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HomeMy WebLinkAboutR-99-0291J-99-376 4/19/99 RESOLUTION NO. 2 9 1 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO ! THE CITY ATTORNEY, WITH THE STATE OF FLORIDA, DEPARTMENT OF MANAGEMENT SERVICES BUILDING CONSTRUCTION, FOR THE PROVISION OF CONSTRUCTION MANAGEMENT SERVICES FOR THE DESIGN AND CONSTRUCTION OF THE SAFE NEIGHBORHOOD PARKS BOND PROJECT ENTITLED "HADLEY PARK COMMUNITY CENTER", IN AN AMOUNT OF $57,636; ALLOCATING FUNDS THEREFOR AS APPROPRIATED BY FISCAL YEAR 1998-1999 APPROPRIATION ORDINANCE N0. 11705, AS AMENDED FROM CAPITAL IMPROVEMENT PROJECT NO. 331391 ENTITLED "HADLEY PARK COMMUNITY CENTER"; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, the City of Miami, with substantial community input, has determined that a need exists for the design and construction of a community center at Hadley Park; and WHEREAS, approximately $2.4 million in the Capital Improvement Program is available for the Hadley Park Community Center Project, of which $1.4 million is budgeted from Miami -Dade County's Safe Neighborhood Parks Bond Program and the remaining $1 million from the City's Special Obligation Series 1995 Bond funds; and WHEREAS, pursuant to Resolution No. 98-795, the City expanded its existing professional services agreement with ATTACHMENT (S) CONTAINED Crrr COZYMSSION MEETING OF APR 2 7 1999 Resolution No. 99291 Thaddeus Cohen Architects, P.A., to provide planning and design services for a Community Center at Hadley Park; and WHEREAS, the City of Miami desires to enter into an agreement with the State of Florida, Department of Management Services to oversee the design and construction of the Hadley Park Community Center project; and WHEREAS, the City of Miami has negotiated an agreement with the Department of Management Services BC to provide management services for the Hadley Park Community Center Project for an administrative fee of $57,636, based on a twelve month completion schedule, from the time of approval of the agreement by the City; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to enter into an agreement-'/ in a form acceptable to the City Attorney, with the State of Florida, Department of Management Services Building Construction, in the amount of $57,636, is therefore hereby approved for the "Hadley Park Community Center 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - Z- 99- 291 project;. Section 4. Funds for the cost of agreement are allocated from the Capital Improvement Project No. 331391 as appropriated by Fiscal year 1998-1999 Appropriations Ordinance 11705, as amended. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.21/ PASSED AND ADOPTED this 27th day of April 1999• JOB CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legis! t:C'm c:� becomes effective with the elapse often (10) days fro the date of C^rnrt ATTEST: regarding same, without the Mayor exercis' o WALTER J. FOEMAN CITY CLERK j OVEFCORRECTNESS:i RIL ATTORNEY W3417:RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99- 291 STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES BUILDING CONSTRUCTION (BC) BUILDING 4030, SUITE 315 4050 ESPLANADE WAY TALLAHASSEE, FLORIDA 32399-0950 FORM OF AGREEMENT BETWEEN CLIENT AND AGENT BC PROJECT NUMBER: COM-98064000 PROJECT NAME AND LOCATION: CITY OF MIAMI, PUBLIC WORKS DEPARTMENT, DESIGN AND CONSTRUCTION OF A CULTURAL CENTER UNDER A CONSTRUCTION MANAGER AT RISK PROCESS, MIAMI, FLORIDA CLIENT: CITY OF MIAMI PUBLIC WORKS DEPARTMENT RIVERSIDE CENTER, 8TH FLOOR 4-14 SW ?ND AVENUE NIIAMI. FLORIDA 33130 Jeb Bush Governor Tom McGurk Secretary cityofmaimica ,I.: 9J- 291 -f - r' AGREEMENT FOR SERVICES THIS AGREEMENT made this 23rd day of March in the year Nineteen Hundred and Ninety Nine BY AND BETWEEN BUILDING CONSTRUCTION (BC), DEPARTMENT OF MANAGEMENT SERVICES, STATE OF FLORIDA, hereinafter called the AGENT or BC, and s CITY OF MIAMI PUBLIC WORKS DEPARTMENT RIVERSIDE CENTER, 8TH FLOOR 444 SW 2ND AVENUE MIAMI, FLORIDA 33130 herinafter called the CLIENT or OWNER. WITNESSETH, that whereas the CLIENT wishes to retain the services of BC, as permitted by Chapter 