HomeMy WebLinkAboutR-99-0306.6-11
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J-99-378
4/9/99
RESOLUTION NO. 3 J - 306.8
A RESOLUTION ACCEPTING THE BID OF HANDSEL
ELECTRIC COMPANY OF FLORIDA, INC., FOR THE
CITYWIDE PROVISION OF ELECTRICAL MAINTENANCE
SERVICES AND SUPPLIES, ON AN AS -NEEDED
CONTRACT BASIS FOR ONE YEAR, IN AN AMOUNT NOT
TO EXCEED $30,000, WITH THE OPTION TO RENEW
FOR TWO ADDITIONAL ONE-YEAR PERIODS;
ALLOCATING FUNDS THEREFOR FROM VARIOUS USER
DEPARTMENT BUDGETS AT TIME OF NEED.
WHEREAS, various City departments require electrical
maintenance services and supplies; and
WHEREAS, pursuant to public notice, Invitation for
Bids No. 98-99-054 were mailed to thirty-nine potential providers
for said service; and
WHEREAS, one bid was received on February 22, 1999; and
WHEREAS, the City Manager and the Director of Purchasing
recommend that the bid received from Handsel Electric Company of
Florida, Inc., be accepted as the only responsive and responsible
bid.
WHEREAS, funds will be allocated from the various user
department budgets at the time of need; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
cm COOMSSION
&IEETMG or
APR 2 7 1999
09- 306.6
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thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The February 22, 1999 bid submitted by
Handsel Electric Company of Florida, Inc., for the provision of
Citywide electrical maintenance services and supplies, on an
as -needed contract basis for one year, in an amount not to exceed
$30,000, is hereby accepted, with the option to renew for two
additional one-year periods, with funds therefor hereby allocated
from various user department budgets at the time of need.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 27th day of April , 1999.
JOB CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-38, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse often (10) days fro the 9 of Gomm;E, action
regarding same, wbout the Mayor a ercisin
ATTEST:
Wafter J an, City Clerk
WALTER J. FOEMAN
TNESS:�
l� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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CITY OF MIAMI, FLORIDA
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INTER -OFFICE MEMORANDUM =3 1
TO: Honorable Mayor and DATE : AIR 1 9 1999 FILE:
Members of the City Commission
SUBJECT:
Resolution Authorizing
Electrical Maintenance Citywide
FROM: naREFERENCES : T
o Id 4a4rsa�w��
Bid 1\o. 98-99-054
City Manager
ENCLOSURES:
10
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Handsel Electric Company of Florida, Inc., a Female/Local vendor, located at 25
NW 57 Avenue, Miami, Florida 33126, for the provision of electrical maintenance services
Citywide, on an as -needed contract basis for one (1) year, with the option to renew for two (2)
additional one-year periods, at an annual amount not to exceed $30,000.00. Funds are allocated
from the various user department budgets at the time of need.
BACKGROUND
The Purchasing Department has seen a need to secure a contract for electrical maintenance
services and supplies Citywide.
The Department of Purchasing has analyzed the bid received pursuant to Bid No. 98-99-054.
Thirty-nine (39) Invitation for Bids were mailed and one (1) bid was received. Handsel Electric
Company of Florida, Inc., submitted the only responsible and responsive bid and is therefore,
recommended for award.
Below is a price comparison of the rates submitted by Handsel Electric Company of Florida, Inc.,
the sole bidder, and the existing contract prices.
Rates under existine contract
Rates under new bid
established in June, 1996
Electrical Foreman
$40.00/hr.
$48.00/hr.
Electrician Journeyman
$36.00/hr.
$31.50/hr.
Electrician Apprentice
$24.00/hr.
$18.00/hr.
Laborer
$18.00/hr.
$15.00/hr.
Average Rate
$29.50/hr.
$28.00/hr.
5% Increase
Please note that Handsel Electric Company of Florida, Inc.'s bid is a result of the Local Vendor
Outreach Program, effort to recruit local vendors to do business with the City of Miami.
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DHWBWH/J C/cyb
99- 306.6
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: Donald H. Warshaw
City Manager
DATE:
FILE:
SUBJECT: Bid No. 98-99-054
Local Vendor Participation/Response
REFERENCES:
ENCLOSURES:
-- The subject bid opened 10:00 am, Monday, February 22, 1999, for the procurement of Electrical
Maintenance Services Citywide. Invitation for Bids were hand -delivered through the City's Local
Vendor Outreach Program and via
mailed. As a follow-up, the vendor(s) who did not bid was
contacted on March 9, 1999, to determine the reason(s) for not bidding.
District
Name of Vendor _
Vendor Response(s)
Contact Person No.
1. Valdes Electric Co.
Mail Returned; Left several messages
Juan Valdes IV
2. Finehard Corp.
General Contractor, unable to do service Arniando Perez IV
3. R. Holmes Bus & Property Svc.
Committed to other contracts
Renita Holmes IV
= 4. Tri City Electric Co., Inc.
