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HomeMy WebLinkAboutR-99-0485J-99-537 6/29/99 RESOLUTION NO. 9 9- 4 S 5 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR FIFTHS (4/5Txs) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPROVING THE PROCUREMENT OF 35 SETS OF FIREFIGHTER PROTECTIVE CLOTHING FROM BENNETT FIRE PRODUCTS CO., INC., IN AN AMOUNT NOT TO EXCEED $32,000; ALLOCATING FUNDS THEREFOR FROM THE FIRE -RESCUE GENERAL FUND, ACCOUNT NO. 280601.075. WHEREAS, the Department of Fire -Rescue requires special protective clothing for firefighters in hazardous and life - threatening conditions; and WHEREAS, the inventory of protective clothing was depleted by the hiring of ninety-eight recruits since September 1988; and WHEREAS, it was necessary to issue protective clothing to an additional thirty-five recruits who began in the new training class on April 19, 1999; and WHEREAS, the City Manager made a written finding that an emergency existed and authorized the purchase of thirty-five sets CM CO1VwssiON MEETING OF J U P_ 13 1999 Ho. 99- 485 of Firefighter Protective Clothing from Bennett Fire Products Co., Inc.; and WHEREAS, funding for this acquisition is available from the Department of Fire -Rescue's General Fund, Account Code No. 280601.075; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/51h,) affirmative vote of the members of the City Commission the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the procurement of thirty-five sets of firefighter protective clothing from Bennett Fire Products Co., Inc., in an amount not to exceed $32,000, is hereby ratified., approved and confirmed with funds therefor hereby allocated from 2 - 99- 485 the Fire -Rescue General Fund, Account No. 280601.075. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor!'. PASSED AND ADOPTED this 13th day of July , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated pla provided, said lepi.�ta.tim, ; io becomes effective with the elapse of ten (i0 y m th to of Comm' ;.,n ;zo1:c regarding same, without the Mayor ercisi g to. ATTEST: Miter JoKbeWCfty Clerk WALTER J. FOEMAN CITY CLERK APPROV AS TO OR AND RRECTNESS :n- ROI ;AR&MEO ATTO Y 553:RCL �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. .. 3 - 99-- 485 VI CITY OF MIAMI, FLORIDA 17 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission [f �• FROM: /onald H. Warshaw City Manager RECOMMENDATION .�jN 2 :�: % FILE: FM-021 oc DATE SUBJECT: Ratify, Approve, Confirm Purchase Protective Clothing; Fire -Rescue REFERENCES :Commission Meeting 7/13/99 ENCLOSURES: Resolution It is respectfully recommended the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the procurement of 35 sets of firefighter protective clothing from Beruiett Fire Products Co., Inc., in the amount of $32,000. Funds for this purchase are available from the Fire -Rescue General Fund, Account No. 280601.075. BACKGROUND The Department of Fire -Rescue maintains an inventory of special protective clothing used by firefighters when encountering hazardous and life -threatening conditions during their course of duty. Since September 1998, an influx of 98 newly hired recruits had depleted the inventory of protective clothing. In April, 199T+ 35 recruits were scheduled to start a new training class and it was necessary to issue this protective clothing to the trainees. The City Manager made a written finding that an emergency situation existed and authorized the purchase of 35 sets of protective clothing from Bennett Fire Products Co., Inc. Enc. /V1 " DHW/CAG//ML &B/cs.k FM.02l.doc S 9 .— 48 5 FPOM : DGWri9ht PHONE NO, : 305 6619864 May. 26 1999 09:53AM P1 CONTRACT REVIEW AND ANALYSIS FORM ATTACH SUPPORTING DOCUMENTS DATE: 11 May 1999 DEPARTMENT/DIVISION: Fire -Rescue CONTACT PERSON/CONTACT NUMBER: Ass't. Chief Remp, 416-1603, Carol Kelsey, 416-1651 CONTRACTING ENTITY: Bennett Fire Products Co., Inc. RESOLUTION NUMBER: BID/PROJECT NUMBER: Requisition No. R028102 (W APP11CABLE) BUDGETARY INFORMATION: Are funds budgeted? x YES ❑ NO If yes, TOTAL DOLLAR AMOUNT: $32,000 x EXPENSE © REVENUE SOURCE OF FUNDS: Fire -Rescue General Fund ACCOUNT- CODE(S) 280601.075 If grant funded, is there a City match requirement? ❑ YES ❑ NO AMOUNT: N/A Arc matching funds Budgeted? ❑ YES 0 NO Account Code(s): TERMS OF CONTRACT: Effective Date: Escalating Clause, if any: Contract Period (s): Penalties, (f any), for termination: Payment terms: If grant funded, list restrictions/requirements, if applicable: SUMMARY DESCRIPTION OF CONTRACT OR AGREEMENT Is this an extension? p YES x NO If YES, actual expenditures in previous contract Year $ Summary or description of contract or agreement. Emergency purchase of 35 sets of firefighter protective clothing. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why ir. is needed, consequences if not authorized or approved and time constraints, 4 any.) Inventory of firefighter protective clothing is depleted and an emergency purchase is necessary to outfit a new class of recruits that began training on April 19, 1999. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes g Single Purchase ❑ Writren quotes 0 Short -Term Contract 0 Negotiated Purchase C3 Term of Contract ❑ Sole Source (include documentation) ❑ Lease (Type: ) p Bid Waiver (include documentation) ❑ Other 13 Formal Bid/Proposal (nclude bid tabulation./proposal ranking) Mt VIL U k 1511)b (IF APPLICABLE) From most r r 1) 3) APPROVAL: It DATE: D a. ger APPROVAL: DATE: cial0versrght ar 09-- 4- Donald H. Warshaw City Manager --, �. �Chie .A. Gimenez, Director Department of Fire -Rescue Emergency Purchase of Firefighter Protective Clothing The Department of Fire -Rescue is requesting authorization for the emergency purchase of thirty five (35) sets of Firefighter Protective Clothing. The Department has hired ninety eight (98) Firefighters since September of 1998 (including the proposed April 19, 1999 class). This Influx of new recruits has depleted our Inventory of Flreflghter Protective Clothing. The gear proposed for purchase will be used to outfit the recruit class which will begin training on April 19, 1999. This class will consist of 33 candidates. The approximate cost of this purchase Is $32,000. Funding is available from the Department of Fire -Rescue's General Fund Account Code 2806(H .075. CAdZ__cp.� r - s Budget Approval: 64NDIpak Pareldi, Budget Director Date 00 21 Approval/D' proval: - . 'Donald H. Warshaw, City Manager D e City of Miami ftnagamout B Budget Tkm_6,Z 2- JAM Amount of is available in account r,• t3er: Verified :' , .;RE 99- 485 RATIFICATION OF EMERGENCY ITEM: Protective Clothing DEPARTMENT: Fire -Rescue TYPE: Emergency Purchase REASON: The Department of Fire -Rescue maintains an inventory of special protective clothing used by firefighters when encountering hazardous and life - threatening conditions during their course of duty. In April, 1999, 35 recruits were scheduled to start a new training class and it was necessary to issue this protective clothing to the trainees. RECOMMENDATION: It is respectfully recommended that the City Commission approve, ratify and confirm by a four/fifth (4/5th) vote, the City Manager's finding that an emergency need existed in approving the emergency purchase of 35 sets of firefighter protective clothing from Bennett Fire Products Co., Inc., in an amount not to exceed $32,000, from the Fire -Rescue General Fund, Account No. 280601.075. I k - &. r_'� � �(' L_ Dirktor of Pur asing Date AwardRati6,Emr � 9 - 485