255.31, Florida Statutes, for providing certain program management services for the Project described on the cover page of this Agreement. NOW THEREFORE, BC and the CLIENT, for the considerations hereinafter set forth, agree as follows: Article 1. BC agrees to furnish those Program Management Services described in the attached Exhibit I. which Exhibit I by reference and attachment hereto forms a part of this Agreement. Article 2. The Project Budget is as shown in the attached Exhibit II, which Exhibit II by reference and attachment hereto forms a part of this Agreement. Article 3. The proposed schedule is as shown in the attached Exhibit III, which Exhibit III by reference and attachment hereto forms a part of this Agreement. Article 4. BC is authorized and requested to enter into agreement or assignment with architects, engineers, contractors, etc., using BC forms and procedures, for the design, bidding and construction of those parts of the Project. The CLIENT understands and agrees that those agreements will designate BC as the AGENT for the OWNER and will contain a provision substantially as follows: The entity that will occupy, use and own the Project upon substantial completion is City of Miami, Parks and Recreation Department, Miami, Florida. The funds with which the compensation of the architects, engineers, contractors, etc., will be paid are under the control of City of Miami, Parks and Recreation and Public Works Departments, Miami, Florida. Payments under this contract, as prescribed hereinabove, will be made by either City of Miami, Public Works Department or the Parks and Recreation Department, Miami, Florida, based on approval of each payment by BC, Department of Management Services, State of Florida. CLIENT agrees that, although it will not execute those agreements, the agreements shall be deemed to be the agreements of the CLIENT in view of the fact that the funds are under the control of the CLIENT and BC will not have responsibility to make payments on the agreements. Article 5. CLIENT agrees to designate a representative for the Project to be solely responsible for all CLIENT actions under this agreement. and who will receive. review and respond in a timely manner to all questions and requests from BC; and to pay. within thirty 130) calendar days, all invoices approved by BC and transmitted to the CLIENT for payment, not exceeding the portions of the budget shown on the attached Exhibit II which have been activated in writing by a letter from the CLIENT's representative to BC. 99-- 291 Article 6. BC does not guarantee the Project can be completed within the budget shown in the attached Exhibit II, but does agree not to commit funds in excess of this budget without mutual agreement and an Amendment to this agreement authorizing such increase. Article 7. BC's administrative fees for the various program management services are based on services as shown in Exhibit I and shall be as follows: FIFTY SEVEN THOUSAND, SIX HUNDRED THIRTY SIX DOLLARS ($57,636.00) If the Project Budget is increased in excess of $250,000.00 or if the Construction Schedule exceeds 12 months then BC fee shall be increased by 2.2% of the revised budget in excess of $2,750,000.00. If the Construction Schedule can be reduced BC's fee shall be reduced by $4,803.00 per month or a prorated portion thereof. If the Construction extends beyond 12 months due to no fault of BC, the fee will be $4,803.00 per month or a prorated portion thereof. Article 8. BC's administrative fees prescribed in Article 7 hereinabove, will be invoiced once for the total amount due and payments are to be made in 12 consecutive monthly payments against the invoice based on an 12 month final completion date. $57,636.00 _ 12 months = $4,803.00 12 Equal Monthly Payments of $4,803.00 Article 9. Additional Services will be performed for a separate fee to be negotiated and authorized later. Such services may include, but are not limited to the following: Special Board meetings or workshops Article 10. This Agreement may be terminated by either party upon seven (7) days' notice by mutual agreement, or should one party fail substantially to perform in accordance with its terms through no fault of the other. In case of termination, BC, its Contractors and Architect -Engineer's shall be paid for services performed up to the date of termination and any reasonable additional costs that BC, it's Contractors and Architect -Engineers may incur as a result of terminating this agreement. 