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Home My WebLink AboutR-99-0286R r J-99-370 4/15/99 RESOLUTION NO. 9 9- 286 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE ANNUAL CONTRACT OF ALEXANDER BATTERY COMPANY SOUTHEAST, INC., IN AN AMOUNT NOT TO EXCEED $7,800; TO INCREASE THE TOTAL CONTRACT FROM $17,500 TO $25,000 FOR THE PROCUREMENT OF RADIO BATTERIES, FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.290201.6.718, AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, pursuant to Resolution No. 98-728, adopted July 21, 1998, Alexander Battery Company Southeast, Inc., was awarded a contract in the amount of $17,200 for the procurement of radio batteries on an as -needed contract basis for one year, with the option to renew for an additional one-year period, for the Department of Police; and WHEREAS, it is essential that the Department restock the supply of radio batteries that support the STX Radios operated by police personnel; and WHEREAS, the number of batteries needed has increased; and WHEREAS, the department is utilizing the old and outdated My COMUSSION MEETMG OF APR Z 7 1999 Aeeolu&n No. 99-- 286 per` batteries which may be adding to the ongoing transmission and reception difficulties; and WHEREAS, funds for said increase are available from the Police General Operating Budget, Account Code No. 001000.290201.6.718; and WHEREAS, the City Manager and the Chief of Police recommend that the contract with Alexander Battery Company Southeast, Inc., be increased from $17,200 to $25,000; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The increase in the contract with Alexander Battery Company Southeast, Inc., in an amount not to exceed $7,800, is hereby approved, for the procurement of radio batteries, for the Department of Police, with funds therefor hereby allocated from Account Code No. 001000.290201.6.718. Section 3. The City Manager is hereby authorized 1/ to 1/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 2 - 99- 286 execute all necessary documents, in a form acceptable to the City Attorney. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.Z/ PASSED AND ADOPTED this 27th_ day of April , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation nor becomes effective with the elapse of ten (10) days fr9m the date of Ccmmissicn acticn regarding same, without the Mayor exercising ATTEST: Wale City Clerk WALTER J. FOEMAN CITY CLERK APPROVED LLO W3011: RCL CORRECTNESS:/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - %I- 99- 286 I CITY OF MIAMI, FLORIDA 39 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members APR 1 9 1999 FILE: TO of the City Commission DATE SUBJECT: Proposed Resolution FROM: I(n/dH*ia;r;sa;w; REFERENCES: Increase the Contract for City Manager Radio Batteries ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution amending Resolution No. 98-728, to increase the amount approved from $17,200.00 to $25,000.00 for the provision of radio batteries from Alexander Battery Southeast, Inc. Funding is to be provided from the Police General Operating Budget, from Account Code 001000.290201.6.718. BACKGRO[TND The Police Department is requesting an increase -in the contract for the provision of radio batteries. The increase is necessary to restock the supply of radio batteries, which supports the STX Radios used by police personnel. The department is still using some of the old/outdated batteries and this may be adding to the ongoing transmission and reception difficulties that the department is experiencing. DHW:WEO:I1 99- 286 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Donald H. Warshaw ft LEG 7-2 TO: City Manager DATE MAR 2 � :a9C FILE Increase the Contract for SUBJECT: Radio Batteries FROM: William E. O'Brien REFERENCES: Chief of Police ENCLOSURES: _ The Police Department has verified that funds are available with the Department of ManagemelT & Budget to increase the contract for the provision of radio batteries, from $17,200 to $25,000. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.718. I it BUDGETARY REVIEW & APPROVAL: -( Dipak M" Parel h, Director Department of Management & Budget WEO:11 Attachments ,0 99- 286 T4' MAR— Z— 9 9 TIDE 1 3- 1 S ,l-98.767 7/15/98 9 8- 728 RESOLUTION N0. A RESOLUTION ACCEPTING THE BID OF ALEXANDER BATTERY COMPANY SOUTHEAST, INC., FOR THE PROCUREMENT OF RADIO BATTERIES, ON AN AS -NEEDED, WHEN -NEEDED CONTRACT BASIS FOR ONE YEAR, WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE YEAR PERIOD, FOR THE DEPARTMENT OF POLICE, AT AN ANNUAL COST NOT TO EXCEED $17,200.