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Home My WebLink AboutR-99-0331i' J-99-328 5/3/99 RESOLUTION NO. tj y - 13 1 A RESOLUTION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY AND APPROVING THE PROCUREMENT OF AN ASBESTOS EVALUATION SURVEY AND REPORT AT FIRE STATION NO. 1 BY MCO ENVIRONMENTAL, INC., USING CITY OF MIAMI CONTRACT NO. 97-98-072/001, IN AN AMOUNT NOT TO EXCEED $12,036.60; ALLOCATING FUNDS THEREFOR FROM THE FIRE ASSESSMENT FUND, CAPITAL IMPROVEMENT PROJECT NO. 313302; FURTHER, RATIFYING, APPROVING AND CONFIRMING THE ISSUANCE OF A PURCHASE ORDER FOR SAID SERVICE. WHEREAS, the asbestos insulation at Fire Station No. 1 posed a potential health hazard to employees and other individuals; and WHEREAS, the Fire Chief and the City Manager determined that the condition of the asbestos installation constituted an imminent contamination threat and therefore required action as an emergency; and WHEREAS, MCO Environmental, Inc. conducted an emergency asbestos evaluation and survey report at said Fire Station using City of Miami Contract No. 97-98-072/001 which provided for asbestos abatement and preliminary abatement work; and WHEREAS, funding in the amount of $12,036.60 for said report and survey is available from the Fire Assessment Fund, COMMSION P£TING OF MAY 1 1 1999 ((Resolution No. r It. Capital Improvement Project No. 313302; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the members of the City Commission hereby ratify, approve and confirm the City Manager's finding of an emergency and approve the procurement of an asbestos evaluation survey and report at Fire Station No. 1 by MCO Environmental, Inc., using City of Miami Contract No. 97-98-072/001, in an amount not to exceed $12,036.60, with funds therefor hereby allocated from the Fire Assessment Fund, Capital Improvement Project No. 313302. Section 3. The issuance of a purchase order using said City of Miami contract for this emergency service is hereby ratified, approved and confirmed. Section 4. This Resolution shall become effective - 2 - 99- 331 W K'• IV,_ immediately upon its adoption and signature of the Mayorl/. PASSED AND ADOPTED this llth day of May , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mavnr did not indicate ep'.0mvai of this legislation by signing it in the designated place provideo, sails' •c`.r becomes effective with the elapse of ten (10) days from the date of Comnlaicrn acv.or ATTEST: regarding same, without the Mayor axercis' GZi1!iZt/Y Walte► e. a , City Clerk WALTER J . FOEMAN CITY CLERK :e� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99-- 331 CITY OF MIAMI, FLORIDA 25 INTER -OFFICE MEMORANDUM Honorable Mayor and DATE: AIpY FILE rm-005.doc ro : lY,hh'' Members the City Commission 1999 SUBJECT: Ratif},, Approve, Confirm s Asbestos Survey, Fire Station No. I FROM: 10 nald H. REFERENCES Commission Meeting 5/11/99 City Manager ENCLOSURES: Resolution RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confinning the City Manager's finding of an emergency and approving the procurement of an asbestos evaluation study and report at Fire Station No. 1 from MCO Environmental, Inc., (MCO) (a non -minority, Dade County vendor, located at 7350 N.W. 7th Street, Miami, Florida), using City of Miami Contract No. 97-98-072/001, in the amount of $12,036.60. Funds for the evaluation/report are available from the Fire Assessment Fund, Capital Improvement Project No. 313302. BACKGROUND A potential asbestos abatement condition existed at Fire Station No. I which posed serious health concerns to employees and other individuals. The Fire Chief recommended this situation be immediately remedied on an emergency basis and the City Manager adopted this finding. A preliminary asbestos evaluation and report at said Fire Station were necessary prior to proceeding with the abatement of the hazardous material. Pursuant to Resolution No. 98-332, adopted April 14, 1998, the City Commission accepted the bids of MCO Environmental, Inc., Environmental Contractors, Inc., and Asbestos Certified Technicians, Inc., to perform this type of work city-wide. Said purchase order is still open and MCO was determined to be the most advantageous and expedient provider of this service on an emergency basis. Enc. 10_>" / DHW/CAG/ML sk I 99- 331 CONTRACT REVIEW AND ANALYSIS FORM ATTACH SUPPORTING DOCUMENTS DATE: 2/1/99 DEPARTMENT/DIVISION: Fire -Rescue CONTACT PERSON/CONTACT NUMBER: M.L. Kemp, Assistant Fire Chief CONTRACTING ENTITY: MRO Environmental, Inc. RESOLUTION NUMBER: BID/PRQJECT NUMBER: 97-98-072/001 (IF APPLICABLE) BUDGETARY INFORMATION: Are funds budgeted? ® YES ❑ NO if yes, TOTAL DOLLAR AMOUNT: $12,036.60 ® EXPENSE ❑ REVENUE SOURCE OF FUNDS: Fire Assessment CIP Project 313302 ACCOUNT CODE(S) If grant funded, is there a City match requirement? ❑ YES ❑ NO AMOUNT: N/A Are matching funds Budgeted? ❑ YES ❑ NO Account Code(s): TERMS OF CONTRACT: Effective Date: Escalating Clause, if any: Contract Period (s): Penalties, (if any), for termination: Payment terms: If grant funded, list restrictions/requirements, if applicable: SUMMARY DESCRIPTION OF CONTRACT OR AGREEMENT To perform an Asbestos Evaluation at Fire Station No. 1, (144 NE 1 Street) and recommend the appropriate course(s) of action to the City. Is this an extension? ❑ YES ® NO If YES, actual expenditures in previous contract Year $ (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) Due to the serious health concerns associated with Asbestos, I am recommending that you declare this an emergency situation and authorize the City to proceed expeditiously in evaluating the extent of the potential contamination and that you further authorize the Department of Fire -Rescue to issue a purchase' order in the amount of $12,036.60 to MRO Environmental, Inc. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes ❑ Single Purchase ❑ Written quotes ❑ Short -Term Contract ❑ Negotiated Purchase ❑ Term of Contract ❑ Sole Source (include documentation) ❑ Lease (Type: ) ❑ Bid Waiver (include documentation) ❑ Other ® Formal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS AWARDS OF BIDS (IF APPLICABLE) From most recent: 1) 2) 3 DATE: .�,-�_--.. - � � ^-•.• APPROVAL. - �- th /r nal ars ana APPROVAL. _ DATE: Fi ancial ersight Board S 9- 331 I Donald H. Warshaw City Manager e ez, Director Department of F ee-Rescue January 27, 1999 _ Request for Emergency Procurement/Fire St. No. 1 Asbestos Evaluation Please be advised that we have been made aware of a potential asbestos abatement condition at Fire Station No. 1 • Due to the serious health concerns associated with asbestos, I am recommending that you declare this an emergency situation and authorize the City to proceed expeditiously in evaluating the extent of the potential contamination and that you further authorize the Department of Fire -Rescue to issue a purchase order in the amount of $12,036.60 to MRO Environmental, Inc., to perform this evaluation and recommend the appropriate course(s) of action to the City. MCO Environmental, Inc., is the primary vendor for the City off of City of Miami Contract No. 97-98-072/001. Funding for this expenditure is from Fire Assessment Fee CIP Project No. 313302. CAGAk/acp Budget Approval: �\ry�VR Dipak Pa kh, Budget Director D e Procurement Approv • 1 ! d S. rt cu m t rec Date City Manag Appro onald H .Warshaw, City Manager Date I i t .1-98-391 4'3'98 9 8- 332 RESOLUTION N0. A RESOLUTION ACCEPTING THE BIDS OF MCO ENVIRONMENTAL, INC., ENVIRONMENTAL CONTRACTORS, INC., AND ASBESTOS CERTIFIED TECHNICIANS, INC., FOR THE PROVISION OF ASBESTOS REMOVAL SERVICES CITYWIDE ON AN AS -NEEDED, WHEN -NEEDED CONTRACT BASIS FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, FOR THE DEPARTMENT OF BUILDING AND ZONING, AT A TOTAL PROPOSED ANNUAL AMOUNT OF $150,000.00; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT 23RD YEAR BLOCK GRANT PROGRAM, ACCOUNT CODE NO. 799206.459017.6.340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIE1- NHUCUREMENT OFFICLK i U ibbut PURCHASE ORDERS FOR SAID SERVICES. • WHEREAS, pursuant to public notice, sealed bids were received March 23, 1998 for the furnishing of asbestos removal services citywide on an as -needed, when -needed contract basis for a period of one (1) year with the option to extend for two (2) additional one (1) year periods; and WHEREAS, invitations for Bid No. 97-98-072 were mailed to thirty-three (33) potential bidders, and six (6) responses were received from qualified bidders; and WHEREAS, this service is needed prior to the demolition of unsafe structures which have become eyesores, health and safety hazards; and WHEREAS, the lowest bidder is designated as the primary vendor and the next two (2) lowest bidders are to be secondary vendors, to provide the services in the instance the primary vendor is unable to; and 4 WHEREAS, the City reserves the i'.ylit to obtain quotes lium a;i °••aided vendors; and WHEREAS, funding for this service is available from the Department of Community Development 23rd Year Block Grant Program, Account Code No. 799206.459017.6.340; and WHEREAS, the City Manager and the Director of Building & Zoning recommend that the bids received from the hereinabove vendors be accepted as the lowest most responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bids submitted March 23, 1998, by MCO Environmental, Inc., Environmental Contractors, Inc., and Asbestos Certified Technicians, Inc., for the provision of asbestos removal services, on an as -needed, when -needed basis for one (1) year with the option to extend for two (2) additional one (1) year periods, for the Department of Building & Zoning, at a total proposed annual amount of $150,000, are hereby accepted, with funds therefor hereby allocated from the Department of Community Development 23rd Year Block Grant Program, Account Code No. 799206.459017.6.340. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for this service. Section 4. This Resolution shall become effective immediately upon its adoption. s, 99- 331 Ck j � l tr' - �N ry. PASSED AND ADOPTED thisl4th day of April 1998. JOE CAROLLO. MAYOR ATTEST: WALTER J. FOEMAN, CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: JOEL EDWARD MA INTERIM CITY ATTORNEY W2434:CSK 'lire with Miami Code Sea 2-36, since the Mayor did not indicate approval of ft.*egWation by signing it in the designated place provided, said legislation now bmmes effective with the elapse of ten (10) days from the date of Gam issicn action -aga rding same, without the Mayor. xxercisif%axto. % W ksr J eman, City Clerk 99-- 331 3 RATIFICATION OF EMERGENCY ITEM: Asbestos Survey at Fire Station No. 1 DEPARTMENT: Fire TYPE: Emergency Service REASON: A potential asbestos abatement condition existed at Fire Station No. 1 which posed serious health concerns to employees and other individuals. RECOMMENDATION: It is recommended that award be made to MCO Environmental, Inc., waiving the requirements for competitive sealed bidding procedures by utilizing the existing City Contract No. 97-98-0721001, in the amount of $12,036.60. Allocate funds from the Fire Assessment Fund, Capital Improvement Project No. 313302. . a . C/�' , �� Director of Purch I g Lj 6 Igi9 Date AwardRadfyEmr Q 9_ 331 31 y,.