2 '4' 99— 291 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the aay and year first written above. Attest: By: Walter J. Foreman, City Clerk Approved as to Insurance Requirements: By: Mario Soldevilla, Risk Management Dept. CLIENT CITY OF MIAMI, A MUNICIPAL CORPORATION OF THE STATE OF FLORIDA By: Donald H. Warshaw, City Manager Approved as to Form and Correctness: By: Alejandro Vilarello, City Attorney AGENT BUILDING CONSTRUCTION, DEPARTMENT OF MANAGEMENT SERVICES, STATE OF FLORIDA As Witnessed: Approved: By: By: H.R. Hough Contracts Administrator Approved As To Form And Legality: By: Office of General Counsel. Department of Management Services State of Florida 99- 291 L- - 1 4r EXHIBIT I SCOPE OF SERVICES Building Construction, Department of Management Services, State of Florida, hereinafter referred to as "BC", — proposes to provide the following program management services for the projects identified on the face of this Agreement: 1. A/E's Design Development Phase Services BC WILL; Accept Assignment Of A/E's Contract With The City Of Maimi, Public Works Department Provide Direction/Consultation To The A/E As Required Regarding Scope, Additional Services, Procedures , etc. Provide Information To The A/E Regarding Permitting Agencies and Codes to Use Provide Budgetary Direction To The A/E Participate In Value Engineering Analysis To Provide The Best Project Within Budget Review Plans For Architectural, Mechanical, Electrical And Civil And Provide Comments To The A/E Reviews A/E Responses And/Or Revisions Due To DBC (And Other Reviewing Agencies) Comments Monitor The Schedule For Submittals And Establish Dates For Reviews Reviews A/E Requests For Additional Services For Scope, Completeness, Fairness Issue A/E Additional Services Authorizations Agreed Upon Receive, Review And Approve A/E Invoices For Services Rendered Versus Contract Conditions Process A/E Invoices To Proper Accounting Office For Vouchering Review And Analyze Cost Estimates Review Specifications Assure Meetings Are Documented And Minutes Distributed To All Parties Assure All Decisions Required For That Particular Design Phase Are Made Issue Approval To A/E To Proceed Into Next Phase THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO BC Conferences With Client & Others Site - Informational Data Master Plan Environmental Considerations Grading & Site Development Site Construction Roads, Walks, Paths & Parking Utility Services Fencing Landscaping Lateral & Transverse Site Sections Special Site Considerations Buildines - Architectural: Floor Plans Area Recap Elevations Buildins Sections Typical Wall Sections Finish & Equipment Schedules Color Pallet & Schedule Code Classifications Complex Area Plans List Of Safety Equipment Design Concept Sketch 4 may- 291 r" k" Materials List Other Information Buildings - Structural: Describe Foundation Conditions Describe Structure Selected Preliminary Framing Plan Describe Roof Structure Structural Building Sections Identify Building Loads Design Calculations & Criteria Special Conditions Buildings - HVAC: Single Line Layout With Equipment Sections Showing Equipment Fleet Forms Describe Auto Management System Describe Criteria For Heating System Describe Ventilation System Describe AC Criteria & System Describe Evaporative Cooling System Buildings - Refrigeration: Areas To Be Refrigerated Outside Design Temperatures Type Refrigeration Equipment Type/Thickness Insulation Buildings - Electrical: Describe Electrical Service Entrance Describe Electrical Characteristics Identify Panel Locations Describe Wiring Systems Describe Conductors Locate Lights, Outlets & Switches Describe Standards Of Design Describe Short -Circuit Duty Describe Emergency Electrical Systems Coordinate Building & Site Electrical Other