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Home My WebLink AboutR-99-0514J-99-564 7/13/99 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO REALLOCATE MONIES APPROVED FOR THE PROVISION OF AUTO RENTAL SERVICES FOR THE DEPARTMENT OF POLICE BY ROYAL RENT -A -CAR, INC., IN THE AMOUNT OF $306,240, TO INTERAMERICAN CAR RENTAL, BY INCREASING ITS CONTRACT FROM $306,240 TO $617,240; ALLOCATING FUNDS THEREFOR FROM THE STOP VIOLENCE AGAINST WOMEN GRANT, ACCOUNT CODE NO. 142019.291256.6.610 AND THE LAW ENFORCEMENT TRUST FUND, PROJECT NOS. 690001.291016.6.610, 690002.291250.6.610 AND 690003.291249.6.610. WHEREAS, Resolution No. 97-424, adopted on June 26, 1997, accepted bids for the provision of automobile rental service for the Department of Police from Royal Rent-A-Car, Inc., in the amount of $306,240, and InterAmerican Car Rental, in the amount of $306,240, a total annual amount of $612,480, on a contract basis for one year with the option to extend for two additional one year periods; and WHEREAS, Royal Rent-A-Car, Inc. has declined the second and .final extension agreementwith the City of Miami; and WHEREAS, in an effort to continue the needed services, InterAmerican Car Rental has agreed to provide the additional CITY CONINIISSION KEETINC OF JUL 13 1999 Resolution No. 99- 514 automobile rental service until July 28, 2000; and WHEREAS, funding is to be provided from the STOP Violence Against Women Grant, Account Code No. 142019.291256.6.610 and the Law Enforcement Trust Fund, Project Codes 6900016.6.610, 690002.291250.6.610, and 690003.291249.6.610 for said service; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to reallocate monies approved for the provision of auto rental services by Royal Rent-A-Car, Inc., in the amount of $306, 240, to InterAmerican Car Rental and increasing its contract from $306,240 to $617,240, with funds therefor hereby allocated from the STOP Violence Against Women Grant, Account Code No. 142019.291256.6.610 and the Law Enforcement Trust Fund, Project Nos. 690001.291016.6.610, 690002.291250.6.610, and 690003.291249.6.610. Section 3. The City Manager is hereby authorized" to execute the necessary documents, in a form acceptable to the City �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 2 - 99- 514 Attorney, for said increase. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 13th day of July 1999. JOE CAROLLO, MAYOR in accort?ance wfih Miami code Sec. 2.36, since the AAA;ror did not Indicate approval of this legislation by signing it in the designated place prcuiti0d, said f(ag;,lct becomes effective with the elapse often (10) day 4rom ►h�' date of Gc ;ss;cr �. regarding same, without the Mayor exerc-to. ATTEST: Walt oe n, City Clerk WALTER J. FOEMAN :t, If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99- 514 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Don/111.oWarshaw City Manager RECOMMENDATION DATE: JUIN 2 8 1999 FILE: SUBJECT: Proposed Resolution REFERENCES: Auto RentaULease Vehicles ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution, redirecting monies approved per Resolution No. 97-424, adopted on June 26`'', 1997, for the provision of auto rental/lease vehicles, thereby increasing the approved amount for InterAmercian Car Rental from $306,240 to $612,480. Funding is to be provided from the Law Enforcement Trust Fund, Account Code Nos. 690001.291016.6.610, 690002.291250.6.610 and 690003.291249.6.610. BACKGROUND The Police Department has a need for rental vehicles. The unmarked cars are used to reduce risk factors to officers involved in undercover operations, and have been highly successful in the past. Without rental vehicles, the Police Department's ability to conduct undercover operations would virtually cease to exist. Pursuant to the adoption of Resolution No. 