HomeMy WebLinkAboutR-99-0333U
J-99-409
5%11j99
RESOLUTION NO. 9 ntth� 9^ 333
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE REFURBISHMENT OF SPORT COURTS
AT VARIOUS CITY PARKS FOR THE DEPARTMENT OF
PARKS AND RECREATION, BY AGILE COURTS
CONSTRUCTION COMPANY, INC. AND McCOURT
CONSTRUCTION, COMPANY, INC., UTILIZING
MIAMI-DADE COUNTY CONTRACT NO. 1153-0/01, IN
AN AMOUNT NOT TO EXCEED $247,300; ALLOCATING
FUNDS THEREFOR FROM THE SAFE NEIGHBORHOOD
PARK BOND PROGRAM AND COMMUNITY DEVELOPMENT
BLOCK GRANTS, AS APPROPRIATED FOR CAPITAL
PROJECTS IN SECTION VI OF GENERAL
APPROPRIATION ORDINANCE NO. 11705, AS
AMENDED.
WHEREAS, pursuant to Resolution No. 98-1109, the City of
Miami submitted grant applications for the Safe Neighborhood Park
Bond Program (SNPBP), second year funding cycle for special
projects in the amount of $3,365,900, and for challenge grants in
the amount of $1,793,900 to fund a variety of projects which
include new buildings, building renovations, lighting, other site
improvements, pool renovations, and land acquisition projects;
and
WHEREAS, the City Manager and the Director of Parks and
Recreation recommend the refurbishing of sport courts at various
City parks by Agile Courts Construction Co., .Inc. and McCourt
C= CONIIKISSION
VMTING OF
MAY 1 1 1999
Resolution No.
99- �33
1
1�
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Construction, Company, Inc., in an amount not to exceed $247,300,
utilizing Miami -Dade County Contract No. 1153-0/01;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA
Section 1. The recitals and finding's contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The refurbishment of sports courts at various
City parks for the Department of Parks and Recreation by Agile
Courts Construction Co., Inc. and McCourt Construction, Company,
Inc., utilizing Miami -Dade County Contract No. 1153-0/01, is
hereby approved, in an amount not to exceed $247,300, with funds
therefor hereby allocated from the Safe Neighborhood Park Bond
Program and Community Development Block Grants, as appropriated
for Capital Projects in Section VI of General Appropriation
Ordinance No. 11705, as amended.
Section 3 This Resolution. shall become effective
- 2 -
14-
99- 333
immediately upon its adoption and signature of the Mayor
PASSED AND ADOPTED this 11th day of May 1 1999.
JOE CAROLLO, MAYOR
NMa)(ordld not Indicate approval Of
�),rm-idod, sak-, legislation now
irorn t icn action
wc 10A -S
he dato of C
Mayor cx" Si a veto.
ATTEST: regarding sane, without tho May 6 % i - . im.
�Ev—j.)•:oernan, Cit,/ Clerk
WALTER J. FOEMAN
CITY CLERK
AP
W3444:RCL:BSS
AND CORRECTNESS:&
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 -
99- 333
11
CITY OF MIAM1, FLORIDA 27
INTER -OFFICE MEMORANDUM 1
To: Honorable Mayor and Members DATE: MAY 3 1999' FILE
of the City Commission
SUBJECT: Authorizing the Refurbishment
of Sport Courts at Various
City Parks/Dade County
Bid No. 1153-0/01
FROM: lot � REFERENCES
ald H. Warshaw
City Manager ENCLOSURES:
I
'.-
RECOMMENDATION
It is respectfully recommended that the City Commission
adopt the attached Resolution authorizing the refurbishment
of sport courts at various City parks, as designated
herein, by Agile Courts Construction Co., Inc., for a
total estimated amount not to exceed $247,300.00, for the
Department of Parks and Recreation. Funding is available
from the Safe Neighborhood Park Bond Program (SNPB) and
Community Development Block Grants (CDBG) appropriated in
Section VI of the City's General Appropriation Ordinance
No. 11748, as amended, adopted January 12, 1999 for Capital
Projects.
BACKGROUND
On November 17, 1998, the Miami City Commission adopted
Resolution No. 98-1109 authorizing the City Manager to
submit applications and accept grants from Miami -Dade County
for projects designated for the Safe Neighborhood Park Bond
Program(SNPBP), second year funding cycle.
Pursuant to Resolution No. 98-1109, the City of Miami
submitted grant applications for the second year funding
cycle for special projects in the amount of $3,365,900.00
and for challenge grants in the amount of $1,793,900, to
fund a variety of projects which include new buildings,
building renovations, lighting, other site improvements,
pool renovations, and land acquisition projects.
Among the site improvement projects are the refurbishment
of sport courts at various City parks, utilizing both SNPB
funds and Community Development Grant fund. The Departments
of Purchasing and Parks & Recreation have realized a
substantial savings in time and administrative costs
utilizing the Miami -Dade County contract for said service.
