HomeMy WebLinkAboutR-99-0525J-99-604
7/1.5/99
RESOLUTION NO. 9 9 2 5
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE CITYWIDE PROCUREMENT OF PAPER,
FROM UNISOURCE; PAPER HOUSE; MAC PAPER, INC.,
AND XPEDX, AWARDED PURSUANT TO EXISTING
MIAMI-DADE COUNTY CONTRACT NO. RP7053-00, FOR
THE DEPARTMENT OF PURCHASING, ON A SPOT
MARKET BASIS UNTIL JUNE 30, 2000, SUBJECT TO
FURTHER EXTENSION BY MIAMI-DADE COUNTY;
ALLOCATING FUNDS THEREFOR FROM VARIOUS USER
DEPARTMENTS AND REQUIRING BUDGETARY APPROVAL
PRIOR TO USAGE.
WHEREAS, the Department of Purchasing seeks to contract for
the Citywide procurement of paper; and
WHEREAS, this contract will allow departments to purchase
paper at the time of need, obtaining quotes from the approved
vendors; and.
WHEREAS, purchases will be made pursuant to Miami -Dade
County Contract No. RP7053-00, until June 30, 2000; and
WHEREAS, the City Manager and the Director of Purchasing
recommend that the procurement of paper from Unisource; Paper
Crff cobwsszox
METING OF
3U L 2 7 1999
Resolution No.
��- J2r'
House; Mac Papers, Inc., and XPEDX, awarded pursuant to existing
Miami -Dade County Contract No. RP7053-00, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The Citywide procurement of paper from
Unisource; Paper House; Mac Paper, Inc., and XPEDX, awarded
pursuant to existing Miami -Dade County Contract No. RP7053-00, on
a spot market basis, until June 30, 2000, subject to further
extension by Miami -Dade County, for the Department of Purchasing,
is hereby approved, with funds therefor hereby allocated from the
various user departments and budgetary approval prior to usage.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayorl�.
PASSED AND ADOPTED this 27th day of July , 1999.
JOE CAROLLO, MAYOR
In samm&ance with Miami Codig Sec. 2.36, since the Mayor did not Indicate ap!arcavcl of
bit p legislation by signing it in the designated piece isro�;c� :r, (waid i gtalr.,tir:o� rtw�.�d
becomes effective with the elapse often (10) days fr the d of Commis
regarding same, without the Mayor exercising
ATTEST:
• �jN1
Walter J. , City Glens
WALTER J. FOEMAN
CITY CLERK
APPROVE, AS F AND CORRECTNESS:t
A J R V L
ITY T ' EY
59 RCL
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was,passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
- 3 - 9' 52ej
CITY OF MIAMI, FLORIDA 10 CAmll
INTER -OFFICE MEMORANDUM
TO: DATE: FILE
Honorable Mayor and
JUL ^w
Members of the City Commission SUBJECT:
Resolution Authorizing
Purchase of Paper CityWide
FROM: REFERENCES:
onald H. Warshaw ENCLOSURES: Miami -Dade County
City Manager Contract No. RP7053-00
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the citywide contract for the purchase of paper, from Unisource , located at 3501
Commerce Parkway, Miramar, FL 33025; Paper House, located at 3475 NW 60th Street, Miami,
FL 33142; Mac Papers, Inc., located 3300 Phillips Hwy. Box 5369, Jacksonville, FL 32247; and
XPEDX, located at 2785 Commercial Parkway, Miramar, FL 33025; under existing Miami -
Dade County Contract No. RP7053-00, on a spot market basis, until June 30, 2000, subject to
further extension by Miami -Dade County. Funding is available from operating budgets of the
various user departments and requiring the budgetary approval of funds to purchase paper from
individual departmental accounts prior to usage.
BACKGROUND
Various municipalities and agencies have realized substantial savings utilizing the Miami -Dade
County Contract for the purchase of paper. The Purchasing Department needs to secure a
citywide contract for this commodity for use by various City departments on an as -needed
contract basis under existing Miami -Dade County Contract No. RP7053-00. It is therefore
recommended that award be made under existing Miami -Dade County Contract No. RP7053-00.
