOR QUALITY WIRING INC 10300 SUNSET DR, STE 414 MIAMI, FL 33173 DENNIS G. DANDRINOS (305) 595-5691 (305) 595-0558 N/A N/A SECONDARY VENDOR - FL INTRANET GROUP 12350 SW 132 CT, #1 14 MIAMI, FL 33186 ROGER DOMINGUEZ (305) 235-9548 (305) 253-7076 NET 30 5 CALENDAR DAYS SECONDARY VENDOR SECTION #2 AWARD INFORMATION C.C. AWARD DATE: 3ANUARY 13, 1998 AMENDED AMOUNT: NO AGENDA ITEM #: CA-16 SPECIAL CONDITIONS: YES RESOLUTION NO: 98-14 INSURANCE REQUIREMENT: YES TOTAL AWARD AMOUNT: 200,000.00 SECTION #3 AFFIRMATIVE ACTION POLICY YES SECTION #4 REQUESTING DEPARTMENT INFORMATION USER DEPARTMENT/DIVISION: INFORMATION TECHNOLOGY CONTRACT ADMINISTRATOR: ELAINE BUZA TELEPHONE NO.: (305) 416-1509 FAX NO. (305) 416-2150 SECTION #5 PROCURING AGENCY SENIOR BUYER: PAMELA BURNS TELEPHONE NO: (305) 416-1905 DATE PREPARED: FEBRUARY 3, FAX: (305) 416-1925 1997 99- 558 WED 1. 3 ?. _ J-S8-38 1.2i31 /97 RESOLUTION NO. A RESOLUTION ACCEPTING THE BIDS OF MIAMIBUSINESS TELEPHONE, aUALITY WRING, INC., AND_ FL6151144 INTRANET . GROUP FOR THE PROVISION OF TELECOMMUNICATIONS WIRING SERVICES FOR GSA/INFORMATION TECHNOLOGY, ON AN AS -NEEDED CITY-WIDE BASIS, FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A TOTAL PROPOSED ANNUAL COST. NOT TO EXCEED $200,000; ALLOCATING FUNDS THEREFOR FROM USING DEPARTMENTS ACCOUNTS, SUBJECT TO BUDGETARY APPROVAL; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE. F'..02 WHEREAS, it is necessary for GSA/information Technology to secure a contract for telecommunications wiring services to be used on an as -needed city-wide basis for a period of one (1) year with the option to extend for two (2) additional one (1) year periods; Ind WHEREAS, the telecommunications wiring service will be used to Install and terminate copper and fiber cable and wiring, install associated communications hardware and conduits for the city's network, television, voice systems, and subsystems; and WHEREAS, invitations for Bid No. 96-97-109 were mailed to seventy-eight (78) potential bidders and thirteen (13) responses were received; and WHEREAS, the overall lowest vendor, based upon the city's anticipated usage, is designated *as the primary vendor and the next two lowest, as the secondary vendors in rank' order; and . ow 99- 55R WED 1 3 P .. 0 3 WHEREAS, if the primary vendor fails to respond or If work is beyond its expertise, service will be requested from the next lowest secondary vendor: and WHEREAS, the city reserves the right to 'obtain quotes from all awarded vendors and'obtain the services from the lowest vendor on a per job basis; and WHEREAS, payments for the service will be made from the accounts of the using departments upon prior budgetary *approval; and WHEREAS, the City Manager and the Director ' of GSA/information Technology recommend that the bids received from Miami Business Telephone, Quality Wiring, inc., aitd Florida Intranet Group be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF M{AMI, FLORIDA: Section 1. The recitals and findings contained In the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. ' Section 2. The bids submitted by Miami Business. Telephone, Ouality Wiring; Inc., and Florida Intranet Group for the provision of telecommunications wiring services for GSAAI foimation Technology, on an as -needed city-wide basis, for one (1) year with "the option to extend for two (2).•additionai one (1) year periods, at a total proposed annual cost not to exbod $200,000, are hereby accepted, with funds therefor hereby allocated from using department°s accounts, subject to prior budgetary approval. Section 3. The City Manager Is hereby s ithoriied to Instruct the Chief Procuremorit Officer to issue purchase orders for this service. Section 4. " This Resolution shall become 'effective immediately upon its edoptlon. 99- 5NR 2 1 -9�a� WEED 1 3 P 04 PASSED AND'ADOPTE) this13th dayof. Jaruwy _� 1998. loop XAVIER L. S ARC, MAYOR A I tto . . LTE t AN CITY CL P14EPARED AND APPROVED OY: AA�L O.-DIAZ 'DE .TY RNEY APRROVEQ AS TO FORM AND CORRECTNESS:' ; O ON CITY ATTt3R • W 2,153CSK • • ITEM: INCREASE OF CONTRACT Telecommunications Wiring DEPARTMENT: Information Technology TYPE OF PURCHASE: Increase in total contract amount REASON: The original annual amount approved for this bid was based upon telecommunications wiring projects anticipated to be performed during the term of the contract. However since that time, there has been a significant increase in the requirements for telecommunications wiring among various user departments. RECOMMENDATION: It is recommended that an increase in the contract with Miami Business Telephone, Quality Wiring, Inc., and Florida Intranet Group be increased by $200,000 to a total annual amount not to exceed $400,000. Funds are available from various user departments and requiring the budgetary approval of funds to utilize these services from individual departmental accounts prior to usage. of P chasin Date j 99- 558