HomeMy WebLinkAboutR-99-0475J-99-556
6/30/99
RESOLUTION NO.
- 11.5
A RESOLUTION OF THE MIAMI CITY COMMISSION,
AUTHORIZING THE FURNISHING AND INSTALLATION
OF HURRICANE SHUTTERS AT FIRE STATION NO. 12
FROM SEA VIEW INDUSTRIES, INC., JEFF ROBINSON
SHUTTER CO., INC., HURST AWNING CO., INC., OR
ROLLADEN, INC., UNDER MIAMI-DADE COUNTY
CONTRACT NO. 5101-2/0200TR-CW-SW, IN AN
AMOUNT NOT TO EXCEED $100,000, FOR THE
DEPARTMENT OF FIRE -RESCUE; ALLOCATING
FUNDS THEREFOR FROM ACCOUNT
NO. 313300.289301.6.860.
WHEREAS, the Department of Fire -Rescue has no storm shutters
at Fire Station No. 12 and requires the procurement and
installation of hurricane shutters; and
WHEREAS, informal quotes will be obtained from the above
specified vendors listed on the cited Miami -Dade contract to
determine the most responsive and responsible provider for the
procurement and installation; and
WHEREAS, it is beneficial to the City to use the Miami -Dade
aw C:OMMSION
MEETING or
JUL 13 1999
Reaotudm No.
99- 475
County Contract to acquire this service; and
WHEREAS, funding for this acquisition is available from
Account No. 313300,289301.6.860;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and. incorporated herein as if fully set forth in this
Section.
Section 2. The furnishing and installation of hurricane
shutters at Fire Station No. 12 from Sea View Industries, Inc.,
Jeff Robinson Shutter Co., Inc., Hurst Awning Co., Inc., or
Rolladen, Inc., utilizing Miami -Dade County Contract
No.5101-2/0200TR-CW-SW, in an amount not to exceed $100,000, for
the Department of Fire -Rescue, is hereby authorized, with funds
therefor hereby allocated from Account No. 313300.289301.6.860.
Section 3. This Resolution shall become effective
- 2 -
g9- 475
immediately upon its adoption and signature of the MayorY
PASSED AND ADOPTED this 13th day of July , 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indirate approval of
this legislation by signing it in the design?),
ed place I-.irec.:(da
ded.
becomes effective with the elapse of ten (t day rom . of in;iss; 41—
regarding same, without the Mayor exer¢i ing vet9
ATTEST:
WALTER J. FOEMAN
CITY CLERK ,07
VI
A'
561:RCL
F
AND ORRECTNESS:t"-,
Waiter A. Fbamill5vOt1tv Clerk
i� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 -
99- 475
W
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO. Honorable Mayor and
Members of the City Commission
FROM: onald H.. ars awe"'
City Manager
RECOMMENDATION
DATE : jUN 2 8 :-s_z FILE FM-024.doc
SUBJECT: Authorize procurement/installation
hurricane shutters, Fire Station No. 12
REFERENCES :Commission Meeting 7/13/99
ENCLOSURES:
Resolution
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the
furnishing and installation of hurricane shutters at Fire Station No. 12 from Sea View Industries, Inc., Jeff
Robinson Shutter Co., Inc., Hurst Awning Co., Inc., or Rolladen, Inc., in an amount not to exceed
$100,000. These services are being provided under Miami -Dade County Contract No. 5101-2/0200TR-
CW-SW in effect until December 31, 2000. It is beneficial to the City to use the Miami -Dade County
contract for this work. Funding for this procurement and installation is available from Account No.
313300.289301.6.860.
BACKGROUND
Fire Station No. 12 has no hurricane shutters and with the June Ist arrival of the current hurricane season,
it is imperative that hurricane shutters be immediately procured and installed. In its present condition,
Fire Station No. 12 has no protection against the ravages of hurricane driven winds, rain, and debris.
Emergency response from this station in the aftermath of a hurricane would be essentially neutralized
without this measure of preparedness.
Informal quotes will be obtained from the above specified vendors listed on the cited Miami -Dade
contract to determine the most responsive and responsible vendor for this project.
Enc.
