HomeMy WebLinkAboutR-99-0383J-99-458
5/18/99
RESOLUTION NO_ J J
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY
A 4/5"'s AFFIRMATIVE VOTE, OF THE MEMBERS OF
THE CITY COMMISSION, RATIFYING, APPROVING,
AND CONFIRMING THE CITY MANAGER'S FINDING OF
AN EMERGENCY, WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDS AND APPROVING THE
LEASING OF 28 PORTABLE AIR-CONDITIONING
UNITS, FROM SPOT COOLERS OF MIAMI, FOR THE
DEPARTMENT OF POLICE, IN AN AMOUNT NOT TO
EXCEED $7,000; ALLOCATING FUNDS THEREFOR FROM
THE POLICE GENERAL OPERATING BUDGET, ACCOUNT
CODE NO. 001000.290201.6.610.
WHEREAS, the Police Department requires 28 portable air-
conditioning units to cool the police headquarters building during
the installation of a new cooling tower; and
WHEREAS, construction related to the installation began prior
to the anticipated date, thereby creating an immediate need for
the portable units; and
WHEREAS, the funding to cover this expenditure is available
from the Police General Operating Budget, Account Code
GOMMSIQN
KWrWG OF'
JUN 0 8 1999
Resolution NcL
99-- 383
7
No. 001000.290201.6.610; and
WHEREAS, the City Manager made finding that an emergency
existed and approved the leasing of 28 portable air-conditioning
units;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA;
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four -fifths (4/51h,) affirmative vote of
the members of the City Commission, ratify, approve and confirm
the City Manager's finding of an emergency, waive the requirements
for competitive sealed bids, and approve the leasing of 28
portable air-conditioning units from Spot Coolers of Miami, in an
amount not to exceed $7,000, for the Department of Police; with
funds therefor hereby allocated from the Police General Operating
Budget, Account Code No. 001000.290201.6.610.
Section 3. This Resolution shall become effective
99- 383
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immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this 8th day of _ June , 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place . ovided, said Ic,g: Izti nc:v
becomes effective with the elapse of ten (10) a fro the to Commis ' ciion
ATTEST: regarding same, without the Mayor ex isi g a v
Walter . Fo ity Cleric
WALTER J. FOEMAN
CITY CLERK
APPROVED„ FO AND CORRECTNESS
W3078 : RCL
'-� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
99- a0i)
CITY OF MIAMI, FLORIDA 16
3 INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members MAY 2 8 ;gyp
To: of the City Commission DATE: FILE:
sueJEcr: Resolution Ratifying City
Manager's Action
FROM: Criald H. Warshaw REFERENCES: Emergency Rental
City Manager
— ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution ratifying
the City Manager's emergency action authorizing the rental of twenty-eight (28) Portable Air
Conditioning units, in the amount of $7,000.
BACKGROUND:
These units were needed during the installation of a new cooling tower at the Miami Police
Department Headquarters building. Construction began earlier than expected, increasing the time
that the air conditioning would be non -operational during working hours. As a result, eighteen (18)
units originally rented were not sufficient to cool the large number of employees in different areas
of the department. Ten (10) additional units were requested to insure the safety and well being of
those employees. The portable units were rented at a cost of $250 per week. The total amount of
the purchase order was increased by $2,500 from $4,500 to $7,000.
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Donald H. Warshaw LEG 7-2
TO: City Manager DATE: -� " FILE: r
SUBJECT: Emergency Rental -
�� of Portable A/C Units
FROM: William E. O'Brien REFERENCES:
Chief of Police
ENCLOSURES:
This Police Department has verified that funds are available with the Department of Management
& Budget for the emergency rental of twenty-eight (29) Portable Air Conditioning units, at a cost
of $7,000. Funding is to be from the Police Department General Operating Budget, Account Code
001000.290201.6.610.
BUDGETARY REVIEW & APPROVAL_
`} 1a 5113J95
Luie L. Brennan, Interim Director
Department of Management & Budget
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City of Miami
Management & Budget
Hate 5 -13 - 92
Time N : 10 ! kitijo
Amount of $ l( 3�g'i is
available in account number:
00i000. 290)0/. 6330. 610 z !
Verified by: SIGflATURE
99- joa
Ci r'- DF .VIANII FU")RiDA
INTER -OFFICE MEMORANDUM
Donald H. Warshaw F :, �^� FM 16-1
DAic .i. ^., FILE
_ City Manager
SUBJECT Emergency Rental
=RCti� William E. O'Brien REFERENCES. Portable A/C Units
Chief of Police
ENCLOSURES.
k..
The Police Department is in immediate need of additional portable air conditioning units during
the installation of a new water tower at the main headquarters building. Construction began earlier
than expected, increasing the time that the air conditioning would be down during working hours.
The 18 units originally rented have been placed throughout the building and are not sufficient to
cool a large number of employees in different areas of the department. Ten additional units are
being requested on an emergency basis to insure the safety and well being of those employees.
The Department has located a supplier, Spot Coolers of Miami, who supplied the original 18 units
and can supply an additional 10 units. Because of the amount of time needed for the units, it will
be cheaper to rent the units at $250 a week, rather than $100 a day. The total increase in the
purchase order is $2,500.
Thank you for your consideration in this matter.
WEO:tjr
APPRO
—� Donald H. Warshaw
City Manager
4 /.? /I? -
Date
99 - *3b3
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