HomeMy WebLinkAboutR-99-0528J-99-608
7/20/99
RESOLUTION NO. 9
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICE
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, WITH 215t CENTURY SOLUTIONS, IN AN
AMOUNT NOT TO EXCEED $29,930, FOR THE
COLLECTION OF BASELINE DATA AND THE
ESTABLISHMENT OF AN EVALUATION COMPONENT,
COMPLIANCE WITH THE GUIDELINES ESTABLISHED BY
THE COMMUNITY ORIENTED POLICING OFFICER GRANT
PROGRAM, FOR THE DEPARTMENT OF POLICE;
ALLOCATING FUNDS THEREFOR FROM THE SCHOOL
BASED PARTNERSHIP GRANT, ACCOUNT CODE
NO. 142026.290514.6.270.
WHEREAS, the Police Department has been awarded a grant from
the U.S. Department of Justice for the purpose of developing a
partnership with Booker T. Washington Middle School to' reduce
truancy; and
WHEREAS, a requirement of the grant is to collect baseline
data and establish an evaluation component; and
WHEREAS, 21st Century Solutions, who has provided research
and evaluation data to police departments nationwide and to
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the Miami Police department for other programs, is a licensed
consulting company capable of providing these services; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The .City Manager is hereby ,authorized!' to
execute a professional services agreement, in a form acceptable
to the City Attorney, with 21st Century Solutions, in an amount
not to exceed $29 930, for a period of one (1) year, to provide
community survey services, with funds therefor hereby allocated
�i The herein authorization is further subject to compliance
with all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City Charter
and Code provisions.
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from the School Based Partnership Grant,
No. 142026.290514.6.270.
Account Code
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.21
PASSED AND ADOPTED this 27th day of July , 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approvot, 0,
this legislation by signing it in the designated place provided, said
becomes effective with the elapse otten ydaysthe d tM f C`or*1Mi~ , C*U; ,ATTEST: regarding same. without the Mayor
IA
Waite J.F an, City Clerk
WALTER J. FOEMAN
CITY CLER,,KK-°�
APPROVF.�' AS�F
ATTORNEY
3599:RCL
CORRECTNESS:
If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
,. - „ . .. _-:,�=ate► o.
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99-- 528
SERVICES AGREEMENT
OR
PROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into this _ day of
199_ by and between the
City of Miami, a municipal corporation of the State of Florida ("City") and 21 ' Century
Solutions, a company with principal place of business at 15134 Deer Valley Terrace, Silver
Springs, MD 20906 ("Provider").
RFr1T A T .C-
A. The City has been awarded a grant from the U.S. Department of Justice, in the
amount of $180,017 (the "Grant"), to form a School -Based Partnership establishing a School -
Related Crime Prevention and Safety Initiative, (the "Program").
B. In accordance with the provisions of the Grant, the City requires the collection of
baseline data and the development of an evaluation component to comply with COPS Office
requirements (the "Services").
C. Provider possesses all necessary licenses, qualifications and expertise to perform
the Services.
D. The Commission of the City of Miami, by Resolution No.
adopted on , .199_, approved the selection of Provider for the provision of the
Services required under the Program, and authorized the City Manager to execute a contract,
under the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and the City agree as follows:
TERMS:
1. RECITALS: The recitals are true and correct and are hereby incorporated into and made
a part of this Agreement.
2. TERM: The term of this Agreement shall commence on the effective date hereof
and, unless terminated in accordance with the provisions hereof, shall continue until completion
of the Services by Provider under the Program.
3. SCOPE OF SERVICE:
A. - Provider agrees to provide the Services as specifically described, and under the
special terms and conditions set forth in Attachment "A" hereto, which by this reference is
incorporated into and made a part of this Agreement.
B. Provider represents and warrants to the City that: (i) it possesses all
qualifications, licenses and expertise required for the performance of the Services; (ii) it is not
delinquent in the payment of any sums due the City, including payment of permit fees,
occupational licenses, etc., nor in the performance of any obligations to the City, (iii) all
personnel assigned to perform the Services are and shall be, at all times during the term hereof,
fully qualified and trained to perform the tasks assigned to each; and (iv) the Services will be
performed in the manner described in Attachment "A".
4. COMPENSATION:.
A. The amount of compensation payable by the City to the Provider shall be made in
equal quarterly increments. The Provider shall provide receipts for all expenditures incurred.
The total compensation shall not exceed $29,930. The funds for payment of the Provider will
originate from the COPS School -Based Partnerships Grant.
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B. Payment shall be made within forty five (45) days after receipt of Provider's
invoice, which shall be accompanied by sufficient supporting documentation and contain
sufficient detail, to allow a proper audit of expenditures, should City require one to be performed.