DHW/CA /Iv1�, lcsk
FM-024.doc
99- 475
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO: DATE: FILE
Gwendolyn Warren, Director June 9. 1999 FM-027.doc
Department of Community Development
.zL ,
FROM: Wm. Bryson, Ass't. re Chief
Technical Services
SUBJECT: CDBG fund eligibility
storm shutters, Fire -Rescue
REFERENCES:
ENCLOSURES:
The Department of Fire -Rescue is seeking Commission authorization for the furnishing and
installation of hurricane shutters at Fire Station No. 12 using Miami -Dade County Contract No.
5101-2/0200TR-CS-SW and soliciting informal quotes from the vendors listed thereon.
The furnishing and installation of said hurricane shutters is in an amount not to exceed $ 100,000
and funding is available fro 23'd Year CDBG funds, Account No. 289301*-860. Q—W It 3i33CX'-
Please indicate CDBG eli 0ity to fund th,� project by signing the below approval.
CAG/MLK/WB/csk
CDBG Approval
FM-027
6-10-9
Date
99- 475
Budgetary Impact Analysis
Department Fire -Rescue Division: Technical Services
2. Agenda Item # (if available,
3. Title and brief description of legislation or attach ordinance/resolution:
Authorizing the furnishing and installation of hurricane shutters at Fire Station No. 12
from Sea View Industries, Inc., Jeff Robinson Shutter Co., Inc., Hurst Awning Co., Inc.,
and Rolladen, Inc.
4. Is this item related to revenue? NO X YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: X Index. Code 289301 Minor Obj. Code 860 CIP Project No. 31330$Q�
funded by 23rd Year CDBG funds. Amount $ 100,000
NO: _ Complete the following questions: / !/2
6. Source of funds: Amount budgeted in the Line Item $
Balance in Line Item
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER,
ACCOUNT NAME
TOTAL
Index/Minor Object/Project No.
From
$
From
From
To
7. Any additional comments? CDBG Approved
Approved by:
8. �7
Depar ment Director/Designee
ByPAJ411YA
wendolyn ren, erector
Community tevelopment
—► -
Date
FOR PARTMENT OF MANAGEMENT AND BUDGET USE ONLY
Verified by:
Verified by:
Transfer done by:
Department of Mana ement and Budget
Director/Designee
Date IA CJ
r
Budget Analyst
Date
Budget Analyst
Date
09- 475
Budgetary Impact Analysis
1. Department Fire -Rescue Division: Technical Services
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Authorizing the furnishing and installation of hurricane shutters at Fire Station No. 12
from Sea View Industries, Inc., Jeff Robinson Shutter Co., Inc.. Hurst Awning Co., Inc..
and Rolladen, Inc.
4. Is this item related to revenue? NO X YES (If yes, skip to item #7.)
5.
10
Are there sufficient funds in Line Item?
YES: X Index Code 289301 Minor Obj. Code 860 CIP Project No. 3133
funded by 23ra Year CDBG funds. Amount $ 100,000
NO: _ Complete the following questions: / ! �
Source of funds: Amount budgeted in the Line Item $
Balance in Line Item $
Amount needed in the Line Item $_
Sufficient funds will he transferred from the following line items:
ACTION
ACCOUNT NUMBER
ACCOUNT NAME
TOTAL
Index/Minor Object/Project No.
From
$
From
From
To
7. Any additional comments? CDBG Approved By
Approved by:
8.
Depar went Director/Designee
9)/PA-/NyA
wendolyn irector
Communityrren,
elopment
Date
FOR DIPARTMENT OF MANAGEMENT AND BUDGET USE ONLY
Verified by:
JU
Verified by:
Transfer done by:
Department of Mana ement and Budget
Budget Analyst
Budget Analyst
Director/Designee
A
Date
Date ,
Date
99- 475
r•
CONTRACT AWARD SKEET
BID NO.: 5101-2/02-OTR-CW-SW (Previous Bid No.) 5101-2/98
SECURITY AND STORM MITIGATION SYSTEMS
CONTRACT PERIOD: 1/l/99—12/31/2000
COMMODITY CODE: 150-79
OTR YEARS: 2
AWARD BASED ON MEASURES: Yes () No (X): () Set Aside ( ) Bid Preference ( ) Goal
( ) BBD ( ) HBE ( ) WBE owned firms
( ) Local Preference O CSBE Level
F.E.I.N.:
591149062
VENDOR:
SeaView Industries, Inc.