Bid documents too lengthy and
Suzanne Escobar III
time consuming
— 5. Riverside Electric Co.
Have other commitments, didn't have
Jim Irvin III
time to work on bid
6. Tuma Electric & Plumbing Supply
Misplaced bid, too late to turn it in.
Jorge Torrente 1
7. Trail Lighting & Electric Products
Unable to review bid to turn in on time
Fabio Mastrapa III
8. IRO Electric, Inc.
Semi-retir-ed bidforms too long
Maritza Constanzo IV
9. EM Electric Services
Company too small for this contract
Amy Madruga IV
10..Bonanza Electric
Left several messages, no avial
Jose Gonzalez IV
H. Electric Power & Service, Inc.
Attempted to deliver bid, but too late
Clifton Vaughn II
12. All Electric
Do not provide service
Frank Hegebus II
= DHWBWH/JSC/cyb
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City of Miami, Florida
Mailing Date: February5, 1999
Bid No.: 98-99-54
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Bid No. 98-99-54
6.1 BID INFORMATION FORM
Buyer: Maritza Suarez _
Telephone: 305416-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
at the Office: of tl
CONTRACT FOR ONE (1) YEAR WITH OTR FOR TWO (2) ADDITIONAL ONE (1)
910-82: ELECTRICAL MAINTENANCE CITYWIDE
PERIODS
We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
7 number of calendar days required before commencement of work.
Delivery will be made within 7 calendar days after receipt of purchase order.
Terms: 2%-10 days Net 30 days X Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact Person/Telephone: LENARD H. HANDSEL (305) 261-2471
Term of Warranty for equipment: ONE YEAR
Term of Warranty for labor: ONE YEAR
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
the following and sign your name:
OF FLORIDA, INC.
Firm'sName: HANDSEL ELECTRIC COMPANY Telephone: (305) 261-2471
Principal Business Address:25 N. W. 57 AVENUE Fax: (305) 261-4789
Name: LENARD H. HANDSEL
s Mailing Address: 25 N . W . 57 AVENUE Title: P R E S
MIAMI , FLORIDA 33126 Authorized Signature:
E-Mail Address: Beeper: 305 - 71
(9- 3a6.6
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City of Miami. Florida
6-a VENDOR BACKGROUND INFORIMATION
Bid No. 98-99-54
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
HANDSEL ELECTRIC COMPANY OF FLORIDA, INC.
COMPANY OFFICERS:
President LENARD H . HANDSEL
Secretary
COMPANY OWNERSHIP:
LENARD H. HANDSEL
ELLEN PEARL
Vice President ELLEN PEARL
Treasurer
49 % of ownership
51 % of ownership
of ownership
of ownership
LICENSES:
1. County or Municipal Occupational License No. 025531-5
j (attach copy with bid)
2. Occupational License Classification 196 ELECTRICAL
3. Occupational License Expiration Date: SEPTEMBER 30, 1999
4. Metro -Dade County Certificate of Competency No. NOT APPLICABLE
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 59-0699501
EXPERIENCE:
6. Number of Years your organization has been in business: 53 YEARS
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 43 YEARS
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 53 YEARS
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City of Miami. Florida
Bid No. 98-99-054
6.4 PRICE SHEET
DEFINITIONS:
RATE A: REGULAR RATES: Work taking place between 8:00 am. through 5:00 p.m., Monday through Friday.
RATE B: OVERTIME RATES. Work taking place between 5:00 p,m. through 8:00 a.m., Monday through Friday and all
day Saturday.
RATE C. SUNDAYIHOLIDAYRATES. Work taking place all day Sunday and during any City recognized Holiday.
Bidders shall submit bids based on the rates defined above for each of the following items. Award shall be based
upon the total hourly rates for Rate A - Regular Rates. The City additionally reserves the right to review rates and to
reject the same of any bidder should those rates be excessive or out of line from those rates standard within the
industry. Failure to provide costs for each shall result in the disqualification of bid.
REQUIRED
ITEM:
ELECTRICAL FOREMAN
ELECTRICIAN JOURNEYMAN
ELECTRICIAN APPRENTICE
LABORER
BUCKET TRUCK
(Minimum use time: 8 hrs)
TOTAL
RATE A
$40.00 /HR.
$36.00 /HR
$24.00 /HR.
$18.00 /HR.
$85.00 M.
$203.00 1HR.
OPTIONAL SERVICE:
RATE B
$60.00 /HR.
$54.00 /HR
$36.00 /HR.
_ $27.00 /HR.
$85.00 /HR.
RATE C
$81.00 /HR
$73.00 /HR.
$48.00 /HR.
$36.00 /HR.
$85.00 /HR.
Please provide below an exam le s of situation where you would send one (1) of the above personnel for "Required
Service" Rate A for service based upon receipt of a call from the City.
Laborer:
Electrician Apprentice:
Electrician Journeyman:
Electrician Foreman: $40.00/HR.
