HomeMy WebLinkAboutR-99-0312I
J-99-413
4/30/99
RESOLUTION NO.y J 312
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF BEST GARAGE DOORS, INC.,
FOR THE FURNISHING AND INSTALLATION OF
OVERHEAD ROLLING DOORS AT VARIOUS FIRE
STATIONS FOR THE DEPARTMENT OF FIRE -RESCUE,
IN AN AMOUNT NOT TO EXCEED $71,128;
ALLOCATING FUNDS THEREFOR FROM CAPITAL
IMPROVEMENT PROGRAM PROJECTS AS HEREIN
SPECIFIED.
WHEREAS, the Department of Fire -Rescue seeks to replace
overhead doors at Station Nos. 1, 3, 4, 9, and 11, which do not
meet the South Florida Building Code requirements for windstorms;
and
WHEREAS, the furnishing and installation of rolling overhead
doors is considered hazard mitigation work funded by Federal
Emergency Management Agency (FEMA) grant monies; and
WHEREAS, pursuant to public notice Invitations for Bid
No. 98-99-041R were mailed to eleven providers of these doors;
and
WHEREAS, two sealed bids were received on March 10, 1999;
and
WHEREAS, The City Manager and the Director of the Department
of Fire -Rescue recommend the award be made to Best Garage Door
CITY CONIIMSION
MNG OF.
MAY 1 1 1999
Resolution No.
9 312
a•
Section 3. This Resolution
- 2 -
Company, the lowest responsive and responsible bidder; and
WHEREAS, funding is available from Capital Improvement
Program Projects, as herein indicated, in the amount of $71,128;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The March 10, 1999 bid received from Best
Garage Door Company for the furnishing and installation of
rolling overhead garage doors at Fire Station Nos. 1, 3, 4, 9,
and 11 for the Department of Fire -Rescue in an amount not to
exceed $71,128, is hereby accepted, with funds therefor hereby
allocated from Capital Improvement Program (CIP) Projects, as
follows:
CIP Project
Fire Station #1, Project No.313995
Account No. 809401-850
Fire Station # 3, Project No. 313997
Account No. 809401-850
Fire Station # 4, Project No. 313640
Account No. 802801-830
Fire Station # 9, Project No. 313642
Account No. 802801-830
Fire Station #11 Project No. 313994 9,692
Account No. 809401-850
Total $71,128
shall become
Amount
$16,722
5,278
16,434
23,002
effective
99- 312
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immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this 11th day of May , 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mlayor did not indicate
he designated place provided, said legiGlai -r'
this legislation by signing it in t
fi ten ( i 0) d ys from the dGtc Gommiss cr ac.
becomes effective with the elapse o
regarding same, without the Mayor exercisin veto.
ATTEST:
er . Fosr!an. Cit�t Clerk
WALTER J. FOEMAN
CITY CLERK ,�//%%
APPROVED_FORD���ND CORRECTNESS:/
75ATTORNEY
3447:RCL
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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99a- 312
q
CITY OF MIAMI, FLORIDA CA=1
INTER -OFFICE MEMORANDUM
To : Honorable Mayor and
Members of the City Commission
/onAdH. FROM: Warshaw
City Manager
RECOMMENDATION
DATE : MAY 3 1999 FILE :FJN1-0I I .doc
SUBJECT: Accepting bid for overhead doors
at various Fire Stations
REFERENCES :Commission Meeting 5/11 /99
ENCLOSURES:
Resolution
It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid
of Best Garage Doors. Inc., 9625 N. W. 80 Avenue, Hialeah Gardens, FL (Non-local/Hispanic provider),
for the furnishing and installation of rolling overhead doors at Fire Station Nos. 4, 9, 1. 3, and 11 for the
Department of Fire -Rescue in an amount not to exceed $71,128.