STREET:
3750 NW 46" Street
CITY/STATE/ZIP: Miami, F1 33142
TERMS:
F.OX: Destination PAYMENT: N/30
DELIVERY:
As Needed
PHONE:
(305) 633-9650/(800) 282-8688
FAX:
(305) 634-9060
CONTACT:
Ms. Pat Carroll
F.E.I.N.:
650582216
VENDOR:
JeffRobins= Shutter Co., Inc.
STREET:
3440 NW 73d Avenue
CITY/STATE/ZIP:
Miami, Fl 33122
TERMS:
F.O.B: Destination PAYMENT: N130
DELIVERY:
As Needed
PHONE:
(305) 884-7066/(800) 642-3057
FAX:
(305) 863-8983
CONTACT:
Jeffrey T. Robinson
F.E.I.N.:
590980868
VENDOR:
Hurst Awnini Co., Inc.
STREET:
5795 NW 36 Avenue
CITY/STATEIZIP:
Miami, Fl 33142
TERMS:
F.O.B: Destination PAYMENT: N/30
DELIVERY:
As Needed
PHONE:
(305) 635-0900/(800) 387-0905
FAX:
(305) 634-9078
CONTACT:
Mr. Frank Cornelius
' 99- 475
F.E.I.N.:
581419209
VENDOR:
Rolladen, Inc.
STREET:
550 Ansin Blvd.
CITY/STATE/ZIP:
Hallandale, Fl 33009
TERMS:
F.O.B: Destination PAYMENT: N130
DELIVERY:
As Needed
PHONE:
(305) 757-8591/(800) 748-8837
FAX:
(954) 454-1577
CONTACT:
Robert Hoffman
'i '. �/ �.: i �...1 • �i 1 I �/ i . :1 I Il r:l 11 I: '•• • 11 '1,' ) � Yin,
BCC AWARD DATE: 12/8/98 AGENDA ITEMS #: 6F3B
BIDS & CONTRACTS RELEASE DATE: 1112/99 OTR YEAR: N/A
ADDITIONAL, ITEMS ALLOWED: Yes
AFFIDAVITS RECEIVED: OTR YEAR:
SPECIAL CONDITIONS: TYPE 1 Insurance/Pe rfmmance Bond required
TOTAL VALUE: $3,936,870.00
MODIFIED VALUE: S
NIKON
N -01 1: 1 �k
Parks -
S 129,318.00
Fire
S217,000.00
MDHA
$300,552.00
MDWASD
S 40,000.00
Seaport
S250,000.00
PROCUREMENT SPECIFICATION SPECIALIST: - 02-11-99 Edgar Inniss, CPPB
I
2
99- 475
r-
PRE-QUALIFICATION FOR SECURITY & STORM MMGAT'ION SYSTEMS
FIRM NAME:
Item Quantity Description Unit Price Total
LISTED BELOW ARE THE CATEGORIES OF ITEMS FOR WHICH FUTURE PROPOSALS WILL
REQUIRED ON AN AS NEEDED WHEN NEEDED BASIS.
• . 61.1:. V MIA ►110• 1713 9.11 .t. llr1
1. Roll -Down - Manual Operation
2. Roll -Down - Electric Operation
3. Accordion/Folding Shutters
Minimum Static Wind Load (Design)
Neg. Pressure 230 p.s.£
4. Storm Panels -
a. Steel 18 ga.
Galvanized 2" corrugated height
b. Steel 20 gal
Galvanized 2" corrugated
c. Aluminum .063
Mill Finish 2" corrugated height
1. Overhead Door Reinforcement 2
Bracing (Storm Bars)
GROUP C - Impact Resistant Glass Systems
(including aluminum fiames)
GROUP D - Anchored 8MM Impact _.._..�
films (aluminum)
GROUP E - Perforated Metal .�
Shields
3
99- 475
w
BID N''- 5`.-2/02-OTR-CW;SW
MIAMNDADE
OPENING: 2:00 P.M. Wcdncsday
DATE: July 8, 1998
MIAMI-DADE COUNTY, FLORIDA
INVITATI0N
TO BID
TITLE
SECURITY AND STORM MITIGATION SYSTEMS (PRE -QUALIFICATION) FOR A
TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR TWO (2)
ADDITIONAL YEARS ON A YEAR BY YEAR BASIS.