Buildings - Communication: Describe Systems Describe Materials Describe Locations Describe Radio Paths Describe Antenna Requirements Describe Antenna Transmission Describe Bonding & Grounding Describe Cable/Radio Links Describe Test Equipment Describe Equipment Arrangement Describe Wiring/Cable Requirements Describe Lighting/Power Requirements Describe AC Requirements Describe Interference/Clearance Buildin,*s - Plumbing: Preliminary Layout Of Lines Preliminary Plan Locations Preliminary Section With Risers Identify Number Of Fixtures 5 g�- 291 lw Identify Water Pressure Identify Hot Water System Other Buildings - Fire Protection: Identify Hydrant Identify Riser/Hose Cabinets Identify Sprinkler Criteria Insurance Design Criteria Sprinkler Head Layout Buildings - Special Equipment: Kitchen Equipment Auditorium Seating Stage Curtain And Equipment Gym Layout And Equipment Window Coverings Hospital Equipment Lawn Sprinkler Equipment Vacuum Cleaning Systems Material Handling Equipment Telephone Systems Other Systems Checklist Bid Packages/Sequences:Base Bid & Alternates Probable Construction cost Area Analysis Telephone Site Plan Distribution Of Review Packages BC Review A/E's Response To Review Comments 2 A/E's Construction Documents Phase Services BC WILL; Provide Direction/Consultadon To The A/E As Required Regarding Scope, Additional Services, Procedures , etc. Provide Information To The A/E Regarding Permitting Agencies and Codes to Use Provide Budgetary Direction To The A/E Participate In Value Engineering Analysis To Provide The Best Project Within Budget Review Plans For Architectural, Mechanical, Electrical And Civil And Provide Comments To The A/E Reviews A/E Responses And/Or Revisions Due To BC (And Other Reviewing Agencies) Comments Monitor The Schedule For Submittals And Establish Dates For Reviews Reviews A/E Requests For Additional Services For Scope, Completeness, Fairness Issue A/E Additional Services Authorizations Agreed Upon Receive, Review And Approve A/E Invoices For Services Rendered Versus Contract Conditions Process A/E Invoices To Proper Accounting Office For Vouchering Review And Analyze Cost Estimates Review Specifications Assure Meetings Are Documented And Minutes Distributed To All Parties Assure All Decisions Required For That Particular Design Phase Are Made Issue Approval To A/E To Proceed Into Next Phase THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO BC Conferences With CLIENT ;Oqc Documents Review Non -Technical Specifications Fleet/Solar Energy Codes Certification 6 99- 291 L Check List Cost Estimates Area Analysis Color Schedules Handicapped Check List Drawings Technical Specifications Bid Packages Alternates Mechanical Test And Balance 100% Documents Review 100% Review Response 3. A/E's Bidding Phase Services (If Applicable) BC WILL; Prepare Sample Advertisement For A/E To Use In Newspapers Issue State MBE Directory To The A/E To Be Made Available To Contractors (As Required To Meet Project Goals) Monitor Addenda For Scope And Clarity Participate In Bid Openings Review Contracts Financial Qualifications And Experience Make Recommendations For Bid Award THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO BC Prepare Camera Ready Copy Of Documents For Each Bid Package Prepare & Issue Addenda Attend Bid Openings Award Recommendations 4. A/E's Construction Phase Services BC WILL; Prepare And Issue The Notice To Proceed Participate With The A/E And Contractor In The Initial Construction Conference Review The Contractor's Schedule For The Project Participate In All Monthly (Or Bi-Weekly) Team Meetings Assure All Team Meetings Are Documented And Minutes Sent To All Parties Review Contractors List Of Subcontractors Review Monthly RFI, ASI, Submittal, Shop Drawings And Other Logs For Timeliness Review Contractor's Progress Against The Schedule On A Monthly (Or Bi-Weekly) Basis Analyze Change Order Proposals For Scope, Need, Completeness, Fairness Recommend Change Orders As Required Review Contractor's Pay Requests Process Pay Requests To The Appropriate Accounting Office For Vouchering Participate In Monthly Inspections With The A/E