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Home My WebLink AboutR-99-0473J-99-535 6/25/99 RESOLUTION NO. 9 9 — 473 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF PROMEDIX, INC. FOR THE PROCUREMENT OF DISPOSABLE HEAD IMMOBILIZERS, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED $9,664.50, FOR THE DEPARTMENT OF FIRE -RESCUE; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 105000.280502.6.714. WHEREAS, the Department of Fire -Rescue provides its emergency response vehicles with disposable head immobilizers for incidents involving persons with sustained cervical spine injuries; and WHEREAS, pursuant to public notice, invitations for Bid No. 98-99-072 were distributed to 33 providers of said equipment; and WHEREAS, five bids were received on May 10, 1999; and WHEREAS, The City Manager and the Director of the Department of Fire -Rescue recommend that the bid received from ProMedix, Inc., be accepted as the lowest responsive and responsible r COMMSION MET= OF JUL 13 1999 Reedbtll w No. 99. 7al U m bidder; and WHEREAS, funding is available from Account Code No. 105000.280502.6.714; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid submitted on May 10, 1999 by ProMedix, Inc., for the provision of disposable head immobilizers for the Department of Fire -Rescue, at an annual amount not to exceed $9,664.50, is hereby approved, on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods, with funds therefor hereby allocated from Account - 2 - 99- 473 Code No. 105000.280502.6.714. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 13th day of July 1999. JOE CAROLLO, MAYOR in accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated plac provided, sai: legislation becomes effective with the elapse of an (10) days om the Tel Cammrssic ,ca regarding same, without the Mayoxercis J. ATTEST: Clerk WALTER J. FOEMAN CITY CLERK i� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 - 99— 473 CITY OF MIAMI, FLORID CAm2 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Donald H. Warshaw City Manager RECOMMENDATION DATE: JUN 2 F '^'77 FILE FM-023.doc SUBJECT: Accepting bid for head immobilizers, Department of Fire -Rescue REFERENCES Commission Meeting 7/13/99 ENCLOSURES Resolution It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of ProMedix. Inc., 10302 So. Federal Hwy., 4316, Port St. Lucie, FL, 34952 (Non-local/Non-minority provider) for the procurement of disposable head immobilizers, on a contract basis for one year with the option to extend for two additional one year periods, for the Department of Fire -Rescue, in an annual amount not to exceed $9,664.50. Funding is available from Account Code No. 105000.280502.6.714. BACKGROUND The Department of Fire -Rescue equips all emergency response apparatus with disposable head immobilizers. This equipment is used to immobilize patients that may have sustained serious injury to the cervical spine. The items are disposible making it necessary to replenish the inventory from time to time. Enc. DHW/CAG/MLK/csk FM.023,doc 919- 473 a CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the ty Commission ona H. ?amrsa FROM: City Manager DATE : JJ 4 2 0 FILE SUBJECT: Bid No. 98-99-072 Local Vendor Participation/Response REFERENCES: ENCLOSURES: The subject bid opened 10:00 a.m. Monday May 10, 1999, for Disposable Head Immobilizers. Invitation for Bids were hand -delivered through the City's Local Vendor Outreach Program and via mailed. As a follow-up, the vendor(s) who did not bid was contacted, to determine the reason(s) for not bidding: District Name of Vendor Vendor Response(s) Contact Person No. 1. Glinton Sales, Inc. Didn't submit bid on time Maurice Hendricks V 2. Greg's Medical Supply Unable to provide brand specified Greg Metellus V 3. Downtown