99 - 333
N
Honorable Mayor
and Members of the City Commission
Page two
It is therefore recommended that an award be made to Agile
Courts Construction Co., Inc., as the responsible and
responsive vendor awarded under existing Miami -Dade County
Contract No. 1153-0/01, for the City parks and in the
estimated amount designated below.
Park
Kirk Munroe
Range Park
Bryan Park
Curtis Park
Douglas Park
Dorsey Park
Lemon City Park
Legion Park
Fern Isle Park
Reeves Park
Clemente Park
Southside Park
Riverside Park
Williams Park
Moore Park
TOTAL
DHW/ /AR/ms
171:
Estimated Coat
$ 25,000.00
$ 25,000.00
$ 12,500.00
$ 10,000.00
$ 25,000.00
$ 20,000.00
$ 4,800.00
$ 15,000.00
$ 20,000.00
$ 20,000.00
$ 25,000.00
$ 5,000.00
$ 15,000.00
$ 10,000.00
$247,300.00
Ri,ndi n!_Source
SNBP
SNBP
SNBP
SNBP
SNBP
SNBP
SNBP
SNBP
SNBP
SNBP
SNBP
SNBP
CDBG
CDBG
CDBG
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw
City Manager
FROM: Alberto Ruder, Director
Parks and Recreation
c r1l 1411-
DATE:
FILE :
SUBJECT: Authorizing the Refurbishment
of Sport Courts at Various
City Parks/ Dade County
Bid No. 1153-0/01
REFERENCES:
ENCLOSURES:
The Parks and Recreation Department has verified that funds
are available with the Department of Management & Budget to
refurbish sports courts for the City Parks and in the
estimated amount designated below, at a total cost of
$247,300.00. Funding is available from Safe Neighborhood
Park Bond (SNPB) funds and Community Development Block
Grants (CDBG) appropriated in Section VI of the City's
General Appropriation Ordinance No. 11748, as amended,
adopted January 12, 1999, for Capital Projects.
CIP Project Estimated Funding
Kirk Munroe
331343
$
25,000.00
SNPB
Range Park
331070
$
25,000.00
SNPB
Bryan Park
333109
$
12,500.00
SNPB
Curtis Park
333113
$
10,000.00
SNPB
Douglas Park
333102
$
25,000.00
SNPB
Dorsey Park
331357
$
20,000.00
SNPB
Lemon City Park
331386
$
4,800.00
SNPB
Legion Park
331312
$
15,000.00
SNPB
Fern Isle Park
333103
$
20,000.00
SNPB
Reeves Park
331389
$
20,000.00
SNPB
Clemente Park
331056
$
25,000.00
SNPB
Southside Park
333111
$
5,000.00
SNPB
Riverside Park
331395
$
15,000.00
CDBG
Williams Park
331351
$
10,000.00
CDBG
Moore Park
331070
$
1s,00()_00
CDBG
TOTAL
$247,300.00
t,
man
■
Cy-
Donald H. Warshaw
Refurbishment of Sports Courts
Page 2
BUDGETARY REVIEW & APPROVED BY:
14#uie Brennan
Interim Director
Department of Management & Budget
ADDITI
jk l
Gwendolyn
Community D
A&'64.-S
AR/RM/ms
, Director
ament Department
ADDITIONAL APPROVALS
Pi Saenz-But er
CIP Administrator
Department of
Management & Budget
Ll
It
N
CONTRACT AWARD . EET
BID NO.: 1153-0/01-CW
Tennis & Sport Courts (Renovation & Repair)
CONTRACT PERIOD: 12/1/98 thru 11/30/01
COMMODITY CODE: 988-86
AWARD BASED ON MEASURES: Yes () No (X):
PART #1: VENDORS AWARD
(Previous Bid No.: 1153-0/98)
OTR YEARS: N/A
() Set Aside () Bid Preference () Goal
() BBE () HBE () WBE owned firms
() Local Preference () CSBE Level
(0 Prevailing Wages (Reso. 90-143)
59-2414076
59-1551594
59-2010019
AAA Courts, Inc.
Agile Courts Const. Co., Inc.
McCourt Const. Co.,lnc.
5910 S.W. 43 Street
7335 S.W.104 Street
16155 S.W. 117 Avenue, #26
Davie, FI 33314
Miami, F133156
Miami, FI 33177
Dest.
Dest.
Dest.
Net 30 Days
2% 10 Days
1 % 10 Days, Net 30
As required
As required
As required
305-388-6802
305-667-1228
305-255-0252
954-316-4814
305-667-6959
305-378-2396
David A. Hebert
Brian E. Bauer
Daniel C. McAlpine
PART #2: ITEMS AWARDED
ALL AWARDEES SHALL BE NOTIFIED AND REQUESTED TO SUBMIT PRICE PROPOSALS FOR EACH
PROJECT.