WB SCE/alp
DH
9*- 525
BID NO: 5698-0J00-OR
Or4DE
OPENING: 2:00 P.M. WEDNESDAY
DATE: MARCH 19, 1997
METROPOLITAN DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
PAPER, FINE REGISTERED MILL BRANDS AND RECOVERED FIBER
CONTENT PAPER (PRINTING/XEROGRAPHIC, ETC.) FOR GSA MATERIALS
MANAGEMENT DIVISION FOR A THREE (3) YEAR PERIOD
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE-
PRE-BID COFFERENCE/WALK-THRU
RACE CoKSiClUuSNESS MEASURE;:
SAMPLES/I,NFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
N/A
SEE SECTION 2.0, PARA. 2.25 & 2.32
N/A
N/A
N/A
N/A
SEE SECTION 2.0, PARA. 2.34
N/A
N/A
N/A
N/A
FOR INFORMATION CONTACT: KATHERINE BERMAN, CPPB
(305) 375-4946
METROPOLITAN DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
9- 525
UUNIKAUI A R„ n U �j
-BID NO.: RP7053-00 (Previous Bid No. RP7053-0
PAPER, FINE REGISTERED MILL BRANDS & RECOVERED FIBER CONTENT PAPER
(PRINTING/XEROGRAPHIC, ETC. SPOT MARKET)
CONTRACT PERIOD: 7/1/97 thru 6/30/00
COMMODITY CODE: 64500
OTR YEARS: N/A
PART #1: VENDORS AWARDED
F.E.I.N:
135369500
VENDOR:
Unisource
STREET:
3501 Commerce Parkway
CITY/STATE/ZIP:
Miramar, FL 33025
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
2% 10 Days Net 30
DELIVERY:
5 Days ARO
PHONE:
(305) 436-0700
FAX:
(305) 436-0000
CONTACT PERSON: _
Bill Ready
F.E.I.N:
223149743
VENDOR:
Paper House (Div. of R.L.P.C.)
STREET:
3475 N.W. 60th St.
CITY/STATE/ZIP:
Miami, FL 33142
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
2% 10 Days Net 30
DELIVERY:
5 Days ARO
PHONE:
(305) 637-2100
FAX:
(305) 637-2153
CONTACT PERSON:
Kim Haydee
F.E.I.N:
591059698
VENDOR:
Mac Papers, Inc.
STREET:
3300 Phillips Hwy. Box 5369
CITY/STATE/ZIP:
Jacksonville, Florida 32247
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
2% 30 Days Net 30
DELIVERY:
5 Days ARO
PHONE:
(800) 622-2968
FAX:
(904) 348-3340
CONTACT PERSON:
Jerry Shane
99- 545
LUNIKALI AWAKU JNttl
BID NO. RP7053-00
PAGE 2 40
•
PART #1: VENDORS AWARDED - continued
F.E.I.N:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
130872805
Miramar, FL 33025
Dest.
2% 10 Days Net 30
5 Days ARO
(954) 431-4004
(954) 431-4240
Donna M. Costa
PART #2: ITEMS AWARDED
See Attached
XPEDX
2785 Commercial Parkway
Miramar, Florida 33025
PART #3: AWARD INFORMATION
(X)BCC ( )PMD AWARD DATE: 6/3/97 AGENDA ITEMS #:
BIDS & CONTRACTS RELEASE DATE: 6/20/97 OTR YEAR: N/A
ADDITIONAL ITEMS ALLOWED: Based on Price Lists
SPECIAL CONDITIONS: Prices for the period July 1, 1997 thru December 31, 1997
TOTAL CONTRACT VALUE: $10,275,000.00 MODIFIED CONTRACT VALUE: $
USER DOLLAR AMOUNT
DEPARTMENT ALLOCATED
GSA/Materials Mgmt. $9,900,000.00
I.T.D $375,000.00
PROCUREMENT SPECIFICATION SPECIALIST: Katherine Berman, CPPB
KB/rl 06-23-97
99- 525
MtTROPOLITAN DADE COUNTY BID NO. 5698-0/00-OTR
SECTION 2.0 SPECIAL CONDITIONS
PAPER, FINE REGISTERED MILL BRANDS AND RECOVERED FIBER CONTENT PAPER
(PRINTING/XEROGRAPHIC, ETC.)
