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HomeMy WebLinkAboutR-99-0319J-99-401 4/27/99 RESOLUTION No. 9 9— V L 10 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR FIFTHS (4/5THs) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING THAT AN EMERGENCY EXISTS AND ACCEPTING THE BID OF ELECTRICAL CONTRACTING SERVICE, INC., IN THE PROPOSED AMOUNT OF $39,500, TOTAL BID PROPOSAL FOR THE PROJECT ENTITLED "GROVE KEY MARINA - TRANSFORMER MAT IMPROVEMENTS, B-6312"; ALLOCATING FUNDS THEREFOR FROM PROJECT NO.311016, AS APPROPRIATED BY THE FISCAL YEAR 1998-1999 APPROPRIATIONS ORDINANCE NO. 11705, AS AMENDED, IN THE AMOUNT OF $39,500, CONTRACT COST, $5,925, ESTIMATED EXPENSES, IN THE ESTIMATED TOTAL COST OF $45,425; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, the transformer mat located adjacent to the Grove Key Marina hanger provides electricity to City Hall and City owned property; and WHEREAS, Florida Power and Light determined frequent power outages were caused by the age and obsolescence of its high voltage equipment andthat the equipment should be replaced; and WHEREAS, said transformer mat contains Florida Power and Light and City high voltage equipment that requires relocation CUT CO:USSYON NE MG OF, MAY 1 1 1999 Reuoludon No. a Ck 319_ kI- i 14. above base flood criteria and WHEREAS, Florida Power and Light cannot replace its equipment until the City's electrical equipment is brought to current code requirements; and WHEREAS, the City Manager has made a written finding that the repairs constitute a valid public emergency; and WHEREAS, the Department of Public Works solicited informal bids from seven (7) qualified contractors; and WHEREAS, the sealed bids were received March 16, 1999; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Electrical Contracting Service, Inc. be accepted as the lowest responsible and responsive bid; and WHEREAS, the Fiscal Year 1998-1999 Appropriations Ordinance 11705, as amended, appropriated monies for the proposed amount of the contract, project expenses and incidentals under Project No. 311016; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this - 2 - 99 319 Section. Section 2. By four -fifths (4/5`h) affirmative vote of the members of the City Commission, ratifying, approving and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids, and approving the repair of the transformer mat at Grove Key Marina, by Electrical Contracting Service, Inc., in the amount of $39,500, contract cost, $5,925, estimated expenses, for the estimated total cost of $45,425, with funds therefor hereby allocated from Project No. 311016 as appropriated by the Fiscal Year 1998-1999 Appropriations Ordinance 11705, as amended Section 4. The City Manager is hereby authorized!' to execute a contract, in a form acceptable to the City Attorney, with Electrical Contracting Service, Inc. for "Grove Key Marina - Transformer Mat Improvements, B-6312" total bid of the proposal. Section S. This Resolution shall become effective immediately �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 3 - 99- 319 r 17, A upon its adoption and signature of the Mayor./ PASSED AND ADOPTED this 11th day of May , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided. said legislation now becomes effective with the elapse of ten (10) days from the date of Comm;ssicn ecticr regarding same, without the Mayor exe ' i a veto. ATTEST: alt Foeman, City Clerk WALTER J. i!OEMAN CITY CLERK TNESS :I zi If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 4 - 99- 319 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : The Honorable Mayor and Members of the City Commission FROM Donald H. Warshaw City Manager RECOMMENDATION DATE : MAY 3 19N FILE : SUQJECT : Grove Kev Marina - Transformer Mat Improvements REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, confirming and approving the findings of the City Manager of an EMERGENCY at the transformer mat located adjacent to the Grove Key Marina hangar; authorizing the City Manager to