5. OWNERSHIP OF DOCUMENTS:
Provider understands and agrees that any
information, document, report or any other material whatsoever which is given by the City to
Provider or which is otherwise obtained or prepared by Provider pursuant to or under the terms
of this Agreement is and shall at all times remain the property of the City. Provider agrees not to
use any such information, document, report or material for any other purpose whatsoever without
the written consent of City, which may be withheld or conditioned by the City in its sole
discretion..
6. AUDIT AND INSPECTION RIGHTS:
A. The City may, at reasonable times, and for a period of up to three (3) years
following the date of final payment by the City to Provider under this Agreement, audit, or cause
to be audited, those books and records of Provider which are related to Provider's performance
under this Agreement. Provider agrees to maintain all such books and records at its principal
place of business for a period of three (3) years after final payment is made under this
Agreement.
B. The City may, at reasonable times during the term hereof, inspect Provider's
facilities and perform such tests, as the City deems reasonably necessary, to determine whether
the goods or services required to be provided by Provider under this Agreement conform to the
terms hereof. Provider shall make available to the City all reasonable facilities and assistance to
facilitate the performance of tests or inspections by City representatives. All tests and
inspections shall be subject to, and made in accordance with, the provisions of Section 18-55.2 of
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the Code of the City of Miami, Florida, as same may be amended or supplemented, from time to
time.
7. AWARD OF AGREEMENT:
Provider represents and warrants to the City that it
has not employed or retained any person or company employed by the City to solicit or secure
this Agreement and that it -has not offered to pay, paid, or agreed to pay any person any fee,
commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection
with, the award of this Agreement.
8. PUBLIC RECORDS:
Provider understands that the public shall have access, at all
reasonable times, to all documents and information pertaining to City contracts, subject to the
provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public
to all documents subject to disclosure .under applicable, law. Provider's failure or refusal, to
comply with the provisions of this section shall result in the immediate cancellation of this
Agreement by the City.
9. COMPLIANCE WITH PROGRAM REQUIREMENTS AND FEDERAL, STATE
AND LOCAL LAWS:
Provider shall comply with all requirements imposed by the Grant
for the Program, including reporting, record keeping and other requirements. Provider shall also
comply with and observe all applicable federal, state and local laws, rules, regulations, codes and
ordinances, as they may be amended from time to time.
10. INDEMNIFICATION:
Provider shall indemnify, defend and hold harmless the
City and its officials, employees and agents (collectively referred to as "Indemnitees") and each
of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including
attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to
or death of any person or damage to or destruction or loss of any property arising out of,
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resulting from, or in connection with (i) the performance or non-performance of the services
contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in
whole or in part, by any act, omission, default or negligence (whether active or passive) of
Provider or its employees, agents or subcontractors (collectively referred to as "Provider"),
regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent
or contributing) by any act, omission, default or negligence (whether active or passive) of the
Indemnitees, or any of them or (ii) the failure of the Provider to comply with any of the
paragraphs herein or the failure of the Provider to conform to statutes, ordinances, or other
regulations or requirements of any governmental authority, federal or state, in connection with
the performance of this Agreement. Provider expressly: agrees to indemnify and hold harmless
the Indemnitees, or any of them, from -and against all liabilities which may be asserted by an
employee or former employee of Provider, or any of its subcontractors, as provided above, for
which the Provider's liability to such employee or former employee would otherwise be limited
to payments under state Workers' Compensation or similar -laws.
11. DEFAULT: If Provider fails to comply with any term or condition of this Agreement,
or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the
occurrence of a default hereunder the City, in addition to all remedies available to it by law, may
immediately, upon written notice to Provider, terminate this Agreement whereupon all payments,
advances, or other compensation paid by the City to Provider while Provider was in default shall
be immediately returned to the City. Provider understands and agrees that termination of this
Agreement under this section shall not release Provider from any obligation accruing prior to the
effective date of termination. Should Provider be unable or unwilling to commence to perform
the Services within the time provided or contemplated herein, then, in addition to the foregoing,
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Provider shall be liable to the City for all expenses incurred by the City in preparation and
negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re -
procurement of the Services, including consequential and incidental damages.
12. CITY'S TERMINATION RIGHTS:
A. The City shall have the right to terminate this Agreement, by giving Provider at
least five (5) business days prior written notice, upon discontinuance or termination of the
Program, unavailability of funds under the Grant, or if the City determines, in its sole discretion,
that continuation of the Program or of Provider's services are no longer in the best interest of the
City. In such event, the City shall pay to Provider compensation for services rendered and
expenses incurred prior to the effective date of termination. In no event shall the City be liable to
Provider for any additional compensation, other than that provided herein, or for . any
consequential or. incidental damages.
