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Home My WebLink AboutR-99-0548J-99-653 7/21/99 RESOLUTION NO. 9 9 548 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ALLOCATING $2,278,555 OF 25T11 YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE PERIOD OCTOBER 1, 1999 - SEPTEMBER 30., 2000 TO AGENCIES CURRENTLY FUNDED UNDER THE PUBLIC SERVICES CATEGORY THAT HAVE MET PROGRAMMATIC REQUIREMENTS OF THE 24T11 YEAR CDBG CONTRACT AND ALSO AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE AGENCIES LISTED ON THE AFOREMENTIONED ATTACHMENT IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; AND FURTHER DIRECTING THE CITY MANAGER TO SOLICIT REQUESTS FOR PROPOSALS TO ALLOCATE A TOTAL OF $986,926 OF CDBG FUNDS TO PROVIDE PUBLIC SERVICE PROJECTS IN THE EDISON LITTLE RIVER, FLAGAMI, LITTLE HAVANA,- MODEL CITY AND OVERTOWN AREAS OF THE CITY OF MIAMI FOR THE PERIOD JANUARY 1, 2000 - SEPTEMBER 30, 2000. WHEREAS, at its meeting of June 22, 1999, the City Commission adopted Resolution 99-427 that extended existing contracts of Community Development Block Grant (CDBG) agencies that had satisfied programmatic requirements of 24th Year Community Development (CD) contracts through September 30, 1999; and WHEREAS, during its discussion of the Community Development Block Grant Program at its meeting of June 22, 1999, b=UXG J9L271999. Resolution No. 99- 548 & 4b the City Commission addressed its concern that certain geographical areas of the City of Miami were underserved in the area of public services; and WHEREAS, the City Commission also indicated its concern that the timing of the current schedule to allocate CDBG funds for public service projects might conflict with the City'of Miami budget process; and WHEREAS, at the aforementioned meeting, the City Commission directed the Administration to report back with a funding strategy recommendation to allocate 25th Year CDBG funds for public service projects that would consider the underserved geographical areas and not conflict. with the City of Miami budget process; and WHEREAS, the Department of. Community Development has developed a funding recommendation for 25th Year CDBG public service projects that addresses the concerns of the City Commission; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference - 2 - 99- 548 thereto and incorporated herein as if fully set forth in this Section. Section 2. The amount of $2,278,555 of 25th Year Community Development Block Grant Program funds are hereby allocated to the named public service agencies identified in the Attachment to this Resolution in the specific amounts listed. Section 3 The City Manager is hereby authorized!' to execute individual agreements with the named public service agencies identified in the Attachment to this Resolution, in a form acceptable to the City Attorney, for the amount herein specified by Section 2. Section 4. The City Manager is further directed to solicit Requests for Proposals to allocate a total of $986,926 of Community Development Block Grant funds to provide public service projects in the Edison Little River, Flagami, Little Havana, �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 3 - c Model City and Overtown areas of the City of Miami for the period January 1, 2000 - September 30, 2000. Section 5. This Resolution shall become effective upon its adoption and signature of the Mayor s/. PASSED AND ADOPTED this 27th day of July , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated Ace provided, slid 1-soisiation now becomes effective with the elapse of ten (10) djFylfrom th"te of Com ` icn acticr: regarding same, without the Mayo f(exe si VAg.. I ) , j ATTEST: WALTER J. FOEMAN CITY CLERK RRECTNESS:t NDRO -V I L. ATTORNEY 3640:RCL City Clerk If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 4 - 99- 548 TO FROM CITY OF MIAMI, FLORIDA 0 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members of the Cit Commission D�nal H. arshawffi City Manager RECOMMENDATION: ni DATE : JUL 2 0 ;q Jq SUBJECT: 25`h Year CDBG Public Service Recommendation REFERENCES: City EFERENCES:City Commission Meeting ENCLOSURES: July 27, 1999 FILE : It is respectfully recommended that the City Commission adopt the attached Resolution allocating $2,278,555 of Twenty -Fifth (25th) Year Community Development Block Grant funds to currently funded public service agencies meeting 24th Year programmatic requirements to continue social service projects operated by these agencies through September 30, 2000; and further authorizing the City Manager to enter into Agreement with the aforementioned agencies in a form acceptable to the City Attorney. The proposed Resolution also directs the City Manager to solicit Requests for Proposal (RFP) for the balance of uncommitted public service funds in the amount of $986,926 to projects serving identified underserved target areas of the City of Miami; and further stipulating that proposed projects commence operation ninety (90) days after the start of the new October 1, 1999 Community