Medical Inc. Unable to submit bid on time Jaime Givner II 4. Amfax, Inc. Didn't have the sources Jeff Fine IV S. Finlay Medical Equipment Unable to submit bid on time Oscar Huachillo III 6. Best International Med. Equip. Traveling out of state Aida Nodarse III 7. Best Care Medical Equipment Traveling out of state Aida Nodarse III 8. Santa Rosa Medical Supply Couldn't compete against brand Humberto Bolani III 9. Med Trading Corporation Unable to contact Juan Huaman II 10. RochelIe Medical Equip., Co. Unable to provide brand specified Lucia Lopez II DHW:BWH:JSC:abf 99- 473 - �• • IVI lama ��---- _Bid No. 98-99-72 r i 6.1 BID INFORMATION FO Mailing Date: April 22, 1999 _ Bid No.: 98-99-72 Buyer: Maritza Suarez _ Telephone: 305416-1907 Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days. Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted, complete information must be given. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. Bids must be received by:10:00An Monday, May 10,1999- at the Office of the City Clerk, 3500 Pan American Drive, Miami, Florida 33131-5504 CONTRACT FOR ONE YEAR WITH OTR FOR TWO (2) ADDITIONAL ONE YEAR PERIODS 345-64: DISPOSABLE HEAD IMMOBILIZERS We have read your Invitation for Bids, completed the necessary documents, and propose to famish and deliver, F.O.B. DESTINATION, the items or service specified herein. ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED. d number of calendar days required to complete work after Notice to Proceed or issuance of purchase order. number of calendar days required before commencement of work. Delivery will be made within Z - Y calendar days after receipt of purchase order. Terms: 2%-10 days -9- Net 30 days i- Additional discount of% /.if awarded all items. WA (include cash discount for prompt payment, if any) Other Discounts: Contact Person/Telephone: / pb,l't Term of Warranty for equipment: 1 n jj cG S SL&q 6 G new Q�,,J u r,, - Term of Warranty for labor: N/A All exceptions to this bid have been documented in the section below. EXCEPTIONS: I certify that any and all information contained in this bid is true; and I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the following and sign your name: Firm's Name: / io %%fit raC .Gn G . Telephone: Address: 3/L 1 E-Mail Fax: -70 Name: Title:_ Authorized Beeper:, 59-- 473 6.1 kNDOR BACKGROUND INFORNk*CION INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: COMPANYeoLv'etz,OFFICERS:%�President /are I,~ Vice President r— n'd ai-e i a-ey Secretary /cal,@ t!�YI S Treasurer COMPANY OWNERSHIP: & r-,-1 e de e wev, 3vv,a %re we ✓der e, rev LICENSES: 1. County or Municipal Occupational License No. (attach copy with bid) 2. Occupational License Classification A 3. Occupational License Expiration Date: AAA 4. Metro -Dade County Certificate of Competency No. NA (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. V - D 3p n 1 � i EXPERIENCE: yU % of ownership 30 % of ownership 30 % of ownership % of ownership 6. Number of Years your organization has been in business: Z 4ea.r6 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: /9 kj fA -,r 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: `2 () , 42W`S 33— 473 BID AWARD RECOMMENDATION FORM BID NUMBER: 98-99-072 COMMODITY/SERVICE: Disposable Head Immobilizers DEPARTMENT / DIVISION: Fire Rescue TERM OF CONTRACT. One year with OTR for two additional one year periods NUMBER OF BIDS DISTRIBUTED: Testy -three (33) NUMBER OF BIDS RECEIVED: Five (5) METHOD OF AWARD: Lowest responsible and responsive bidder meeting Specifications RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: ProMedix, Inc. Non-Local/Non-Minority $9,664.50 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: ACCOUNT CODE(S) TOTAL: �9,664.50 _ The requested Head Immobilizers