B. The City shall have the right to terminate this Agreement, without notice or
liability to Provider, upon the occurrence of an event of default under the Grant or under this
Agreement. In such event, the City shall not be obligated to pay any amounts to Provider and
Provider shall reimburse to the City all amounts received while Provider was in default under
this Agreement.
13. INSURANCE: Provider shall, at all times during the term hereof, maintain such
insurance coverage as may be required by the City. All such insurance, including renewals, shall
be subject to the approval of the City for adequacy of protection and evidence of such coverage
shall be furnished to the City on Certificates of Insurance indicating such insurance to be in force
and effect and providing that it will not be canceled during the performance of the services under
this contract without thirty (30) calendar days prior written notice to the City. Completed
TJR:PSA twenty first century solutions agreement
Certificates of Insurance shall be filed with the City prior to the performance of services
hereunder, provided, however, that Provider shall at any time upon request file duplicate copies
of the policies of such insurance with the City.
If, in the judgment of the City, prevailing conditions warrant the provision by Provider of
additional liability insurance coverage or coverage which is different in kind, the City reserves
the right to require the provision by Provider of an amount of coverage different from the
amounts or kind previously required and shall afford written notice of such change in
requirements thirty (30) days prior to the date on which the requirements shall take effect.
Should the Provider fail or refuse to satisfy the requirement of changed coverage within thirty
(30) days following the City's written notice, this Contract shall be considered terminated on the
date that the required change in policy coverage would otherwise take effect.
14. NONIDISCRIMINATION: Provider represents and warrants to the City that Provider
does not and will not engage in discriminatory practices and that there shall be no discrimination
in connection with Provider's performance under this Agreement on account of race, -color, sex,
religion, age, handicap, marital status or national origin. Provider further covenants that no
otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age,
handicap, marital status or national origin, be excluded from participation in, be denied services,
or be subject to discrimination, under any provision of this Agreement.
15. MINORITY AND WOMEN BUSINESS AFFAIRS AND PROCUREMENT
PROGRAM: The City has established a Minority and Women Business Affairs and
Procurement Program (the "M/WBE Program") designed to increase the volume of City
procurement and contracts with Blacks, Hispanic and Women -owned business. The M/WBE
Program is found in Ordinance No. 10062, a copy of which has been delivered to, and receipt of
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99- 528
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which is hereby acknowledged by, Provider. Provider understands and agrees that the City shall
have the right to terminate and cancel this Agreement, without notice or penalty to the City, and
to eliminate Provider from consideration and participation in future City contracts if Provider, in
the preparation and/or submission of the Proposal, submitted false of misleading information as
to its status as Black, Hispanic and/or Women owned business and/or the quality and/or type of
minority or women owned business participation.
16. ASSIGNMENT:
This Agreement shall not be assigned by Provider, in whole or in
part, without the prior written consent of the City's, which may be withheld or conditioned, in
the City's sole discretion.
17. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return
receipt requested, addressed to the other party at the address indicated herein or to such other
address as a party may designate by notice given as herein provided. Notice shall be deemed
given on the day on which personally delivered; or, if by mail, on the fifth day after being posted
or the date of actual receipt, whichever is earlier.
TO PROVIDER:
2 1 ' Century Solutions
15134 Deer Valley Terrace
Silver Springs, MD 20906
cc: William E. O'Brien
Chief of Police
400 N.W. 2 Avenue
Miami, FL 33128
TO THE CITY:
City of Miami
Attention: Donald H. Warshaw
City Manager
3500 Pan American Drive
Miami, FL 33133
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99- 528
18. MISCELLANEOUS PROVISIONS:
A. This Agreement shall be construed and enforced according to the laws of the State
of Florida.
B. Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
C. No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the City of Miami, such provision,
paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to
conform with such laws, or if not modifiable, then same shall be deemed severable, and in either
event, the remaining terms and provisions of this Agreement shall remain unmodified and in full
force and effect or limitation of its use.
E. This Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by
properly authorized representatives of the parties hereto.
19. SUCCESSORS AND ASSIGNS:
This Agreement shall be binding upon the parties
hereto, their heirs, executors, legal representatives, successors, or assigns.
20. INDEPENDENT CONTRACTOR: Provider has been procured and is being
engaged to provide services to the City as an independent contractor, and not as an agent or
employee of the City. Accordingly, Provider shall not attain, nor be entitled to, any rights or
TJR:PSA twenty first century solutions agreement 9
99 - 5.28
benefits under the Civil Service or Pension Ordinances of the City, nor any rights generally
afforded classified or unclassified employees. Provider further understands that Florida
Workers' Compensation benefits available to employees of the City are not available to Provider,
and agrees to provide workers' compensation insurance for any employee or agent of Provider
rendering services to the City under this Agreement.
21. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and the Agreement is
subject to amendment or termination due to lack of funds, reduction of funds and/or change in
regulations, upon thirty (30) days notice..
22. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and
only agreement of the parties relating to the subject matter hereof and correctly set forth the
rights, duties,_and obligations of each to the other as.of its date. Any prior agreements, promises,.
negotiations, or representations not expressly set forth in this Agreement.are of no force or effect.
23. COUNTERPARTS: This Agreement may be executed in two. or more counterparts,
each of which shall constitute an original but all of which, when taken together, shall constitute
one and the same agreement.
24. APPROVAL BY THE OVERSIGHT BOARD: The State of Florida has appointed an
Emergency Financial Oversight Board (the "Oversight Board") which is empowered to review
and approve all pending City of Miami contracts. As a result, contracts shall not be binding on
the City until such time as they have been approved by the Oversight Board. Attestation of this
Agreement by the City Clerk shall constitute evidence of its approval by the Oversight Board.
MPD:PSA 21st Century School Based Partner 1998 10
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IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective officials thereunto duly authorized, this the day and year above
written.
«City99
CITY OF MIAMI, a municipal
ATTEST: corporation
By:
Walter Foeman, City Clerk
ATTEST:
Print Name:
Title: Corporate Secretary
APPROVED AS TO FORM AND
CORRECTNESS:
ALEJANDRO VILARELLO
City Attorney
By:
Donald H, Warshaw, City Manager
"Provider"
By:
Craig D. Uchida, President
APPROVED AS TO INSURANCE
REQUIREMENTS:
MARIO SOLDEVILLA
Administrator
Risk Management
TJR:PSA twenty first century solutions agreement
99- 528
•
ATTACHMENT "A"
SCOPE OF SERVICES
The Provider shall implement the following professional services for the City of Miami
Police Department, hereinafter referred to as the "Department."
The Provider will assist in the collection of baseline data prior to the implementation of
the program. With the assistance of crime analysts from the Department, researchers will gather
data from police records, including offense reports, arrest reports, and calls for service data in
and around the target school. In addition, pertinent data from the school will be collected in
partnership with staff at the school. These data will depend on the goals and objectives of the
interventions that take place. Once appropriate interventions have occurred, data will again be
collected through the Department and the school.
The evaluation will include process and impact components. Provider will document the
way in which the Problem -Oriented Policing model is used by the Department and the target
school. Individual interviews and/or focus group interviews of key personnel will be undertaken
at critical points over the grant period. A final report that includes both components will be
written for the Department and the COPS Office.
Provider agrees to complete and submit any and all documents necessary to satisfy the
evaluation component of the School -Based Partnership Grant.
TJR:PSA 21st Century School Based Partner 1998 12
99- 528
CITY OF MIAMI, FLORIDA *CA-1
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City ommission
FROM . Donald H. Warshaw
City Manager
RECOMMENDATION
DATE: 1 2 i999 FILE
JUL�JUL ✓�
SUBJECT: Proposed Resolution
REFERENCES: 21st Century Solutions;
ENCLOSURES: Professional Service Agreement
It is respectfully recommended that the City Commission adopt the. enclosed Resolution, with
attachment, allowing the City Manager to execute a Professional Service Agreement with 21"
Century Solutions, in an amount not to exceed $29,930, for the Miami Police Department.
Funding will be from the School Based Partnership Grant, Account Code No.
142026.290514.6.270.
BACKGROUND
The Police Department has been awarded a grant from the U. S. Department of Justice for the
purpose of developing a partnership with Booker T. Washington Middle School to reduce truancy.
In accordance with the grant, the department is required to collect baseline data and establish an
evaluation component. 21" Century Solutions is a licensed consulting company capable of
providing these services. Researchers will collect data from police records, reports, calls for
service and other crime analysis sources, as well as, from staff of the targeted school. The
evaluation will include process and impact components. Individual interviews and focus group
interviews with key personnel will be undertaken at critical points over the grant period.
WK'
DHW:WEO:ll
99- 528
iCITY OF MIAMI, FLORIDA
•
TO: Donald H. Warshaw
City Manager
FROM: William E. O'Brien
Chief of Police
INTER -OFFICE MEMORANDUM
�;
n
DATE: i U N 2 ;� ' FILE: LEG 7-2
SUBJECT: Proposed Resolution
REFERENCES: 21 st Century Solutions;
ENCLOSURES: Professional Service Agreement
The Police Department has verified that funds are available with the Office of Budget &
Management Analysis, for the Professional Services Agreement with 2 1 " Century Solutions, in the
amount not to exceed $29,930. Funding is to be provided from the School Based Partnership
Grant, Account Code No. 142026.290514.6.270.
BUDGE ARY REVIEW & APPROVED BY:
- ka
Luie L. Brennan,
Interim Director
Office of Budget & Management Analysis
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Verified' URE
99- 528