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for
the purchase of paper, fine registered mill brands in conjunction with
the County's needs on an as needed when needed basis.
2.2 INTENTIONALLY OMITTED
2.3 INTENTIONALLY OMITTED
2.4 TERM OF CONTRACT: THIRTY-SIX MONTHS
This contract shall commence on the first calendar day of the month
succeeding approval of- the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the completion and submittal of all
required bid documents. The contract shall remain in effect for
thirty-six (36) months and upon completion of the expressed and/or
implied warranty period.
2.5 INTENTIONALLY OMITTED
2.6 METHOD OF AWARD TO FOUR PRE-QUAL
PARTICIPATE IN SPOT MARKET PURCHA-1
WILL B
Award of this contract will be made to the four (4) lowest responsive,
responsible bidders who offer the lowest unit price on an item by item
basis. These awarded bidders shall be pre -qualified to participate in
spot market purchases as required by the County on a periodic basis.
When such spot market purchases are identified, the awarded bidders
shall be invited to offer a fixed price for a specific purchasing
period. The Bidder offering the lowest fixed price shall be awarded
the purchase for the specific period. The award to one Bidder for
that period does not preclude the ability of the remaining
pre -qualified Bidders from submitting offers for other specific
periods.
Semi -Annual Contract Semi -Annual Price Quotes
Time Frame shall be returned no later than.
1. July 1, 1997 thru 1. N/A
December 31, 1997
2. January 1, 1998 thru 2. November 14, 1997
June 30, 1998 2:00 p.m.
Page 1
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METROPOLITAN DADE COUNJ,
BID NO. 5698-0/00-OTR
0
3. July 1, 1998. thru
'December'31, 1998
4. January 1, 1999 thru
June 30, 1999
5. July 1, 1999 thru
December 31, 1999
6. January 1, 2000 thru
June 30, 2000
3.
May 29, 1998
2:00 p.m.
4.
November 20, 1998
2:00 p.m.
5.
May 28, 1999
2:00 p.m.
6.
November 19, 1999
2:00 p.m.
Above dates subject to change based on official contract award date.
In order to accommodate the unique needs of the County, the award of
the contract shall be made to bidders based on the following criteria:
Items 3 thru 5, 9 thru 30, 56 thru 64 and 72 thru 74 will be awarded
to no more than the four (4) lowest responsive, responsible bidders on
an item by item basis.
Items 1 and 2, 6 thru 8, 31 thru 33, 34 thru 49, 50 thru 55, 65 thru
68 and 69 thru 71 will be awarded to no more than four (4) lowest
responsible bidders who bid on all items in the group and whose bid
offered the lowest price when all items in the group are added in the
aggregate.
Item 75 shall only be awarded to those vendors who have submitted the
lowest qualified bid on any items or groups from item 1 thru 74.
2.7 PRICES SHALL BE FIXED AND FIRM FOR THE SPECIFIC PERIODS
If the bidder is awarded a contract under this bid solicitation, the
prices proposed by the bidder shall remain fixed and firm during the
specific periods.
2.8 INTENTIONALLY OMITTED
2.9 SEE SECTION 3.0, PARAGRAPH 3.12
2.10. INTENTIONALLY OMITTED
2.11 INTENTIONALLY OMITTED
2.12 INTENTIONALLY OMITTED
2.13 INTENTIONALLY OMITTED
2.14 INTENTIONALLY OMITTED
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99- 525
METROPOLITAN DADE COUNTY
0
BID NO. 5698-0/00-OTR
9
2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED PURCHASES
The successful vendor(s) shall submit an invoice(s) to the requesting
department(s) after purchase has been completed, whether picked up by
authorized County personnel or delivered to the site by the vendor.
The invoices shall reference the appropriate purchase order number,
the delivery address, and the corresponding delivery ticket number or
packing slip number that was signed by an authorized representative of
the County department when the items were delivered and accepted.
Submittal of these periodic invoices shall not exceed thirty (30)
calendar days from the delivery of the items. Under no circumstances
shall the invoices be submitted to the County in advance of the
delivery and acceptance of the items.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at GSA Materials
Management Division, 2225 N.W. 72 Avenue, Miami, Florida 33122.