Development Block Grant operating year. BACKGROUND At its meeting of June 22, 1999, the City Commission conducted a Public Hearing that focussed on the following key discussion topics relating to the City's HUD grant funded programs: • Proposed Consolidated Plan Consideration of a revision of the Community Development Block Grant operating year from June 1— May 31 to October.] — September 30 • Extension of funding for existing agencies meeting programmatic contractual requirements to continue services for the extension period of July 1, 1999 through September 30, 1999 until the beginning of the proposed new Community Development Block Grant year. During the Commission discussion, several key concerns were raised regarding the funding of public service agencies and the time frame for completion of the Request for 99- 548 Proposal (RFP) process in general. The Commission directed the Administration to review and report back to it on the following three (3) issues: • The revised Community Development Block Grant program year and its impact on the City's budget process • Underserved areas of the City • The Congressionally approved waiver of the 15% Cap of the Community Development Block Grant allocation for public service programs to 25% for the next three (3)years The following information is provided in response to these concerns: Adjusting. the Fiscal Year The recommendation to adjust the HUD grant funded operating year from June 1 — May 31 to October 1 — September 30 was made in response to the Audit Report issued by the Office of Inspector General (OIG). The intent of this adjustment is to facilitate reporting requirements by making the HUD grant funded operating year consistent with the Federal Government's and City's fiscal years. In adjusting the operating year of its HUD funded activities, a major consideration was to provide funding to maintain existing services for the interim July — September period when the traditional operating year ended and the proposed new year would begin. The City Commission remedied this situation by adopting Resolution 99-427 at its meeting of June 22, 1999 that extended the existing contracts and provided interim funding through September 30, 1999 of Community Development Block Grant agencies that had satisfied programmatic requirements of 24 h Year Community Development Block Grant contracts. The interim funding amount was based on the prorated allocation of the 24t' Year funding levels for a three (3) month period. The City Commission raised a significant concern regarding the timing of an - RFP process. Under the proposed schedule, in order to provide sufficient time to solicit, review and evaluate RFPs for potential providers, the Public Hearing to allocate Community Development Block Grant funds would occur simultaneously with the City's budget process for the 1999-2000 fiscal year. The City Commission questioned the prudence of considering the City's proposed budget concurrently with action to allocate 25a' Year Community Development Block Grant funds. The City Commission indicated its concern that the time necessary to devote to the City's Budget would not provide ample time to review Community Development Block Grant allocations. Conversely, there was a concern that the public interest relating to limited Community Development Block Grant allocations might overshadow the importance and significance of the operating budget for the entire City. w; _. 99- 548 As a result of these concerns, the Commission directed the Administration to provide an alternative recommendation. Underserved and Underfunded Areas Although the City has historically solicited proposals from new and existing service providers through the Community Development Block Grant funding process, it has been difficult for new projects to succeed in receiving funding approval. Despite the submission of numerous excellent proposals designed to meet real needs in the community, reality dictates that funding requests typically outnumber the funds available for allocation by three (3) to four (4) times. Consequently, organizations funded in the early days of the Community Development Block Grant program have become "institutions". While this has provided some degree of constancy for these organizations, it has fueled resentment on the part of those Agencies that have been unable to access funding. The issue has become even more sensitive because target areas that did not prioritize public service projects in the early days of the Community Development Block Grant program have found it difficult or impossible to address social service needs. As a result, based on a comparison of the HUD formula allocations by Community Development Block Grant target area to actual 24` Year allocations to public service projects, the Model City, Edison Little River and Little Havana target areas are significantly underserved and the Overtown and Allapattah target areas are slightly underserved In addition, the Flagami area was never designated a Community