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HomeMy WebLinkAboutR-99-0372J-99-442 5/11/99 RESOLUTION NO. 9 9 v 3(2 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF TEMPLETON AND FRANKLIN VETERINARY ASSOCIATES, FOR THE PROVISION OF VETERINARY SERVICES FOR HORSES, ON AN AS -NEEDED CONTRACT BASIS FOR ONE YEAR, FOR THE DEPARTMENT OF' POLICE, IN AN AMOUNT NOT TO EXCEED $18,000, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.290201.6.260. WHEREAS, the Police Department has a need for veterinary services for horses in its Mounted Unit; and WHEREAS, pursuant to public notice, Invitation for Bids No. 98-99-097R were mailed to eighteen potential bidders for veterinary services; and WHEREAS, only one bid was received on March 15, 1999; and WHEREAS, funds are available from Account Code No. 001000.290201.6.260;and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Templeton and Franklin Associates be CZTY Coban8lo' KEETING op AM a 8 1999 9 9 — 372 f accepted as the only responsive and responsible bid. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid received on March 15, 1999, from Templeton and Franklin Associates, for the provision of veterinary services for horses, on an as -needed, contract basis for one year, for the Department of Police, in an amount not to exceed $18,000, with the option to renew for two additional one-year periods, is hereby accepted, with funds therefor hereby allocated from Account Code No. 001000.290201.6.260. Section 3. This Resolution shall become effective 2 - 99- 372 V C immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 8th day of June , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of this legislation by signing it in the designated b'©mes effective with the elapse of ten (190 days fat ce p e dad Gf Cornssl , saidIePislatl1,r, t cn girding same, without the Mayor exerciefna A., i ilia ATTEST: WALTER J. CITY CLE APPR ED LrJfflDRO-VILARELLO ATTORNEY 469:RCL AND CORRECTNESS: b Waiter J. F n ty Clerk �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 4 Y u Y s CITY OF MIAMI, FLORIDA .CA=2 INTER -OFFICE MEMORANDUM t TO: The Honorable Mayor and Members DATE: MAY 2 8 1999 FILE: of the City Commission SUBJECT: Proposed Resolution r FROM: Donald H. Warshaw REFERENCES: Veterinary Services for Horses City Manager ENCLOSURES: Bid No. 98-99-097R k1. _ tr RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Templeton and Franklin Veterinary Assoc., a Miami -Dade County/Non-Minority vendor, located at P.O. Box 160303, Miami, Florida 33116, for the provision of Veterinary Services for Police Horses, in an amount not to exceed $18,000. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.260. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 98-99-097R. Eighteen (18) Invitations for Bids were mailed and one (1) response was received. Templeton and Franklin Veterinary Assoc., submitted the only responsible and responsive bid and is, therefore, recommended for the award. The Police Department operates a Mounted Patrol unit that is in need of Veterinary Services to maintain horses in a healthy manner. Templeton and Franklin will provide Veterinary Services for up to eighteen (18) horses to include annual vaccinations, wellness care examinations, pre - examinations, 24-hour emergency care, and general maintenance treatment services. %a" DHW:WEO:ll 9 9 - 372 ■ Z. CITY OF MIAMI• FLORIDA INTER -OFFICE MEMORANDUM ro The Honorable Mayor and Members of th ; 'ssion ROM : Donald H. Warshaw City Manager DATE FEB 2 9 1999 SUBJECT: Bid No. 98-99-097R Local Vendor Participation REFERENCES: ENCLOSURES: FILE: please be advised that Purchasing is issuing an Invitation for Bids to procure Veterinary — Services for Police Horses. The following local vendors have been identified and have been sent the bid package. Name of Vendor Contact Person District No. None Available The Bid is scheduled to open 12:00 PM, Monday, March 15, 1999. If you are aware of additional local vendors who may be available to provide the above -listed commodity, please contact Judy S. Carter at x1910 or forward the appropriate vendor (referencing the appropriate Bid Number) to Purchasing to obtain a bid package. Please remember that time is of the essence. It is important that any additional vendors identified have ampA op�JSnbd ortunity to respond to the IFB. DHWB c: Purchasing Dept. 99- 372 City of Miami. Florida BID INFORR'IATION FORM Mailing Date: February 23, 1999 Buver: amela Burns, CPPB Bid No.: 98-99-97R Telephone: 305-4I6-1905 Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days. Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted, complete information must be given. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. at the FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS 961-86: VETERINARY SERVICES FOR POLICE HORSES We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or service specified herein. ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED. number of calendar days required to complete work after Notice to Proceed or issuance of purchase order. number of calendar days required before commencement of work. Delivery will be made within calendar days after receipt of purchase order. Terms: 2%-10 days Net 30 days Additional discount of % if awarded all items. (include cash discount for prompt payment, if any) Other Discounts: Contact Person/Telephone: Sim I//ir �3O�-S �l S 66 -FU Term of Warranty for equipment: Term of Warranty for labor: All exceptions to this bid have been documented in the section below. EXCEPTIONS: I certify that any and all information contained in this bid is true; and I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the following and sign your name: 1, Firm's Name: lemn� �n,��P Ft K'iru �2�. ��� Telephone: . - Principal BusinessAddress:-P. (-�. -P) z5 X I( _ Fax: -- . �� _ Name: � i.✓ Mailing Address: 1 Title: 7'-N M M. �� Authorized Signature: E.-MailAddress: ZAe. 1 D ✓M #- ao / . f vm Beeper: - 6700 oSW J�5�k Ave. fil'r41 r 1. 3319 99- 372 City of Miami, FloridaBid No. 98-99-97R 6.5 ZNDOR BACKGROUND INFORM. . PION INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: 0 on IP �O �t )�A,�3 + . ���n CO ANY OFFICERS: �ce��esidrn/th4�ic��!r 1,72Ze /e. f�rir► Secretary P, Treasurer COMPANY OWNERSHIP: % of ownership of ownership % of ownership % of ownership LICENSES: I. County or Municipal Occupational License No. 31Z Ylo,2- 55 (attach copy with bid). 2. Occupational License Classification ` 3. Occupational License Expiration Date: =Ccf 4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No._ l/ J — EXPERIENCE: 6. Number of Years your organization has been in business: y�s 7. Number of Years experience BIDDER/PROPOSER (person, principo of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 8. Number of Years experience BIDDER/PROPOSER (furtn, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: / g9— �/ fW a BID AWARD RECOMMENDATION FORM BID NUMBER: 98-99-097R COMMODITY/SERVICE: veterinary services for DEPARTMENT / DIVISION: PoL;,.P TERM OF CONTRACT: o NUMBER OF BIDS DISTRIBUTED: 18 NUMBER OF BIDS RECEIVED: 1 METHOD OF AWARD: To the lowest responsive and responsible bidder meeting Specifications. RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: ACCOUNT CODE(S) DEPARTMENT APPROVAL• Q �"�� y� � %�� LJ'� ���)�" oe Department Director/ Designee BUDGET REVIEW APPROVAL: Director TOTAL: 4 /s DOD PURCHASING APPROVAL: Jutly S. Carter Director OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 99- 972 1r Item # 1 Veterinary Services to institute and maintain an Annual Wellness Care and General Maintenance Program to be performed at different Intervals during the year and months for 18 police horses according to Specifications. Includes Coggins, Deworming, Vaccinations & Rabies per horse. 2 Veterinary Services to provide for pre -examination for new horses. 3 Veterinary Services to respond on an Emergency basis to provide Acute Care to police horses on an as -needed, when -needed basis: a. Response to a regular service call for daytime preschedule services, 7 days per week. b. Daytime Emergency response, Monday through Sunday, 7 a.m. through 5 p.m. c. Night-time Emergency response. 