enter into a contract on behalf of the City with Electrical Contracting Service, Inc., whose principal is Charles H. Floyd, president, a company located in Hialeah, Florida, for the project: GROVE KEY MARINA - TRANSFORMER MAT IMPROVEMENTS, B-6312, received on March 16, 1999, in the amount of $39,500.00 total low bid. BACKGROUND The transformer mat located adjacent to the Grove Key Marina hangar is divided into two (2) areas. The North area contains high voltage FPL equipment that is connected to an underground high voltage "loop" system. This "loop" which serves City Hall is linked to the other transformer mats in the Dinner Key area. The South area contains City owned and maintained electrical service equipment that serve the Grove Key Marina area and other adjacent City facilities. Grove Key Marina, which includes Scotty's Landing Restaurant, occupies property leased by the City. In 1998, power outages at City Hall prompted FPL to investigate their equipment. FPL found its equipment to be old, obsolete and deteriorated as a result of the salt air environment. FPL has also determined that this equipment may fail at any time. City Hall now receives electrical service from another transformer mat that is connected to the "loop". However, Grove Key Marina continues to be affected by power outages. This transformer mat is the City's responsibility with the exception of the FPL equipment. For this reason the City must replace the metal fence around the mat and relocate the electrical equipment above base flood criteria. FPL is prepared to upgrade its equipment but cannot proceed until the City begin its repair work. Public Works Department has solicited informal bids from seven (7) qualified contractors and has deemed Electrical Contracting Service, Inc. to be the lowest responsible and responsive bidder. 99- ty_ ■ �4' The Honorable Mayoi 1 Members of the City C ..tmission Grove Key Marina - Transformer Mat Improvements Page two Based on the recommendation of the Director of the Department of Public Works, the City Manager has made a written finding that a valid EMERGENCY, under the City Code, exists at this transformer mat; justifying the necessity of expediting the repair work under the City's responsibility. This work will be closely coordinated with FPL and Gr ve Key Marina. t L 1/4 + DH /J K (P 99-- 319 71. %4' CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To : FILE -i' FROM : ---=- -- _ ; Donald H. Warsha�� City Manager DATE : FILE : SUBJECT: EMERGENCY FINDING Grove Key Marina - Transformer Mat Improvements REFERENCES: ENCLOSURES: Based on information supplied to me by the Director of Public Works, I have found that a valid EMERGENCY exists justifying the necessity of contracting for the repair work of the electrical transformer mat located adjacent to the Grove Key Marina hanger. BACKGROUND As a result of power outages at City Hall in 1998, FPL found that its high voltage equipment located at the Grove Key Marina transformer mat is old, obsolete and needs to be replaced. Miami City Hall is .fed from an underground FPL high voltage "loop" system that links the various transformer mats in the Dinner Key area. Further power outages at City Hall were prevented when FPL began supplying power from another transformer mat. The problematic transformer mat also contains City owned electrical equipment that must be relocated above base flood criteria. This equipment serves the Grove Key Marina and other adjacent City facilities. Grove Key Marina, which includes Scotty's Landing Restaurant, occupies property leased by the City. The repair and maintenance of this transformer mat are the City's responsibility with the exception of the FPL equipment. On March 16, 1999, informal competitive sealed bids were received for the project entitled Grove Key Marina - Transformer Mat Improvements, B-6312. The lowest responsible and responsive bidder was determined to be Electrical Contracting Service, Inc., with a bid of $39,500.00. Funds for this project