HomeMy WebLinkAboutR-99-0334"
J-99-410
4/30/99
RESOLUTION No. 3 407Z
A RESOLUTION MIAMI CITY COMMISSION APPROVING
THE ACQUISITION AND INSTALLATION OF SITE
FURNISHINGS AT TWELVE CITY PARKS FROM VARIOUS
VENDORS, UTILIZING EXISTING MIAMI-DADE COUNTY
CONTRACT NO. 4907-3/98-2, FOR THE DEPARTMENT
OF PARKS AND RECREATION, IN AN AMOUNT NOT TO
EXCEED $191,070; ALLOCATING FUNDS THEREFOR
FROM THE SAFE NEIGHBORHOOD PARK BOND PROGRAM
AS APPROPRIATED IN ORDINANCE NO. 11705, AS
AMENDED, THE ANNUAL APPROPRIATIONS ORDINANCE
AND CAPITAL IMPROVEMENT PROJECTS.
WHEREAS, pursuant to Resolution No. 98-1109, the City of
Miami submitted grant applications for the second year funding
cycle for special projects in the amount of $3,365,900 and for
challenge grants in the amount of $1,793,900 to fund a variety of
projects which include new buildings, building renovations,
lighting, other site improvements, pool renovations, and land
acquisition projects as part of the Safe Neighborhood Park Bond
Program, second year funding cycle; and
WHEREAS, in the effort to expedite the implementation of
projects to be completed with grant funds received as a result of
said application, specifically the acquisition and installation
of site furnishings at twelve City of Miami ("City") parks, the
CITY COMUSSION
METING OF,
MAY 1 1 1999
Recoluiioa No.
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City seeks to utilize Miami -Dade County Contract No. 4907-3/98-2;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The acquisition and installation of site
furnishings at twelve City Parks as listed herein, from various
vendors for the Department of Parks and Recreation is hereby
authorized at a total amount not to exceed $191,070, with funds
therefor hereby allocated from the Safe Neighborhood Park Bond
Program as appropriated by Ordinance No. 11705, as amended, the
Annual Appropriations and Capital Improvement Projects Ordinance:
Kennedy Park
$ 16,000
Maximo Gomez Park
9,870
Range Park
14,400
Morningside Park
50,000
Biscayne Heights
Park 4,000
Reeves Park
8,600
Dorsey Park
15,000
Clements Park
21,700
Fern Isle Park
18,500
Southside Park
13,600
Henderson Park
4,400
Williams Park
15,000
Section 4.
This Resolution shall become
effective
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immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this llth day of May , 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation novl
becomes effective with the elapse often (10) days from the date of Com issicn action
regarding same, without the Mayor exercising a 'eto.
ATTEST: A
Wzltor J a• an, City Clerk
WALTER J. FOEMAN
CITY CLERK
APPRO AS O F
7TTORNEY
45:RCL
CORRECTNESS
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
of the City Commission
FROM:
Donald H. aw
City Manager
DATE: MAY 3 ivi FILE
SUBJECT: Authorizing the
Purchasing and
Installation of Site
REFERENCES: Furnishings at Various
City Parks/Dade County
ENCLOSURES: Bid No. 4 9 0 7- 3/ 9 8- 2
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt
the attached Resolution authorizing the purchasing and
installation of site furnishings at twelve (12) City parks
from various vendors, as listed. in Exhibit A, under existing
Miami -Dade county Contract No. 4907-3/98-2, at a total amount
not to exceed $191,070, for the Department of Parks and
Recreation. Funding is available from Safe Neighborhood Park
Bond Program funds appropriated in Section VI of the City's
General Appropriation Ordinance No. 11748, as amended, adopted
January 12, 1999 for Capital Projects.
BACKGROUND:
On November 17, 1998, the Miami City Commission adopted
Resolution No. 98-1109 authorizing the City Manager to submit
applications and accept grants from Miami -Dade County for
projects designated for the Safe Neighborhood Park Bond Program
second year funding cycle.
Pursuant to Resolution No. 98-1109, the City of Miami submitted
grant applications for the second year funding cycle for
special projects in the amount of $3,365,900.00 and for
challenge grants in the amount of $1,793,900, to fund a variety
of projects which include new buildings, building renovations,
lighting, other site improvements, pool renovations, and land
acquisition projects.
Among the site improvement projects are the purchasing and
installation of site furnishings at various City parks from
various vendors, as listed in Exhibit A. The Departments of
Purchasing and Parks & Recreation have realized a substantial
savings in time and administrative costs utilizing the Miami -
Dade County Bid No. 4907-3/98-2 for said service.