PART #3: AWARDAN_FOR
(X) BCC ( ) PMD AWARD DATE: 10/6/98 AGENDA ITEM(S) #: 6F3A
BIDS & CONTRACTS RELEASE DATE: 10/21/98 OTR YEAR: WA
ADDITIONAL ITEMS ALLOWED: See Attached
SPECIAL CONDITIONS: See Attached
TOTAL CONTRACT VALUE: $ 1,122,000.00 MODIFIED CONTRACT VALUE: $ WA
DOLLAR AMOUNT
USER DEPARTMENT ALLOCATED
PARK & RECREATION $ 1,010,000.00
SEAPORT $ 10,000.00
Edward Mason, CPPB
Senior Procurement Agent
7.23.98
99--3
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BID NO: 1153-0/01-CW
■ MIAMaADE
OPENING: ....10 P.M. Wcdnesday
MMF DATE: July 22, 1998
MIAMI-DADE COUNTY, FLORIDA
� INVITATION
TO BIDS
TITLE
TENNIS AND SPORTS COURT REPAIR AND
RENOVATION FOR PARKS
AND RECREATION DEPARTMENT FOR A
THREE (3) YEAR PERIOD
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
N/A
CATALOGUE AND LISTS:
N/A
EQUIPMENT LIST:
N/A
INDEMNIFICATION/INSURANCE:
SEE SECTION 2.0, PARA..
2.11
PRE -BID CONFERENCE/WALK-THRU
N/A
RACE -CONSCIOUSNESS MEASURE:
N/A
SAMPLES/INFORMATION SHEETS:
N/A
SITE VISIT/AFFIDAVIT:
N/A
SOURCE OF SUPPLY:
N/A
TRADE CERTIFICATION:
SEE SECTION 2.0, PARA.
2.14
WRITTEN WARRANTY:
N/A
FAIR SUBCONTRACTING PRACTICES:
SEE SECTION 2.0, PARA.
2.38
LISTING OF SUBCONTRACTORS & SUPPLIERS
SEE SECTION 2.0, PARA.
2.39
FOR INFORMATION CONTACT: EDWARD MASON, CPPB
(305) 375-3900
MIAMI-DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
IVi
METROPOLITAN DADE COU` "TD NO. 1153-0/01-CW
SECTION 2.0 SPECIAL CONDITIONS
TENNIS AND SPORTS COURT REPAIR AND RENOVATION FOR PARKS
AND RECREATION DEPARTMENT FOR A THREE (3) YEAR PERIOD
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for the
purchase of Tennis and Sports Court Repair and Renovation in conjunction with
the County's needs on an as needed when needed basis.
2.2 Intentionally Omitted
2.3. Intentionally Omitted
2.4 TERM OF CONTRACT: FIXED PERIOD
This contract shall commence on the first calendar day of the month succeeding
approval of the contract by the Board of County Commissioners, unless
otherwise stipulated in the Notice of Award Letter which is distributed by the
County's GSA Procurement Management Division; and contingent upon the
completion and submittal of all required bid documents. The contract shall
remain in effect for thirty-six (36) months and upon completion of the
expressed and/or implied warranty periods.
2.5 Intentionally Omitted
2.6 METHOD OF AWARD
Award to all responsive, responsible Bidders who meet or exceed the minimum
qualifications established in Section 3 shall be placed on a list of
pre -qualified Contractors who will be contacted from time to time by the
County to provide quotations for Work required by the County. The County
shall be the sole determiner of who meets the minimum qualifications. The
County at its sole option may reopen the qualification process should at any
time during the contract term, there be less than three (3) pre -qualified GC
Contractors, or Specialty Trade Contractors.
2.7 PRICING
Price quotes by Contractor(s) shall be in the form of a lump sum (unless
notified otherwise) and incudes all labor, materials and equipment, and any
other items identified by the County in the request for quotations, necessary
to perform the Work. The County shall notify the Contractors at the time of
requesting quotations as to the requirements for the Works, including, but not
limited to; time for completing the Work, pre -quote meeting and/or site visit,
if the County will pull permits, liquidated damages (if applicable), if the
work is to be performed at night, or weekends, etc.
All Contractors shall submit a list of wage rates to be paid to each trade
classification of the project, with the amount of health benefits paid
cash, or a copy of health policy.
Page 1
99-} 333
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METROPOLITAN DADE f ITY
BID NO. 1153-0/01-CW
The County, at its sole discretion, may reject quotations where the County
determines that the Contractor(s) has submitted a price that is insufficient
to perform the Work or is in excess of the County's estimate to perform the
Work.
2.8 Intentionally Omitted
2.9 Intentionally Omitted
2.10 COUNTY DAMAGES IN CASE OF DELAY
The Contractor is obligated and guarantees to meet the stipulated completion
date(s) set forth in the RPQ. In the event of a delay in Substantial
Completion beyond the date set forth in the RPQ, as such time may be extended
by the County as provided in this Contract, the County shall be paid for
damages for such delay. In as much as the amount of such damages and the loss
to the County will be extremely difficult to ascertain, it is hereby expressly
agreed that such damages will be liquidated and paid as.follows:
The Contractor shall pay to the County for each and every day of unexcused
delay, except Sundays and Holidays, the sum specified in the applicable RPQ,
which is hereby agreed upon not as a penalty but as liquidated damages.
