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Home My WebLink AboutR-99-0435J-99-508 6111199 RESOLUTION NO. e1 i _ 435 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A 4/5THS AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY; AND APPROVING THE PROCUREMENT OF POLICE VEHICLE TIRES PURSUANT TO BID NO. 98-99-108, FROM BALADO NATIONAL TIRES, INC., FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, IN AN AMOUNT NOT TO EXCEED $28,304; AL,LOCA1'ING FUNDS THEREFOR FROM GENERAL SERVICES ADMINISTRATION BUDGET ACCOUNT CODE 503001-420905.721. WHEREAS, General Services Administration requires tires to maintain police emergency and safety vehicles in good operating condition which meet national standards for use on emergency response vehicles; and WHEREAS, an emergency purchase of tires was necessary to allow for vehicles to be supplied until the new bid was awarded on May 11, 1999 by the City Commission; and and WHEREAS, twenty-two (22) invitations for bid were mailed; WHEREAS, seven (7) bids were received; and WHEREAS, The Pep Boys - Manny, Moe and Jack of Philadelphia, JUN 2 2 1999 Resolution No. 99- 435 I Pennsylvania was the lowest non local bidder; and WHEREAS, Balado National Tire, Inc., a local vendor, exercised its right under the lot local vendor preference ordinance, and matched the low bid price; and WHEREAS, funds are available from General Services Administration Budget Account Code, 503001-420905.721; and WHEREAS, the City Manager made a finding that an emergency existed and authorized the purchase of tires pursuant to Bid No. 98-99-108 from Balado National Tire, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths affirmative vote of the members of the City Commission, ratify, approve and confirm the City Manager's finding of an emergency and approve the procurement of Police Vehicle Tires pursuant to Bid No.-98-99-108, from Balado National Tires, Inc., for the Department of General Services Administration, in an amount not to exceed $28,304; with funds therefor hereby allocated from 2 - 99-- 435 General Services Administration Budget Account Code No. 503001-420905.721. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 22nd day of June , 1999. JOE CAROLLO, MAYOR 1n avooadtnce with Miami Code Sec. 2-35, since the Mayor did not indicate approval of tNs legishtion by signing it in the designited plrtcLprovided, said Eficiz;atiovi now bumw effective with the elapse of ten (10) days fr thu. date of Com 'sit azgtion regardng same, without the Mayor ercisi g v ATTEST: Wafter , City Clerk WALTER J. FOEMAN CITY CLERK 3:t If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99- 435 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 20 The Honorable Mayor and Members ,.SUN 14 I'299 ro : of the City Commission DATE: FILE SUBJECT: Resolution Ratifying Emergency Purchase of Police Vehicle Tires Bid FROM : ybnald H. Warshaw REFERENCES No. 98-99-108 City Manager ENCLOSURES: Recommendation It is respectfully recommended that the City Commission approve, ratify and confirm by a four/fifth (4/5"') affirmative vote, the City Manager's finding that an emergency need existed in approving the emergency purchase of police vehicle tires under Bid No. 98-99- 108, from Balado National Tires, Inc., a Hispanic/local vendor, located at 1633 N.W. 27 Ave., Miami, Fl. 33125, for a total award amount not to exceed $28,304. Funds are available in the FY '99 General Services Administration's budget Account Code, 503001-420905.721, in the amount of $28,304. Background The emergency purchase of these police vehicle tires was necessary in order to preserve public safety and welfare. The prior bid had expired, and our new bid was scheduled for the May 11, 1999 City Commission meeting. However, we currently utilize an average of 100 tires per week, and this emergency authorization allowed for the continued supply of police vehicle tires until the new bid was awarded by the City Commission. The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 98-99-108. Twenty-two (22) invitations for bid were mailed and seven (7) responses received. Balado National Tire, Inc., a local vendor, exercised their right under the 10% local vendor preference ordinance, and matched the low bid price of $35.38 per tire, which was submitted by The Pep Boys — Manny, Moe and Mack of Philadelphia, P.A. These tires meet national standards relating to load, speed, tread' - wear, traction, and temperature, for use on emergency response vehicles. The tires quoted by Balado National Tires, Inc., is for the Cooper brand, which is the same tire previously being utilized for this purpose. DHW/RM/.T 110M GSA/MePot iceTireEm.doc 9 9 - 435 CONTRArT REVIEW AND ANAL`',,IS FORM Please Attach sL rting documents. All sections must be complett.. , excluding "CRC Comments". Date: 1130 1 April 1999 DEP t T IVISION: General Services Administration CONTACT PERSON / CONTACT NUMBER: Danette Perez (305) 575-5130 _ CONTRACTING ENTITY: Balado National Tires, Inc. 1 c _ - - RESOLUTION NUMBER: BID: Bid No. 98-99-108 ( If Applicable ) BUDGETARY INFORMATION: Are funds budgeted? YES NO ❑ If yes, TOTAL DOLLAR AMOUNT: $ $28,304 ® EXPENSE ❑ REVENUE SOURCE OF