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Honorable Mayor and
Members of the City Commission
Page 2
Site Furnishinas
Kennedy Park
Range Park
Biscayne Heights Park
Dorsey Park
Fern Isle Park
Henderson Park
Maximo Gomez Park
Morningside Park
Reeves Park
Clemente Park
southside Park
Williams Park
TOTAL
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DHW/ k /AR/ms
Estimated Amount
$ 16,000.00
$ 14,400.00
$ 4,000.00
$ 15,000.00
$ 18,500.00
$ 4,400.00
$ 9,870.00
$ 50,000.00
$ 8,600.00
$ 21,700.00
$ 13,600.00
$191,070.00
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: DATE: FILE
Donald H. Warshaw
City Manager SUBJECT:
Park Equipment
for Various Parks
FROM: /7(4w/w�&& REFERENCES:
Alberto Ruder, Director ENCLOSURES:
Parkm and Rt-nnestion Deprtment - —
The Parks and Recreation Department has verified that funds are available with the Department of
Management & Budget to purchase and install site furnishings at twelve (12) City parks from various
vendors under an existing Miami -Dade County Contract No. 4907-3/98-2 on a contract basis until
May 30, 1999, for a total amount not to exceed $191,070. Funds are available from Safe
Neighborhood Park Bond Funds, appropriated under Section VI. of the City's General Appropriation
Ordinance No. 11748, as amended and adopted January 12, 1999, for Capital Projects.
Site Furnishings
Project No.
1.
Kennedy Park
333112
2.
Range Park
331070
3.
Dorsey Park
331357
4.
Fern Isle Park
333103
5.
Henderson Park
331356 /
6.
Maximo Gomez Park 333110 t/
7.
Morningside Park
331313
8.
Reeves Park
331389
9.
Clemente Park
331056
10.
Southside Park
333111
11. Williams Park 331351 V
12. Biscayne Heights Pk. 333129
BUDGETARY REVIEW & APPROVED BY
L uie Brennan
Interim Director
Department of Management & Budget
4 'aki
4N'AR:RM:tjs
Account Code
Amount
589305-860
$16,000.
589305-860
$14,400.
589305-860
$15,000.
589305-860
$18,500.
589305-860
$ 4,400.
589305-860
$ 9,870.
589305-860
$50,000.
589305-860
$ 8,600.
589305-860
$21,700.
589305-860
$13,600.
589305-860
$15,000.
589305-860
$ 4,000.
ADDITIONAL APPROVALS:
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Pilar SAenz-B er
CIP Administrator
Department of
Management & Budget
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METROPOLITAN DADE - -)UNTY, FLORIDA SPUR ■
METRO- AOE MEN -
® STEPHEN P. CLARK CENTER
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SUITE 2350
March 1, 1999 111 N.W. 1st STREET
MIAMI. FLORIDA 33128.1989
(305)375.5289
TO ALL SUCCESSFUL BIDDERS rZ
(Distribution List Below) " ^ — U 1999
RE: EXTENSION OF BID NO.4907-3/98-2
Playground and Park Equipment
Dear Sir or Nfadam:
This letter will serve as notification that Miami -Dade County will be exercising its right to automatically extend its contract
with your firm for a maximum period not to exceed ninety (90) calendar days as stipulated in the General Terms and
Conditions of Section 1.6. The new contract period will extend through May 31, 1999. All Terms and Conditions of the
original contract will retrain in effect.
We advise you not to honor purchase orders which extend beyond the dollar limits of the original purchase order(s) until the
Purchasing Agent provides such authorization to you in the form of a change order. The new expiration date and dollar limits
will be reflected in this change order.
Thank you for your cooperation. Please advise if we may be of assistance at any time during the period of this contract.
Sincerely,
MIAMI-DADE COUNTY
jEdts, Senior Procurement Agent
GSA Procurement Management Division
EI/mow
cc: Bid File
Distribution List: Miracle Recreation
Pete Jeffrey & Associates
Fibar, Inc.
John Fitzgerald, Inc.
Leadex Corp.
No Fault Industries, Inc.
Landscape Structures, Inc.
Contract Connection/Iron Mountain Forge
Kompan Southeast
Newco, Inc.
Park Structures, Inc.
Surface America, Inc.
MAwADDEN Rev. OW"
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BID NO.: 4907-3/98-2
,er,n 1-11,81-r -7-
C O N T R A C T A H A R 0 S H E E T
(Previous Bid No. 4907-3/98-1)
PLAYGROUND AND PARK EQUIPMENT, FURNISH/DELIVER AND INSTALL
CONTRACT PERIOD: 12/1/97 thru 11/30/98
COMMODITY CODE: 650-12
PART *1: VENDORS AWARDED
F.E.I.N.:
650170950
VENDOR:
Leadex Corp.
STREET:
4731 S.W. 75 Avenue
CITY/STATE/ZIP:
Miami, FL 33155
F.O.B. TERMS:
Dest. (Installation Allowed)
PAYMENT TERMS:
Net 30
DELIVERY:
30 to 45 Days ARO
PHONE:
(305) 266-2028
r-
(305) 264-5350
L ,`ACT PERSON:
Frank J. Fonseca
F.E.I.N.:
720768130
VENDOR:
.No Fault Industries, Inc.
STREET:
11325 Pennywood Avenue
CITY/STATE/ZIP:
Baton Rouge, LA 70809
F.O.B. TERMS:
Dest. (Installation Allowed)
PAYMENT TERMS:
Net 30 Days,
DELIVERY:
As Required
PHONE:
(504) 293-7760 / (800) 232-7766
FAX:
(504) 291-3821
CONTACT PERSON:
David W. Brantley
.E.I.N.:
VENDOR:
STREET:
'ITY/STATE/ZIP:
=.O.B. TERMS:
'AYMENT TERMS:
)ELIVERY:
'HONE:
'AX :
ONTACT PERSON:
OTR YEARS: Three (3)
133153664 (Previous Name: Robert Godfrey, LTD)
Fibar, Inc.