The County shall have the right to deduct such liquidated damage assessments
from any monies due or which may thereafter become due to the Contractor under
this Contract; and in case the amount which may become due hereunder shall be
less than the amount of liquidated damages due the County, the Contractor
shall pay the difference upon demand by the County.
Should the Contractor not pay the difference to the County, the County may
also deny the Contractor any future work under this Contract or any other
County contract until such difference is paid to the County.
2.11 INDEMNIFICATION AND INSURANCE - (6) - CONSTRUCTION RELATED CONTRACTS
Provider shall indemnify and hold harmless the County and its officers,
employees, agents and instrumentalities from any and all liability, losses or
damages, including attorneys' fees and costs of defense, which the County or
its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature
arising out of , relating to or resulting from the performance of this
Agreement by the Provider or its employees, agents, servants, partners
principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or
actions of any kind or nature in the name of the County, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and
attorney's fees which may issue thereon. Provider expressly understands and
agrees that any insurance protection required by this Agreement or otherwise
provided by Provider shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the County or its officers, employees,
agents and instrumentalities as herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1st Street, Suite 2350, Miami,
Page 2
g9- 333
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METROPOLITAN DADE C01 Y '0 NO. 1153-0/01-CW
Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance
coverage has been obtained which meets the requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Public Liability on a comprehensive basis in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and
property damage. Policy shall be endorsed to include Broad Form Property
Damage. Dade County must be shown as an additional insured with respect
to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with the work, in an amount not less than
$100,000 combined single limit per occurrence for bodily injury and
property damage.
The insurance coverage required shall include those classifications, as listed
in standard liability insurance manuals, which most nearly reflect the
operations of the vendor.
All insurance policies required above shall be issued by companies authorized
_ to do business under the laws of the State of Florida, with the following
qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent subject to the approval of the
County Risk Management Division.
LOIN
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be
made without thirty (30) days written advance notice to the certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the vendor of his
liability and obligation under this section or under any other section of this
Agreement.
Issuance of a purchase order is -contingent upon the receipt of the insurance
documents within fifteen (15) calendar days after Board of County Commission'
approval. If the insurance certificate is received within the specified tir
frame but not in the manner prescribed in this Invitation To Bid, the Bidd
shall be verbally notified of such deficiency and shall have an additional
five (5) calendar days to submit a corrected certificate to the County. I`
Page 3
1,
99- 333
METROPOLITAN DADE CC 'Y
ID NO. 1153-0/01-CW
the Bidder fails to submit the required insurance documents in the manner
prescribed in this Invitation To Bid within twenty (20) calendar days after
Board of County Commission approval, the Bidder shall be in default of the
contractual terms and conditions and shall not be awarded the contract. Under
such circumstances, the Bidder may be prohibited from submitting future
Proposal to the County in accordance with Section 1.0, Para 1.6 of the General
Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance certificates
required in conjunction with this Section remain in force for the duration of
the contractual period; including any and all option years that may be granted
to the Bidder in accordance with Section 2.5 of the Special Conditions. If
insurance certificates are scheduled to expire during the contractual period,
the Bidder shall be responsible for submitting new or renewed insurance
certificates to the County at a minimum of thirty (30) calendar days in
advance of such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual period,
the County shall suspend the contract until such time as the new or renewed
certificates are received by the County in the manner prescribed in the
Invitation To Bid; provided, however, that this suspended period does not
exceed thirty (30) calendar days. If such suspension exceeds thirty (30)
calendar days, the County may, at its sole discretion, terminate this contract
for cause and seek re -procurement charges from the Bidder in conjunction with
Section 1.10 of the General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 CERTIFICATE OF COMPETENCY
In accordance with the Code of Metropolitan Dade County, Florida, Section 10-3
(B), any person, firm, corporation or joint venture who shall bid or proffer a
bid shall, at the time of such bid or proffer of bid, hold a valid Certificate
of Competency for Tennis and Sports Court work issued by the State or County
Examining Board qualifying said person, firm, corporation or joint venture to
perform the work proposed. If work for other trades is required in
conjunction with this Bid Solicitation and will be performed by a
subcontractor(s), an applicable Certificate of Competency issued to the
subcontractors) shall be submitted with the Bidder's proposal; provided,
however, that the County may at its sole option and in its best interest allow
the Bidder to supply the Certificate to the County during the bid evaluation
period.
2.15 METHOD OF PAYMENT: INVOICE MATCHED TO WORK ORDER
The successful Bidder(s) shall submit an invoice which reflects the
appropriate purchase order number and work location to the County using
department that issued a Work Order to the Bidder(s). The date of the invoice
shall not exceed thirty (30) calendar days from the completion and acceptance
of the work requested through the Work Order. Under no circumstances shall -
the invoice be submitted to the County in advance of the completion and
acceptance of the work. The invoice shall reference the corresponding Work
Order number.
