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Home My WebLink AboutR-99-0412J-99-523 6/9/99 RESOLUTION NO. 9 9 - 41.2 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF CLEGG INDUSTRIES, INC., FOR THE PROVISION OF A POLICE SWAT VAN, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, TO BE USED BY THE POLICE DEPARTMENT'S SPECIAL WEAPONS AND TACTICS UNIT IN AN AMOUNT NOT TO EXCEED $63,335.20; ALLOCATING FUNDS THEREFOR FROM LAW ENFORCEMENT BLOCK GRANT II, ACCOUNT CODE NO. 001000.290307.6.840. WHEREAS, the Department of General Services Administration requires the purchase of a Police SWAT Van to be used by the Police Department's Special Weapons and Tactics Unit; and WHEREAS, the current vehicle is outdated, in poor condition, and does not meet the needs of the Special Weapons and Tactics Unit; and WHEREAS, pursuant to public notice, Invitations for Bid No. 98-99-105 were mailed to thirty-seven (37) potential bidders for said acquisition; and WHEREAS, three (3) bids were received on May 24, 1999; and WHEREAS, Utilimaster Corporation was the lowest bidder, however, its bid did not comply with the specifications and was deemed non -responsive; and WHEREAS, the City Manager and the Director of General CITY COMMISSION MEETING OF J U N 2 2 1999 Resolution No. 99- 412 Services Administration recommend that the bid received from Clegg Industries, Inc., be accepted as the lowest responsive and responsible bid for the purchase of the Police SWAT Van; and WHEREAS, funds are allocated from the Law Enforcement Block Grant II, Account Code No. 001000.290307.6.840, in an amount not to exceed $63,335.20; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The May 24, 1999 bid by Clegg Industries, Inc., is hereby accepted, for the purchase of a Police SWAT van, for the Department of General Services Administration in an amount not to exceed $63,335.20, with funds therefor hereby allocated from the Law Enforcement Block Grant II, Account Code No. 001000.290307.6.840. Section 3. This Resolution shall become effective - 2 - J-- 412 I immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 22nd day of June 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place rovided, said legislation now becomes effective with the elapse of ten 10) days fr th of Co sic action regarding same, without the Mayor ex e cisir� a et - ATTEST: WALTER J. FOEMAN CITY CLERK TNESS : )e/ t;ity Ciarlc �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99- 412 TO: FROM: CITY OF MIAMI, FLORIDA CAMI INTER -OFFICE MEMORANDUM The Honorable Mayor and DATE: JUl\1 i d 1999 FILE M/nad?H. of the City Commission SUBJECT: Resolution Authorizing The Purchase of a Police SWAT Van Warshaw REFERENCES: City Manager Bid No. 98-99-105 ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Clegg Industries, Inc. for the purchase of a Police SWAT Van, as per terms and conditions of Bid No. 98-99-105 for the Department of General Services Administration, to be used by the Police Department's Special Weapons and Tactics Unit. Further authorizing an award to Clegg Industries, Inc., non-local/female vendor, located at 808 Bobwhite Road, Victoria, Texas 77905, in an amount not to exceed $63,335.20. Funds are available in the "Law Enforcement Block Grant Il," Account Code No. 001000.290307.6.840. BACKGROUND: The Department of General Services Administration has analyzed the bids received reference Bid No. 98-99-105. Thirty-seven (37) invitations for bids were mailed and three (3) responses were received. Utilimaster Corporation is the lowest bidder. However, the bid of Utilimaster Corporation is non -responsive because it does not include the chassis. The bid of Clegg Industries, Inc. is the lowest and most responsive and responsible bid, and is recommended for award. The SWAT Van shall be used by the Special Weapons and Tactics Unit of the Police Department. Currently the vehicle used is old, in poor condition, and does not adequately meet the needs of this Unit. DHW/RM/ /om G SA/MePoliceS WATVan. doc 99- 412 "",,,City of Miami, Florida 1 %w/ 6.1 BID INFORMATION FORM Mailing Date: MAY 7, 1999 _ Bid No.: 98-99-105 Bid No. 98-99-105 Buyer: Maritza Suarez _ Telephone: 305416-1907 Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days. Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted, complete information must be given. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. SINGLE PURCHASE 070-94: POLICE SWAT VEHICLE We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or service specified herein. ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED. 116.0 number of calendar days required to complete work after Notice to Proceed or issuance of purchase order. number of calendar days required before commencement of work. Delivery will be made within 1%0 calendar days after receipt of purchase order. Terms: 20/o-10 days Net 30 days Additional discount of % if awarded all items. (include cash discount for prompt payment, if any) Other Discounts: Contact PersowTelephone: �m J e a 3 G Z— V 7(?— G a Tenn of Warranty for equipment: Term of Warranty for labor. N/A All exceptions to this bid have been documented in the section below. EXCEPTIONS: I certify that any and all information contained in this bid is true; and I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the following and sign your name: Firm's Name: C `� g q �►'1(� .7}� C Telephone:y-:?&, / — Principal Bus' ess Ad Fax: - 7 �L'� 8 abL-o � 1 �� ; Name•77 Mailing Address: V i< i u r 1 a —Fx 7 7 Title: P Authorized Signature:_ E-Mail Address: C L is G G® CLtM G ►NtJ. Con- Beeper: I._ Miami, Florida Bid No. 98-99-105 6.4ENDOR BACKGROUND INFOR0TION INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: ICE C' COMPANY OFFIICERS: Presidenta, v c lecl c, SecretaryC COMPANY OW nNERSHIP: aU avh CIeel 'C' LICENSES: Vice President, U r l n C/� q `� Treasurer 0% of ownership % of ownership % of ownership % of ownership 1. County or Municipal Occupational License No. c:2— -% c" "Oy% (attach copy with bid) 2. Occupational License Classification 3. Occupational License Expiration Date: 4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. Z-f� - S_CJ C lJ EXPERIENCE:: 6. 7. 8. Number of Years your organization has been in business:/ eq ►' S Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: ►' Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: ASV Lay' S 59- 412 Budgetary Impact Analysis 1. Department G.S.A. Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Purchase of Police SWAT van 4. - Is this item related to revenue? NO: X YES of yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: _X_ Index Code 0 010 0 0.2 9 0 3 0 7Minor Obj. Code 8 4 0 Amount $ 6 3, 3 3 5.2 0 NO: _ Complete the following questions. 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from. the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Ob'ectlPro`ect No. From $ To $ 7. Any additional comments? . Funds are from LAW ENFORCEMENT BLOCK GRANT II Non General Fun s ApVed 8. artment Director/Designee Da e FO EPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Department of anagement and Budget Director/Designee Budget Analyst Date Date 99r- 412 m: Description: Custom SWAT Vehicle List Make/Model/Year of vehicle: Extended Warranty on Chassis Extended Warranty on Body Name and address of local parts and service source: Number of calendar days required to furnish vehicle after receipt of Purchase Order Prepared by Maritza Suarez, 6/24/99 TABULATION OF BIDS BID NO. 98-99-105: POLICE SWAT VEHICLE Utilimaster Corporation 65906 State Road 19 Wakarusa IN 46573 Non-Local/Non-Minority Est. Unit