80 Business Park Dr., Ste. 300
Armonk, NY 10504-1705
Dest. (Installation Allowed)
Net 30 Days
As Required
(914) 273-8776 / (800) 342-2721
(914) 373-8659
Lauren Furman
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Contract Award Sheet
Bfd No. 4907-3/98-2
Page 2
F.E.I.N.: 592759789
VENDOR: Park Structures, Inc.
STREET: P.O. Box 2166
CITY/STATE/ZIP: Pompano Beach, F1 33061
F.O.B. TERMS: Dest. (Installation Not Allowed)
PAYMENT TERMS: Net 30 Days
DELIVERY: 30 Days ARO
PHONE: (305) 979-3535
FAX: (305) 960-0259
CONTACT PERSON: Alan Bayman
F.E.I.N.: 593097655
VENDOR: Kompan/Bigtoys Southeast, Inc.
STREET: P.O. Box 1217, 890 Four Wheel Lane
CITY/STATE/ZIP: Geneva, FL •32732
F.O.B. TERMS: Dest. (Installation Not Allowed)
PAYMENT TERMS: Net 30 Days
DELIVERY: As Required
PHONE: (407) 349-5160 / (800) 453-7529
FAX: (407) 349-5117
CONTACT PERSON: Mrs. Margaret M. Piazza
F.E.I.N.: 592702353
VENDOR: John Fitzgerald, Inc.
STREET: 2611' Faulkner Road
CITY/STATE/ZIP: Orlando,• FI 32810
F.O.B. TERMS: Dest. (Installation Not Allowed)
PAYMENT TERMS: Net 30 Days
DELIVERY: As Required
PHONE: (407) 323-8822
FAX: (407) 323-0999
CONTACT PERSON: Mrs. Linda.Fitzgerald
F.E.I.N.: 410971842
VENDOR: Landscape Structures, Inc.
STREET: 601-7 Street South
CITY/STATE/ZIP: Delano, MN 55328
F.O.B. TERMS: Dest. (Installation Not Allowed)
PAYMENT TERMS: Net 30 Days
DELIVERY: As Required
PHONE: (612) 972-3391 / (800) 328-0035
FAX: (612) 972-3185
CONTACT PERSON: Mr. Vern Lee
F.E.I.N.: 650108496 '
VENDOR: Contract Connection/Iron Mountain Forge
STREET: P.O. Box 8254
CITY/STATE/ZIP: Pembroke Pines, FL 33084
F.O.B. TERMS: Dest. (Installation Not Allowed)
PAYMENT TERMS: Net 30 Days
DELIVERY: 45 Days ARO
PHONE: (305) 431-2283 / (800) 432-2283
FAX: (305) 436-5892 - 334
CONTACT PERSON: Michael I. Krohn II
V.
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Contract Award Sheet
Bid No. 4907-3/98-2
Page 3
F.E.I.N.: 420995018
VENDOR: Miracle Recreation Equipment Co. c/o Ned Noland & Assoc.
STREET: P.O. Box 948262
CITY/STATE/ZIP: Maitland, FL 32751
F.O.B. TERMS: Dest. (Installation Not Allowed)
PAYMENT TERMS: Net 30 Days ARO
DELIVERY: As Required
PHONE: (407) 740-5512 / (800) 757-7529
FAX: (407) 740-5704
CONTACT PERSON: Mr. James H. Bassett
F.E.I.N.: 650201304
VENDOR: Jordan's Outdoor Fun, Inc.
STREET: 2095 N.W. Federal Hwy.
CITY/STATE/ZIP: Stuart, FL 34994
F.O.B. TERMS: Dest. (Installation Not Allowed)
PAYMENT TERMS: Net 30 Days
DELIVERY: As Required
PHONE: (407) 692-4353 / (800) 736-4153
FAX: (407) 692-4357
CONTACT PERSON: Mr. Richard Badame
F.E.I.N.: 362884931
V`90R: Gametime, Inc. c/o Dominica Recreation Prod.
ET: P.O. Box 520700, 175 West Pine Avenue
CITY/STATE/ZIP: Longwood, -FL '32752-0700
F.O.B. TERMS: Dest. (Installation Not Allowed)
PAYMENT TERMS: ..Net 30 Days ARO
DELIVERY: As Required -
PHONE: (407) 331-0101 / (800) 432-0162-
FAX: (407) 331-4720
CONTACT PERSON: Mr. Richard-J. Dominica
F.E.I.N.: 630856214
VENDOR: Outdoor Aluminum c/o Dominica Recreation Prod.
STREET: P.O. Box 520700, 175 W. Pine Avenue
CITY/STATE/ZIP: Longwood, F1 32752-0700
=.O.B. TERMS: Dest. (Installation Not Allowed)
)AYMENT TERMS: Net 30 Days ARO
)ELIVERY: As Required
'HONE: (407) 331-0101 / (800) 432-0162
`AX: (407) 331-4720
ONTACT PERSON: Mr. Richard J. Dominica
.E.I.N.: 133718759
ENDOR: AMD (US) Corp. c/o Dominica Recreation Prod.
rREET: P.O. Box 520700
:TY/STATE/ZIP: Longwood, FL 32752-0700
0 .TERMS: Dest. (Installation Not Allowed)
+YN_ ,,` TERMS: Net 30 Days � 9 r
LIVERY: As Required 334
ONE: (407) 331-0101 / (800) 432-0162
X: (407) 331-4720
NTACT PERSON:- Mr. Richard J. Dominica 9 8 _ 844
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Contract Award Sheet
Bid No. 4907-3/98-2
Page 4
F.E.I.N.: 113058146
VENDOR: Child Safe Products, Inc. c/o Dominica Recreation Prod.