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9 9 - 333
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METROPOLITAN DADE CO'"'rY
2.16 Intentionally Omitted
2.17 Intentionally Omitted
2.18 Intentionally Omitted
q1D NO. 1153-0/01-CW
2.19 WARRANTY SHALL BE ONE YEAR FROM DATE OF ACCEPTANCE
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the bidder,
the bidder shall warrant its products and/or service against faulty labor
and/or defective material for a minimum period of one (1) year after the
date of acceptance of the labor, materials and/or equipment by the
County. This warranty requirement shall remain in force for the full one
(1) year period; regardless of whether the bidder is under contract with
the County at the time of defect. Any payment by the County on behalf of
the goods or services received from the bidder does not constitute a
waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any deficiency, at
no cost to the County, within five (5) calendar days after the County
notifies the bidder of such deficiency in writing. If the bidder fails to
honor the warranty and/or fails to correct or replace the defective work
or items within the period specified, the County may, at its discretion.
notify the bidder, in writing, that the bidder may be debarred as a COL
bidder and/or subject to contractual default 'if the corrections ur
replacements are not completed to the satisfaction of the County within
ten (10) calendar days of receipt of the notice. If the bidder fails to
satisfy the warranty within the period specified in the notice, the County
may (a) place the bidder in default of its contract, and/or (b) procure
the products or services from another vendor and charge the bidder for any
additional costs that are incurred by the County for this work or items;
either through a credit memorandum or through invoicing.
2.20 CONTACT PERSONS
For any additional information regarding the specifications and requirements
of this contract, Contact: Edward Mason, CPPB at (305) 375-3900.
2.21 COUNTY -WIDE/
Any Governmental, not -for -profit or quasi -governmental entity in the State of
Florida, may avail itself of this contract and purchase any and all items
specified herein from the successful bidder(s) at the contract price(s)
established herein.
Each Governmental, not -far -profit or quasi -governmental entity which uses a
contract(s) resulting herefrom, will establish its own contract, place its own
orders, issue its own purchase orders, be invoiced therefrom and make its ow^
payments, determine shipping terms and issue its own exemption certificates
required by the bidder.
Page 5
99- 333
METROPOLITAN DADE C( TY JID NO. 1153-0/01-CW
2.22 ACCIDENT PREVENTION AND REGULATIONS
Precautions shall be exercised at all times for the protection of persons and
property. All Contractors and Sub -Contractors shall conform to all OSHA,
State and County regulations while performing under the Terms and Conditions
of this contract. Any fines levied by the above mentioned authorities because
of inadequacies to comply with these requirements shall be borne solely by the
bidder responsible for same.
ACCIDENT PREVENTION AND REGULATIONS AT THE SEAPORT DEPARTMENT
All operations at the County's Seaport Department are under the direct control
of Seaport Department personnel. Interference with vessels* and vehicular
traffic must be kept to a minimum. Ship berthing areas and roadways shall not
be closed or opened by or for the Bidder unless express permission is given to
the Bidder by the Seaport Engineer. The Bidder shall plan the scheduling of
its work in collaboration with the Engineer in order to insure safety for and,
minimum hindrance to, port operations. All equipment shall be withdrawn from
work areas at the end of the work day in order to eliminate immediate or
potential hazard to traffic and facilities. Materials stored at the Seaport
by the Bidder shall be serviced in a manner that minimizes any obstruction to
water and ground traffic. All equipment and stored materials shall be marked
by barriers with flashing lights at no additional cost to the County. The
Bidder shall exercise careful control during all phases of the work to prevent
damage to Seaport utilities; including, but not limited to, overhead lights
and buried cables. Before commencing work in any given area, the Bidder,
working in conjunction with the Engineer and the Dade County Seaport
Department Maintenance Staff, shall endeavor to locate any possible utility
conflicts. Should the Bidder damage any Seaport utility through negligence,
it shall promptly repair the damage at its own expense.
2.23 CLEAN-UP
All unusable materials and debris shall be removed from the premises. At
completion, the successful bidder shall thoroughly clean up all areas where
work has been involved as mutually agreed with the Department Project Manager.
2.24 COMPLETION OF WORK FROM DATE OF NOTICE TO PROCEED
The Bidder shall state in its proposal the number of calendar days from the
date of the Notice To Proceed in which it will guarantee to complete the work,
repair, and/or service. A verbal instruction from an authorized County
representative shall constitute sufficient notice to the vendor to commence
work. Time for completion may be considered a factor in determining the
successful bidder. The completion date shall not exceed calendar days after
date of Notice to Proceed.