2.17 DELIVERY SHALL BE FIVE (5) DAYS AFTER ORDER IS PLACED BY THE COUNTY
The bidder shall make deliveries within five (5) calendar days after
the date that the County department orders the items. All deliveries
shall be made in accordance with good commercial practice and shall be
adhered to by the successful bidder(s); except in such cases where the
delivery will be delayed due to acts of God, strikes, or other causes
beyond the control of the bidder. In these cases, the bidder.shall
notify the County of the delays in advance of the delivery date so
that a revised delivery schedule can be negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to
deliver in the number of days as stated in its proposal not to exceed
five (5) calendar days, the County reserves the right to cancel the
contract. If the contract is cancelled, it is hereby understood and
agreed that the County has the authority to purchase the goods
elsewhere and to charge the bidder with any re -procurement costs. If
the bidder fails to honor these re -procurement costs, the County may
suspend the bidder from submitting bid proposals on County contracts
for a minimum period of six (6) months.
DELIVERY TIMES SPECIFIED
The Bidder shall only be authorized to deliver items between the hours
of 9:00 a.m. and 3:00 p.m.
2.18 BACK ORDERS SHALL NOT BE ALLOWED
The County shall not accept any back orders of deliveries from the
bidder. Accordingly, the bidder is required to deliver all items to
the County within the time specified in this solicitation; and no
grace period shall be honored. In the event that the bidder fails to
deliver the goods within the time specified, the County reserves the
Page 3
9Zy- 5025
METROPOLITAN DADE COUNTY,
right to cancel'�the
charge the bidder for
2.19 INTENTIONALLY OMITTED
2.20 CONTACT PERSON
For any additional
requirements of this
375-4946.
BID NO. 5698-0/00-OTR .
order, seek the items flo another vendor, and
any re -procurement costs.
information regarding the specifications and
contract, Contact: Katherine Berman at (305)
2.21 ACCEPTANCE OF PRODUCT BY THE COUNTY
The products shall be maintained and delivered to the County in
excellent condition. If a product does not meet specifications, it
will be returned to the bidder as exchange for suitable merchandise or
for full credit at no additional cost to the County.
2.22 ADDITIONAL FACILITIES MAY BE ADDED
Although this Solicitation identifies specific facilities to be
serviced, it is hereby agreed and understood that any County
department or agency facility may be added to this contract at the
option of the County. Successful bidder(s) under this contract shall
be invited to submit price .quotes for these new facilities. If these
quotes are comparable with prices offered for similar services, the
award(s) shall be made to the -lowest responsible bidder(s) meeting
specifications in the best interest of the County and a separate
purchase order shall be issued by the County. Notwithstanding, the
successful bidder does not have an exclusive right to these additional
sites. The County may determine to obtain price quotes for the
additional facilities from other bidders in the event the County does
not find the price quotes comparable.
2.23 AUTHORIZATION TO PICK-UP MATERIALS
Dade County employees are authorized to pick-up materials against
purchase orders issued to the successful bidder(s). Such
authorization is provided for the- County employee through an
"Authorization to Pick -Up Materials" (Dade County Form No. 160.04.17)
who shall surrender the form to the bidder during each purchase. If
the bidder is in doubt about the authenticity of the person picking up
the material, the bidder shall contact Procurement Management for
assistance at 375-5289.
2.24 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS
Although this Solicitation is specific to a County Department, it is
hereby agreed and understood that any County department or -agency may
avail itself of this contract and purchase any and all items specified
herein from the successful bidder(s) at the contract price(s)
established herein. Under these circumstances, a separate purchase
order shall be issued by the County which identifies the requirements
of the additional County department(s) or agency(ies).
Page 4
ME'rROPOLITAN DADE COUNTY BID NO. 5698-0/00-OTR
2.25 CATALOGS AND PRICE LISTS SHOULD BE SUBMITTED WITH BID
The bidder shall submit three (3) copy(ies) of the current
manufacturer's price list(s) and catalog(s) with the bid. Failure to
meet this requirement may result in your bid being rejected. These
documents shall be in effect at the commencement of the contract and
shall remain in effect for the life of the contract; unless price
escalations are specifically allowable in accordance with Section 2.7
of this Invitation to Bid. Discounts offered will be evaluated
against these price lists and catalogs in order to determine the
lowest responsive, responsible bidder.