STREET: P.O. Box 520700
CITY/STATE/ZIP: Longwood, Fl 32752-0700
F.O.B. TERMS: Dest. (Installation Not Allowed)
PAYMENT TERMS: Net 30 Days ,
DELIVERY: As Required
PHONE: (407) 331-0101 / (800) 432-0162
FAX: (407) 331-4720
CONTACT PERSON: Mr. Richard J. Dominica
F.E.I.N.: 431303108
VENDOR: Diversified Metal Fabricators, Inc. c/o Dominica Recreation
STREET: P.O. Box 520700
CITY/STATE/ZIP: Longwood, F1 32752-0700
F.O.B. TERMS: Dest. (Installation not Allowed)
PAYMENT TERMS: Net 30 Days'
DELIVERY: As Required
PHONE: (407) 331-0101 / (800) 432-0162
FAX: (407) 331-4720
CONTACT PERSON: Mr. Richard J. Dominica
F.E.I.N.:
251316177
VENDOR:
Pete Jeffrey & Associates
STREET:
Rt. 910 & McLellan Road
CITY/STATE/ZIP:
Indianola, PA 15051
F.Q.B. TERMS:
Dest. (Installation Allowed)
PAYMENT TERMS:
Net 30 Days
DELIVERY:
As Required
PHONE:
(412) 441-0700
FAX:
(412) 767-9716 .
CONTACT PERSON:
Peter P. Jeffrey
PART f2: ITEMS AWARDED (See Attachments)
PART #3: AWARD INFORMATION
()BCC (X)PMD AWARD DATE: 12/8/97 AGENDA ITEMS if: N/A
BIDS & CONTRACTS RELEASE DATE: 12/8/97 OTR YEAR: Second Of Two-(2)
ADDITIONAL ITEMS ALLOWED: Yes
SPECIAL CONDITIONS: Type I Insurance Required for Installation
TOTAL CONTRACT VALUE: $5,109,500.00
USER DEPARTMENT
Park & Recreation
MDPD
Aviation
MODIFIED CONTRACT VALUE:
DOLLAR AMOUNT ALLOCATED
$4,645,000.00
$ 600.00
S 60.000.00
ROCUREMENT SPECIFICATION SPECIALIST: Edgar Inniss, CPPB
I/cs 01-06-98
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imETRI'i•DADE
BID NO: 4907-3/98-OTR
OPENING: 1:00 P.M. WEDNESDAY
DATE: MARCH 15, 1995
METROPOLITAN DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
PLAYGROUND AND PARK EQUIPMENT, FURNISH, DELIVER AND INSTALL
FOR THE PARKS AND RECREATION DEPARTMENT
FOR A PERIOD OF ONE (1) YEAR
WITH COUNTY OPTION TO RENEW FOR THREE (3) ADDITIONAL YEARS ON A
YEAR BY YEAR BASIS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE/WALK-THRU
RACE -CONSCIOUSNESS MEASURE:
SAMPLES/INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
SUBCONTRACTOR(S):
N/A
SEE
SECTION 2.0,
PARA.
2.26
N/A
SEE
SECTION 2.0,
PARA.
2.11
N/A
SEE
SECTION 2.0,
PARA.
2.2
N/A
N/A
N/A
N/A
SEE
SECTION 2.0,
PARA.
2.40
FOR INFORMATION CONTACT: EDGAR INNISS, CPPB
(305) 375-4260
METROPOLITAN DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
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METROPOLITAN DADE COV 0 NO. 4907-3/98-OTR
SECTION 2.0 SPECIAL CONDITIONS
PLAYGROUND AND PARK EQUIPMENT (FURNISH, DELIVER AND INSTALL) -
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR A COUNTY DEPARTMENT C
The purpose of this Invitation to Bid is to establish a contract for
the purchase of Playground and Park Equipment in conjunction with the
needs of Dade County's Park and Recreation on an as needed when needed
basis.
2.2 RACE/ETHNICITY/GENDER CONTRACT MEASURES: _
This contract includes Participation Provisions for Certified Black
Business Enterprises (BBE's) and/or Certified Hispanic Business
Enterprises (HBE's) and/or Certified Women Business Enterprises
(WBE's) as indicated in Appendix A of this Bid/Proposal solicitation.
2.3 Intentionally Omitted
2.4 TERM OF CONTRACT: TWELVE MONTHS
This contract shall commence on the first calendar day of the month
succeeding approval of the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the. completion and submittal of all
required bid documents. The contract shall remain in effect for
twelve (12) months and upon completion of the expressed and implied
warranty periods.
2.5 OPTION TO RENEW THREE (3) YEARS (Maintain Same Discounts)
Dade County shall have the option to renew this contract for an
additional three (3) years on a year-to-year basis provided the bidder
will maintain the same discount(s) from manufacturer's published price
list(s). Continuation of the contract beyond the initial period is a
County prerogative not a right of the bidder. This prerogative will
be exercised only when such continuation is clearly in the best
interest of the County.
