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HomeMy WebLinkAboutR-99-0373r— J-99-428 5/14/99 RESOLUTION NO. 9 9 37 3 A RESOLUTION OF THE MIAMI CITY COMMISSION +r ACCEPTING THE BID OF BENNETT ELECTRIC SERVICE CO., INC., FOR THE PROJECT ENTITLED _ "DOUGLAS PARK SPORT LIGHTING PROJECT B-6291 (SECOND BIDDING)", IN THE AMOUNT OF $125,500; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 333102 AS APPROPRIATED BY FISCAL YEAR 1998-1999 APPROPRIATIONS ORDINANCE 11705, AS AMENDED, IN THE AMOUNT OF $125,500 THE CONTRACT COST, $20,825 — ESTIMATED EXPENSES, TOTAL ESTIMATED PROJECT COST OF $146,325; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, pursuant to Resolution No. 98-1109, the City of Miami submitted grant applications for the Safe Neighborhood Park Bond Program (SNPBP), second year funding cycle for special projects in the amount of $3,365,900, and for challenge grants in the amount of $1,793,900 to fund a variety of projects which include new buildings, building renovations, lighting, other site improvements, pool renovations, and land acquisition projects; and WHEREAS, the Department of Parks and Recreation has determined that a need exists to illuminate the ball field at My COMUSSION MEETING OF JUN®s1999 Resolution No. 99" 313 %1- 4� Douglas Park; and WHEREAS, pursuant to public notice, Invitation for Bids No. 98-99-104 were mailed to 185 potential bidders; and WHEREAS, three bids were received April 1, 1999, for the project entitled "DOUGLAS PARK SPORT LIGHTING PROJECT B-6291 (SECOND BIDDING)"; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Bennett Electric Service Co., Inc. be accepted as the lowest responsible and responsive bid; and WHEREAS, the Fiscal Year 1998-1999 Appropriations Ordinance 11705, as amended, appropriated monies for the proposed amount of the contract, project expenses and incidentals under Project No. 333102; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this Section. Section 2. The April 1, 1999, bid of Bennett Electric - 2 - N., 99-- 373 Service Co., Inc., in the proposed amount of $125,500 for the project entitled "DOUGLAS PARK SPORT LIGHTING PROJECT B-6291 (SECOND BIDDING)", total bid of the proposal, based on lump sum and unit prices, is hereby accepted at the price stated therein. Section 3. The total estimated project cost of $146,325, is hereby allocated from Project No. 333102 as appropriated by the Fiscal Year 1998-1999 Annual Appropriations Ordinance No. 11705, as amended. Total project cost includes $125,500 contract cost and $20,825 estimated expenses. Section 4. The City Manager is hereby authorized to enter into a contract,!' in a form acceptable to the City Attorney, on behalf of the City of Miami, with Bennett Electric Service Co., Inc. for the project "DOUGLAS PARK SPORT LIGHTING PROJECT B-6291 (SECOND BIDDING)" total bid of the proposal. Section 5. This Resolution shall become effective 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 3 - 99- 3"73 Iw immediately upon its adoption and signature of the Mayor./ PASSED AND ADOPTED this 8th day of June 1 Iggg, JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did net indic3'e anprou^1 of this legislation by signing it in the designated hlaOE: ;,rn..;;1<,a s3ic ie;lis'ai:;n becomes effective with the elapse of ten (10�days m th; date cif Cemml^ cn �..cc;or, regarding same, without the Putayor exerci ing 9, o, ATTEST: VUa er J. F , City Clerk WALTER J. FOEMAN CITY CLER�TO APPROVED� /DCORRECTNESS:t/ W34- 8 : RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 4 - 99_ �73 ty. i _t CITY OF MIAMI, FLORIDA . CAm3 INTER -OFFICE MEMORANDUM The Honorable Mayor