Upon request, the bidder shall provide additional sets of the
manufacturer's product catalogs and price lists at no cost to the
County.
2.26 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER
The bidder shall be responsible for filing, processing and collecting
all damage claims against -the shipper.
2.27 ENVIRONMENTALLY ACCEPTABLE PACKAGING
Effective June 16, 1992, all contracts in excess of ten thousand
($10,000) dollars will be affected by Resolution Number R738-92
amending Metropolitan Dade County Administrative Order 3-2 (relating
to the procurement of goods and services).
As a, waste management alternative, and .as an additional means of
reducing the volume and toxicity of waste and by-products entering
Florida's solid waste stream, Metropolitan Dade County has instituted
the following policy with regard to source reduction.
In order to discourage excessive packaging of a product solely for
marketing purposes and to encourage packaging for purposes of ensuring
durability,. re -usability and recyclability. No goods shall be
purchased if the goods constitute less than 90 percent (by volume) of
the item being purchased or if the goods contains more than 10 percent
package and packing material (by volume). No packaging shall be
purchased which is not environmentally acceptable packaging.
For purposes of meeting, the requirements of this resolution,
"Environmentally Acceptable" shall be defined as; any item that is
returnable for reuse or recycling, or which is recyclable.
In order to insure compliance with this resolution, bidders shall
indicate in the space provided on the bid proposal page, the method to
be used for returning packaging materials to the distributor in
conjunction with this solicitation and/or by completing the General
Services Certification of Recycled Product Content Form indicating the
ability of the materials to be recycled through existing recycling
collection programs.
Page 5 � � _
METROPOLITAN DADE COUNO BID NO. 5698-0/00-OTR
Appeals for waiver of these requirements may be a in writing to the
County Manager through the Director of Procurement Management. No
waiver shall be effective unless approved by a majority vote of the
Board of County Commissioners. Proposals failing to provide this
information may result in being declared non -responsive; however the
Bidder shall be given the opportunity to provide the information -
during the bid evaluation period. At such time, the Bidder shall be
given fifteen (15) calendar days to submit this information.
Vendors wishing to obtain a copy of the complete resolution should
contact The Office of Vendor Assistance at (305) 375-5289.
2.28 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except
where recycled content is specifically requested, supplied by the
Bidder in conjunction with this Bid shall be new, warranted for their
merchantability, and fit for a particular purpose. In the event any
of the materials supplied to the County by the Bidder are found to be
defective or do not conform to specifications, the County reserves the
right to (1) cancel the order and return such materials to the Bidder
at the Bidder's expense or (2) require the Bidder to replace the
materials at the Bidder's expense.
2.29 OMISSION FROM THE SPECIFICATIONS
The apparent silence of this specification and any addendum regarding
any details or the omission from the specification of a detailed
description concerning any point shall be regarded as meaning that
only the best commercial practices -are to prevail, and that only
materials and workmanship of first quality are to be used. All
interpretations of this specification shall be made upon the basis of
this agreement.
2.30 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
The successful bidder shall enclose a complete packing slip or
delivery ticket with any items to be delivered in conjunction with
this bid solicitation. The packing slip shall be attached to the
shipping carton(s) which contain the items and shall be made available
to the County's authorized representative during delivery. The
packing slip or delivery ticket shall include, at a minimum, the
following information: purchase order number; date of order; a
complete listing of items being delivered; and back -order quantities
and estimated delivery of back -orders if applicable.
2.31 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED ON
PRICE LISTS
While the County has listed all major items on the bid solicitation
which are utilized by County departments in conjunction with its
operations, there may be ancillary items that must be purchased by the
County during the term of this contract. For this reason, bidders are
requested to quote the percentage discount that will be offered to the
County for items which do not appear on this bid solicitation. This
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METROPOLITAN DADE COUNTY
discount shall is offered
established annual retail
published catalog shall serve
price to be discounted.