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE:
RACE -CONSCIOUSNESS MEASURE:
SAMPLES/INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
FAIR SUBCONTRACTING PRACTICES:
LISTING OF SUBCONTRACTORS & SUPPLIERS
FOR INFORMATION CONTACT:
SENIOR PROCUREMENT AGENT
(305) 375-4260
SEE SECT.
2.0,
PARA. 2.12 9 2.13
N/A
N/A
SEE SECT.
2.0,
PARA. Z.11
SEE SECT.
2.0,
PARA. 2.3
N/A
N/A
N/A
N/A
SEE SECT.
2.0,
PARA 2.14
N/A
N/A
N/A
EDGAR INNISS, C.P.P.B.
MIAMI-DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
IF Printed On Recycled Paper
9 9 - 47 5
METROPOLITAN DAG, ..OUNTY NO. 5101-2/02-OTR•CW/SW
SECTION 2.0 - SPECIAL CONDITIONS
SECURITY AND STORM MITIGATION SYSTEMS (PRE -QUALIFICATION)
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for
the purchase of Security and Storm Mitigation Systems in conjunction
with the County's needs on an as needed when needed basis.
2.2 Intentionally Omitted
2.3 PRE -BID CONFERENCE (RECOMMENDED)
A pre -bid conference will be held on Thursday, June 18, 1998.at 1:00
P.M. in conference room no. 18-3 of the Stephen P.. Clark Center, 111
NW 1st Street, Miami, FL 33128 to discuss proposed specifications.
It is recommended that a representative of the firm attend in order to
become familiar with the bid specifications.
Bidders are requested to bring this Invitation To Bid package to the
conference, as additional copies may not be available.
"Multiple members of individual community councils may be present."
2.4 TERMS OF CONTRACT: TWO YEARS BASED ON.AVAILABILITY OF COUNTY FUNDING
This contract will commence on the first calendar day of the month
succeeding approval of the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
letter, which is distributed by the County's GSA Procurement
Management Division; and contingent upon the completion and submittal
of all required bid documents. This contract shall remain in effect
for two (2) years; provided that the services rendered by the Bidder
during the contract period are satisfactory and that County funding is
available as appropriated on an annual basis and upon completion of
the expressed and/or implied warranty period. The price offered by
the Bidder in its Bid Proposal shall be based on service for the first
year. Two (2) additional one (1) year renewals, if mutually
acceptable to the County and the Bidder, shall be executed through
annual purchase orders.
2.5 OPTION TO RENEW (2) TWO YEARS (With Price Adjustment)
The prices for a one year period from effective date shall be
consistent with the provisions outlined in section 2.7 of these
special terms and conditions; at which time Dade County shall have the
option to renew for an additional two (2) years on a year to year
basis. At that time Dade County will consider an adjustment to price
based on (C.P.I. for Miami -Ft. Lauderdale "Ali Urban Consumers other
Goods and Services. It shall be further understood that the County
reserves the right to reject any price adjustments submitted by the
bidder and/or to terminate the contract with the bidder based on such
Page 1
9 9 - 475
METROPOLITAN D.,. . COUNTY o1D NO. 5101-2/02-OTR-CW/SW
2.6
price adjustments. Continuation of the contract beyond the initial
period is a County prerogative; not a right -of the bidder. This
prerogative may be exercised only when such continuation is clearly in
the best interest of the County.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE
ONLY FOR THOSE ITEMS ORIGINALLY AWARDED.
NOTE: BIDDERS CAN ONLY EXERCISE THE OPTION TO RENEW PRIVILEGES
FOR THOSE ITEMS/S AWARDED TO THEIR FIRM, UNDER THE PRICES
SUBMITTED FOR ITEM/S NOT ORIGINALLY AWARDED TO THE
BIDDER/S OR, FOR WHICH A "NO BID" WAS RECEIVED, WILL BE
REJECTED. ORIGINAL TERMS AND CONDITIONS, DURING THE INITIAL
CONTRACT PERIOD. ANY ITEM/S THAT WERE AWARDED TO ANOTHER
BIDDER/S, CAN ONLY BE RENEWED BY THE OTHER BIDDER/S.