are available from contributions from FY'99 General Fund, under Project No. 311016, In addition to relocating the City equipment, the project includes the replacement of the metal fence around the mat and the installation of a concrete slab for access to the equipment. The work will be closely coordinated with Grove Key Marina and FPL's project to upgrade its high voltage equipment. Due to its condition, the FPL equipment can fail at any time and affect Grove Key Marina operations, as well as present a threat to the safety and welfare of the general 99- 319 EMERGENCY FINDIN( Grove Kev Marina - Transformer Mat Improvements Page two public. This emergency finding will be submitted for City Commission ratification as soon as pQs (iyb�j,l�e. DHW/R 1/JTfc �yq c: Raul Martinez, Assistant City Manager James J. Kay, Director, Public Works Juan Pascual, Director, GSA Lori Billberry, Directory, Asset Management IV- _S C; FICE `9 15 PM 2. 36 Budgetary Impact Analysis 1. Department F0P>u G l c)oR kS Division 1?ES�� H 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: G+� PET M,&F-1�HA-ff—"RArISFCP-HF-12 _ MA-1-irlMoYE MEri'1'�, F3-6312, <ifr o..3rID16 Lf�AG49-C> : ��TN t"6naair4r nGtne 4. Is this item related to revenue? NO: " YES (If yes, skip.to item #7.) 5. Are there sufficient funds in Line Item? YES: Index Code 3 1 5 3 O l Minor Obj. Code 7< 30 Amount $ / sD, 349 NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ G 6 ► , o� . G L`� Amount needed in the Line Item $ 5 4 5 `w � 10 Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From $ To $ 7. Any additional comments? C1 �7 70v ed b Dep ent D r/D ignee Z1151-107 Date FO DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: —d of MXnagenient and Budget Di tor/Designee Budget Analyst Date �S Date 99- 819 t, CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM_. OFFICE TO : Walter J. Foeman DATE . Marg2b,r1999 PIA, 3G FILE City Clerk SUBJECT : Request to Publish Notice of Public Hearing Ratifying, Confirming and Approving the City Manager's Finding FROM : REFERENCES :at the Transformer Mat, located James J. Kay, Dir for adjacent to the Grove Key Marina Department of Public Works ENCLOSURES: Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to the City Commission's ratifying, confirming and approving of the City Manager's finding of an Emergency at the transformer mat located adjacent to the Grove Key Marina and accepting the bid of Electrical Contracting Service, Inc. for the project, "Grove Key Marina - Transformer Mat Improvements, B-6312" to perform the necessary repair work. The Public Hearing has been scheduled for May 11, 1999 Please charge to account code: 001000.310201.6.287. APPROVED BY Elvi G. Alonso Agenda Coordinator JJK/AB/��` c: �aul Martinez, Assistant City Manager Cost Analysis Juan Ordonez, Public Works File I 99- 319 CITY OF MIAMI NOTICE OF PUBLIC HEARING A Public Hearing will be held by the Commission of the City of Miami, Florida, on May 11, 1999, at A.M., in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of hearing objections from any interested parties affected by the City Commission's ratification, confirmation and approval of the City Manager's finding of an emergency at the transformer mat adjacent to the Grove Key Marina to repair said transformer mat and prevent further power outages from occurring at the Grove Key Marina area, and for accepting the bid of Electrical Contracting Service, Inc. for the project, "Grove Key Marina - Transformer Mat Improvements, B-6312" to perform the repair work. All interested persons are invited to appear and may be heard concerning the City Manager's finding of an emergency. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. Walter J. Foeman City Clerk Miami, Florida 99- 319 FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 3 / 16 / 1999 GROVE KEY MARINA - JOB NUMBER: B-6312 PROJECT NAME: TRANSFORMER MAT IMPROVEMENTS CIP NUMBER: 311016 LOCATION: 2650 South Bayshore Drive, Miami, Florida PROJECT MANAGER / EXT, No.: Andre Bryan / 416-1211 OTHER TYPE: FEDERAL (C.D.B,G.): ASSOCIATED DEPARTMENT: General Services Administration (GSA) S.N.P.B. [� COMMISSIONER DISTRICT: 2 BID REQUEST: FORMAL = INFORMAL ASSESSABLE: 0 EMERGENCY: RESOLUTION No.: DESCRIPTION: The transformer mat located adjacent to Grove Key Marina hanger is separated into two areas. One area contains FPL high voltage equipment and the other area contains electrical equipment that serves City and Grove Key Marina facilities. Both electrical installations will be upgraded to current code requirements. This project consists of the electrical work required In the City maintained area of the mat. This includes, but is not limited to, the Installation of a new 9 foot high concrete wall and 12 inch high concrete slab and the relocation of the Ci s electrical equipment to the new wall. Also included in the project is the replacement of the chain link enclosure that surrounds the mat. The project will be closely coordinated with FPL and Grove Key Marina, (IF NECESSARY. CONTINUE ON THE BACK( SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING $ (E) OUTSIDE DESIGN $ TESTINGS / SURVEY / PLAT S (E) $ (E) P.W. DESIGN & BID DOCUMENTS $ 3,160.00 B % CONSTRUCTION $ 39,500.00 (BID) CONSTRUCTION ADMINISTRATION $ 2,765.00 7 % OTHER: $ (E) $ (E) 15 % (E) - ESTIMATE TOTAL $ 45,425.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 40,000.00 CONTRACTOR'S INFORMATION: CLASS: F_7� 0 0 NON - MINORITY TYPE OF WORK: Electrical MINORITY © �H YEARS OF ESTABLISHMENT: 13 years LICENSE ER0009815 NAME: Electrical Contracting Service, Inc. TELEPHONE: (305) 556-0041 ADDRESS: 2294 West 78 Street CITY, STATE, ZIP:_ Hialeah, Florida 33016 CLASS: J = JOINT P = PRIME S = SUB CONTACT PERSON: Charles H. Floyd, President MINORITY: B = BLACK H = HISPANIC F = FEMALE SUB -CONTRACTORS: NAMES: COPIE5: A5515TANT DIPitGlUHO, GfJL31 ANALT aJ a, r,LG• AaOvu,A,cu ucr,, v,r mn,vr.ncn r v. .w,ww 99--�9 P 4 r {, N C2� INFORMAL BID GROVE KEY MARINA - TRANSFORMER MAT IMPROVEMENTS Project Number: B-6312 CIP Number: 311016 Project Manager: Andre Bryan Date: 3 / 16/ 1999 Person who received the bids: Andre Bryan Received at: Director's Office, Department of Public Works Construction Estimate = $ 40,000.00 Time: 10:00 a.m. BIDDER ELECTRICAL CONT. SVC. BENNEIT I-I.ECIRIC SVC. ADDRESS 2294 WEST 78 STREF-T HIALEAII, FLORIDA 33016 6900 NE 4 COURT MIAMiI, FLORIDA 33138 BID BOND AMOUNT s5.000.00 BID BOND 5% 1311) BOND IRREGULARITIES MINORITY OWNED NO NO ITEM No. DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE 'TOTAL SASE BID: ITEMS 1 - 6 $39,500.00 $46,208.00 I For the demolition work, which includes removal of the City's electrical equipment _ and the chain link enclosure. $3,000.00 $3,250.00 2 For a new 1 foot high concrete slab and a 9 foot high wall in the City area of the mat. $11,000.00 $5,124.00 3 For a new chain link enclosure. $6,000.00 $14,819.00 4 For 6 protective barriers and a coarse rock base for the future FPL concrete pad. $4,500.00 $3,706.00 5 For the relocation of the City's equipment. $13,000.00 $1 B,309.00 6 Provision for special items $2,000.00 $2,000.00 ADDOTIVE ITEM A For the replacement of the wires between the 200 amp main and the meter can at the V mechanical building. $7,000.00 $4,650.00 • IRREGULARITIES LEGEND IT HAS BEEN DETERMINED 13Y THE DEPAR'I'MGNT OF I'U13I.IC WORKS THATTllli A -- No Power - of - Attorney LOWEST RESPONSIBLE AND RESPONSIVE 1311) IS FROM \ ELECTRICALCONTRACTING B — No Affidavit as to Capital & Surplus of Bonding Company SERVICE, INC. FOR Tllli 'IOTAL AMOUNT OF $39,500.00 C -• Corrected Extensions D -- Proposal Unsigned or. Improperly Signed or no Corporate Seal E -- Incomplete Extensions If the above contractor is not the lowest bidder explain: F -• Non - responsive bid G — Improper Bid Bond H — No Certificate of Competency Number I — No First Source Hiring Compliance Statement J — No Minority Compliance Statement K — No Duplicate Bid Proposal L — No City Occupational License S111:1i 1' I OF 1