All work shall be performed in accordance with good commercial practice and
the work schedule and completion dates shall be adhered to by the successful
bidder(s); except in such cases where the completion date will be delayed due
to acts of God, strikes, or other causes beyond the control of the bidder. In
these cases, the bidder shall notify the County of the delays in advance of
Page 14
99- 333
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METROPOLITAN DADE CO' `+TY
9ID NO. 1153-0/01-CW
the original completion date so that a revised completion date can be
negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to complete .he
work within the number of days as stated in its proposal, it is hereby agreed
and understood that the County reserves the authority to cancel the contract
with the bidder and to secure the services of another vendor to complete the
work. If the County exercises this authority, the County shall be responsible
for reimbursing the bidder for work which was completed and found acceptable
to the County in accordance with the bid specifications. In addition, the
County may, at its option, request payment from the bidder, through an invoice
or credit memo, for any additional costs over and beyond, the original bid
price which were incurred by the County as a result of having to secure the
services of another vendor. If the bidder fails to honor this invoice or
credit memo, the County may suspend the bidder from submitting bid proposals
on County contracts for a minimum period of six (6) months.
2.25 COST ESTIMATES FOR EACH PROJECT
The successful bidder(s) shall be required to submit a written estimate on
each prospective project before a work order is issued. The estimate must
reflect the regular hourly wages for each classification represented in this
bid and the percentage discounts or mark-ups for materials and equipment that
were quoted by the bidder on its Bid Proposal form. The estimate shall be
itemized by the number of work hours per classification and by the cost of
materials and equipment. Lump sum estimates shall not be accepted. The
County reserves the right to award the project to the lowest bidder based -q
the written estimate or to reject all estimates based on price and obtain
required services from another source of supply. The actual charge to the
County shall not exceed ten percent (10%) of the Bidder's estimate without the
expressed prior approval from an authorized agent of the County.
2.26 COUNTY CONTRACTORS EMPLOYMENT AND PROCUREMENT PRACTICES
By accepting this contract, the Bidder is indicating compliance with Ordinance
No. 98-30.
This ordinance states that entities with annual gross revenues in excess of
$5,000,000 seeking to contract with the County shall, as a condition of
receiving a County contract, have: i) a written affirmative action plan which
sets forth the procedures the entity utilizes to assure that it does not
discriminate in its employment and promotion practices; and, ii) a written
procurement policy which sets forth the .procedures the entity utilizes to
assure that it does not discriminate against minority and women owned
businesses in its own procurement of goods, supplies and services. Such
affirmative action plans and procurement policies shall provide for periodic
review to determine their effectiveness in assuring the entity does not
discriminate in its employment, promotion and procurement practices. The
foregoing notwithstanding, corporate entities whose boards of directors are
representative of the population make-up of the nation shall be presumed to
have non-discriminatory employment and procurement policies, and shall not be
required to have written affirmative action plans and procurement policies
order to receive a County contract. The foregoing presumption may be rebutte
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2.27 EMERGENCY SERVICE
JID NO. 1153-0/01-CW
The successful bidder shall provide 24 hours, 7 days a week Emergency Service
to the County under the contract. During regular working hours (Monday
through Friday, 8:00 A.M. to 5:00 P.M.), Emergency Service response time
shall be within three (3) hours after notification by the County. During
other than regular working hours, the emergency response time shall be within
six (6) hours after notification by the County, a minimum labor charge of four
(4) hours per employee responding to emergency calls other than regular
working hours shall be allowed.
2.28 LABOR, MATERIALS AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER
Unless otherwise provided in Section 3 of this Solicitation entitled
"Technical Specifications", the Bidder shall furnish all labor., material and
equipment necessary for satisfactory contract performance. When not
specifically identified in the technical specifications, such materials and
equipment shall be of a suitable type and grade for the purpose. All
material, workmanship, and equipment shall be subject to the inspection and
approval of the County's Project Manager.
2.29 LICENSES. PERMITS AND FEES
The bidder shall obtain and pay for all licenses, permits and inspection fees
required for this project; and shall comply with all laws, ordinances,
regulations and building code requirements applicable to the work contemplated
herein. Damages, penalties and or fines imposed on the County or the bidder
for failure to obtain required licenses, permits or fines shall be borne by
the bidder.
2.30 LIMITATION OF CONTRACT SHALL BE $50,000 PER PROJECT
Although the purpose of this Solicitation is to secure a contract that can
satisfy the total needs of the County or of a specific County agency, it is
hereby agreed and understood that this Solicitation does not constitute the
exclusive rights of the successful Bidder(s) to receive all orders that may be
generated by the County in conjunction with this Solicitation. It is hereby
agreed and understood that, in accordance with Dade County Resolution #120-83,
any trades assistance work project exceeding $50,000.00 must be bid separately
and cannot be incorporated under the terms and conditions of this Solicitation.
2.31 LOCAL OFFICE SHALL BE AVAILABLE
The Bidder shall maintain an office within the geographic boundaries of Dade
or Broward Counties, Florida. This office shall be staffed by a competent
company representative who can be contacted during normal working hours and
who is authorized to discuss matters pertaining to the contract.
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2.32 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except where
recycled content is specifically requested, supplied by the Bidder in
conjunction with this Bid shall be new, warranted for their merchantability,
and fit for a particular purpose. In the event any of the materials supplied
to the County by. the Bidder are found to be defective or do not conform to
specifications, the County reserves the right to (1) cancel the order and
return such materials to the Bidder at the Bidder's expense or (2) require the
Bidder to replace the materials at the Bidder's expense.