and DATE : MAY 2 8 1999 FILE To: Members of the City Commission RESOLUTION Awarding Contract SUBJECT : for DOUGLAS PARK SPORT LIGHTING PROJECT B-6291 (SECOND BIDDING) FROM : Onald H. Warshaw REFERENCES: City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the low bid of BENNETT ELECTRIC SERVICE CO., INC., whose principal is John P. Higgins, president, a company located at 6400 NE 4 Court, in the City of Miami, for the project entitled "Douglas Park Sport Lighting Project B-6291 (Second Bidding)", received April 1, 1999, in the amount of $125,500.00 Total Bid; authorizing the City Manager to enter into a contract on behalf of the City. BACKGRO= Work History: Fern Isle Park Sport Lighting, B6284, 1999 Hadley Park Sport Lighting, B6269, 1999 Amount of Bid: $125,500.00 % of Cost Estimate: 93 Cost Estimate: $135,000.00 Source of Funds: CIP Project No. 333102, as appropriated by Fiscal Year 1998-1999 Appropriations Ordinance 11705, as amended. Minority Representation: 185 invitations mailed 3 contractors picked up plans and specs 1 Hispanic, 0 Black, 1 Female 3 contractors submitted bids 1 Hispanic, 0 Black, 0 Female Public Hearing/Notices: No public hearing / Bid notice published Discussion: The Department of Public Works has evaluated the bids received on April 1, 1999, and determined that the lowest responsible and responsive bid in the amount of $125,500.00 is from Bennett Electric Service Co., Inc., a non -minority controlled corporation. Funds are available to cover the contract cost and for such incidental items as postag -blueprinting, advertising and reproduction costs. A �'/ � AHW/RM/Jm DougfasPk-136291-MEMO.doc iL f s L Budgetary Impact Analysis 1. Department ✓ vL �(�rS Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: PO&ff (� •�� P• 333/OZ• 4. Is this item related to revenue? NO: '� YES (If yes, skip.to item #7.) 5. Are there sufficient funds in Line Item? YES: 1/ Index Code Si 0,.3es Minor Obj. Code S3C Amount $ % ZE sGL NO: _ Complete the ollowin questions: P f g 4 n :,r„ r ,� +` 6. Source of funds: 5Amount budgeted in the Line Item $ 3t4205 r270% f8.1/7,3Z !Z�Oy0 Amount needed in the Line Item $—..—r. Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Ob'ect[Pro'ect No. From $ To $ 7. Any additional comments? �} 'r GfQI .rCS'+ " -OrL-)tG+ - H %`!�c .�2= C� c,�'n�Gk. i;i..�.S�JJ s A ved by: 8. Uepartmen it for signee b Y oM zL'!Y'fa FORD ARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: iff Pagementand Verified by: Department of M Budget D' ector/Designee Date Budget Analyst Date gg_ '373. 'k,_ <. �riv( tsi JAMFS ). KAY, F.C. Llirectru APRIL 6, 1999 O'JJ r 1 —Jul ITl l uul-l%, rIvftn jt ilUlll\, Op � nror nru s n u � C Mr. Steve McConaughy Bennett Electric Service Co. 6900 Northeast 41' Court Miami, Florida 33138 JUVU r U'S lvr r ♦M C./ G DONALD H. WAKSHAW City Manaper RE: DOUGLAS PARK SPORT LICHTING PROJECT(SECOND BIDDING), B-6291 (Bid No. 98-99-104) Dear Mr. McCorlaughy: Section 18-52.1 (h) of the Clty Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located In the City of Miami, the opportunity of accepting a bid at the low amount, If the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. As a local vendor, your bid amount for the subject bid meet the above requirements. Please sign below to indicate your firm's acceptance or rejection of the bid at the low bid amount of $125,500.00, subject to the City approval, and Immediately return the original of this letter to the Department of Public Works no later than April 9,1999. incerely, James J. y Director ( /]Accept [ ] Reject Bennett lectric Serv' a Co. Name: Signature: Titl Date: DEPARTMENT OF NUI(I IC WOR1,LS /444 S.W. 2nd Avetw&Miami, Florida 33130/(i05)41(. l 2(K)R ax:41(�21 S3 Mailing; Address: 1'.0. li ix T407(111 Mlarni, rlowa 33233.0708 99-- 2;73 A.