Development Block Grant target area and, as a result, has been underserved since priority for public service funding has been given to agencies providing services in the designated target areas. The following chart provides an overview of public service funding by target area: PUBLIC SERVICE PROGRAMS BY CDBG TARGET AREA -OVal TARGET AR1EAh : ,.. l - SO1`L./A• i3CATI01� : ; : _.I..iICON -+C��]��J[t tL'.Y,";,. Alla attah $ 337,149.00 16% Coconut Grove $ 43,210.00 2% - Downtown $ 15,143,00 1% - Edison Little River $ 237,380.00 19% -9% Little Havana $ 506,185.00 37% -15% Model City $ 44,334.00 12% -10% Overtown $ 86,192.00 6% -2% W nwood $ 251,496.00 7% 4% Multi Target Area $ 681,463.00 NA NA Fla ami $ 76,003.00 NA NA 99- 548 At the June 22nd City Commission meeting, the Commission expressed its concern regarding underserved areas and how to provide opportunities to increase needed services by funding projects in these underserved areas without substantially reducing services already being provided. Public Services waiver of cap limitation from 15%to 25% The 15% public services cap limitation has been a controversial issue throughout the history of the Community Development Block Grant program and the Commission has consistently allocated funds for public services at the maximum allowable level. The cap is legislatively mandated and the U.S. Congress must initiate legislative action to waive the public service cap restrictions. Borrowing from the experiences of cities that had been successful in gaining cap restriction waivers (Pittsburgh, Los Angeles and Bridgeport, Connecticut), the City of Miami contacted Community Development representatives from these communities to develop a plan and take appropriate action to increase its public service cap restriction. Congresswoman Carrie Meek embraced the City's needs and introduced legislation in the U.S. Congress that successfully led to the City's receiving an increase in the Community Development Block Grant public services cap limitation from the current 15% to 25% for a three (3) year period. However, the 10% increase is directly tied to the provision of services to individuals impacted by welfare reform, with priority being given to clients of the Section 8 Program administered by the City. Recommendation The Department of Community Development has developed a funding strategy to allocate funds to public service projects that provides an option to address the issues identified by the City Commission during the June 22, 1999 Public Hearing. The following recommendation pertains only to public service projects and does not impact housing or economic development projects: • Allocate Twenty -Fifth (25'*') Year Community Development Block Grant funds to maintain existing public service agencies meeting programmatic requirements at the Twenty -Fourth (24t`) Year funding level for the new Community Development Block Grant operating year of October 1, 1999 — September 30, 2000 (Please see the Attachment to the proposed Resolution entitled 2P Year Public Service Recommendations). • Solicit RFPs for the uncommitted balance of public service funds in the amount of $986,926 to provide services in' the underserved target areas previously identified with services to begin ninety (90) days after the start of the new funding cycle (October 1, 1999). It is projected that $3,929,740 will be available for allocation to public service projects from the 25 h Year Community Development Block Grant entitlement grant and program 99- 548 income. To date, $664,269 of this total has been committed to these public service agencies to continue services for the July 1, 1999 through September 30, 1999 extension period until the new operating year commences October 1, 1999. Another $2,278,555 is needed to maintain existing services and continue funding these same agencies in the new CDBG operating year from October 1, 1999 through September 30, 2000. It is recommended that the balance of $986,926 remaining from the previously committed allocation for the extension period and the proposed 251" Year commitment to existing agencies be made available through an RFP process to solicit funding requests for projects providing public services in the underserved target areas previously identified To alleviate timing concerns pertaining to the solicitation, review and evaluation of RFPs, it is recommended that the implementation of these projects begins ninety (90) days after the start of the new October 1, 1999 Community Development Block Grant program operating year. It should also be noted that these underserved areas represent significant populations that are eligible for service under the increased cap restriction criteria established by the legislation adopted by the U.S. Congress. The following chart provides an overview of projected fund availability for public service projects: PUBLIC SERVICE PROGRAMS FUNDING AVAILABILITY RECOMMENDED PUBLIC SERVICE FUNDING ALLOCATIONS Public Service Three 3 Month Extension $664,269 Proposed 