are used by the Miami Fire -Rescue Department to immobilize patients that may have sustained serious injury to the cervical spine. i DEPARTMENT APPROVAL: AU®GE�/IEW/ APPROVAL: � r �11 , 4fA f�. Luie Brennan Depa en ector/ G`" Design Acting Director OTHER FUNDING APPROVALS, IF APPLICABLE: PURCHASING APPROVAL: . C Judy . Carter Director TITLE: PAGE 2 OF 2 99- 473 TABULATION OF BIDS BID NO. 99-99-072: DISPOSIBLE HEAD IMMOBILVERS STA-BLOK DISPOSABLE HEAD IMMOBILIZERS 30 per case. Product No. 975 All Medical Supplies, Inc. 245 SE 1 st Street #317 Miami, Florida 33131 Local/Non-Minority South Florida Medical Equipment Co. 5739 NW 7th Street Miami, FL 33128 Local/Hispanic Unit �: Price: 2550 $ 6.50 lea Extended Amount: $ 16,575.00 2550 $ 4.40 /ea $ 11,220.00 ; ProMedix, Inc. 2550 $ 3.79 lea $ 9,664.50 10302 South Federal Hwy., #316 Port St. Lucie, FL 34952 Non-Local/Non-Minority Matrx Medical, Inc. 2550 $ 4.30 /ea $ 10,965.00 2000 Gates Road Ballentine, SC 29002 Non-Local/Non-Minority Aero Products Corp. dba American La France 2550 $ 3.94 /ea $ 10,047.00 700 Aero Lane Sanford, Florida 32771 Non-Local/Non-Minority 'Local vendor is not within 10% of the lowest bidder. Prepared by: Maritza Suarez, 5/13/99 Approved by Department Director/Designee: �- �J_ 473 CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: DISPOSABLE HEAD IMMOBILIZERS TIME PERIOD From: 1998 to Present BID NO.98-99-072 AWARDED TO: ProMedix, Inc. ($9,664.50) NUMBER OF BIDS DOLLAR AMOUNTS PRIOR CONTRACT AWARD: NONE SUMMARY OF CONTRACTS. DOC $13,969.30 99- 473 BID ITEM: BID NO: DATE BID(S) OPENED CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST DISPOSABLE HEAD INMOBILIZERS 98-99-072 MAY 10. 1999 ,,'I' 0 ) U TIME 10:00 a.m BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK SOUTH FLORIDA MEDICAL EQUIPMENT See attached bid ALL MEDICAL SUPPLIES, INC. " to PRO MEDIX INC. " MATRX MEDICAL, INC. ' AERO PRODUCT CORP. " NO BID INDUSTRIAL SAFETY R.M.S. EASTCO INDUSTRIALSAFETY CORP. T.L.G. MED PROTECT. INC. --� ROCHELLE MEDICAL EQUIPMENTS % l ARMSTRONrG MEDICAL ��U�`rs fec::z {ii? VCIi'1.r;:, �f:,...it �..i'•.. ,. CtfL?r� ^ 'fit i C'. t�4 Cl;i� ,• other offers r �_: ;:�'cl ;�� r� 'o _.a t.�' ft:. sc�.....:��!,)n., i Ulhy, are hereby relec.c as .a e.w CIO C� received ( /?- ) envelops on behalf of Person rece ving bid(s) PURCHASING DEPARTMENT _on (City Department) -- (Date) SIGNED:- _ Deputy Ci6 Clerk RE F fv_ '99 MAY 10 A10 :00 ALTER J. FOEHAN CITY CLERK CITY Of MI A MI, FL A CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO. 98-99-072 Disposable Head Immobilizers OPENING DATE: 10:00 A.M. Monday, May 10, 1999 BID NO. 98-99-062 Cardiac Pulmonary Resuscitators OPENING DATE: 11:00 A.M. Monday, May 10, 1999 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906. Donald H. Warshaw CITY OF MIAMI City Manager LOGO �. AD NO. 7567 8 7554 co r 07567 ' City of Miarni This number must REQUISITION FOR ADVERTISEMENT appear in the advertisement. INStRUC IO S: Please type and attach a coovf the n 1. Department: Fire -Rescue ,_ 2. Division: Technical Services 3. Account Code numb---- 289101-287 4. Is this a confirmation: ❑ Yes ❑ No 5. Prepared by: M.L.Kemv. Asst, chief 6. Size of advertisement: 7,1Starting date: 4/22/99 8. Telephone number: (305) 416-1603 9: Number of times this advertisement is to be published: Once _ 10. Type of advertisement: ® Legal ❑ Classified ❑ Display 11. Remarks: DISPOSABLE BEAD IMMEIBILIZERS BID NO. 98-99-72 12. Publication Date(s) of Advertisement Invoice No. Amount MIAMI TIMES MIAMI REVIEW DIARIO LAS AMERICAS 4 T- 13 Approved ❑ Disapproved /% Z IZL Department 'Director/ Designee Date Approved for Payment Date C GS/PC 503 Rev. 12/89J Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTHUSUTION: White - U.S.A.; Canary - Department