Extended (3tye. UOM Price Edo 1 ea *,$ 27,605.00 lea $ 27,505.00 1999 Utilimaster Aeromaster no bid nla Freightliner Trucks of So. Florida 17151 NW 7th Avenue 130 days Non -Responsive. Bidding on Vehicle Body only, excluding the chassis Clegg Industries, Inc. 808 Bobwhite Road Victoria, TX 77905 Non-Local/Female Est. Unit Extended 91: UOM Price Edo 1 ea 1 $ 63,335.20 /ea $ 63,335.20 Clegg Industries, Inc. I no bid no bid 180 days Calumet coach/Mobil Tech 300 Northstar Court Sanford, FL 32771 Non-Local/Non-Minority Est. Unit Exte t r: UOM rice Pric; 1 ea $ 112,097.00 lea $ 1 Freightliner/MT-45/2000 5 years1150,000 - $300.00 nla same as bidder 120 days BID AWARD RECOMMENDATION FORM BID NUMBER: 98-99-105 COMMODITY/SERVICE: police SWAT Vehj cle DEPARTMENT / DIVISION: General Services Administration _ TERM OF CONTRACT: single Purchase NUMBER OF BIDS DISTRIBUTED: thirty-seven (37) NUMBER OF BIDS RECEIVED: three (3) METHOD OF AWARD: Lowest responsihle and raa=nngiva hiAApr meeting Specifi .at -inns. RECOMMENDED VENDOR(S): Clegg Industries, Inc. STATUS: Non -local / Female CONTRACT VALUE: $63,335.20 TOTAL: $63,335.20 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The bid of Utilimaster Corporation is deemed non responsive since does not included a chassis. There bid was only for the vehicle body. Therefor, CLEGG INDUSTRIES, INC. is the lowest ACCOUNT CODE(S): DEPARTMENT APPROVAL: p ment Director/ Designee Wit- -s , ;• — �naEar+,o��„$.sY.d.9®� Date 5- 2 6- 72 Time 9: 30 SFr+/� P�`I3.3 r)o i ten. Wo307 6450- Wyd 2 / Ve�itied by: Sldf6 t` n BUDGET REVIEW APPROVAL: vk_ I Director OTHER FUNDING APPROVALS, IF APPLICABLE: PURCHASING APPROVAL: '4V S. Ca ertor TITLE: PAGE 2 OF 2 99- 412 CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: POLICE SWAT VAN BID NO. 98-99-105 AWARDED TO: Clegg Industries, Inc., ($63,335.20) TIME PERIOD NUMBER OF BIDS DOLLAR. AMOUNTS From: .1998 to Present None PRIOR CONTRACT AWARD: NONE SUMMARY OF CONTRACTS. DOC 99- 4. CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST w q / r BID ITEM: POLICE SWAT VEHICLE BID NO: 95-99-105 DATE BID(S) OPENED: MAY 24. 1999 TIME 10:00 a.m. _ BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK COLI]ET COACH 7 MOBIL TECH. See attached bid CLEGG IND. INC. 11 UTILIMASTER CORPORATION " NO BID OBS, INC. TROPICAL CHEVROLET Ell A MACHADO BLAKE CHEVROLET MAR00NE DODGE ED MORSE CHEVROLET GEO re -XvIvp J46A�-W- (��p� MRANro A q ceived ( I j envelops on behalf of Perso IF eiving bid(s) QQ PURCHASING DEPARTMENT on 5 7:2_ (City Department) (Date) SIGNE Deputy City RE CE '99 MAY 24 A10:00 -R J, , 1� A LTil- L,,) L I i ' N CH Y CLEkK CITY OF M144MI, FLA t y CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pon American Drive, Miami, FI. 33133 for the following: BID NO. 98-99-105 Police Swat Vehicle OPENING DATE: 10,00 A.M. Monday May 24, 1999 BID NO. 98-99-089 Furnishing and Installation of New Vehicle Lift OPENING DATE: 11.00 A.M. Monday May 24, 1999 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906. Donald H. Warshaw CITY OF MIAMI City Manager LOGO AD NO. 4249 & 7570 ti}�r T •( • :rJ ..s c: City of Miami -. REOWISITION FOR ADVERTISEMENT This appear nber themust ``'!-! `'�• s advertisement INSTRUCTIONS: Please type and attach a copy of thg advertir2. ment with 1. Department: Division: 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: I. !; u : ❑ Yes ❑ No 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be 10. Type of advertisement: published: ❑ Legal ❑ Classified ❑ Display 11. Remarks: 12. Publication Date(s) of Invoice No. Amount Advertisement 1 _ 3 -71 i O 1 O ti?1 i 13. i t Approved ❑ Disapproved i DepartmgnY'Director/ Designee Date Approved for Payment Date i C IGS/PC 503 Rev. 12/89 ' Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White G.S.A.; Canary - Department