250' Year Public Service Allocation $2,278,555 Public Service Balance Available For Allocation $986,926 While it is impossible to comprehensively mitigate the issues identified by the City Commission at its June 22, 1999 meeting, the philosophical intent of the proposed strategy meets the following objectives: • Maintains current levels of service • Separates the City Budget process frpm the Community Vevelopment Block Grant allocation process 99- 548 • Alleviates concerns regarding timing schedules to solicit, review and evaluate RFPs • Provides a mechanism to fund underserved geographical areas • Provides basis to meet regulatory requirements of the 10% public service cap increase authorized by Congress If the proposed recommendations are approved, the attached Resolution allocates $2,278,555 of Twenty -Fifth (25v') Year Community Development Block Grant funds to continue. currently funded public service agencies meeting 2e Year programmatic requirements and authorizes the City Manager to enter into Agreement with agencies identified in the attached chart in a form acceptable to the Attorney. The proposed Resolution also directs the City Manager to solicit Requests for Proposal (RFP) for the $986,926 balance of uncommitted public service funds to -projects serving identified underserved target areas of the City of Miami. rSI DAB-'/GCW/DF Attachment 99- 548 ATTAC 25`h Year Public Service Recommendation TARGET AREA AGENCY ALLOCATION SERVICE,,. ; ... ....... Allapattah ALLAPATTAH COMMUNITY $308,530 Transportation for the Elderly ACTION Allapattah CATHOLIC CHARITIES/CENTRO $23,619 Child Care Services HISPANO Allapattah DOMINICAN AMERICAN $5,000 Employment Services, Job NATIONAL FOUNDATION Training/ Job Placement/Counseling TOTAL: $337,1�t9 .TARGET AREA AGENCY, ALI..CCATION ............: . . SERVICE Coconut Grove BOYS AND GIRLS CLUB OF MIAMI $19,048 Youth Recreational/ Educational Project Coconut Grove Coconut Grove MIAMI BEHAVIORAL HEALTH CENTER $24,162 Outpatient Mental Health and Substance Abuse Counseling TOTAL: $43,210 TARGET AREA AGENCY ALLOCATION SERVICE Downtown FIRST UNITED METHODIST CHURCH $15,143 Multiples Services for Elderly TOTAL $15,143 TARGET AREA AGENCY ALLOCATION SERVICE " >. Edison/Little' CATHOLIC CHARITIES/NOTRE $18,162 Child Care Services in River DAME CHILD CARE Edison/Little River Edison/Little HAITIAN AMERICAN (HACAD) $62,049 Food Vouchers River COMMUNITY ASSOCIATION Edison/Little HAITIAN AMERICAN $43,810 Employment Services River FOUNDATION Edison/Little HAITIAN AMERICAN $67,382 Child Abuse Prevention River FOUNDATION Edison/Little HAITIAN COMMUNITY CENTER $23,810 Sewing Machine Training River Edison/Little LITTLE HAITI HOUSING $22,167 Tenant Counseling River ASSOCIATION TOTAL: ' $237,380 TARGET AREA AGENCY ALLOCATION SERVICE " Little Havana CATHOLIC CHARITIES/CENTRO $68,000 Child Care Services MATER CHILD CARE Little Havana CATHOLIC CHARITIES/CENTRO $17,715 Teen Outreach Services MATER TEEN Little Havana CATHOLIC CHARITIES/LA $45,849 Child Care Services SAGRADA FAMILIA Little Havana LION'S HOME FOR THE BLIND $47,239 Social Enrichment for the Blind Little Havana LITTLE HAVANA ACTIVITIES $247,314 Elderly Services/Meals CENTERS S9- 548 TARGET .AREA AGENCY ALLOCA1W SERVICE - Little Havana LITTFFHAVANA ACTIVITIES CENTERS $60,06 - Elderly Medical Screening Little Havana RAFAEL PENALVER CLINIC $20,000 Youth Medical Screening TOTAL: $506,185 TARGET AREA AGENCY, ALLOCATION SERVICE Model City ALTERNATIVE PROGRAMS $44,334 Intervention program for non- violent offenders TOTAL $44,334. ......... TARGET AREA AGENCY ALLOCATION SERVICE Multiple Target ACTION COMMUNITY CENTER, INC. $292,863 Transportation for the Elderly Multiple Target_ ASPIRA $39,887 Youth Leadership Project 7-19- years old Multiple Target ASSOCIATION FOR THE DEVELOPMENT OF THE EXCEPTIONAL $13,300 Training for Developmentally Handicapped Persons Multiple Target CHILDREN PHYCHIATRIC CENTER $15,000 Mental Health/ day treatment for Youth 3-5 years Multiple Target CITY OF MIAMI PARKS $34,132 Child Care Multiple Target' CITY OF MIAMI PARKS $121,469 Handicapped Program Multiple Target MIAMI JEWISH HOME FOR THE AGED $31,024 Multiple Services for the Elderly Multiple Target JAMES E. SCOTT COMMUNITY ASSOCIATION (JESCA) $93,788 Meals for Elderly Multiple Target Y.M.C.A. OF GREATER MIAMI $40,000 Child Care Services TOTAL $681,463 TARGET AREA AGENCY ALLOCATION SERVICE Overtown GREATER BETHEL AMERICAN $28,572 Educati6n/Health Project for at - risk HIV/AIDS Persons Overtown OVERTOWN OPTIMIST CLUB $35,453 Overtown ST. AGNES RAINBOW VILLAGE $22,167 Summer Recreation in Overtown TOTAL $86,192 TARGET AREA AGENCY ALLOCATION SERVICE:- Wynwood De HOSTOS SENIOR CENTER, INC. $172,837 Multiple Services for the elderly Wynwood KIDCO CHILD CARE $78,659 Child Care Services in Wynwood TOTAL 1$251,496 AREA* AGENCY ALLOCATION SERVICE - Flagami SOUTHWEST SOCIAL SERVICES $76,003 Meals for the Elderly TOTAL $76,003, GRAND TOTAL: $2,278,555 *The Flagami area is not a designated Target Area. o9- 5