BID NO. 5698-0/00-OTR
for all items Oted in nationally
supply catalogs. The most recently
as the basis for establishing the retail
2.32 QUALIFIED PRODUCTS LIST SHALL BE UTILIZED FOR THIS SOLICITATION
In accordance with Section 3.0, paragraph 3.11 of the Technical
Specifications, the Bid contains a Qualified Products List that
identifies only those products that may be bid. "Equal" products
shall not be considered. The Qualified Products List is contained in
the Technical Specifications.
2.33 RECYCLED MATERIALS REQUIRED
This bid contains items that specifically request products containing
recycled materials. Bidders are required to submit with the bid a
certification, attesting that the commodities offered contain the
minimum percentage of post consumer recovered material as defined by
The United States Environmental Protection Agency (EPA), where
applicable or the percentage of post consumer recovered materials for
commodities not covered by EPA guidelines.
Recycling Definitions:
For purposes of this Invitation to Bid, the following definitions
shall apply:
a. "Recovered Materials" shall be defined as any waste material or
by-products that have been recovered or diverted from solid waste.
b. "Recycled Product" shall be defined as any product which is in
whole or in part composed of recovered materials.
C. "Recyclable Product" shall be defined as the ability of a product
and its packaging to be reused, reconditioned for use, or recycled
through existing recycling collection programs.
d. "Waste Reducing Products" shall be- defined as any product which
will result in less waste generated due to its use rather than
another product designed to serve the same function with an
greater waste generation rate. This shall include, but not be
limited to those products that can be reused, refilled or have a
longer life expectancy and contain a lesser amount of toxic
constituents.
2.34 SAMPLES MAY BE REQUIRED DURING EVALUATION
After the Bid Proposals are opened by the County, the bidders may be
required to submit a sample for the goods to be supplied for
evaluation by, and at no cost to the County. If samples are required,
the County will notify the bidder of such in writing and will specify
the deadline for submission of the samples. Each individual sample
shall be clearly labeled with the bidder's name, bid number, bid
title, manufacturer's name and brand name, and style number if
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METROPOLITAN DADE COU(6 BIJ#(0. 5698-0/00-OTR
applicable. It the bidder fails to submit the samples, properly
labeled, within the. specified date stipulated in the notice, the
County shall not consider the bidder's proposal for that item(s);
provided however, that in the event of a group or aggregate award, the
bidder's proposal will not be eligible for that group or in the
aggregate as applicable. All samples shall become the property of
Metropolitan Dade County.
The County reserves the right to perform its own testing procedures or
to send any and all samples to the State of Florida's. Department of
General Services, Division of Purchasing, Bureau of Standards
Laboratory or any other certifiable laboratory for analysis. Any
costs for testing shall be borne by bidder. On the basis of this
testing and analysis, the County shall be sole judge of the
acceptability of the sample in conformance with the bid specifications
and its decision shall be final. Any sample submitted shall create an
express warranty that the whole of the goods and/or services to be
provided by the bidder during the contract period shall conform to the
sample submitted. Thebidder shall be required to provide adequate
restitution to the County, in the manner prescribed by the .County, if
this warranty is violated during the term of the contract.
2.35 SHELF LIFE OF STOCK
The successful bidder(s) shall supply the County with fresh stock only
and shall insure that items with a limited shelf life are inspected
and certified fresh by the bidder prior to shipment to the County.
2.36 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER
The successful bidder(s) shall ensure that adequate stock levels are
maintained at its place of business in order to assure the County of
prompt delivery. If the delivery terms specified in the Solicitation
are not fulfilled by the Bidder, the County reserves the right to
cancel the order, purchase the goods elsewhere, and charge the Bidder
for any reprocurement costs incurred by the County.
2.37 TESTING OF RANDOM SAMPLES
Samples of delivered items may be randomly selected and tested for
compliance with these specifications. If it is found that the
delivered commodities do not conform.to the specifications, the county
shall require replacement within a reasonable length of time and may
cancel the contract for cause.
