HomeMy WebLinkAboutR-99-0314N
J-99-406
4/28/99
RESOLUTION NO. S 9 s- 3 14
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF BALADO NATIONAL TIRES,
INC., FOR THE PROCUREMENT OF POLICE VEHICLE
TIRES, ON AN AS -NEEDED CONTRACT BASIS FOR ONE
YEAR, IN AN AMOUNT NOT TO EXCEED $180,000,
WITH THE OPTION TO RENEW FOR TWO ADDITIONAL
ONE-YEAR PERIODS, A RENEWAL OF 5% ANNUAL
INCREASE, FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION; ALLOCATING
FUNDS THEREFOR FROM ACCOUNT CODE
NO. 503001.420905.721.
WHEREAS, General Services Administration requires tires to
maintain police emergency and safety vehicles in good operating
condition which meet national standards for use on emergency
response vehicles; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 98-99-108 were mailed to twenty-two potential bidders; and
WHEREAS, seven bids were received on March 31, 1999; and
WHEREAS, the City Manager and the Director of General
Services Administration recommend that the bid received from
Balado National Tires, Inc., a local vendor, whose bid amount is
within the 100 of the lowest bid price, be accepted; and
WHEREAS, funding is available in the FY 199 General Services
:CITY COMMSION
KEETI G OF.
MAY 1 1 1999
Resolution No.
99-- 314
1
Administration, Account Code No. 503001.420905.721, in the amount
of $75,000, and is projected to be available in the FY 2000
General Services Administration Budget, Account Code
No. 503001.420905.721, in the amount of $105,000, for the total
twelve month contract award of $180,000; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on March 31, 1999, from
Balado National Tires, Inc., for the procurement of police
vehicle tires, on an as -needed contract basis for one year, in an
amount not to exceed $180,000, with the option to renew for two
additional one-year periods, a renewal of 5% annual increase, for
the Department of General Services Administration, is hereby
accepted, with funds therefor hereby allocated from Account Code
2 -
99- 314
Q �
C
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No. 503001.420905.721.
Section 3. This Resolution shall. become effective
immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this llth day of May 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse of ten (10) days from the date of ^omrnissicn "ticti
regarding same, without the Mayor exercisin veto.
ATTEST:
aeman, City Cleric
WALTER J. FOEMAN
CITY CLERK
NESStl
i� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 -
9 9 - 314
I
Ell
CITY OF MIAMI, FLORIDA CA=3
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and DATE: MAY 3 1999 FILE
Members of the City Commission
SUBJECT: Resolution Authorizing the
Purchase of Police Vehicle Tires
Bid No. 98-99-108
FROM : Donald H. Warshaw REFERENCES:
City Manager ENCLOSURES:
Recommendation
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the lowest and most responsive bid, exercising the local vendor preference
ordinance, for the purchase of police vehicle tires, under Bid. No. 98-99-108, from Balado
National Tires, Inc., a Hispanic/Local vendor, located at 1.633 N.W. 27 Ave., Miami, FL.
33125, for a total first year award amount not to exceed $180,000, with the option to renew
for two (2) additional one (1) year periods, under the same terms and conditions, allowing for
an annual award increase of 5% , subject to the availability of funds. Funds are available in
the FY '99 General Services Administration, Account Code, 503001.420905.721, in the
amount of $75,000, and is projected to be available in the FY 2000 General Services
Administration Budget, Account Code, 503001.420905.721, in the amount of $105,000, for
the total twelve month contract award of $180,000.
Background
The Department of General Services Administration has analyzed the bids received pursuant
to Bid No. 98-99-108. Twenty-two (22) invitations for bid were mailed and seven (7)
responses received.
The low bid of $35.38 per tire, from The Pep Boys — Manny, Moe and Jack of Philadelphia,
PA., is matched by Balado National Tires, Inc., a local vendor, under the 10% local vendor
preference ordinance. Balado's bid of $37.70 is within 10% of the low bid, and Balado
National Tire, Inc. agrees to the low bid price of $35.38 per tire. The tires quoted by Balado
National Tires, Inc. is for the Cooper brand, which is the same tire currently utilized for this
purpose.
The purchase of police vehicle tires is necessary in order to maintain all police emergency
and public safety vehicles in a safe operating condition. These tires meet national standards
relating to load, speed, tread, wear, traction, and temperature, for use on emergency response
vehicles.
i
DHW/RM/J Prom
G.S.A./MePol iceTires.doc
99- 314
K
City of Miami, Florida 4%
Mailing Date: March 15. 1999
Bid No.: 98-99-108
Bid No. 98-99-108
6.1 BID INFORMATION FORM
Buyer: Maritza Suarez
Telephone: 305-416.1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
CONTRACT FOR
863-05: POLICE VEHICLE TIRES .