2.33 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A WORK ORDER
The Bidder shall neither commence any work nor enter a County work premise
until a Work Order directing the Bidder to proceed with various items of work
has been received from any authorized County representative; provided
however, that such notification shall be superseded by any emergency work that
may be specified in the Special or Technical Specifications.
2.34 ORDINANCE 90-143 WILL APPLY
Bidders are advised that Metropolitan Dade County Ordinance 90-143 will apply
to this contract and that the requirements of this ordinance are spelled out
in the Supplemental General Condition Section of the bid documents.
2.35 RELEASE OF CLAIM REQUIRED
Pursuant to Florida Statute 255.05 and Metropolitan Dade County Code Section
10-35, all payments to the bidder's subcontractors shall be made within ten
(10) days of receipt of the draw by the bidder. With the exception of the
first draw, the bidder must pay all of its subcontractors and suppliers who
have performed any work or supplied any materials for the project within ten
(10) days after receipt of the draw by the bidder for monies -due it as a
result of a percentage of the work completed. The bidder must provide the
County's project manager with duly executed affidavits (subcontractor's
statement of satisfaction) or releases of claim from all subcontractors and
suppliers who have performed any work or supplied any materials for on the
project as of that date. The affidavit or releases shall certify that said
subcontractors and suppliers have been paid their proportionate share of all
previous draws. In the event such affidavits cannot be furnished, the bidder
may submit an executed consent of surety to requisition payment; identifying
the subcontractors and suppliers with the amounts for which the statement of
satisfaction cannot be furnished. If the bidder fails to provide a consent of
surety to requisition payment, the amount in dispute will be withheld until
either the statement of satisfaction is furnished, or the consent of surety to
requisition payment is furnished.
2.36 SUBCONTRACTING OF WORK
The Contractor shall obtain acceptance from the PM of all Subcontractors prim
to utilizing any Subcontractors, SUBCONTRACTORS CERTIFIED AS "CSBE". LEV.
ONE. SINGLE TRADE CONTRACTORS SHALL RE UTILIZED FIRST_ IF THREE OR MORE AR!
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Subcontractor is not acceptable, the Contractor may propose another
Subcontractor, or if it chooses to perform the Work itself, Contractor should
so notify the PM. In addition, the Contractor shall notify the PM of the
addition, deletion or substitution of any Subcontractor it proposes to make,
including all relevant information or reasons for the change. The County
reserves the right to not accept any proposed Subcontractor for reasonable
cause.
A GC may only subcontract the Work to subcontractors holding appropriate
Certificates of Competency from the State of Florida and/or registered in
Miami -Dade County for the Work to be subcontracted.
Where a subcontractor has defaulted in the performance of the Work the
subcontractor can not be used on any other Work under this Contract,
regardless of the requesting department without the prior written approval of
the PM and the GSA Procurement Management Division.
The Contractor shall fully inform any Subcontractors of all provisions and
requirements of this Contract relating either directly or indirectly to the
Work to be performed and the materials to be furnished under such subcontract
agreement and the agreement shall expressly state that labor performed and/or
equipment/materials furnished shall comply with all requirements of this
Contract and any RPQ issued under this Contract. The agreement between the
Contractor and each Subcontractor shall contain terms and conditions the are
in accordance with applicable law regrading payments by contractors, and
unless prescribed by law, such agreements between Contractor and Subcontractor
relating to payments and retrainable shall be no less favorable to the
Subcontractor than are those set forth in this Contract or any RPQ issued
under this ''contract.
Acceptance of any Subcontractor by the County shall not operate as a waiver of
any right against the Contractor or third parties nor shall it relieve the
Contractor of any of its obligations to perform the Work under this Contract.
Each of the foregoing provisions shall apply to any further subletting of any
part of the Work by a Subcontractor to another Subcontractor and, for the
purpose of this Paragraph, upon such further subletting, the Subcontractor of
the first tier shall be deemed the Contractor.
2.37 SUPERINTENDENT SHALL BE SUPPLIED BY THE BIDDER
The successful Bidder shall employ a competent superintendent who shall be in
attendance at the project site during the progress of the work. The
superintendent shall be the primary representative for the Bidder and all
communications given to and all decisions made by the superintendent shall be
binding to the Bidder. Notwithstanding, the superintendent shall be
considered to be, at all times, an employee of the Bidder under its sole
direction and not an employee or agent of Dade County.
2.38 FAIR SUBCONTRACTING PRACTICES
In accordance with Ordinance 97-35, the Bidder shall submit with its Bid
Proposal a detailed statement reporting its policies and procedures for
awarding the subcontractors that will be used in the performance of the
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proposed Contract. Failure to submit this statement, may result in the
rejection of the Bidder's proposal.
2.39 LISTING OF SUBCONTRACTORS_ AND SUPPLIES
In accordance with Ordinance 97-104, the Bidder shall submit with its Price
Quotation a listing of all first tier subcontractors who will perform any part
of the Contract work, and suppliers who will supply materials for the
Contract. Failure to submit this list, shall result in the rejection of the
Bidder's proposal.