- i i Z FORMAL BID DOUGLAS PARK SPORT FIELD LIGHTING PROJECT.(SECOND BIDDING) Project Number: B-6291 CIP Number: 333102 Project Manager: JOSE A. BRIZ Date:4/1/99 _ Person who received the bids: ANDRE BRYAN Received at: CITY CLERK'S OFFICE. CITY HALL Construction Estimate = 136.000 Time: 10:00 A.M. BIDDER MERKURY DEVELOPMENT BENNETT ELECTRIC CO. SEVICfE IINLC CONTRACTING ADDRESS 19150 Nil 89 th COURT 6900 N.M. 4th CT.. 2294 HEST 78th. COURT BID BOND AMOUNT 5% B.B. 6% B.B. C. CHECK 219 $6,600.00 IRREGULARITIES NO H H MINORITY OWNED YES NO NO ITEM NO DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL BASE BID: TOTAL ITEMS I — 7 S 125,600.00 = 128,013.00 = 129,000.0 1 PURCHASE & INSTAL. OF METAL ENCLOSURE 83,640.00 $3,976.00 84,000.00 2 PURCHASE & INST. OF ELECTRICAL DISTRIBUTION. $6,340.00 $5.860.00 $ 6,100.00 3 PURCHASE & INSTAL. OF SIX (6) STEEL POLES 825,440.00 $19,267.00 8 48,000.00 4 PURCHASE & INSTAL. OF 10 SECURITY LIGHTS $7,540.00 $6,012.00 = 5,900.00 5 PURCHASE & INSTAL. OF SPORT L. FINTURES. $68.000.00 $78,038.00 = 62.200.00 8 PURCHASE & INSTAL. OF CONDUITS & WIRES. =13,D40.00 $13,280.00 1 10,300.00 7 PROVISION FOR SPECIAL ITEMS $2,600.00 $2,600.00 $2,600.00 • IRREGULARITIES LEGEND IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THAT A - No Power -of -Attorney THE LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM BENNETT B — No Affidavit as to Capital & Surplus of Bonding Company ELECTRIC Co. FOR THE TOTAL AMOUNT OF $125,600.00 C — Corrected Extensions D — Proposal Unsigned or improperly Signed or no Corporate Seal E - Incomplete Extensions If the above contractor is not the lowest bidder explain: G — Improper Bid Bond--1 - f M k Y__p-_-_-_-_-_--_ F — Non —responsive bid y e�j� �q H -Corrected Bid�-.pl' r �i 14 I — No First Source Hiring Compliance Statement I y O iamt. E dl amount1S within fU%. O er ur eve o mend -_ J — No Minority Compliance Statement �d6jbid_and_fias_accep�ed_io_Qer%orm 1_fi_e_w_o_rk__af-Tiid; K - No Duplicate Bid Proposal Reference: Cit - Code Section 18-52.1 h - -, $'/e. / 9,'T FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 4 / 6 / 1999 JOB NUMBER: B-6291 PROJECT NAM DOUGLAS PARK SPORT LIGHTING PROJECT (SECOND BIDDING) CIP NUMBER: 333102 LOCATION 2755 SW 37 AVENUE OTHER TYPE: PROJECT MANAGER / EXT. No.: JOSE A. BRIZ FEDERAL (C.D.B.G.): C] ASSOCIATED DEPARTMENT PARKS AND RECREATION DEPARTMENT S.N.P.B. ASSESSABLE: 0 EMERGENCY: COMMISSIONER DISTRICT: 2 BID REQUEST: FORMAL = INFORMAL RESOLUTION No.: DESCRIPTION THE PROJECT CONSISTS OF THE FURNISHING OF ALL LABOR MATERIALS AND EQUIPMENT FOR THE ILLUMINATION OF AN EXISTING BALL FIELD AT DOUGLAS PARK. (IF NECESSARY, CONTINUE ON THE RAM SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING $ 2,000.00 (E) OUTSIDE DESIGN $ TESTINGS / SURVEY / PLAT $ (E) $ (E) P.W. DESIGN & BID DOCUMENTS V 10,040.00 g % CONSTRUCTION $ 125,500.00 BID CONSTRUCTION ADMINISTRATION T 8,785.00 7 % OTHER: $ (E) 15 % (E) - ESTIMATE TOTAL $ 146,325.00 (TOTAL ENG. FEE) ESTIMATED CON $ 135,000.00 CONTRACTOR'S INFORMATION: CLASS: = 0 0 NON - MINORITY TYPE OF WORK: ELECTRICAL MINORITY ©LO C� YEARS OF ESTABLISHMENT: 40 YEARS LICENSE 13233 NAME: BENNETT ELECTRIC SERVICE CO. INC. TELEPHONE: 305 759-1665 ADDRESS: 6400 NE 4TH. COURT, MIAMI FL. CITY, STATE, ZIP: MIAMI FL. 33136 CLASS, J = JOINT P = PRIME S = SUB CONTACT PERSON STEVE MCCONAUGHY MINORITY: B = BLACK H = HISPANIC F = FEMALE SUB -CONTRACTORS: NAMES: --- •--• ------•---• --••--•-••-• ---• _._..,I ....r. ............,.,..:..