In the event that the bidder declines the County's right to exercise
the option period, the County may suspend the bidder from submitting
bid proposals for a minimum period of six (6) months; provided
however, that the County may waive the suspension period if the bidder
is unable to accept the option period due to extenuating circumstances
beyond its control.
If the bidder does not have, and fails to provide within ten (10) days
of notification, a current vendor application and other required
forms, the County shall suspend the bidder for a minimum period of six
(6) months.
NOTE: BIDDERS CAN ONLY EXERCISE THE OPTION TO RENEW PRIVILEGES FOR
THOSE ITEM/S AWARDED TO THEIR FIRM, UNDER THE ORIGINAL TERMS
AND CONDITIONS, DURING THE INITIAL CONTRACT PERIOD. ANY
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METROPOLITAN DADE CO►
D NO. 4907-3/98-OTR
ITEM/S THAT WERE AWARDED TO ANOTHER BIDDER/S, CAN ONLY BE
RENEWED BY THE OTHER BIDDER/S.
PRICES SUBMITTED FOR ITEM/S NOT ORIGINALLY AWARDED TO THE
BIDDER/S OR, FOR WHICH A "NO BID" WAS RECEIVED, WILL BE
REJECTED.
2.6 METHOD OF AWARD: LOWEST PRICES BASED ON PERCENTAGE DISCOUNT OFFERED
Award of this contract will be made to ten (10) responsive,
responsible bidder(s) who offers the lowest prices when the percentage
discount offered by the bidder is compared against prices listed in
the manufacturer's and distributor's price lists for selected items
exclusive of the options. Accordingly, the bidder must submit its
manufacturer's and distributor's price lists with the bid proposal in
order to be considered eligible for award. This requirement
supersedes any other Special Condition in this Bid Solicitation which
may allow the bidder to submit price lists during the bid evaluation
period. These price lists must be common to, and accepted by, the
industry in general.
2.7 PRICES SHALL BE BASED ON DISCOUNTS FROM PUBLISHED PRICE LISTS
Bids shall be submitted on the basis of a discount from a
manufacturer's and distributor's Published Price List(s). Such
Published Price List(s) must be common to, and accepted by, the
industry in general. The lists must be printed, properly identified,
and dated as to issuance and effectiveness.
Revised Published Price Lists may be used as a means of price
adjustments. However, all bids are to be firm for a period of 365
calendar days after award and Revised Price Lists will not be accepted
by the County until after that date. Revised Published Price Lists
will be accepted only in the event of an industry -wide price change,
as evidenced by the issuance of revised price lists by the
manufacturer.
Revised prices will not become effective until revised list(s) are
submitted to the County's Procurement Management Division under the
bidder's cover letter identifying the applicable contract agreement
number and approved by the County through the issuance of a
Memorandum of Understanding to the bidder.
2.8 Intentionally Omitted
2.9 Intentionally Omitted
2.10 Intentionally Omitted
2.11 INDEMNIFICATION AND INSURANCE SERVICE REQUIRING PRODUCTS i
OPERATIONS LIABILITY - TYPE 10 - REOUIRED UPON ORDER BEI
The successful bidders/vendors shall indemnify and save the County
harmless from any and all claims, liability, losses and causes of
action which may arise out of the fulfillment of the Agreement'. The
vendor shall pay all claims and losses of any nature whatever in
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METROPOLITAN DADE COU N0. 4907-3/98-OTR
® connection therewith, and shall defend all suits, in the name of the
County when applicable, and shall pay all costs and judgments which
may issue thereon.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1 Street, Suite 2350, Miami,
Florida 33128-1989, Certificate(s) of Insurance which indicate that
insurance coverage has been obtained which meets the requirements as
outlined below:
A. Workmen's Compensation Insurance for all employees of the vendor
as required by Florida Statute 440.
B. Public Liability - this policy shall be endorsed to include
products & completed operations liability insurance on a
comprehensive basis in an amount not less than $300,000 combined
single limit per occurrence for bodily injury and property
damage. Dade County must be shown as an additional insured with _
respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not -
less than $300,000 combined single limit per occurrence for bodily
injury and property damage.
The insurance coverage required shall include those classifications, -
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company Oldwick, New
Jersey, or its equivalent, subject to the approval of
the County Risk Management Division.
or
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
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Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board of
County Commission apprdval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall be in default of the
contractual terms and conditions and shall not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, para. 1.6D of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.0, 1.8 H of the General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 Intentionally Omitted
2.15 METHOD OF PAYMENT NO. 1: PERIODIC INVOICES FOR COMPLETED DELIVERIES OF
PLAYGROUND EQUIPMENT
A. The successful bidder(s) shall submit an invoice(s) to the County
using department(s) that requested the items through a purchase
order. The invoices shall reference the appropriate purchase
order number, the delivery address, and the corresponding delivery
ticket number or packing slip number that was signed by an
authorized representative of the County department when the items
were delivered and accepted. The periodic invoices shall not
exceed thirty (30) calendar days from the delivery of the items.
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Under no circumstances shall the invoices be submitted to the
County in advance of the delivery and acceptance of the items.