Exceptions to Specifications (if any):
Electrical Contractor's License -No.: State EC 0000122 Expires: August 31
(to be submitted with this bid)
4Bidder: HANDSEL ELECTRIC COMPANY OF FL.INCAuthorized Signet e:
(Company Name)
FAILURE TO COMIPLETE, SIGN, AND RETURN THIS
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CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: ELECTRICAL MAINTENANCE
Citywide
AWARDED TO: Handsel Electric Company of Florida, Inc.
Bid No. 98-99-054
$30,000.00
TIME PERIOD
r`rom: 1994 to Present
NUMBER OF BIDS
None
DOLLAR AMOUNTS
PRIOR CONTRACT AWARD: Bid No. 95-96-090/$160,000 Electrical Contracting; Prime Electrical
Rates under new bid
Electrical Foreman $40.00/hr.
Electrician Journeyman $36.00/hr.
Electrician Apprentice $24.00/hr.
Laborer $18.00/hr.
Average Rate $29.50/hr.
I
SUMMARY OF CONTRACTS. DOC
5% Increase
Rates under existine contract
established in June,1996
$48.00/hr.
$31.50/hr.
$18.00/hr.
$15.00/hr.
$28.00/hr.
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BID NUMBER: 98-99-054
BID AWARD RECOMMENDATION FORM
COMMODITY/SERVICE: ELECTRICAL MAINTENANCE SERVICES CW
DEPARTMENT / DIVISION: PURCHASING/CITYWIDE
TERM OF CONTRACT: ONE(1) YEAR WITH OPTION TO RENEW TWO (2) ADDITIONAL ONE YEAR PERIODS
NUMBER OF BIDS DISTRIBUTED: 39 NUMBER OF BIDS RECEIVED: one (1)
METHOD OF AWARD: LOWEST RESPONSIBLE AND RESPONSIVE BID
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
HANDSEL ELECTRIC COMPANY OF FLORIDA, INC. FEMALE/LOCAL $30,000.00
TOTAL: $30,000.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
TO PROVIDE ELECTRICAL MAINTENANCE SERVICES AND SUPPLIES TO VARIOUS
CITY DEPARTMENTS.
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ACCOUNT CODE(S): FROM VARIOUS CITY DEPARTMENT BUDGETS
AT TIME OF NEED f�Q,IRIN LC/7' GU/TTS lc�IO tyD
DEPARTMENT APPROVAL: BUDGET R IEW APPROVAL: PURCHASING APPROVAL:
WS.Depar m t Di ak M. Parekh I�Ibesignee Director
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
PAGE 2 OF 2
99- 3GG.6i
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CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BIDITEM: ELECTRICAL MAINTENANCE SERVICES
BID NO: 98-99-054
DATEBID(S)OPENED: FEBRUARY 22, 1999
TIME 10:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
HANDSEL ELECTRIC CO. OF FLA., INC.
See attached
bid
NO BID
ELECTRICAE CONTRACTING
DATO ELECTRIC, INC.
PRIME ELECTRIC, INC.
DYNALECTRIC CO.
are e
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trcnc!ors 1,,1stcd herein
„Offers from theK
retie J£ Il 1
other offers ;i1 r, :,.d in
r:ny-
aro heroh
� rY--
�,� received ( J j envelops on behalf of
Pe on receiving bids
PURCHASING DEPARTMENT on 2 ' a%5
(City Department) (Date)
SIGNE
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Deputy City
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CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, Ff. 33133 for the following:
BID NO.98-99-054 Electrical Maintenance Services on a City-wide basis at various locations
owned and/or operated by the City of Miami.
OPENING DATE: 10:00 A.M. Monday, February22, 1999
BID NO.98-99-023 T-Shirts and Golf Shirts with silk screening and embroidery City-wide, on
an as -needed contract basis.
OPENING DATE: 11:00 A.M. Monday, February 22, 1999
Detailed specifications for these bids are available upon request at the City of Miami,
Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FI. 33130. Telephone No. 416-
1906.
Donald H. Warshaw
City Manager
AD NO.5365 & 5378
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CITY OF MIAMI
LOGO
i
'- City of Miami
This number must
T REQUISITION FOR ADVERTISEMENT appear in the
advertisement.
INSTRUCTIONS: Please lype 6nd attach g copythe adytirtilement
1. Department: f
2. DIVISION
�. „
3. Account Code number:
4. Is this a confirmation:
5. Prepared by:
SC;GJn.6t'791?a.>; Zu7
❑ Yes ❑ No
6. Size of advertisement: i
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
110. Type, of advertisement:
published:
Q Legal ❑ Classified Cl Display
11. Remarks:
cc)ti '::i cC t. for l` ). ,
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
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1
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13.
ID Approved
❑ Disapproved
z 11. 4 1 ; 9
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Department Director/Designee Date
Approved for Payment Date
C IGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
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