FUNDS: General Fund ACCOUNT CODE(S) 503001.420905.6.721 If grant funded, is there a City match requirement? AMOUNT: Are matched funds Budgeted? YES ❑ NO ❑ YES ❑ NO ❑ Account Code(s): TERMS OF CONTRACT: Effective Date: Upon Financial Oversieht Board's ADoroval Escalating Clause, if any: n/a Contract Period (s): Payment terms: as invoiced Penalties, (if any), for termination: n/a If grant funded, list restrictions/requirements, if applicable: SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENTS Is this an extension? YES NO ® Reason for Extension: If YES, actual expenditures in previous contract Year Summary/Description of Contract or Agreement: For the emergency purchase of police vehicle tires JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) The emergency purchase of these police vehicle tires was necessary in order to preserve public safety and welfare The prior bid had expired, and our new hid is scheduled for the May 11, 1999 Ci ity Commission Meeting. However, we currently utilize an average of 100 tires per week:, and this emergency authorization allowed for the continued supply of police vehicle tires until the new bid is awarded by the City Commission. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes ❑ Single Purchase ❑ Written quotes ❑ Short -Term Contract EMERGENCY PURCHASE ❑ Negotiated Purchase ❑ Lease ( Type: ) ❑ Sole Source (include documentation) ❑ Term of Contract ❑ Bid Waiver (include documentation) ® Formal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS AWARDS OF BID (IF APPLICABLE) CRC COMMENTS: From most recent: 1) Approval Approval Date: irfA I Date:-S 99- 435 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM Donald H. Warshaw 99 APR 29 A t April 16,5MP 28 nf� 9144 City Manager i rE Request for Emergency �� AOMINISTRa1� E b`h Purchase of Police Vehicle Tires. Bid No. 98-99-108 FROM: REFERENCES: GL� 'Zu ascual, Director ENCLOSURES. eneral Services Administration It is respectfully requested that you authorize the emergency purchase of police vehicle tires utilizing Bid No. 98-99-108, from Balado National Tires, Inc., a Hispanic/local vendor located at 1633 N.W. 27 Ave., Miami, Fl. 33125, in an amount not to exceed $28,304. The declaration of an emergency is necessary in order to preserve public safety and welfare. Funds are available in the FY '99 General Services Administration's budget, Account Code, 503001-420905.721 in the amount of $28,304. The prior bid utilized for these purchases has expired, and our new bid is scheduled for award at the May 11, 1999 City Commission meeting. We currently utilize an average of 100 tires per week. The proposed contract bid price is $35.38 per tire. This emergency authorization shall allow for an eight (8) week supply, and provide tires until the new bid award is authorized and in place. Budgetary Review and Approval By: AhA�:� Luie Brennan, Acting Director Department of Management and Budget boiiald Ff. Warshaw City Manager DHW/ JAP/om GSAPDVehTire.doc L36q Date City of Miami Date Management & Budget Dage `i %z3/ f9 Ttnte_ -'3 V JAKW) mountof 1&VILIs available In account number: 'Wdftd by: SIGNATURE 99- 435 TABULATION OF BIDS - BID NO. 98-99-108: TIRES FOR POLICE PURSUIT VEHICLES P22500R15 Load Range: Standard Maximum Load: 795 KG (1753 lb) Tread: 2 Ply Steel + 2 Ply Polyester , idewall: 2 Ply Polyester imadwear. 340 LAC& A Temperature: A Speed Rating: H Unit Extended Q1;, Ed= Amount The Pep Boys - Manny Moe & Jack 6000 $ 35.38 $ 212,280.00 3111 W. Allegheny Avenue Philadelphia, PA 19132 Non-Local/Non-Minority Brand: Futura GTH Salado National Tires, Inc. 6000 $3775 1633 NW 27 Avenue 1$35.381$ 212,280,00 Miami, FL 33125 (1 LocdHispanic Brand: Cooper Martino Tire Company 6000 $ 44.50 $ 267,000.00 13155 SW 132 Avenue Miami, FL 33186 Dade/Non-Minority Brand: Godyear South Dade Automotive 6000 $ 38.50 $ 231,000.00 2900 NW 35 Street Miami, FL 33142 Local/Hispanic Brand: Starfire Lynn Sbicdand Tire, Inc. 6000 $ 42.10 $ 252,600.00 3850 NW 30 Avenue Miami, FL 33142 Local/Non-Minority Brand: Firestone Goodyear 6000 $ 41.50 $ 24%000.00 3690 Bird Road Miami, FL 33133 Local/Non-Minority Brand: Goodyear �� R011�79i.'1/PM1J�7.' Miami Tresoles, Inc. �.�!• ; 6000 $40.99 $ 245,940.00 7800 N.W. 103rd Street Hialeah Gardens, FL 33016 j DadeMon-Nlinority ; Brand: Goodyear f 'Local Preference ordinance applied Prepared by: Maritza Suarez, 4!2/99 Approved by Department Director/Designee: !� 99- 435 RATIFICATION OF EMERGENCY ITEM: Police Vehicle Tires DEPARTMENT: General Services Administration TYPE: Emergency Purchase REASON: The emergency purchase of these police vehicle tires was necessary in order to preserve public safety and welfare. RECOMMENDATION: AwardRatifyEmr It is repectfully recommended that the City Commission approve, ratify and confirm by a four/fith (4/5th) vote, the City Manager's finding that an emergency need existed in approving the emergency purchase of police vehicle tires under Bid No. 98-99-108, from Balado National Tires, Inc., a Hispanic/local vendor, for a total award amount not to exceed $28,304, from General Services Administration's budget Account Code 503001-420905.721 in the amount of $28,304. 99- 4*915