METHOD OF PAYMENT NO. 2: LUMP SUM PAYMENT AFTER WORK IS COMPLETED
(INCLUSIVE OF DELIVERY AND INSTALLATION)
B. Upon completion and acceptance of the work required in conjunction
with this contract, the successful bidder(s) shall submit one lump
sum invoice that reflects the total value of the project. This
invoice shall be submitted to the County using department(s) that
accessed the contract through a purchase order. The invoice shall
reflect the appropriate purchase order number, the address of the
work place, and all itemized material and labor costs; if
applicable.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at various locations
within Metro Dade County.
The term "F.O.B. Destination", as used in this clause, means:
A. Free of expense to the County on board the carrier's conveyance,
at a specified delivery point where the consignee's facility
(plant, warehouse, store, lot or other location to which shipment
can be made) is located; and
B. Supplies shall be delivered to the destination consignee's wharf
(if destination is a port city and supplies are for export),
warehouse unloading platform, or receiving dock, at the expense of
the Contractor. The County shall not be liable for any delivery,
storage, demurrage, accessorial, or other charges involved before
the actual delivery (or "constructive placement" as defined in
carrier tariffs) of the supplies to the destination, unless such
charges are caused by an act or order of the County acting in its
contractual capacity. If rail carrier is used, supplies shall be
delivered to the specified unloading platform of the consignee.
If motor carrier (including "piggy -back") is used, supplies shall
be delivered to truck tailgate at the unloading platform of the
consignee, except when the supplies delivered meet the consignee,
except when the supplies delivered meet the requirements of Item
568 of the National Motor Freight. Classification for "heavy or
bulky freight". When supplies meeting the requirements of the
referenced Item 568 are delivered, unloading (including movement
to the tailgate) shall be performed by the consignee, with
assistance from the truck driver, if requested. If the contractor
uses rail carrier or freight forwarded for less than carload
shipments, the contractor shall ensure that the carrier will
furnish tailgate delivery, when required, if transfer to truck is
required to complete delivery to consignee.
The Contractor shall:
A. I. Pack and mark the shipment to comply with contract
specifications; or •�
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2. In the absence of specifications, prepare the shipment in
conformance with carrier requirements;
B. Prepare and distribute commercial bills of lading;
C. Deliver the shipment in good order and condition to the point of
delivery specified in the contract;
D. Be responsible for any loss of and/or damage to the goods
occurring before receipt of the shipment by the consignee at the
delivery point specified in the contract;
E. Furnish a delivery schedule and designate the mode of delivering
carrier; and
F. Pay and bear all charges to the specified point of delivery.
2.17 Intentionally Omitted
2.18 Intentionally Omitted
2.19 WARRANTY SHALL BE ONE YEAR FROM DATE OF ACCEPTANCE
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the
bidder, the bidder shall warrant its product-s and/or service
against faulty labor and/or defective material for a minimum
period of one (1) year after the date of acceptance of the labor,
materials and/or equipment by the County. This warranty
requirement shall remain in force for the full one (1) year
period; regardless of whether the bidder is under contract with
the County at the time of defect. Any payment by the County on
behalf of the goods or services received from the bidder does not
constitute a waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any
deficiency, at no cost to the County, within five (5) calendar
days after the County notifies the bidder of such deficiency in
writing. If the bidder fails to honor the warranty and/or fails
to correct or replace the defective work or items within the
period specified, the County may, at its discretion, notify the
bidder, in writing, that the bidder may be debarred as a County
bidder and/or subject to contractual default if the corrections or
replacements are not completed to the satisfaction of the County
within ten (10) calendar days of receipt of the notice. If the
bidder fails to satisfy the warranty within the period specified
in the notice, the County may (a) place the bidder in default of
its contract, and/or (b) procure the products or services from
another vendor and charge the bidder for any additional costs that
are incurred by the County for this work or items; either through
a credit memorandum or through invoicing.
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2.20 CONTACT PERSON
For any additional information regarding the specifications and
requirements of this contract, Contact: Edgar Inniss at (305) 375-4260.
2.21 LOCAL PREFERENCE
The award of this contract is subject to Ordinance No. 94-166 amending
the code of Metropolitan Dade County, Florida effective September 23,
1994 which, except where federal or state law mandates to the
contrary, allows preference to be given to a local business in the
amount of one and one-half percent (1.5%) of the bid proposal price.
In the case of tie bids involving local businesses, preference will be
given to the local business having the greatest percentage of its
employees that are Dade County residents.
For the purposes of the applicability of this ordinance, "local
business" means the vendor has its headquarters located, in Dade County
or has a place of business located in Dade County at which it will
produce the goods or perform the services to be purchased.
2.22 QUARTERLY REPORTING, WHEN SUB -CONTRACTORS ARE UTILIZED
Bidders are advised that when sub -contractors are utilized to fulfill
the terms and conditions of this contract, Metropolitan Dade County
Resolution No. 1634-93 will apply to this contract. This resolution
requires the successful contractor(s) to file quarterly reports as to
the amount of contract monies received from the county and the amounts
thereof that have been paid by the contractor directly to Black,
Hispanic and Women -Owned businesses performing part of the contract
work.
Additionally, the listed businesses are required to sign the reports,
verifying their participation in the contract work and their receipt
of such monies.
