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Home My WebLink AboutR-99-0313J-99-416 4/30/99 RESOLUTION NO. Q Q A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF OK FEED STOP_E SOUTH, INC., FOR THE PROCUREMENT OF HORSE FEED AND SUPPLEMENTS, ON AN AS -NEEDED CONTRACT BASIS FOR ONE YEAR, FOR THE DEPARTMENT OF POLICE IN AN AMOUNT NOT TO EXCEED $22,594.45, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.290201.6.710. WHEREAS, the Police Department requires horse feed and supplements for the horses in its Mounted Unit; and WHEREAS, pursuant to public notice, Invitation for Bids No. 98-99-065 were mailed to eighteen potential bidders; and WHEREAS, one bid was received on March 8, 1999; and WHEREAS, funds are available from Account Code No. 001000.290201.6.710; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from OK Feed Store South, Inc., is the only cm COMMSION ]ETII1G OF MAY 1 1 1999 Resolution No. 99- 13 responsive and responsible bid; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid received on March 8, 1999, from OK Feed Store South, Inc., for the procurement of horse feed and supplements, on an as -needed contract basis for one year, for the Department of Police, in an amount not to exceed $22,594.45, with the option to renew for two additional one-year periods, is hereby accepted, with funds therefor hereby allocated from Account Code No. 001000.290201.6.710. Section 3. This Resolution shall become effective -2- 99- 61 313 f a immediately upon its adoption and signature of the Mayor.' PASSED AND ADOPTED this llth day of May , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legisiztic^ becomes effective with the elapse of ten !10) days from the date of C missicn attic- regarding same, without the Mayor exerci ! eto. ATTEST: / Wa er eman, City Clerk WALTER J. FOE CITY CLER APPR D AS//FgA/,�-D_ CORRECTNESS:tl PDRO—VIL ATTORNEY W3441:RCL �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. -3- 99- 313 1 %: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA-2 TO: The Honorable Mayor and Members DATE MAY 3 1999 FILE of the City Commission / SUBJECT: Proposed Resolution FROM: Donald Ii. Warshaw REFERENCES: Horse Feed and Supplements City Manager Bid No. 98-99-065 ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of OK Feed Store South, Inc., a Dade County/Non-Minority vendor, located at 22801 SW 177`h Avenue, Miami, Florida 33170, for the provision of horse feed and supplements for the Police Department's horses, in an amount not to exceed $22,594.45. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.710. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 98-99-065. Eighteen (18) Invitations for Bids were mailed and one (1) response was received. OK Feed Store South, Inc., submitted the only responsible and responsive bid and is, therefore, recommended for the award. The Police Department is responsible for maintaining and caring for the police horses within the Mounted Unit. The requested feed and supplements are necessary to maintain proper diet for the continued good health and physical condition of each horse. a+41, DHW:WEO:ll S9- 313 t a City of Miami, Florida Bid No. 98-99-65 6.1 BID INFORMATION FORM Mailing Date: February 19, 1999 Buyer: Maritza Suarez Bid No.: 98-99-65 Telephone: 305-416-1907 Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days. Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted, complete information must be given. . In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. CONTRACT FOR ONE YEAR WITH OTR FOP TWO ADDTTI PERIODS 325-52: HORSE FEED AND SUPPLEMENTS We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or service specified herein. ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BI.D MAY BE DISQUALIFIED. 1 number of calendar days required to complete work after Notice to Proceed or issuance of - purchase order. 1 number of calendar days required before commencement of work. Delivery will be made within 1 calendar days after receipt of purchase order. Terms: 2%-10 days Net 30 days XX Additional discount of % if awarded all items. (include cash discount for prompt payment, if any) Other Discounts: Contact Person/Telephone: Ranea Joyce (305) 246-3333 Term of Warranty for equipment: N/A Term of Warranty for labor: N/A All exceptions to this bid have been documented in the section below. EXCEPTIONS: 1 certify that any and all information contained in this bid is true; and I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, fu-m, or person submitting a bid for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the following and sign your none: Firm'sName: OK Feed Store South, IncTelephone: (305) 246-3333 Principal Business Address: 2 2 8 01 S w 17 7 th aFax: (3 0 5) 2 4 7— 8 7 3 2 Miam;_ . P1_ 31170 Name: Tue er A Townsend Mailing Address: same Title: PresicleTE Authorized Signatu" E-Mail Address: okfeed@okfeed.com Beeper: 009- 313 I 1,— N City of Miami, Florida Bid No. 98-99-65 6.5 :NDOR BACKGROUND INFORM, JON INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None', or "Not Applicable", as appropriate. Please print. COMPANY NAME: _ OK FEED STORE. SDIJTR, TNr - COMPANY OFFICERS: President Tucker A Townsend Vice President Secretary Nelwyn F Townsend Treasurer COMPANY OWNERSHIP: Tucker A Townsend Nelwyn F Townsend ___aQ_% of ownership 5 0 % of ownership of ownership of ownership LICENSES: 1. County or Municipal Occupational License No. 3 6 3 3 0 4- 8 Exp . 