4 Provide cost, if any, for the following treatment services which may or may may not occur in conjunction with the services listed above. PHYSICAL EXAM LAMENESS EXAM COST OF X-RAYS, per view BASIC BLOODWORK a) CBC b) Blood Chemistry BANDAGING: (Incas. Any topical �7 medications & dressings) 1. Full leg above hock (rear limb) 2. Full leg above knee (fore limb) 3. Regular (below hock or knee) 4. Foot -large TABULATION OF BID FOR VETERINARY SERVICES FOR POLICE HORSES BID NO.98-99.097R Templeton and Franklin Veterinary Assoc. P. O. Box 160303 Miami, Florida 33116 Miami -Dade Co. / Non -Minority COST $ 352.50 I/mo. $ 4,230.00/ yr. $ 125.00 IM /horse $ 15.00 ail/Farm Call $ 40.00 119/Farm Call $ 50.00 1111/Farm Call $ 30.00 /horse $ 35.00 /horse $ 20.00 /horse r. $ 20.00 c /horse $ 35.00 /horse URINALYSIS OPHTHALMIC EXAM WITH STAIN INJECTIONS: 1. Steroid - Intra Muscular Joint 2. Antihistamines 3. Diuretics 4. Tranquilizer 5. Delomedine 6. Lasix 7. Tetra, Bute & Lasix combo 8. Tetracycline 9. Bute LACERATION REPAIR RECTAL EXAM ABDOMINAL PARACENTESIS PATHOLOGY EUTHANASIA CARCASS REMOVAL ANESTHESIA 1. Combo -Temp. 2. Short Acting 3. Long Acting ANTIBIOTICS 1. Gentocin 2. Penicillin 3. Tetracycline 4. Ketofen I.V. FLUIDS - 6 LITER BAG OTHER COST ITEMS Mineral Oil Viang Tube COST 20.00 25.00 15.00 60.00 125.00 15.00 12.00 45.00 25.00 12.00 34.00 15.00 15,00 175.00 20.00 75.00 75.00 75.00 159.00 45.00 50.00 125.00 1.25 15.00 15.00 22.00 24.00 $ 30.00 /horse /horse /horse /injection /injection /injection /injection /injection /injection /injection /injection Cnjection /injection /hour /horse horse horse horse horse / c.c. /injection /injection /injection /5 liter bag � e $ 40.00 /horse Approved by: �� Approved by:4'�r) A 0'1Z'tM $ 35.00 /horse Di ctor / Designee Judy S. arter lT $ 25.00 /horse $ 25.00 1 /horse Date:�� ��� Date: CITY OF NHAMI SUMMARY OF CONTRACTS AWARDED FOR: VETERINARY SERVICES FOR HORSES Police Department AWARDED TO: Templeton and Franklin Veterinary Associates Bid No. 98-99-097R $18,000 TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS From: 1993to Present 96-97-008 $16,000 92-93-086 $11,500 PRIOR CONTRACT AWARD: Templeton & Franklin Veterinary Associates SUMMARY OF CONTRACTS. DOC 9 9 - 372 A:- 0 E BID ITEM: CITY OF n1IAI11I OF THE CITY CLERK BID SECURITY LIST VETERINARY SERVICES FOR POLICE HORSES BID NO: _ 98-99-097R DATE BID(S) OPENED: MARCH 15, 1999 k TIME 12:00 BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK TEMPLETON& FRANKLIN VET. & ASSOC. See attached bid received timely as o: the above opening date and , other offers su mt xi in response to 111is are hereby rejected as late." -3 ? �2�. 6 ,--,-7-- o -,7 received (_z_) envelops on behalf of y Person rec ving bid(s) PURCHASING DEPARTMENT on 3-1,ef j1 Z (City Department) (Date) SIGNED: Q�14-1 �� C,:�, Deputy CiqrClerk tr, c R -99 li, 15 Pig :' '.) :AT. T 7 7 CITY OF MIAMI V ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Fl. 33133 for the following: BID NO. 98-99-097R Veterinary Services for Police Horses OPENING DATE: 12:00 P.M. Monday, March 15, 1999 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906. AD NO. 3469 Donald H. Warshaw CITY OF MIAMI City Manager LOGO City of Miami This number must REQUISITION FOR ADVERTISEMENT appear in the advertisement. INSTRUCTIO S: Please type and attach a copy of the 1. Department: ` 2. Division: ADi•iJ.I` 1.S?'R,iT.1 Ci"� / }�lli)t:I;T 3. Account Code number: 001000, 19020287 4. Is this a confirmation: ❑ Yes Q No 5. Prepared by: LOURDka. R01 1:1GUi:T, 579-641 3 6. Size of advertisement: 7. Starting date: 23; 8. Telephone number: 9. Number of times this advertisement is to be published: _t 10. Type of advertisement: Legal ❑ Classified ❑ Display 11. Remarks: V1?'1'I:$i vtiB:' SER'vit:1_..' 1`0it. POLIC1: !)t']'A?:Ti11 i�T'S HORSES 111D NO 93-199—U97111 12. Publication G S.A. WrLY Date(s) of Advertisement Invoice No. Amount t-1I AI�1I ': I_A1E HIA111 R.EVIEN1 DIAR 0 LA'S F4A RICi-,S j 13. Q Approved ❑ Disapproved' f, �dpartment. Director/Designee Date i Approved for Payment Date C GS/PC 503 Rev. 12/89 Routing Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. .+w�n�r.v nvn. rr uuv - �.v. � vaua�� a.+oNa�uuont