For purposes of applicability, the requirements of this resolution
shall be in addition to any other reporting requirements required by
law, ordinance or administrative order.
2.23 Intentionally Omitted
2.24 Intentionally Omitted
2.25 ACCIDENT PREVENTION AND BARRICADES
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned authorities because of inadequacies to comply with
these requirements shall be borne solely by the bidder responsible for
same. Barricades shall be provided by the bidder when work is
performed in areas traversed by persons, or when deemed necessary by
the County Project Manager.
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2.26 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS I
Although this Solicitation is specific to a County Department, it is
hereby agreed and understood that any County department or agency may
avail itself of this contract and purchase any and all items specified
herein from the successful bidder(s) at the contract price(s)
established herein. Under these circumstances, a separate purchase
order shall be issued by the County which identifies the requirements
of the additional County department(s) or agency(ies).
2.27 CATALOGS AND PRICE LISTS SHOULD BE SUBMITTED WITH BID
The bidder shall submit two (2) copy(ies) of the current
manufacturer's and distributor's price list(s) and catalog(s) with the
bid; provided, however, the bidder may be given the opportunity to
submit these documents to the County during the bid evaluation
period. Failure to meet this requirement may result in your bid being
declared non -responsive. These documents shall be in effect at the
commencement of the contract and shall remain in effect for the life
of the contract; unless price escalations are specifically allowable
in accordance with Section 2.7 of this Invitation to Bid. Discounts
offered will be evaluated against these price lists and catalogs in
order to determine the lowest responsive, responsible bidder.
Upon request, the bidder shall provide additional sets of the
manufacturer's product catalogs and price lists at no cost to the
County.
2.28 CLEAN-UP
All unusable materials and debris shall be removed from the premises.
At completion, the successful bidder shall thoroughly clean up all
areas where work has been involved as mutually agreed with the
Department Project Manager.
2.29 COMPLIANCE WITH FEDERAL, STATE AND LOCAL STANDARDS
All items to be purchased under this bid shall be in accordance with
all governmental standards, to include, but not limited to, those
issued by the Occupational Safety and Health Administration (OSHA),the
National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
Requirements not addressed in above guidelines shall be in compliance
with prevailing safety standards as set forth in "A Handbook for
Public Playground Safety (Volumes I & II)" developed by the U. S.
Consumer Product Safety Commission and such safety standards indicated
by the Florida Recreation and Parks Association.
2.30 COUNTY WIDE —
Any Governmental Unit in Dade, Broward and Palm Beach Counties,
Florida, may avail itself of this contract and purchase any and all
items specified herein from the successful bidder(s) at the contract
price(s) established herein.
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NO. 4907-3/98-OTR
Each Governmental. unit which uses a contract(s) resulting herefrom,
will establish its own contract, place its own orders, issue its own
purchase orders, be invoiced therefrom and make its own payments and
issue its own exemption certificates as required by the bidder.
It is understood and agreed that Dade County is not a legally binding
party to any contractual agreement made between any governmental unit
and the bidder as a result of this bid.
2.31 EMPLOYEES ARE RESPONSIBILITY OF,BIDDER
All employees of the bidder shall be considered to be, at all times,
the sole employees of the bidder under its sole direction and not an
employee or agent of Dade County. The bidder shall supply competent
and physically capable employees. Dade County may require the bidder
to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Dade County
property is not in the best interest of the County. Each employee
shall have and wear proper identification.
2.32 FURNISH AND INSTALL REQUIREMENTS
These specifications describe the various functions and classes of
work required as necessary for the completion of each project. Any
technical omissions of functions or classes within the sections of
these specifications shall not relieve the bidder from furnishing,
installing or performing such work where required to the satisfactory
completion of each project.
2.33 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER
Unless otherwise provided in Section 3 of this Solicitation entitled
"Technical Specifications", the Bidder shall furnish all labor, materi-
al and equipment necessary for satisfactory contract performance.
When not specifically identified in the technical specifications, such
materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to
the inspection and approval of the County's Project Manager.
2.34 LICENSES, PERMITS AND FEES
The bidder(s) shall obtain and pay for all licenses, permits and
inspection fees required for each project; and shall comply with all
laws, ordinances, regulations and building code requirements
applicable to the work contemplated herein. Damages, penalties and or
fines imposed on the County or the bidder for failure to obtain
required licenses, permits or fines shall be borne by the bidder.
Permits will be reimbursed at contractor's cost. Evidence of cost
shall be required.
2.35 OMISSION FROM THE SPECIFICATIONS
The apparent silence of this specification and any addendum regarding
any details or the omission from the specification of a detailed
description concerning any point shall be regarded as meaning that
only the best commercial practices are to prevail, and that only
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materials and workmanship of first quality are to be used. All
interpretations of this specification shall be made upon the basis of
this agreement.
2.36 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
The successful bidder shall enclose a complete packing slip or
delivery ticket with dny items to be delivered in conjunction with
this bid solicitation.' The packing slip shall be attached to the
shipping carton(s) which contain the items and shall be made available
to the County's authorized representative during delivery. The
packing slip or delivery ticket shall include, at a minimum, the
following information: purchase order number; date of order; a
complete listing of items being delivered; and back -order quantities
and estimated delivery of back -orders if applicable.