Award of this contract will be made to all vendors who' meet or exceed
the qualification criteria as specified herein. These awarded bidders
shall be pre -qualified to participate in spot market purchases. The
awarded bidders shall be invited to offer a fixed price for specific
projects. The award to one Bidder for the period does not preclude
the ability of the remaining pre -qualified Bidders from submitting
offers for other specific projects.
OTHER REQUIREMENTS FOR PREQUALIFICATION ARE:
a) That the products proposed have a Miami -Dade County
Preduct Approval Number, issued by the Building Code
Compliance Office.
b) That the pre -qualified firm has been providing Security.
and Storm Mitigation Systems for a period of not less than
three (3) years.
c) That the pre -qualified firm has a fully equipped
office/warehouse within the geographic boundaries of Dade
and/or Broward with staff and a fax machine, and can be
contacted during normal working hours.
d) That a principal of the pre -qualified firm is identified
as being licensed as a General Contractor, by the
Department of Professional Regulations of the State of
Florida and/or the Construction Trade Qualifying Board of
Metropolitan Dade County Building and Zoning Department.
e) That the pre -qualified firm can provide a list of at least
five (5) commercial or governmental agencies that it
supplied Security and Storm Mitigation protection to, in
the last three (3) years.
Page 2
- 475
METROPOLITAN DADL OUNTY NO. 5101-2/02-OTR-CW/SW
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT/PROJECT
If the bidder is awarded a contract under this bid solicitation, the
prices proposed by the bidder shall remain fixed and firm during the
term of contract/project.
2.8 Intentionally Omitted
2.9 Intentionally Omitted
2.10 LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS
Upon failure to complete the project in accordance with the
specifications and to the satisfaction of the County within the time
stated, the bidder shall be subject to charges for liquidated damages
in the amount of $50.000 for each and every calendar day the work
remains incomplete. As compensation due the County for loss of use
and for additional costs incurred by the County due to such
noncompietion of the work, the County shall have the right to deduct
the said liquidated damages from any amount due or that may become due
to the bidder under this agreement or to invoice the bidder for such
damages if the costs incurred exceed the amount due to the bidder.
2.11 INDEMNIFICATION AND INSURANCE - (6) - CONSTRUCTION RELATED CONTRACTS
_
1. Provider shall indemnify and hold harmless the County and its
officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorneys' fees and costs
of defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out
of , relating to or resulting from the performance of this
Agreement by the Provider or its employees, agents, servants,
partners principals, or subcontractors. Provider shall pay all
claims and losses in connection therewith and shall investigate
and defend all claims, suits or actions of any kind or nature in
the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's
fees which may issue thereon. Provider expressly understands and
agrees that any in protection required by this Agreement or
otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the
County or its officers, employees, agents and instrumentalities as
herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County,
c/o Procurement Management Division, 111 N.W. 1st Street, Suite
2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which
indicate that insurance coverage has been obtained which meets the
requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
Page 3
9 9 -- 475
METROPOLITAN DAL COUNTY u.O NO. 5101-2/02-OTR-CW/SW
B. Public Liability on a comprehensive basis in an amount not less
than $300,000 combined single limit per -occurrence for bodily
injury and property damage. Policy shall be endorsed to include
Broad Form Property Damage. Dade County must be shown as an
additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
less than $100,000 combined single limit per occurrence for bodily
injury and property damage.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey; or its equivalent subject to the approval of the
County Risk Management Division.
or
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall be in default of the
Page 4
99- 475
METROPOLITAN DA, COUNTY
) NO. 5101-2/02-OTR-CW/SW
contractual terms and conditions and shall -not be awarded the
contract. Under such circumstances, the Bidder -may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, Para 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.10 of the General Terms and Conditions.