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METROPOLITAN DADS CO TY NO. 5698-0/00-OTR
SECTION 3.0 TECHNICAL SPECIFICATIONS
PAPER, FINE,- REGISTERED MILL BRANDS (PRINTING/XEROGRAPHIC) AND RELATED PRODUCTS
This contract will be used by GSA, Materials Management Div. to
purchase flat sheet printing and xerographic papers as well as other
related products such as envelopes, carbonless, continuous pin fed, roll
fed,fax machine papers, lithographic plates, films, chemistry, adhesives
and related technical services.
Additionally, Information Technology Department will use this contract
to purchase 3 hole punched paper for high speed laser printers.
All printing paper must a be guaranteed registered Mill Brand only as
specified in the current edition of "Competitive.Grade Finder for the
Paper and Graphic Arts Industry". Private Brands are not acceptable.
All Paper must be mill cut, mill wrapped in moisture proof wrappers and
mill labeled. Unless otherwise specified (item 18 s 19), all 8-1/2" X 11",
8-1/2" X 14" and 11" X 17" xerographic and laser papers must be wrapped in
ream packages and sealed in moisture proof cartons containing 5000 sheets.
Moisture content must be adequate to ensure good, press performance in a
sub -tropical climate. Containers are to be mill labeled.
All paper must be guaranteed against curl (have extremely little tendency
to curl). All paper must be grain long unless otherwise specified by Dade
County.
Paper shall_ be cut square.four sides, consistently smooth and exact without
exhibiting cutting marks. Paper shall be free from lint, dust, or other,
loose particles and shall be suitable for writing/printing on with ink.
Dimensions of successive sheets within any package shall differ from each
other by not more than 1/64" and individual sheets shall not vary more than
0.001" in thickness from one edge to the other. .
All Xerographic and, Laser Papers to besupplied are for use on high
speed Photocopiers, grain long, weight 20#, thickness .0038" plus or
minus .0004", 100% Bleached Chemical wood pulp, surface sized, moisture
4.7% plus or minus 1.0%. Paper shall have stiffness, curl, finish and
tensile strength characteristics sufficient to insure efficient feeding and
transport through high speed photocopiers and must be free of paper dust.
Sheets shall be flat trimmed and evenly.jogged. Paper size must not vary
more than plus or minus 1/64" from the specified dimension in either
direction.
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METROPOLITAN DADE COL9
3.6 1-HOL.B PUNCH SPECIFICATIONS
BOO. 5698-0/00-OTR
Xerographic paper required with 3-Hole Punch for insertion into standard
3-Ring Binders is to have holes with a 1/4"-5/16" Diameter and be punched
4-1/4" center to center. Punching must be clean to insure efficient
feeding and transport through photocopy machines without jamming.
3.7 FAN APART ADHESIVES
3.8
All black print carbonless paper must be suitable for use with "Fan Apart"
adhesive.
Items ordered by Materials Management Division for drop shipment to various
locations within Dade County will be invoiced in duplicate to Materials
Management Division along with one (1) copy of a signed delivery receipt by
the receiving agency. Delivery receipts are = to reflect invoice prices.
A consolidated order will be prepared daily (Monday - Friday) by GSA,
Materials Management Div., Supply Section. This order will be processed to
vendors via fax transmission at approximately 2:30 PM daily. Within 30
minutes of transmission vendors will confirm receipt of orders by return
fax to Materials Management Div., Supply Section, 592-3616.
All deliveries are to be made prior to 3:00 p.m. and within elevator
restriction hours enforced in some buildings. No deliveries accepted on
published County holidays.
3.10 INSIDE DELIVERIES REOLtIRF.D
Price(s) shall be quoted F.O.B. Destination, Delivered Basis (INSIDE
DELIVERY) as required during the contract period to:
A. Materials Management Division, 2225 NW 72 Avenue
Miami, Florida
B. Materials Management Division, Government Center
111 N.W. 1 Street - 18th Floor
Miami, Florida
(Loading Dock located at
110 N.W. 3 S�:eet)
And any other Dade County Departments or locations as requested by
Materials Management, GSA. Vendor to provide on the delivery vehicle any
materials handling equipment required for off-load. Use of County
equipment will not be allowed.
Cartons/Skids ordered by Materials Management Division for shipment to
contracted printer must be stenciled with the identifying order numbers
provided at the time orders are placed.