2.37 PROTECTION OF PROPERTY
All existing structures, utilities, services, roads, trees, shrubbery,
etc. shall be protected against damage or interrupted services at all
times by the bidder during the term of this contract; and the bidder
shall be held responsible for repairing or replacing property to the
satisfaction of the County which is damaged by reason of the bidder's
operation on the property.
2.38 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BAS
While the County has listed all major items on the bid solicitation
which are utilized by County departments in conjunction with its
operations, there may be additional items that must be purchased by
the County during the term of this contract. Under these
circumstances, a County representative will contact the primary vendor
to obtain a price quote for the additional items. If there are
multiple vendors on the contract, the County representative may also
obtain price quotes from these vendors. The County reserves the right
to award these additional items to a contract vendor based on the
lowest price quote or to bid the items through a separate
solicitation.
2.39 SALES TAX
Dade County is exempt from all State, Federal and Local Sales Tax.
Not withstanding, bidders should be aware of the fact that any
materials and/or supplies which are purchased by the bidder, in
conjunction with this Contract, may be subject to Sales Tax, in
accordance with Section 212.08 Florida Statutes amended 1970 and all
amendments, thereto and such taxes shall be borne solely by the
bidder.
2.40 SUB -CONTRACTORS OF WORK SHALL BE IDENTIFIED
As part of its Bid Proposal, the Bidder is required to identify any
and all Subcontractors that will be used in the performance of the
proposed contract, their capabilities and experience, and the portion
of the work to be done by the subcontractor. The competency of the
Subcontractors) with respect to experience, skill, responsibility and
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METROPOLITAN DADE COL' ) NO. 4907-3/98-OTR
business standing shall be considered by the County when making the
award in the best interest of the County. If the bidder fails to
identify any and all sub -contractors in the Bid Proposal, the bidder
may be allowed to submit this documentation to the County during the
bid evaluation period if such action is in the best interest of the
County.
NOTE: Subcontractors shall be required to submit upon request written
Factory Certification that they are certified/authorized to
install playground equipment manufactured by the specific
manufacturer.
2.41 WORK ACCEPTANCE
All projects will be inspected by an authorized representative of the
County. These inspections shall be performed to determine acceptance
of work, appropriate invoicing, and warranty conditions.
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METROPOLITAN DADE COUNTY RID NO. 4907-3/98-OTR
j":TION 3.0 TECHNICAL SPECIFICATiuNS
PLAYGROUND AND PARK EQUIPMENT (FURNISH, DELIVER AND INSTALL)
3.1 SCOPE
The purpose and intent of this invitation to bid is to secure a firm
fixed percentage discount from last column of manufacturer's price
list for the purchase and delivery of PLAYGROUND & PARK EQUIPMENT,
secure a firm fixed percentage of COST (after discount) for
installation of playground equipment, and to establish a fixed price
—
for the installation of playground infrastructure to include resilient
surfacing materials, concrete slabs, curbing and trap sand #70.
3.2 THE WORK - INSTALLATION)
A. Contractor shall ensure all work is installed straight, level,
-
plumb and in a workmanlike manner.
B. Contractor shall verify and be responsible for the accuracy of all
field measurements.
C. Contractor shall be responsible for restoration of the site to its
original condition to include resodding of the area affected by
their work with sod which is of the same variety and quality as
the surrounding sod. Where no sod exists prior to installation,
the Contractor shall restore grade to a level consistent with the
surrounding grade.
D. Contractor shall be responsible for the layout and location of all
equipment and infrastructure included in the contract. Park and
Recreation Department surveyors will set elevations and set the
corners of the playground area at the start of construction. Park
and Recreation Department surveyors will also locate and mark
underground utilities in the immediate area of the construction.
The Park and Recreation Department Landscape Architect will
inspect the project when the layout and location has been
completed by the Contractor. A 24-hour advance notice will be
required for this inspection. NOTE: See Attachments 1, 2, 3 and
4.
E. Contractor shall be responsible for installing any infrastructure
included in the contract according to the plans and specifications
provided by the Park and Recreation Department. These plans and
.specifications are included as part of the contract.
F. An English-speaking supervisor/representative must be on the work
site at all times, who shall be thoroughly knowledgeable of all
plans, specifications and other contract documents and has the
authority to act in the Contractor's behalf.
G. Contractor shall be responsible for scheduling an inspection by
the Park and Recreation Department Landscape Architect after the
holes for the footings have been excavated and prior to pouring of
concrete. A 24-hour advance notice will be required for this
inspection.
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AWARD UNDER MIAMI-DADE COUNTY
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
CONTRACT NO. 4907-3/98
Park equipment at 12 City parks
Furnish/Deliver & install
Parks and Recreation
Short Term contract basis until May 31, 1999
RECOMMENDATION: It is recommended that award be made to various
vendors, as listed in Exhibit A, utilizing Miami -Dade
County Contract No. 4907-3/98, at a total cost not to
exceed, $191,070.00. Funds are allocated from the
Safe Neighborhood Park Bond Program appropriated in
Section VI of the City's General Appropriation
Ordinance No. 11748, as amended, adopted January
12, 1999 for Capital Projects.
e '*Q
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Director of Purchasing
9
It Date
Award Under Dade County Contracts
3
99- 34
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