2.40 WORK ACCEPTANCE
This project will be inspected by an authorized representative of the County.
This inspection shall be performed to determine acceptance of work,
appropriate invoicing, and warranty conditions.
2.41 WORK ASSIGNMENTS IDENTIFIED BY THE COUNTY
All work assignments during the contract period will be on an "as needed"
basis, complying with notification requirements. Bidder shall assume no
guarantees as to the number or frequency of work assignments or the amount of
payments under the terms of this contract.
Determination of material quantities and/or specifications for each assignment
will be made by the County Department. The County department will notify the
Bidder of each work assignment; at which time the Bidder and the County
Department will mutually agree, in writing, of the beginning and ending d ;
of the work assignment. For each assignment, the Bidder shall be responsi..le
for the proper and necessary use of the materials in performance of the work.
2.42 WORK ORDERS SHALL BE GENERATED FOR EACH PROJECT
The County's authorized representative shall generate and issue a Work Order
for each project to be performed under this Solicitation and subsequent
Contract. The Work Order shall include the location, description and plans,
if necessary, covering the scope of work to be completed. The Work Order
shall also include a cost estimate calculated by the County for the work
listed on the Work Order. This estimate shall be based on the prices total on
the Bidder's Proposal. For purposes of identification and payment, the Work
Order shall be numbered and dated. The preliminary Work Order describing the
description of work and cost estimates shall be issued to Bidder(s) which have
been qualified to perform work under this Solicitation. The Bidder(s) shall
be required to supply the County's authorized representative with a written
price proposal within a time frame specified by the County. If multiple
Bidders are solicited, the County shall select the lowest price proposal;
provided that the price proposal does not exceed the dollar estimate
calculated by the County. If a single Bidder is solicited, the price proposal
shall be accepted; provided that the price proposal does not exceed the dollar
estimate calculated by the County. The selected Bidder's name shall then be
entered on the Work Order and issued to the Bidder. The Work Order shall also
direct the Bidder to commence work on a certain day and it shall specify two
amount of time allotted for completion of work covered by the Work Order.
work covered by a Work Order shall constitute a Contract Schedule.
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METROPOLITAN DADE Cr"NTY 1ID NO. 1153-0/01-CW
SECTION 3.0 TECHNICAL SPECIFICATIONS
TENNIS AND SPORTS COURT REPAIR AND RENOVATION
3.1 SCOPE
Furnish all labor, materials, tools, equipment, transportation services and
incidentals, necessary for the repair and/or renovation of tennis and/or
Sports Courts, including multi -purpose, volleyball, etc.
3.2 GENERAL
All materials and installations required shall be in accordance with the
applicable portions of the latest edition of the Florida Department of
Transportation Standard Specifications for Road and Bridge Construction, and
its supplements with changes pertaining thereto, and with the provisions of
these Contract Documents. Further, the applicable portions of the South
Florid Building Code and the U.S. Tennis Court & Track Builders Association
shall apply to this contract.
3.3 MINIMUM PRE -QUALIFICATION REQUIREMENTS
Award of this contract will be made to all responsive, responsible bidders who
provide evidence, that they meet or exceed the minimum criteria established
-= below:
A) Membership in the U.S. Tennis Court & Trade Builders Association.
B) Copy of State of Florida General Building/Engineering Contractor license,
registered with Miami -Dade County, or a Miami -Dade County, General
Building/Engineering Contractor, or Specialty Trade license.
C) Phone Number for twenty-four (24) hour, seven days a
week, facsimile communication.
0) An individual to answer telephone communication during normal working
hours (Monday thru Friday), and a answering machine for occasions that an
individual is not available.
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CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: REFURBISHMENT OF SPORT COURTS AT VARIOUS CITY PARKS
AWARDED TO: AGILE COURTS CONSTRUCTION COMPANY, INC.
Bid No. 1153-0/01-CW
$247,300
TIME PERIOD
From: 1994 to Present
NUMBER OF BIDS
1153-0/98
1153-0/98
PRIOR CONTRACT AWARD: NONE
SUMMARY OF CONTRACTS. DOC
DOLLAR AMOUNTS
$22,797.60
20,3 71.20
99- 333
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� MIAMI-DADE COUNTY
CONTRACT NO. 1153-0/01-CW -
4
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
Refurbishment of sport courts at various city parks
Parks and Recreation
Short Term
RECOMMENDATION: It is recommended that award be made to Agile Courts
Construction Co., Inc., under existing Miami -Dade
County Contract No. 1153-0/01-CW, at a total cost
not to exceed $247,300.00 Allocating funds from Safe
Neighborhood Park Program and Community
Development Block Grants appropriated in Section VI of
the City's General Appropriation Ordinance No.
11748, as amended, adopted January 12, 1999 for
Capital Improvement Program.
�r
udy rter
Director of Purchasing
41ad9l
Date
Award Under Dade County Contracts
99- 333