Participate In Substantial Completion Inspections Participate In Final Completion Inspections Review And Sign Affidavits Of Completion THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO BC Initial Construction Conferences Project Sien Design Monthly Construction Conferences Review Contractor's Progress Schedule Review Contractor's List Of Subcontractors Review Contractor's Shop Drawings Transmit Payroll Records Required By Federal Grants 7 99- 291 Review As -Built Drawings Clarification Documents Monthly Status Report Site Visits And Reports Monthly Contractor Payment Reviews Review Testing Invoices Change Orders Claim Reviews And Correspondence Substantial Completion Inspection Final Completion Punchlist Final Inspection Review Contractor's Affidavits Of Completion Review Contractor's Guarantees And Operating Manuals Review Contractor's As -Built Drawings 5. Contractor Selection BC WILL; Establish Contractor Selection Team Consisting Of BC, A/E & CLIENT Personnel Advertise For Qualified Contractors Prepare Project Scope Information For Contractors Answer Contractor's Questions Verify Contractor Prequalification Criteria County & State Lice nsure/Certification/Corporation Analyze Previous Experience On Similar Projects Analyze Management Staff & Experience Analyze Site Management Capability Analyze Present Workload Schedule/Arrange Contractor Selection Meetings Conduct Preliminary Selections, Reducing Applicants To 5 Contractors Publish Shortlist Results Of Contractor Selections Debrief Unsuccessful Contractors Brief Successful Contractors Conduct Interviews With Remaining 5 Contractors Finalize Selection, Reducing To 3 Contractors In Order Of Preference Debrief Ranked Contractors 6. Contractor Fee Negotiations BC WILL; Establish Contractor Negotiation Team Consisting Of BC, A/E & CLIENT Personnel Prepare & Publish Detailed Scope For Contractors Notify Number 1 Contractor Of Negotiation & Proposal Requirements Answer Number I Contractor's Questions Receive & Analyze Proposal From Number I Contractor Conduct Pre -Negotiation Conference With Negotiation Team Conduct Negotiations of Contractor's Fee With Number l Contractor Establish On -Site Design Personnel Requirements Establish Off -Site Design Personnel Requirements Establish On -Site Construction Personnel Requirements Establish Off -Site Construction Personnel Requirements Establish General Conditions Requirements Establish Design & Construction Phase Fee Establish Overhead & Profit Fee S ti- 99- 291 Establish Preliminary Schedule Requirements Establish Construction Team, Consisting Of BC, CLIENT, A/E & Contractor Personnel Coordinate With CLIENT Distribute Results Of Negotiation Obtain CLIENT Approval 7. Contractor Contract Preparation/Execution BC WILL; Prepare Contract On BC's Form For Contractor & BC Execution Prepare Performance Bond On BC's Form In Budget Amount Prepare Labor & Material Payment Bond On BC's Form In Budget Amount Prepare Certificate Of Insurance On BC's Form Prepare Assignment Of Contractor's Antitrust Rights To CLIENT On BC's Form Process Contract Documents To Contractor For Execution Receive Executed Documents Back From Contractor & Thoroughly Check For Proper Execution Execute Documents On Behalf Of CLIENT Give Contractor Notice -To -Proceed With Design Phase Services 8. Contractor's Design Phase Services BC WILL; Participate With The A/E And Contractor/CM In Plan Reviews At Each Submittal Phase Participate With The A/E And Contractor/CM In Value Engineering Alternative Design/Construction Approaches Review All Contractor/CM Estimates Review Contractor/CM GMP With The Team And Recommend For Contracting Explore Tax Savings And Implement Procedures As Necessary THE FOLLOWING WILL BE PROVIDED BY THE CONTRACTOR/CM UNDER CONTRACT TO BC (WITHOUT ASSUMING DESIGN RESPONSIBILITIES) Distribute Document Package Schedule Familiarization Meeting Conduct Familiarization Meeting Manage Requests For Information Pricing & Value Engineering (VE) Review & VE Site Civil Review & VE Mechanical -Electrical Systems Review & VE Structural Systems Review & VE Roof & Exterior Review & VE ADA Compliance Review & VE Detail Coordination Evaluate Construction Phasing Evaluate Construetability Propose Guaranteed Maximum Price (GMP) Negotiate Final GhIP & Conditions Document Final GINIP & Conditions Review Final GMP & Conditions With CLIENT Team Obtain CLIENT Team Approval Of Final GMP & Conditions Amend Contractor's Contract To Reflect Final GMP/Conditions Prepare GMP Amendment To Construction Contract Process GRIP Amendment To Contractor For Execution Receive Executed Amendment Back From Contractor & Thoroughly Check For Proper Execution 9 99- 291 14' l Execute GNtr Amendment On Behalf Of CLIENT Process Executed GMP Amendment To Contractor 9. Contractor's Construction Phase Services BC WILL; Prepare And Issue The Notice -To -Proceed Participate With The A/E And Contractor In The Initial Construction Conference Review The Contractor's Schedule For The Project Participate In All Monthly (Or Bi-Weekly) Team Meetings Assure All Team Meetings Are Documented And Minutes Sent To All Parties Review Contractor's List Of Subcontractors Review Monthly RFI, ASI, Submittal, Shop Drawings And Other Logs For Timeliness Review Contractor's Progress Against The Schedule On A Monthly (Or Bi-Weekly) Basis Analyze Change Order Proposals For Scope, Need, Completeness, Fairness Recommend Change Orders As Required Review Contractor's Pay Requests Process Pay Requests To The Appropriate Accounting Office For Vouchering Participate In Monthly Inspections With The A/E Participate In Substantial Completion Inspections Participate In Final Completion Inspections Review And Sign Affidavits Of Completion THE FOLLOWING WILL BE PROVIDED BY THE CONTRACTOR/CM UNDER CONTRACT TO BC (WITHOUT ASSUMING DESIGN RESPONSIBILITIES) Coordinate Contractors Project Promotion & Advertisement Contact Qualified Sub -Contractors Promote Through Associations & Exchanges Promote MBE participation To Make Good Faith Effort Toward Meeting District Board Of Trustees Requirements Use BC & CLIENT Databases Of Interested Contractors BC & CLIENT To Participate In Pre -Bid Meetings & Bid Openings Coordinate Contractor's Review Of 100% Construction Documents Give Contractor Notice -To -Proceed With Construction Coordinate Contractor's Project Information Management Key Personnel Contacts Bud -et & Financial Data Project Construction Scheduling Construction Progress Conference Scheduling Interface With Construction Management Systems Initial Team Construction Conference Maintain Constructive Aeenda Document Potential Areas Of Concern Develop Subcontractor Coordination Plan Review Construction Critical Path Confirm Communications Network Weekly Team Nleetines Monthly Team Meetings Prepare For Lleetinzs Attend Meeuntzs Prepare :Monthly Report Review Submittal Schedule Identify Lone -Lead Submittals Coordinate Review Periods N''ith Construction Schedule Review Budeet Status Review Value analysis Reports 10 99- 291 Perform Quality Control Observations Review Construction Schedule Review Change Proposals. Reviews And Implementation Are To Be By The Construction Team On Changes To The GMP That Are Less Than $100,000. Those Changes Equal To Or Greater Than $100,000 Will Require CLIENT Approval. Review MBE Participation Reports Review Testing Reports Review Building Code Inspection Reports Review Requests For Payment & Transmit To CLIENT For Review & Payment Establish Transition Team Monitor As -Built Development Substantial Completion Inspection Review A/E Certifications Expedite & Verify Punchlist Corrections Review Warranties & Submittals Final Inspection & DOE Certification 10. Occupancy Services (Additional Service to Owner) BC WILL; Assure Staff Training Occurs For Equipment THE FOLLOWING WILL BE PROVIDED BY THE CONTRACTOR/CM UNDER CONTRACT TO BC (WITHOUT ASSUMING DESIGN RESPONSIBILITIES) Review Occupancy Requirements Coordinate Maintenance & Operational Training Review Systems Testing & Certifications t _ 291 .I Total Project Budget EXHIBIT II PROJECT BUDGET 1'_ $2,500,000.00 99- 291 t✓ bra ID ITask Name 1 DMS Selected by Board 2 A/E Conlracting Phase 3 A/E Assignumnl Prepandron/Execulion 4 A/E Design Phase 5 A/E Site Development Putni lling — 6 A/E Design Development Phase Services 7 A/E Cunstnrchun Do umenls Phase Services 8 A/E Construction Phase Services 9 A/E CO11SRUC110r1 Administration & Site Visits 10 CM Selection Phase 11 Advertise for Construction Manager 12 Selection Team Reviews Proposals Individually 13 Selection Team Meets, Produces Short List 14 Shull Listed C/M Prepare to Oral Presentation 15 Oral Presunlahutns 8 Grading by Tearn 16 Notification and Advertisement of the Results 17 CM Contracting Phase 18 CM Nugolraliuns 19 CM Conlydcl PrepurulrulVExucadiun 20 CM Design Phase 21 Dusgpr Iruvulnlnmml I slunalu 22 Cunslruceun Dueuments/GMP Estimate 23 CM Construction Phase Services 24 Conslructlun 25 — Substantial Compleliun — 26 Filial - — — EXHIBIT III PROPOSED SCHEDULE, CITY OF MIAMI Duration Start _Finish M I A M 0 days Tue 3/23199 Toe 3/23199 /23 L f li 7 days Tue 3123/99 Mon 3129199 7 days Tue 323199 Mon 3/29/99 120 days Tue 3/30/99 Tue 727/99 90 days Tue 3/30/99 Sun 6/27/99 60 days Tue 3/30/99 Fri 5/28/99 60 days Sal 529/99 Tue 727/99 240 days Wed 728/99 Thu 323/00 240 days Wed 7/28199 Thu 3/23/00 52 days Wed 324199 Fri 5/14/99 30 days Wed 3/24/99 Thu 422/99 5 days Fri 423r99 Tue 427/99 1 day Wed 4128/99 Wed 428199 14 days Thu 429199 Wed 5/12/99 1 day Thu 5113/99 Thu 5113/99 1 day Fri 5114/99 Fri 5114199 28 days Sat 5/15199 Fri 6/11/99 14 days Sat 5115/99 Fri 5/28/99 14 days Sat 529/99 Fri 6/11/99 90 days 30 days 60 days Sat 6/12199 Sat 6/12/99 Thu 919/99 Sun 7111/99 Mon 7/12/99 Thu 9/9/99 240 days Wed 728/99 Fri 324/00 240 days Wed 7/28199 Thu 323100 30 days Wed 223/00 Thu 323/00 0 days Fri 3/24/00 Fri 3/24100 e 3/24 Task Summary ^ Rolled Up Progress � Split Protect City ulMcmu Ihorress ,",,,,","„ Dille lilt: ,/23199 J Rolled Up Task External Tasks u . ;, ,- r-i Rolled Up Split Milestone ♦ Rolled Up Milestone Q Project Summary WENNNOMW 1W I ti. Z-1 CITY OF MIAMI, FLORIDA 46 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and DATE FILE Members of the City Commission SUBJECT: RESOLUTION Authorizing the City Manager to execute an Agreement for Construction ram— Management Services for the FROM : Donald H. Warshaw REFERENCES Hadley Park Community Center City Manager ENCLOSURES: I RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the City Manager to execute the negotiated agreement, in a form acceptable to the City Attorney, with the State of Florida Department of Management Services to manage the design and construction of the project entitled "Hadley Park Community Center" under a construction manager -at -risk process for a fee of $57,636.00. BACKGROUND The City of Miami, with substantial local community input, has committed to have a Community Center designed and built at Hadley Park with major funding from the Safe Neighborhood Parks Bond (SNPB) program and from City Special Obligation Bonds. By Resolution No. 98-785, the City Commission expanded the existing professional services agreement with Thaddeus Cohen Architects, P.A., to plan and design the Community Center facility and authorized the City Manager to procure services of a construction manager -at -risk to implement the project. The management services shall include accepting assignment of the architect's agreement with the City to oversee the preparation of construction documents and the procurement of a professional construction manager who shall guarantee and construct the project within the available budget. The funding for the construction management services under this agreement is from Capital Improvement Project No. 331391 DHW/ /J /mm HadleyPkMEMO.doc Budgetary Impact Analysis 1. Department fdf LZ, U & Division_ MZA 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: 4. Is this item related to revenue? NO: YES 5. Are the sufficient funds in Line Item? (If yes, skip.to item #7.) YES: V Index Code Minor Obj. Code Amount $ r,7, f0.:56 NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Ob'ect/Pro'ect No. From $ To $ 7. Any additional comments? Department FORD PARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Department of Manage ent and Budget Director/Designee Budget Analyst Date �i P Date 99- 291 K t