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METROPOLITAN DADE CO' Y
3.11 OUAT.IFIEn PRODS LIST
89P0. 5698-0/00-OTR
1. Carbonless Paper, Bid Items 34-49:
MEAD TRANS/RITE or APPLETON NCR or 3M SCOTCHMARK, black print only.
2. Carbonless Paper (for Xerox Docutech), Items 50-55: MEAD TRANS/COPY
3. 25% Cotton Fiber Bond, Watermarked, Bid Items 6-8:
NEKOOSA WRITING, GRAPHIC SERIES, 25% COTTON BOND, RECYCLED
4. #1 Bond Watermarked, Bid Items 31-33:
CERTIFICATE LASER II (Eastern) or NEKOOSA BOND (Georgia Pacific)
5. All other items must qualify under the appropriate listing in the
current edition of "Competitive Grade Finder for the Paper and Graphic
Arts Industry" and be accepted by"Materials Management -Div as being
suitable for the intended use. No Private Brands will be accepted per
paragraph 3.1 and 3.2.
Bids will not be considered from Vendors who fail to bid on Bid Item 74,
and who do not maintain a full variety local inventory (within 50 miles of
2225 NW 72 Ave. Miami) of SPECIAL fine papers not included in Bid Items #1
through #74. Full variety includes: coated and non -coated text and cover
stock, in sizes up to and including 26" x 40", in all mill produced colors
and finishes; envelopes and announcement cards, bond and writing papers,
pressure sensitive and gummed stock, Carbonless, tag, bristol, all in wide
variety of colors, weights and sizes.
Orders placed under this contract may require Vendors to break cartons as
ordering quantities will be for actual unit requirements and will not be
adjusted to coincide with mill packaging.
3.14 SPECIFIED OUA=TIES
Estimated quantities specified in this contract must be provided to the
County by the awarded vendors if required. Other governmental entities
may be provided by the awarded vendor, except quantities needed shall n
be deducted from the Dade County estimated quantities.
The lowest bidder on each item or group shall be the prime supplier of
those items. Failure of the prime supplier to deliver required items for
the contractual price or within the contractually specified time may
result in the vendor forfeiting the award and being charged for all
additional costs incurred in the re -procurement of the item.
3.16 RECYCLED PAPERS
Dade County is actively seeking to increase its consumption of printing and
writing papers that meet EPA recovered fiber content standards for
percentage of "waste paper" contained in the finished product. Vendors are
encouraged to submit bids for the products described in the "recovered
fiber" section of this bid (Items #1-19) and to identify any other papers
meeting the EPA definition that may be of potential use to the County for
printing, writing, and graphic usage.
Page 11
METROPOLITAN DADE COIF
B�10. 5698-0/00-OTR
In addition, Dade County is active in promoting the use of papers
manufactured by processes that reduce environmental impact. Particular
interest has been placed on identifying available paper stocks manufactured
using the alkaline process in conjunction with peroxide whiteners. vendors
are encouraged to identify items bid that are chlorine free.
The EPA definition of "waste paper" and "recovered materials" is contained
in Sections 6002(h) and 6002(h)2 of the Resource Conservation and Recovery
Act of 1976, as amended.
3.17 PARTICIPATION IN INCENTIVE PROGRAMS
Awarded vendors and manufacturing mills will not exclude Dade County from
participating in incentive programs. Purchases made under this contract
will not exclude the County from receiving vendor or mill incentives.. The
County will be eligible for rebates, prizes, credits, etc. for purchases
made during the term of this contract. Awarded vendor must promptly notify
Materials Management Division of incentive programs upon inception of such
a program or upon award of qualifying product.
Page 12
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•
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. RP7053-00
ITEM: Paper
DEPARTMENT: Citywide
TYPE OF PURCHASE: Term
REASON: The Purchasing Department has a need to secure a
citywide contract for the purchase of paper for various
City departments.
RECOMMENDATION: It is recommended that award be made to Unisource;
Paper House; Mac Papers, Inc., and XPEDX, under
existing Miami -Dade County Contract No. kP7053-00,
on an as -needed contract basis, , until June 30, 2000,
subject to further extension by Miami -Dade County;
allocating funds therefor from various departmental
Date
Award Under Dade County Contracts
99- 3oft
40