Grant funding from the Federal Emergency Management Agency (FEMA) has been received and
appropriated in the following Capital Improvement Program Projects for hazard mitigation work:
CIP Project
Amount
Fire
Station #
1, Project No. 313995,
Account No. 809401-850
$16,722
Fire
Station #
4, Project No. 313640,
Account No. 802801-830
16,434
Fire
Station #
11, Project No. 313994, Account No. 809401-850
9,692
Fire
Station #
3, Project No. 313997,
Account No. 809401-850
5.278
Fire
Station #
9, Project No. 313642,
Account No. 802801-830
16.085 *
Total
$64.211 *
* The FEMA Hazard Mitigation Damage Survey Report (DSR) allocated $16.085 for overhead doors
at Fire Station #9. The bid for the necessary work was $23,002; a difference of $6,917. The
additional work is necessary and is within the scope and intent of the project, and in accordance with
FEMA grant guidelines qualifies for additional FEMA funding.
BACKGROUND
As a result of damages sustained to this area as a result of Hurricane Andrew, the City of Miami received
grant funding from FEMA for hurricane mitigation work and other preparedness activities. This funding
is for securing City owned properties whose structural integrity is critical to the safety of Miami citizens
and employees. Installation of overhead doors at several fire stations is among the funded projects.
In the event that qualified mitigation work exceeds that which is presently contemplated, as in the case of
FM-011.doc
99-- 9012
tr
1W
TO: Judy S. Carter, Director
Department of Purchasing
FROM: Chief C.A. Gimenez, Director
Department of Fire -Rescue
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: April 15, 1999 FILE: FM-012.doc
SUBJECT Accepting bid for overhead doors
at various Fire Stations
REFERENCES Commission Meeting 5/11/99
ENCLOSURES:
Resolution
The Department of Fire -Rescue has verified that funding is available, in the total amount of $64,211 from
the Capital Improvement Program for the cost of procuring and installing rolling overhead doors at the
below listed fire stations. These projects are among hazard mitigation projects and have been funded by
Federal Emergency Management Agency (FEMA) grants.
CIP Project
Amount
Fire
Station #
1, Project No. 313995,
Account No. 809401-850
$16,722
Fire
Station #
4, Project No. 313640,
Account No. 802801-830
16,434
Fire
Station #
11, Project No. 313994,
Account No. 809401-850
9,692
Fire
Station #
3, Project No. 313997,
Account No. 809401-850
5,278
Fire
Station #
9, Project No. 313642,
Account No. 802801-830
16.085
Total
$64.211
* The FEMA Hazard Mitigation Damage Survey Report (DSR) allocated $16,085 for overhead
doors at Fire Station #9. The bid for the necessary work at said Fire Station was $23,002; a
difference of $6,917. The additional work is necessary, within the scope and intent of the original
project, and, in accordance with FEMA grant guidelines, qualifies for additional FEMA funding.
DHW/CAG/FKR/MLK/csk
CIP Approval:
Pilar, aenz-Butler, CIP Administrator
Budget Approval:
Luie Br nnan, mg Director
FM-012.doc
&/99
Date
't11114 �r 9
Date
99- 910
._
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorabl Mayor and Members DATE: FILE:
of the City mmission
>I� o SUBJECT: Bid No. 98-99-041 R
`( Local Vendor Participation/Response
Dor�lffd TrTaMshaw
FROM: City Manager REFERENCES:
ENCLOSURES:
The subject bid opened 10:00 am, Wednesday, March 10, 1999, to procure Rolling Overhead
Garage Doors for various Fire Stations. Invitation for Bids were hand -delivered through the
City's Local Vendor Outreach Program and via mailed. As a follow-up, the vendor(s) who did not
bid was contacted on April 20, 1999, to determine the reason(s) for not bidding:
District
Name of Vendor Vendor Response(s) Contact Person No.
1. Crawford Door Co., Inc. Too Competitive David Lee V
2. P. & E. Construction Co., Inc. Too Competitive Eusebio Arias I
DHW:BWH:JSC:cyb
99- 312
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Bid No. 98-99-41 R
6.1 BID INFORMATION FORM
Mailing Date: February 19, 1999 Buver: Maritza Suarez
Bid No.: 98-99-41R Telephone: 305-416-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
SHORT TERM CONTRACT
910-55: FURNISHING & INSTALLATION OF ROLLING OVERHEAD GARAGE
DOORS
We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
3 D number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
/ S number of calendar days required before commencement of work.
Delivery will be made within / S— calendar days after receipt of purchase order.