We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
7 to 1 0►umber of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
1 number of calendar days required before commencement of work.
Delivery will be made within 1 calendar days after receipt of purchase order.
Terms: 20/o-10 days Net 30 days X Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact Person/Telephone: Humberto F. _Ol.ivera_ _ (305) 871 —4009
Term of Warranty for equipment: Manufacturer's
Term of Warranty for labor. N/A N / A
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
the following and sign your name:
Firm'sName: Balado Nam' 1 Tires, Inclelephone: (305) 635-9001
Principal Business Address: 1633 N.W. 27 Av @ax: (3 0 5) 6 3 5— 9 0 0 4
Name: Miriam R_ C)1ivPra�
Mailing Address: s a mP Title: _
Authorized Signature: 1
E-Mail Addre l R� i o-JBeeper:r395) 965-2311
—i
90 314
t,.,
City of Miami, Florida. Bid No. 98-99-108
6.. ENDOR BACKGROUND INFORi._.ILTION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME: Balado National' -Tires, Inc.
COMPANY OFFICERS:
President Manuel Balado
Secretary M; ri »•-R pliuern
COMPANY OVYNERSHIP:
Vice President Orlando Hidalgo
Treasurer Miriam R - tl l i vP ra
Manuel Balado 1.00 %of ownership
% of ownership
% of ownership
% of ownership
LICENSES:
I. County or Municipal Occupational License No. 19 5 51 3- 8. 0 2 8 31 3- 5. 10 5 51 4- 6
(attach copy with bid)
2. Occupational License Classification retail, service & repair, wholesale & _.dist.
3. Occupational License Expiration Date: September 30, 1999
4. Metro -Dade County Certificate of Competency No. NtA
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 5 9 -1 4 0 9 5 9 3
EXPERIENCE:
6. Number of Years your organization has been in business: 36
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 65 _
8. Number of Years experience BIDDERIPROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 65
99- 314
City of Miami, Florida r Bid No. 98-99-108
6.8. PRIMARY OFFICE LOCATION
AFFIDAVIT
Please type or print clearly. This Affidavit must be completed in full, signed and notarized 0\L2' if your primary office is located
within the corporate limits of the City of Miami.
Legal Name of Finn: Entity Type: (check one box only) U Partnership
- Balado National Tires, Inc.
0 Sole Proprietorship N Corporation
Corporation Doc. No: Date Established: Occupational License No: Date of Issuance:
N/A see attached 5-30-72 195513-8.028313-5,195514-6 9-30-98
PRESENT
Street Address: 1633 N. W*� . 2 7 Avenue
City: State: How long at this location:
Miami Florida 25years
PREVIOUS
Street Address: 1113 N.W. 7 Avenue
City: State How long at this location:
Miami Florida 12 years
According to Section 18-52.1(h) of the City of Miami Code, as amended:
The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the
lowest other responsible and responsive bidder."
The intention of this section is to benefit local bona ride bidders/proposers to promote economic development within the corporate limits
of the City of Miami.
I (we) certify, under penalty of perjury, that the primary office locati f . ur of been he 'th the le se of obtaining
the advantage granted bona fide local bidders/proposers by this se ' n.
oils Si�ra�wree
Manuel Balai3o
(Corporate Seal) e
A prize Signan=
Miriam B. Olivera
Print Name
Sect—Treas
rive
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all
partners of a joint venture.)
STATE OF FLORIDA, COUNTY OF DADE
Personally known to me; or
Subscribed and Sworn before mee dw this is a true statement this 9 day of 199_ 0 Produced identification:
�) 4&Ak AftoWft"Wn,
Notary Public, State of Florida My Commission expires o
A?Ze A2-6
Printed name of Notary Public
Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The City of Miami
also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to
verify the location of the firm's primary office.
FAILURE TO COMPLETE, SIGN. AND RETURN THIS FORM MAv nTCnflAT 1lWV TMQ ram
314
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SEVT BY, C 1 TY OF 't! I �M I : 1- f 99 1 55P�1 PROCl.RE1iEV '"- T.
01.0r.itlaxxf 'Miami
♦ `� tiF'y
tUDY S. C.1k tER ti
Dir�pf + um �tnr ��
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April 5, 1999
Humberto F. Olivera
Balada National Tires, Inc.
1633 NW 27 Avenue
Harm, Florida 33125
3056359004:# 2
DQNALU H. WARSHAW
City Managw
Subject: Bid No. 98-99-108
Tires for Police Pursuit Vehicles
Dear Mr. Olivera:
Section 18.52.1(h) of the City Code, As Amended, States that the City Commi scion may
offer to a responsible and responsive bidder, whose primary office is looted in the City of
Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount
submitted by the local vendor does not exceed 110 percent of the lowest other responsible
and responsive bidder.