­„ v __w w6v. 10/88 99- 373 w — I CITY OF MIAMI OFFICE OF THE CITY 4A%RK BID SECURITY LIST BID ITEM: DOUGH PARK SPORT FIELD LIGHTING PROJECT, B-6291 BID NO.: DATE BID(S) OPENED: FEBRUARY 18, 1999 TIME 10:00 AM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK ME1WRY DEVELOPMENT $ 116,836.00 BB 5% BENNETT ELECTRIC SERVICE CO., INC. 119,440.00 BB 5% ELECTRICAL CONTRACTING SERVICE, INC. 124,500.00 BB #124530-2 „Offers f.oM i'1� .:._'^r:, i'�'.—cl IZ �'-� Fro ,e �,,, ocher offers f r..; y. .3�3 received ( 31 envelopes on behalf of Person receiv b PUBLIC WORKS DEPARTMENT on "2/8 4 (City Department) (Date) i ! SIGNED - Deputy City Clerk t r ,,-, . �` %.. ._ . '� `�. _.� __-- ��: _ �.�„ qw CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM ro Walter J. Foeman DATE January 11, 1999 FILE . B-6291 City Clerk SUBJECT : "DOUGLAS PARK SPORT FIELD LIGHTING PROJECT„ FROM : 011y Pr REFERENCES Department of Public Works , ENCLOSURES: 1 Please note that contractors will submit bids for the following project: "DOUGLAS PARK SPORT FIELD LIGHTING PROJECT, B-6291 ", on Thursday, February 181h 1999, at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Jose Briz, is representative overseeing the project is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131 /TP Encl. c: John Jackson Merilynn Renshaw Project Manager File r i BID NO.98-99-064 ADVERTISEMENT FOR BIDS Sealed bids for "DOUGLAS PARK SPORT FIELD LIGHTING PROJECT, B-6291" will be received by the City Clerk of the City of Miami, Floridaat 10:00 A.M. on the February 181h,1999, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consist of the furnishing of all labor, equipment and materials for a new sports lighting system at Douglas Park Sport Field Lighting Project. The new lighting system shall include, but is not limited to, erecting six (6) 90'-0" metal poles, providing and installing new sports lights, six (6) security lights, ballasts, safety switches, underground circuits, fiberglass enclosure, meter can and contactors. Douglas Park is located at 2755 S.W. 37 Avenue, Miami, Florida. City regulations will allow bidder to furnish bid bonds in accordance with Resolutions No. 86-983 and No. 87-915. For clarification of technical issues as presented in the documents and specifications, please contact Jose A. Briz Project Manager, at (305) 416-1209. Prospective bidders will be required to submit, their bid a copy of the appropriate Certificate of Competency, as issued by Dade County, in accordance with Chapter 10 of the Metropolitan Dade County, Code, which authorizes the bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Specifications and plans may be obtained from the Office of the Director of Public Works, 444 S.W. 2"d Avenue, 8th Floor, Miami, Florida 33130, on or after January 271h, 1999. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for $8.00. There will be a $20.00 deposit required for the first set of specifications and plans. Additional sets may be purchased for a fee of $20.00 per set and this is not refundable. Deposits will be refunded only upon their return of one set of specifications and plans to the Department of Public Works, unmarked and in good condition within 14 working days after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062 and 10538 regarding allocation of contracts to minority vendors, contractors, and subcontractors.. All bidders must also submit an affirmative action plan with their bids. (Ordinances are contained in bid specifications.) The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re -advertise. (B-6291, Req.05420). Donald H. Warshaw City Manager