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.290201.6. 718. WHEREAS, invitations for Bid No. 97.98-096 were mailed to 22 potential bidders for the procurement of STX Radio Batteries, on an as -needed, when -needed contract basis for one year, with the option to renew for one additional year, for the Department of Police; and WHEREAS, pursuant to public. notice, five sealed bids were received May 27, • 1998; and WHEREAS, these batteries are necessary to replenish existing stock for use in STX Radios used by Police personnel; and WHEREAS, funding is available from the Department of Police, General Budget Account Code No. 001000.290201.6.718; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Alexander Battery Company Southeast, Inc., be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA., Section 1. The recitals and findings contained in the Preamble to this Resolution are Crry commsSIoff b=TUIG OF JUL 2 f 1998 iW401utlos Na 99- 286 C tH MAR — 2— 9 9 T U E 1 3: 1 hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid submitted on May 27, 1998, by Alexander Battery Company Southeast, inc., for the provision of radio batteries, on an as -needed, when needed contract basis for one year, with the option to extend for an additional one year period, for the Department of Police, at an annual cost not to exceed $17,200.00, is hereby accepted, with funds therefor hereby allocated from Account Code No. 001000.290201.6.718. Section 3. This Resolution shall become effective immediately upon Its adoption and signature of the Mayor,. PASSED AND ADOPTED this 21stday of _�_iv , 1998• JOE CAROLLO, MAYOR in accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approv-1 of VIs legislation by signing it In the designated pace provieed, said Iegis.k! in becomes effectiva with the elapse often (10) days ;_1 m the date -t Comm.ss cn act:cn ATTEST: regarding same, without the Mayor enCisi ve i Wa far J. main, City Clerk WALTER J. FOEMAN, CITY CLERK Al"BKOVED A !0 IF,IM 013 CORRECTNESS A "AN AT NV�� W2748.CSK ' If the Mayor does not sign this Resolution, it shall become effectNe at the end of tan calendar days from the date it was passed and adopted. It the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 2 was nei 99- 28 i TABULATION OF BID RADIO BATTERIES 97-98-096 VENDOR Alexander Battery Co. SE Multiplier Ind. Corp. Motorola Inc 6966 Commercial Drive 136 Radio Circle 4660 SW 158 Avenue Morrow GA 30260 Mount Kisco NY 10649 Miami FL 33185 Non-LocallNon-Minority Non-Local/Non-Minority Dade/Non-Minority Est. Extended Est. Extended Est, Extended Item Description 9tL. Unit Price Amount QN. Unit Price Amount s Unit Price Amount 1 Stx Radio Battery 800 $ 21.50 lea $ 17,200.00 800 $ 22.94 /ea $ 18,352.00 800 $ 26.00 /ea $ 20,800.00 Motorola Model No. NTN4327C 1800 MAH ; Multiplier Brand ; Multiplier M4327 B H43278 r,., x 1800mAh,. QO C� • Approval: 6, Prepared by Sara Gonzalez Depart ent Direc oVresiqiee ,1_ 01. i 7 TABULATION OF BID RADIO BATTERIES 97-98.096 VENDOR Bearcom Operating LP Bicell Cellular Products 11545 Pagemill Road 5738 W Hallandale Blvd Dallas TX 75243 Hollywood FL 33023 Non-Local/Non-Minority Non-LocaMon-Minority Est. Extended Est. N Extended Item Description ' oty. Unit Price Amount + QQt r. Unit Price 0 Amount N 1 Six Radio Battery 800 $ 37.62 /ea A:30,096.00 ; - Motorola Model No. NTN4327C 1800 MAH. 4'd� it!�+e��• (+'1ti • ° .ti • �k R E S ;:� N S I V i i + E — C,G GO Prepareo -3ara Gonzalez r 4' • submitted multiple bids Approval- //ov op- A D partment D rectorlr Knee -W %.- INCREASE OF CONTRACT Bid No. 97-98-096 ITEM: Radio Batteries DEPARTMENT: Police TYPE OF PURCHASE: Increase in total contract amount REASON: The increase is necessary to restock the supply of radio batteries, which supports the STX Radios used by police personnel. The department is still using some of the old/outdated batteries and this may be adding to the ongoing transmission and reception difficulties that the department is experiencing. RECOMMENDATION: It is recommended that an increase to the annual contract with Alexander Battery Company Southeast, Inc., be increased by $7,800.00. Funds are available from Account Code No. 001000.290201.6.718. AY irector cchh 'ng D to 9J-- 286