As a local vendor, your bid amount for the subject bid meets the above requirements.
Please sign below to indicate your firm's acceptance or rejection of the bid at the low bid
amount of $35.381ea, subject to City Commission approval, and return this fetter to the
Purchassng Department no later char five (5) calendar days from receipt of this letter.
Sincerely
.C;'/'A tr 7o
Judy S. Carter
Chief Procurement Officer
Accepts V Reject: ,
Blame: _ ` `- Z Kl Signatur
'title:f� Date:_
cc: Bid File
99- 314
14
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
The Honorable Mayor and Members
of the City mmission
FROM: D61d . Warshaw
City Manager
i
DATE:
FILE :
SUBJECT:
Bid No. 98-99-108
Local Vendor ParticipatiowResponse
REFERENCES:
ENCLOSURES:
The subject bid opened 10:00 am, Wednesday, March 31, 1999, for the procurement of Police
Vehicle Tires for the Department of GSA. Invitation for Bids were hand -delivered through the
City's Local Vendor Outreach Program and via mailed. As a follow-up, the vendor(s) who did not
bid was contacted on April 11, 1999, to determine the reason(s) for not bidding:
District
Name of Vendor
Vendor Response(s)
Contact Person
No.
1. Firestone Stores
Left several messages
Alex Rivero
III
2. Minor's Tire Shop
Insufficient time to review bid
Dalton Johnson
V
3. JR Tires
Didn't have time to submit bid
Jose Rueda
V
4. Sears Roebuck and Co.
Main Office did not return bid
Ernesto Joubert
IV
5. Villa Clara Tire Store
Not competitive
Rolando Perez
IV
6. Tire Kingdom
Main Office should have returned bid
Alex Vega
IV
7. Mikes TK Tires
Not competitive
Julio Gonzalez
IV
8. George & Son Tire Corp.
Was not able to obtain good pricing
Antonio Pita
IV
DHW:BWH:JSC:cyb
99- 314
IV.
BID AWARD RECOMMENDATION FORM
BID NUMBER: 98-99-108 COMMODITY/SERVICE: Tires for Police vehicles
DEPARTMENT / DIVISION: GSA
TERM OF CONTRACT: contract for one year with OTR for two additional one year periods
NUMBER OF BIDS DISTRIBUTED: 22 vendors NUMBER OF BIDS RECEIVED• 7
METHOD OF AWARD: Lowest responsible' and responsive bidder meeting specifications.
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Balado National Tires, Inc. Local/Hispanic $212,280.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
ACCOUNT CODE(S):
DEP ENT PROVAL:
i
ment Director/
TOTAL: $212,280.00
BUDGET REVIEW APPROVAL: PURCHASING APPROVAL:
Dlpak M. Parekh Wdyr
Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
PAGE 2 OF 2
TITLE:
99 -- 314
1,
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw
City Manager
FROM:7 C`
J ascual, Director
General Services Administration
DATE : April 5, 1999 FILE :
SUBJECT: Funding Verification for
Purchase of Police Vehicle Tires
REFERENCES: Bid No. 98-99-108
ENCLOSURES:
The department of General Services Administration has verified with the Department of
Management and Budget that funds are available in the FY '99 General Services
Administration, Account Code, 503001.420905.721, in the amount of $75,000, and is
projected to be available in the FY 2000 General Services Administration Budget, Account
Code, 503001.420905.721, in the amount of $105,000, for the total twelve month contract
award of $180,000, with annual renewal option subject to the availability of funds.
Budgetary Review and Approval By:
Q.,"4—
Dipak Parekh, Director
Department of Management and Budget
Wly
DHW/RM/JAP/om
G.S.AAWoliceTires2.doc
..-
Date:_ ±/5 9C1
Mi
City of Miami
1anagement & Budd
6
E Time oM) l
Amount of $ IORI
NVailabie in account number,
6'a3Oo/ os 6 z
Verified by; SIGNATURE
99- 314
Apr713-99 10:OOA GSA
TABULATION OF BIDS
305-545-5016 P.02
BID NO. 98.99-108: TIRES FOR POLICE PURSUIT VEHICLES
P225UOR15
Load Range:
Standard
Maximum Load:
795 KG (1753 ib)
Tread:
2 Ply Steel + 2 Ply Polyester
aidewall.
2 Ply Polyester
Treadwear.