Terms: 20/o-10 days Net 30 days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact PersowTelephone:
Term of Warranty for equipment:
Term of Warranty for labor:
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
OS) �Ial•97,ao
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
the following and sign your name:
Finm's Name: IS e S t G O r r, 9 e_, �D� O R L.Tagelephone: 3 D S- S Z
Principal Business Address: 9 (0 2 f ,v . w ?QA ax: _3 O 5
b(, b Name: SG .v Ty a 4 n S" u a e
Mailing Address:Title:p r e s, d e 4,1—
Authorized Signature: S'�,.,,� ;•,
E-Mail Address:_ S 3 U A r2 a L S4 p& A a e. or., Beeper: 3 6 5-- 7 t +S - 4n g
99-- 312
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INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
President SA ,u T I a eiy S Rage z
Vice President I! I✓ 6, euJ C� S V M r C L
Treasurer S d o je P. t 2 S
COMPANY OWNERSHIP':
AL wr t r gL A ce S v a► e y "r6 of ownership
w .� n .S u w a• a % of ownership
e.. o W 0 r A _s *A of ownership
% of ownership
LICENSES:
1. County or Nfimieipal Occupational License No. 3 O — , Z % S y S C/
(attach copy with bid)
2. Occupational License Classification 8 u i l ej t AL .
3. Occupational License F.xpitation Date: S G P ?- . 3tzf q 9
4. Metro -Dade County Cdrtificate of Competency No. 0 0 D D I S �o
(attached copy if requested in Bid or RFP)
S. Social Security or Federal I.D. No. 0 2— (12- 8 % s z
EXPERIENCE:
6. Number of Years your organi=don has been in business: ` .�
7. Number of Years experience BIDDERIPROPOSER (person, pratsipal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP:
8. Number of Years experience BIDDEPJPROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP:_ leg 0% R-
` 9 -• 312
_ BID AWARD RECOMMENDATION FORM
BID NUMBER' ?a-??-C41R —COMMODITY/SERVICE: Furnish:n; and lnstalla-lor, -c
Rolling Overhead Doors at var.
DEPARTMENT/DIVISION: Fire Rescue Fire Stations
TERM OF CONTRACT: short-term Contract
s
NUMBER OF BIDS DISTRIBUTED: Eleven (11) NUMBER OF BIDS RECElvty: two (2 )
METHOD OF AWARD: Lowest' responsible and responsible bidder meeting sflecificatic
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Best Garage Door om2anv Dada/Hi„cnanic $64,211
TOTAL: $ 64 , 211
THE TO ■R CM UITIM BY W/IRT111111111111INT.
jUgnFICATX ; • The Department of Fire-Rescue
••ry i ng °ovhirhead doors at Fi re' Station Nos. 4, * 9, 1, 3, and it as the
• •4^04sent •doors%�l '-rrot meet South rndi rPPQi►irpmPh±S_ng_
windstorms.
4-
' 'ke. •�bbve vigrk 'is' fdr hazard mitt&1tion vurboses and i a f„ndeel hl, Fpre
grant monies which were appropriated to hazard mftlaatinn Cal iral Tmr niru_
ment Program projects at the cited Fire Stations. The FEKA Damage Survey
Report (DSR) allocated $16,085 for overhead doors at Fire Station #9, The
bid from Best Garage Boors, Inc for this Fire Station was $73_009- -
difference of $6,917 The additional work is nerPcasr3Z1 within the scope
and intent of the project and, in accordance with grant guidelines. _
qualifies for additional FEMA funding _
ACCOUNT CODS): 809-4ft-850 (1022 ' ` 809401-850(5,278) l •'S`'l`l
31�%D 802801-830 (16,434) 802801-830 116,085)
9401-850 (9,692)
DEPARTMENT APPROVAL: BUD�T R1ltVl APPROVAL• PURCHASING APPROVAL
Department Director/ Luie Brennan J y S.
Designee
Acting Director Director
)�JOA .
OTHER FUNDING APPROVALS, IF APPLICABLE.
ITLE: u
PAGE 2of? 2 g9— 312
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TABULATION OF BIDS t
FURNISHING AND INSTALLATION OF ROLLING OVERHEAD GARAGE DOORS
BID NO. 98.99-041 R
Item
Deserlption.
Model S10 Rolling
Overhead Garage Doors, as
per Specifications.