2. INDEMNIFICATION AND INSURANCE - (14) - CONTRACTORS RELATED
CONTRACTS AT AVIATION
Provider shall indemnify and hold harmless the County and its
officers, employees, agents and -instrumentalities from any and all
liability, losses or damages, including attorneys! fees and costs
of defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out
of , relating to or resulting from the performance of this
Agreement by the Provider or its employees, agents, servants,
partners principals or subcontractors. Provider. shall pay all
claims and losses in connection therewith and shall investigate
and defend all claims, suits or actions of any kind or nature in
the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's
fees which may issue thereon. Provider expressly understands and
agrees that any insurance protection required by this Agreement or
otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the
County or its officers, employees, agents and instrumentalities as
herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County,
c/o Procurement Management Division, 111 N.W. 1st Street, Suite
2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which
indicate that insurance coverage has been obtained which meets the
requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute Chapter 440.
Page 5
99- 475
METROPOLITAN DAL :OUNTY , J NO. 5101-2/02-OTR-Cw/Sw
S. Public Liability on a comprehensive basis in an amount not less
than $300,000 combined single limit per -occurrence for bodily
injury and property, damage. Dade County must be shown as an
additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
less than $300,0001 /combined single limit for bodily injury and
property damage.
*Under no circumstances are these •contractors permitted on the A.O.A.
side without increasing automobile coverage to $1,000,000.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class Y" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent subject to the approval of the
County Risk Management Division. -
or
The company must hold' a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
Page 6
99- 475
METROPOLITAN DAD, -OUNTY
NO. 5101-2/02-OTR-CW/SW
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall _be in default of the
contractual terms and conditions and shall not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, para. 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration.* In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County.in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.10 of the General Terms and Conditions.
2.12 BID GUARANTY FOR A SPECIFIC AMOUNT (5,000.00)
All bids shall be accompanied by a bid guaranty in ,the form of a
Certified Check; Cashier's Check or Bid Bond in the amount of
$5,000.00 payable to the Board of County Commissioners of Dade County,
Florida and conditioned upon the successful bidder submitting the
specified performance bond within fifteen (15) calendar days following
notice of award, in the form and manner required by the County. Any
bid proposal which is not accompanied by a bid guaranty shall be
considered non -responsive and ineligible for award. In case of failure
or refusal to submit the performance bond within the time stated, the
security submitted with the bid will be forfeited as liquidated
damages because of such failure or default, and the County shall not
accept any proposal from the Bidder for a twelve (12) month period
following such default. All bidders shall be entitled to the return
of their Bid Bond within ten (10) calendar days after execution of a
contract between a successful bidder and Dade County.
The following specifications shall apply if a Bid Bond is provided:
A. All bonds shall be written through surety insurers authorized to
do business in the State of Florida as surety, with the following
qualifications as to management and financial strength according
to the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey:
Page 7
09- 470
METROPOLITAN DAu,. COUNTY bfD NO. 5101-2/02-OTR-CW/SW
Bond
Amount
Best
Rating
�500,001 to
1,500,000
B
V
1,500,001 to
2,500,000
A
VI
2,500,001 to
5,000,000
A
VII
5,000,001 to
10,000,000
A
VIII
Ov6r 10,000,000
A
Ix
B. On contract amounts of $500,000 or less, the bond provisions of
Section 287.0935, Florida Statutes (1985) shal-1 be in effect and
surety companies not otherwise qualifying with this paragraph may
optionally qualify by:
I. Providing evidence that the surety has twice the minimum
surplus and capital required by the Florida Insurance Code
at the time the invitation to bid is issued;
2. Certifying that the surety is otherwise in compliance with
the Florida Insurance Code; and
3. Providing a copy of the currently valid Certificate of
Authority issued by the United States Department of the
Treasury under ss. 31 U.S.C. 9304-9308.
Surety insurers shall be listed in the latest Circular 570 of the
U.S. Department of the Treasury entitled "Surety Companies -
Acceptable on Federal Bonds", published annually. The bond amount
shall not exceed the underwriting limitations as shown in this
circular.
C. For contracts in excess of 500,000 the provisions of Section B
will be adhered to plus the company must have been listed for at
least three consecutive years, or holding a valid Certificate of
Authority of at least 1.5 million dollars and on the Treasury List.
D. Surety Bonds guaranteed through U.S. Government Small Business
Administration or Contractors Training and Development Inc. will
also be acceptable.