340
Traction;
A
Temperature:
A
Sneed Rating:
H
Unit
Extended
9k>±: P &
AmQ n ,
The Pep Boys - Man6y Moe ✓4 Jack
6000 $ 35.38 $
212,280.00
3111 W. Allegheny Avenue
Philadelphia, PA 19132
Non•LocaLlNon-Minority
Brand: Future GTH
Balado Natrona! Tires, Inc.
6000 $ 37.7
1633 NW 27 Avenue
1$35.381$
212,280.00
Miami, FL 33125
(7
LooWHIspanic
Brand: Cooper
Martino Tire Company
60W $ 44.50 S
267,000.00
13155 SW 132 Avenue
Miami, FL 33186
Dade/Non-Minority
Brand: Godyear
South Daft Automotive
6000 $ 38.50 $
231,000.00
2900 NW 35 Street
Miami, FL 331.42
Local/Hispanic
brand: Slarfrre
Lynn Striddand Trre, Inc.
6000 $ 42.10 $
252,600.00
3850 NW 30 Avenue
Miami, FL 33142
LocaVMon-Minority
Brand: Firestone
Goodyear
6000 $ 41.50 $
249,000.00
3690 Bird Road
i Miami, FL 33133
LocabWon-Minority
,
Brand: Goodyear
I
Miami T;resoles, Inc, 6000 $40.99 $ 245,940.00
7800 N.W.103rd Street ! j
Hialeah Gardens, FL 33016 ,
Dade/Non-Minority :Brand: Goodyear j
'Local Preference Ordinance
applied
4 Prepared by. Maritza Suarez. 4l2/99 Approved by Department DirectorfDesit�n�e; �� =r/
99 - 314
Apr713-99 10:0OA GSA
305-545-5016 P.02
TABULATION OF BIDS
BID NO.98-99.108: TIRES FOR POLICE PURSUIT VEHICLES
P22517OR 15
Load Ranee:
Standard
Maximum Load:
795 KG 11753 6)
Tread:
2 Ply Steel * 2 Ply Polyester
jdewalj:
2 Ply Polyester
Treadwear.
340
jtactian;
A
Temperature:
A
Speed Ratino:
H
�w•wraa�Yrarr re •>,t,... • • ... ... :i• = t���w:wervr
ewn.ti.ew_ i,rr.w�ea..r..ax•�+>,rawum�orareoa.'.►a.aw..,.
Unit
Extended
Qy; Ed=
Amoynt.
The Pep Boys - Manriy Moe & Jack
6000 $ 35.38 $
212,280.00
3111 W. Adepeny Avenue
Philadelphia, PA 19132
Non-LocalINon-Minority
Brand: Future GTH
Salado Natrona! Tires, Inc.
6000 $ 3748
1633 NW 27 Avenue
1$35.381$
212,280.00
Miami, FL 33125
M
LocWHispenic
Brand: Cooper
Martino lire Company
6000 $ 44.50 $
267,000.00
13155 SW 132 Avenue
Miami, FL33185
Dade/Non-Ntinority
Brand: Godyear
South Dade Automotive
6000 $ 38.50 $
231,000.00
2900 NW 35 Street
Miami, FL 33142
LocWHispanic
Brand: StarRre
Lynn Striddand Tre, Inc,
6000 $ 42.10 S
252,600.00
3850 NW 30 Avenue
Miami, FL 33142
LocallNon-Minority
Brand: Firestone
Goodyear
6000 $ 41.50 $
249,000.00
3690 Bird Road
lArand-
Miami, FL 33133
1 Aeg1.AlAn.AAinnrifv
r-rwivnor
r
w+wrtra>raw,►-..�....;..^+..-u....�.:rr.r+.-<�.w.�err>r-.n�.�aw•�. ..-rr��. �.—
..�
Miami Trescles, Inc, 6000 $40.99 S 245,4t0.00
7800 N.W.103rd Street ! i
Hialeah Gardens, FL 33016 ,
Dade/Non-Minority ? Brand: Goodyear j
wra #11•swt':.r.-: J',..� ... r. .. .> ...f.:lJ..'Vdl:'Y>•.. ..Mf.M .....i.... ... .a�. a o . M -. �-1I rsTr'J. �I.t >f
"Local Preference Ordinance
applied
Prepared by Maritza Suarez, 4.2199 Approved by Department Director/Designee: <<
99 - 314
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: Police Vehicle Tires
GSA/Police
AWARDED TO: Balado National 'sires, inc.
Bid No. 98-99-108
($108,000.00)
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
1994- Present Bid No. 94-95-137/98 (7 vendors) $492,747.49 (Citywide)
PRIOR CONTRACT AWARD: NONE
s
SUMMARY OF CONTRACTS. DOC
99- 314