I
Fire Station No. 4
II
Fire Station No. 9
III
Fire Station No. 1
IV
Fire Station No. 3
V
Fire Station No. I 1
Total (Rents I. F9
Best Garage Doors, Inc.
%25 NW 80 Avenue
Hialeah Gardens, FL 33016
Dade/13ispanic
{ Est. Unit Extended
I_qy. Price Price
6
S
2,739.00 /ea
S
16,434.00
7
S
3,286.00 /ea
S
23,002.00
11.
6
S
2,787.00 'lea
S
16,722.00
2
S
2,639.00 /ea
S
5,278.00
4
S
2,423.00 /ea
S
9,692.00
Prepared by Maritza Suarez, 3/11/99
S 71,128.00 1
Amercian Overhead Door Company
9101 NW 105th Circle
Miami, FL 33178
Dada Non -Minority
f Fst. Unit Extended
f Qy. Price Price
6
S
2,955.00
/ea
S
17,730.00
7
S
3,499.00
/ea
S
24,486.00
6
S
3,688.00
/ea
$
22,128.00
2
$
2,639.00
/ea
S
5,278.00
4
$
2,639.00
/ea
$
10,556.00
S 80,178.00 1
;�X",
Approva .
Page 1 Department Director/Designee
99- 312
TIME PERIOD
1994-Present
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: FURNISHING & INSTALLATION OF
OVERHEAD ROLLING DOORS
AT VARIOUS FIRE STATIONS
AWARDED TO: Best Garage Door, Inc.
BID NO.98-99-041R
($71,128)
NUMBER OF BIDS
Dade 0509-1/98
97-98-071
Dade 6050-1/01-CW
PRIOR CONTRACT AWARD: Best Garage Door, Inc. (Above)
SUMMARY OF CONTRACTS. DOC
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DOLLAR AMOUNTS
$30,000 (Fire)
$14,676
$43,000 (GSA/FIRE)
99w 312
CITY OF A1IAAII OF THE CITY CLERK
BID SECURITY LIST
BID ITEM: ROLLING OVERHEAD GARAGE DOORS FOR VARIOUS FIRE STATIONS
C
BID NO: 98-99-041R
DATE BID(S) OPENED: MARCH 10, 1999 TIME 10:00 ant
BIDDER
TOTAL BID I BID BOND (ER)
AMERICAN OVERHEAD DOOR CO. See attached bid
BEST GARAGE DOORS INC. It"
received envelops on behalf of
son receiving bid(s)
PURCHASING DEPARTMENT on
(City Department) (D.-de)
SIGNED:
eputy City Cle
<M-
l
J(
�c
CITY OF MIAMI y`_
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.98-99-065 Horse Feed and Supplements, for the Mounted Unit of the Department
of Police
OPENING DATE: 11:00 A.M. Monday, March 8, 1999
BID NO.98-99-041 R Rolling Overhead Garage Doors, for various Fire Stations
OPENING DATE: 10:00 A.M. Wednesday, March 10, 1999
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906.
Donald H. Warshaw
City Manager
AD NO.3468 & 7394
<<r
CITY OF MIAMI
LOGO
�J
cps
M
City of MiamiThis
number must
REQUISITION FOR ADVERTISEMENT appear in the
U
advertisement.
INSTRUCTIONS: Ple.,se type -and attach a copyf the advertise i n.
1. Department: 2. Division:
Fire -Rescue Su port Services
3. Account Code numb- 4. Is this a confirmation: 5. Prepared by:
280-101-287 ❑ Yes KI No Capt. Gilbert
6. Size of advertisement:
LEGAL
7. Starting date: 02/15/Q9
8. Telephone number:
(305) 575-5280
9. Number of times this advertisement is to be
_
10. Type of advertisement:
published:
Legal ❑ Classified ❑ Display
11. Remarks:
Overhead Garage Doors.
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
MIAMI TIMES
MIAMI REVIEW
DIARIO LAS AMERICAS
�
1
13.
❑ Approved
❑ Disapproved
A/ IZ� I�S
i
Department erector/Designee Date
Approved for Payment Date
C IGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Manaaement) and retain Pink cnnv.
wo i mou i wn: wnae - UZ.A.; canary - uepartment