97-424, contracts were awarded to both Royal Rent-A- Car, Inc., in the amount of $306,240, and InterAmerican Car Rental, in the amount of $306,240. The Purchasing Department has received notification that Royal Rent-A-Car has declined the extension agreement with the City of Miami. In an effort to continue the needed services, InterAmerican Car Rental has agreed to provide additional auto rental/lease vehicles to the Police Department until July 28, 2000, in an amount not to exceed $612,480. VV DHW: WEO:ll 99-- 514 AFFIDAVIT STATE OF FLORIDA: : SS COUNTY OF DADE : Before me this day personally appeared William E. O'Brien who being duly sworn, deposes and says that: I, William E. O'Brien, Chief of Police, City'of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, to InterAmerican Car Rental, in an amount not to exceed a total of 5612,480.00, for the provision of rental vehicles, complies with the provisions of the U.S. Department of the Treasury's "Guide to Equitable Sharing" and Florida State Statutes, Chapter 932.7055. William E. O'Brien Chief of Police City of Miami Police Department Subscribed and sworn to before me this _ 7 day of :- r n 'g— , 1999, by William E. O'Brien, who is personally known to me. NOTARY UBLIC STATE OF FLORIDA AT LARGE 0AYPUB ERLIN^ PEREZ zQ `6 COMMISSION # CC 680209 EXPIRES OOti SON� DTHRU ATLANTIC BONDING CO., INC. 99- 514 N CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM _ Donald H. Warshaw LEG 7-2 TO: City Manager DATE: FILE: FROM: William E. O'Brien Chief of Police SUBJECT: Proposed Resolution REFERENCES: ENCLOSURES: Auto Rental/Lease Vehicles The Police Department has verified that funds are available with the Department of Management & Budget to amend the amount approved for InterAmerican Car Rental from $306,240 to $612,480, for the provision of auto rental/lease vehicles, in an amount not to exceed $612,480. Funding is to be provided from the Law Enforcement Trust Fund, Project Numbers 690001.291016.6.610, 690002.291250.6.610 and 690003.291249.6.610. BUDGETARY REVIEW & APPROVAL: d,'-;114/6 ��1444c, Luie L. Bennan, Interim Director Department of Management & Budget WEO:ll Attachments 99— 5A JL..f1 U1 1..1 3 1 ✓l !11.1 111 J —'J UV Va.. u. .. •. • ..�I.ti ••.+'•• r. ........ FAGE 01 W'Ttu of '-t I ;UDY S. QMTEfi DONAW H. WARSHAW April 30, 1999 iIOYAL UNT•A-CAR AM ISMAIM F9UAA 1406 NW 42 Aveme Subject. Alum Rental Leaft for Pallet. ML MI, FL 331 Z6 lid No. 96.97-077R Dear Mr. Pews: A review of our Nos k4aws that Me stOpa cotu xt well t)#re on )tafy 29J 19". Special Cwugdotts of the bid state that due p:rlod of the contract, or any portion thereof, rnmy be renewed by mutual wn'UM caIke ettt. The City of Mlaml widtes to extend hs wntract with yourr firm through ]uly 25, 1000 under the same t ffifti , Pk" end eortdfl M%L Flem tfldkate your calm t to this eJnenslon agmmenTt by sigrdrrg and returntng tells notice to the Pw,dtarint Depwirmn Cat the addm &W below). You are r minded that, In accordance wide die terms .and cor4ft s of the eortttact, you are requlred to fun*h to this department vdthla ten (1 O) days alter mceiK an oroW wdBcate of Ir>wance ovWenclnp tine Cky as addttlonal Imwed (see attached). COPIES OF flMifiRAME C 5KI FICAM AND INSURANCII BINDERS ARE UNACCUTAPLE. You am regtdmd to reference the Bra MUMBIR and the 81D i1'yI.E on the Insurance cenNltate and send It io due Ptrciwslnj DeparYrttent, amation MuW trl kIm ado. In additiotr, be advW that a curnnt copy(s) of your fi m's Ocagwdoatat Mew is required to be subrwtwd to lido office. S6oukl your btasinm be located whMn the eri>y of Miaenl a Mlaml Occupadwal Ucew Is requhd. Failure to pr yW coMsj of your currant lkm u! shall also be cause for temdoadon of this dvrtaact. The City Of Milnfl sporeclaM your ConUm*d pardelpatlan in supp" err needs. sl ' yours, rdtasi"S t>ttpartr»ent Ttft > -i r Dam q T cc AM File OiPARTMtwr Op PURCHASINQe4" s.W. 2ry Avenue, 6rh (fOWN1611. F1Q di JJ t M)911 41 6-1vplk Ax:1J05%41 &.1R25 E'�.y4Aders�ivrcMM/eiu.mlvn�.A.u�V�b�MA�rrl�:hnp,/1ci•�n�� q.ur hWkq Addww P.O 4@g JJ0XM OA-4- •. ►L 331J3•07n16 J-97-372 6/26/97 5 7- 424 RESOLUTION NO. A RESOLUTION ACCEPTING THE BIDS OF ROYAL RENT -A -CAR, IN THE AMOUNT OF $306,240.00, AND INTERAMERICAN CAR RENTAL, INC., IN THE AMOUNT OF $306,240.00, FOR THE PROVISION OF AUTO RENTAL/LEASE VEHICLES FOR THE DEPARTMENT OF POLICE, FOR A TOTAL PROPOSED ANNUAL AMOUNT OF $612,480.00, EACH ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST FUND, ACCOUNT CODE NO. 690002.029032.4.679, SUCH EXPENDITURE HAVING BEEN VERIFIED BY THE CHIEF OF POLICE AS COMPLYING WITH FLORIDA STATE STATUTES, CHAPTER 932.7055, AS AMENDED; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID ACQUISITION, PURSUANT TO BID NO. 96-97-077R. WHEREAS, pursuant to public notice, sealed bids were received June 2, 1997, for the provision of rental vehicles for the Department of Police; and WHEREAS, invitations for Bid No. 96-97-077R were mailed to nineteen (19) potential bidders and four (4) bids were received; and WHEREAS, the Department of Police has a need for rental vehicles that serve as an effective law enforcement tool; and WHEREAS, the City Manager and the Chief of Police recommend that the bids received from Royal Rent-A-Car and Interamerican Car Rental, Inc., each at a proposed amount of $306,240.00, for a Crff corMS3ION MEETING OF UN26W7 Rewlutina Na 47- A24 M a 14 proposed annual ai it of $612,480.00, be acc ed as the lowest responsive and responsible bids; and WHEREAS, funds for said service are available from the Law Enforcement Trust Fund, Account Code No. 690002.029032.4.679; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The June 2, 1997 bids submitted by Royal Rent-A-Car, in the amount of $306,240.00, and Interamerican Car Rental, Inc., in the amount of $306,240.00 for the provision of auto rental/lease vehicles for the Department of Police, at a total proposed annual amount of $612,480.00, each on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods, is hereby accepted, with funds therefor hereby allocated from the Law Enforcement Trust Fund, Account Code No. 690002.029032.4.679, such expenditure having been verified by the Chief of Police as complying with Florida State Statutes, Chapter 932.7055, as amended. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said acquisition, pursuant to Bid No. 96-97-077R. Section 4. This Resolution shall become effective immediately upon its adoption. - 2 - 97- 424 PASSED AND ADOPTED this 26th day of Iljne -- 1997. OLLO, MAYOR .ATTEST: elll"�R WALTER T , CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: A. QU S, III CITY A7rXMY W1640:BSS - 3 - 97. 424 c.a - C,I A INCREASE OF CONTRACT ITEM: Auto Rental/Lease Vehicles DEPARTMENT: Police TYPE OF PURCHASE: Increase the contract with InterAmerican Car Rental REASON: Pursuant to the adoption of Resolution 97-424, contracts were awarded to both Royal Rent-A-Car, Inc., in the amount of $306,240 and InterAmerican Car Rental, in the amount of $306,240. Royal Rent- A-Car has declined the second and final extension agreement with the City of Miami. However, in an effort to continue the needed services, InterAmerican Car Rental has agreed to provide additional auto rental services until July 28, 2000. RECOMMENDATION: It is recommended that an increase in the contract with InterAmerican Car Rental be increased by $306,240 to a total annual amount not to exceed $612,480. Funds are available from the Law Enforcement Trust Fund, Account Code Nos. 690001.291016.610, 690002.291250.6.610 and 690003.291249.6.610. r Dir ctor f Purchasi g ---IU I L g ate C Y 514