9/ 3 0/ 9 9 (attach copy with bid) 2. Occupational License Classification 214 Retail 3. Occupational License Expiration Date: Sept . 30 , 1 9 9 9 - - - -- 4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. 6 5- 0 5 5 7 5 6 7 EXPERIENCE: 6. Number of Years your organization has been in business: 3 yrs - - 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 35 yrs S. Number of Years experience BIDDERIPROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: 3 yrs 99-- 9 3 I t;,- BID AWARD RECOMMENDATION FORM BID NUMBER: g8-99-065 COMMODITY/SERVICE: Horse Fedd & Supplements DEPARTMENT / DIVISION: Police TERM OF CONTRACT: one (1) year with OTR for two (2) additional one (1) vt--ar periods NUMBER OF BIDS DISTRIBUTED: eighteen (18) NUMBER OF BIDS RECEIVED: one (1) METHOD OF AWARD: Lowest responsible and responsive bidder meeting Specifications. RECOMMENDED VENDOR(S): OK Feed Store South, Inc. STATUS: CONTRACT VALUE: Dade/Nnn-Minority $22,594.45 TOTAL $22,594.45 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: ACCOUNT CODE(S): DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL: //�/lma�� 2 ��' d ° nL 71 4(I3j�f4 , Department U Director/ Dlpak M. Parekh udy e Designee Director Director OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 99- 313 t+- CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The HonoWble Mayor and Members DATE: FILE: oAnaldH. mmission SUBJECT: Bid No. 98-99-065 Local Vendor Participation/Response FROM.. arshaw REFERENCES: City Manager ENCLOSURES: The subject bid opened 11:00 am, Monday, March 8, 1999, for the procurement of Horse Feed & Supplements for the Department of Police. Invitation for Bids were hand -delivered through the City's Local Vendor Outreach Program and via mailed. As a follow-up, the vendor(s) who did not bid was contacted on April 11, 1999, to determine the reason(s) for not bidding: District Name of Vendor Vendor Response(s) Contact Person No. 1. Anhem Health & Nutrition Svcs. Cannot compete with Purina Brand. Fausto Capote 1 DHW:BWH:JSC:cyb c: Purchasing Dept 99- 313 i t'H R•. ti' I.- TIME PERIOD From: 1994 to Present CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: HORSE FEED AND SUPPLEMENTS Police Department AWARDED TO: OK Feed Store South, Inc. Bid No. 98-99-065 $22,594.45 NUMBER OF BIDS DOLLAR AMOUNTS #94-95-031 $19,688.00 PRIOR CONTRACT AWARD: Robbie's Feed and Supply, and OK Feed Store South (94-95-031) N SUMMARY OF CONTRACTS. DOC 39- 313 t✓+ ■ R- BID ITEM: CITY OF NIIANII OF THE CITY CLERIC BID SECURITY LIST HORSE FEED AND SUPPLEMENTS BID NO: 98-99-065 DATE BID(S) OPENED: MARCH 8, 1999 TIME 11:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK OK FEE STORE SOUTH, INC. See attached bid NO BID WINCORP INTERNATIONAL, INC. nFf^rs frnTn j11-- •r !. rs hstcd herein are tb.e only offers received tirw?ly as of tl,o rlaot--) o~-)e:a'nq cc:`e and Vri !— if . All any. are hereby rejected as late." - 313 received (_) envelops on behalf of rs n receiving bid(s) PURCHASING DEPARTMENT on (City Department) (D e) SIGNED: Deputy City Cle r, rtr CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO.98-99-065 Horse Feed and Supplements, for the Mounted Unit of the Department of Police OPENING DATE: 11:00 A.M. Monday, March 8, 1999 BID NO.98-99-041 R Rolling Overhead Garage Doors, for various Fire Stations OPENING DATE: 10:00 A.M. Wednesday, March 10, 1999 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906. Donald H. Warshaw City Manager AD NO. 3468 8, 7394 CITY OF MIAMI LOGO i; City of Miami This number must REQUISITION FOR ADVERTISEMENT appear in the advertisement INSTRUCTI NS: Please jype andatt 1. DeQartment i ;OLICI. 2. Division: t-j)MT,;ISTRATION 3. Account Code number: �1000. 4. Is this a confirmation: ❑ Yes ❑ No 5. Prepared by: L('UKDF:S RM( RIGIJF;p 6. Size of advertisement: LEGAL 7. Starting date: Ci,'_,'19, i4 8. Telephone number: (305) 5?9-6413 9. Number of times this advertisement is to be ublished: `i) 10. Type of advertisement: (] Le al ❑ Classified ❑ Display 11. Remarks: Ptocurement of Fred and Suppi,or.ents f(r Polio D(2p;rtmr�Tlt horsee,. 12, Publication Date(s) of Advertisement Invoice No. Amount IMIA ti TTMES MIA:11 REVILVI DIARIC LAS A •1Li,iCAS -s r C"7 13. Q- Approved ❑ Disapproved Department-Direete9r Desi_.gn6e_. Date Approved for Payment Date C GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. WronuremAnf MAnanamanfl and rota;n D7nL uia i nmu r wn: WINHO - G.S.A.; Canary - Department i