E. In lieu of a Bid Bond, an irrevocable letter of credit or a cash
bond in the form of a certified cashier's check made out to the
Board of County Commissioners will be acceptable. All interest
will accrue to Metro Dade County during the life of this contract
and as long as the funds are being held by Dade County.
F. The attorney -in -fact or other officer who signs
for a surety company must file with such bond a
power of attorney authorizing the officer to do
bond must be counter signed by the surety's
agent.
�a
Page 8
a contract bond
certified copy of
so. The contract
resident Florida
99-- 475
METROPOLITAN DA COUNTY
NO. 5101-2/02-OTR-CW/SW
2.13 PERFORMANCE BOND BASED ON PERCENTAGE OF BID PRICE
The bidder to whom a contingent award is made shall duly execute and
deliver to the County a Performance and Payment Bond in an amount that
represents 100% of the Bid price offered by the Bidder for exact
individual Projects in excess of $100,000.00. The Performance and
Payment Bond Form supplied by the County shall be the only acceptable
form. The completed form shall be delivered to the County within 15
calendar days after notification -by the County . If the bidder fails
to deliver the Payment and Performance Bond within this specified
time, including granted extensions, the County shall declare the
bidder in default of the contractual terms and conditions and its
contract terminated.
The following specifications shall apply to the bond required above:
A. All bonds shall' be written through surety insurers authorized to
do business in the State of Florida as surety, with the following
qualifications as to management and financial strength according
to the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey:
Bond Amount
Best
Rating
SOO,001 to 1,S00,000
B
V
1,500,001 to 2,S00,000
A
VI
2,500,001 to 5,000,000
A
VII
5,000,001 to 10,000,000
A
VIII
Over 10,600,000
A
IX
B. On contract amounts of $500,000 or less, the bond provisions of
Section 287.0935, Florida Statutes (1985) shall be in effect and
surety companies not otherwise qualifying with this paragraph may
optionally qualify by:
1. Providing evidence that the surety has twice the minimum
surplus and capital required by the Florida Insurance Code
at the time the invitation to bid is issued;
2. Certifying that the surety is otherwise in compliance with
the Florida Insurance Code; and
3. Providing a copy of the currently valid Certificate of
Authority issued by the United States Department of the
Treasury under ss. 31 U.S.C. 9304-9308.
Surety insurers shall be listed in the latest Circular 570 of the
U.S. Department of the Treasury entitled " Acceptable Sureties on
Federal Bonds", published annually. The bond amount shall not
exceed the underwriting limitations as shown in this circular.
C. For contracts in excess of 500,000•the provisions of Section B
will be adhered to plus the company must have been listed for at
Page 9
9 9 - 47 5
METROPOLITAN DA, COUNTY
-LD NO. 5101-2/02-OTR-CW/SW
least three consecutive years, or holding a valid Certificate of
Authority of at least 1.5 million dollars and on the Treasury List.
D. Surety Bonds guaranteed through U.S. Government Small Business
Administration or Contractors Training and Development Inc. will
also be acceptable.
E. In lieu of a Performance Bond, an irrevocable letter of credit or
a cash bond in the form of a certified cashier's check made out to
the Board of County Commissioners will be acceptable. All
interest will accrue to Metro Dade County during the life of this
contract and as long as the funds are being held by Dade County.
F. The attorney -in -fact or other officer who signs a contract bond
for a surety company must file with such bond a certified copy of
power of attorney authorizing the officer to do so. The contract
bond must be counter signed by the surety's resident Florida
agent.
2.14 CERTIFICATE OF COMPETENCY
In accordance with the Code of Metropolitan Dade County, Florida,
Section 10-3 (B), any person, firm, corporation or joint venture who
shall bid or proffer a bid shall, at the time of such bid or proffer
of bid, hold a valid Certificate of Competency for General
Construction work issued by the State or County Examining Board
qualifying said person, firm, corporation or joint venture to perform
the work proposed. If work for other trades is required in
conjunction with this Bid Solicitation and will be performed by a
subcontractor(s), an applicable Certificate of Competency issued to
the subcontractor(s) shall be submitted with the Bidder's proposal;
provided, however, that the County may at its sole option and in its
best interest allow the Bidder to supply the Certificate to the County
during the bid evaluation period.
2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE RENDERED
The County shall provide periodic payments for services rendered by
the successful bidder. In order for the County to provide payment,
the bidder shall submit a fully documented invoice which identifies
the appropriate purchase order number, the service location, and
itemizes the services provided to the County using department(s). The
invoice shall be submitted to the County department within thirty (30)
calendar days after the service have been rendered. It shall be
understood that such invoices shall not be. submitted for payment until
such time as the service has been completed and a County
representative has reviewed and approved the service.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at .
2.17 Intentionally Omitted
Page 10
99- 4115
METROPOLITAN DAL COUNTY
2.18 Intentionally Omitted
NO. 5101-2/02-OTR-CW/SW
2.19 WARRANTY SHALL BE TEM YEARS FROM DATE OF ACCEPTANCE
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the
bidder, the biddLr shall warrant its products and/or service
against faulty labor and/or defective material for a minimum
period of ten (10) year after the date of acceptance of the labor,
materials and/or equipment by the County. This warranty
requirement shall remain in force for the full one (1) year
period; regardless of whether the bidder is under contract with
the County at the time of defect. Any payment by the County on
behalf of the goods or services received from the bidder does not
constitute a waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any
deficiency, at no cost to the County, within ten (10) days after
the County notifies the bidder of such deficiency in writing. If
the bidder fails to honor the warranty and/or fails to correct or
replace the defective work or items within the period specified,
the County may, at its discretion, notify the bidder, -in writing,
that the bidder may be debarred as a County bidder and/or subject
to contractual default if the corrections or replacements are not
completed to the satisfaction of the County within thirty (30)
calendar days of receipt of the notice. If the bidder fails to
satisfy the warranty within the period' specified in the notice,
the County may (a) place the bidder in default of its contract,
and/or (b) procure the products or services from another vendor
and charge the bidder for any additional costs that are incurred
by the County for this work or items; either through a credit
memorandum or through invoicing.
2.20 CONTACT PERSONS
For any additional information regarding the specifications and
requirements of this contract, Contact: Edgar Inniss at (305) 375-4260.
2.21 COUNTY-WIDE/STATE-WIDE USAGE
Any Governmental, not -for -profit or quasi -governmental entity in the
State of Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the
contract price(s) established herein.
Each Governmental, not -for -profit or quasi -governmental entity which
uses a contract(s) resulting herefrom, will establish its own
contract, place its own orders, issue its own purchase orders, be
invoiced therefrom and make its own payments, determine shipping terms
and issue its own exemption certificates as required by the bidder.
Page 11
C
0y- 413
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: HURRICANE SHUTTERS & STORM MITIGATION SYSTEMS
MIAMI-DADE COUNTY CONTRACT 5101-2/02-OTR-CW
AWARDED TO: either SeaView Industries, Jeff robinson Shutter Co. Inc.,
Hurst Awning Co., Inc., or Rollanden, Inc. ($100,000)
TIME. ARIOD NUMBER OF BIDS DOLLAR AMOUNTS
From:.1998 to Present
5101-2/02-OTR-CW
PRIOR CONTRACT AWARD: NONE
SUMMARY OF CONTRACTS. DOC
$361,333
99- 475
ITEM:
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. 5101-2/02-OTR-CW-SW
Hurricane Shutters and Storm Mitigation Systems
DEPARTMENT: Fire -Rescue
TYPE -OF PURCHASE: On an as -needed contract basis until December 31,
2000
REASON: Fire Station No. 12 has no protection against the ravages
of hurricane driven winds, rain, and debris. Because of
the June 1st arrival of the current hurricane season it is
imperative that hurricane shutters be immediately
procured and Installed.
RECOMMENDATION: It is recommended that award be made to Sea View
Industries, Inc., ]eff Robinson Shutter Company,
Inc., Burst Awning Company, Inc., and Rolladen,
Inc., under existing Miami -Dade County Contract No.
5101-2/02-OTR-CW-SW, until December 31, 1999,
at a total cost not to exceed $100,000. Funds are
allocated from Account No. 313300.289301.6.860.
udy . Ca er (j
Director of Purchasing
Dat
Award Under Dade County Contracts
99- 475