HomeMy WebLinkAboutR-99-0285F
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J-99-356
4/19/99
RESOLUTION NO. 9 9 285
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO APPROVE THE FINDINGS OF THE
EVALUATION COMMITTEE, PURSUANT TO A REQUEST
FOR PROPOSALS, THAT LAW ENFORCEMENT
PSYCHOLOGICAL AND COUNSELING ASSOCIATES,
INC., IS THE MOST QUALIFIED FIRM TO PROVIDE
PRE -EMPLOYMENT PSYCHOLOGICAL SCREENING AND
PSYCHOLOGICAL COUNSELING SERVICES TO THE
DEPARTMENT OF POLICE; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR AN INITIAL TERM OF TWO YEARS,
WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL
ONE-YEAR PERIODS, IN AN AMOUNT NOT TO EXCEED
$217,000; ALLOCATING FUNDS THEREFOR FROM
ACCOUNT CODE NO. 001000.290201.6.270.
WHEREAS, the Department of Police requires pre -employment
psychological screening of all sworn police applicants; and
WHEREAS, the nature of police work requires that the Police
Department provide psychological counseling services its sworn
personnel; and
WHEREAS, Requests for Proposals (RFP) were mailed to
nineteen firms seeking a broad range of responses from
experienced and qualified firms to provide psychological services
to the Department of Police; and
WHEREAS, the Evaluation Committee analyzed the sole proposal
received in response to the RFP and recommends the Law
crff COr+n USSION
WETMG OF
APR 2 7 1999
RssolucLon ram.
99- 285
I
Enforcement Psychological and Counseling Associates, Inc., as the
most qualified firm to provide the required professional
services; and
WHEREAS, the City Manager accepted the findings of the
Evaluation Committee that Law Enforcement Psychological and
Counseling Associates, Inc., is the most qualified firm to
provide pre -employment psychological screening and psychological
counseling services to the Department of Police;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Commission hereby accepts the
recommendation of the City Manager to approve the findings of the
Evaluation Committee that Law Enforcement Psychological and
Counseling Associates, Inc., is the most qualified firm to
provide pre -employment psychological screening and psychological
counseling services to the Department of Police.
Section 3. The City Manager is hereby authorized to
execute an agreement, in a form acceptable to the City Attorney,
with the Law Enforcement Psychological and Counseling Associates,
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99- 285
Inc., in an amount not to exceed $217,000, for an initial term of
two years, with the option to extend for two additional one-year
periods, with funds therefor hereby allocated from Account Code
No. 001000.290201.6.270.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayorlr.
PASSED AND ADOPTED this 27th day of April 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said
becomes effective with the elapse of ten (10) da s fr the date of Comrn'., :n
regarding same, without the Mayor ex r . in a
ATTEST:
Wsher , . Daman, City Clark
WALTER J. FOEMAN
CITY CLERK
-' If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
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99- 285
CITY OF MIAMI, FLORIDA 38
INTER -OFFICE MEMORANDUM -
ro : The Honorable Mayor and Members DATE: '. , ``
of the City Commission FILE:
SUBJECT: Pre -Employment Psychological -
Screening and Psychological _
Counseling Services -
FROM : InAaldH.Warshaw REFERENCES: RFP No. 97-98-094
City Manager -
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution approving
the findings of an Evaluation Committee as to the most qualified firm to provide pre -employment
psychological screening and psychological counseling services; authorizing the City Manager to
undertake negotiations with the most qualified firm, to execute a contract, in a form acceptable to
the City Attorney in an amount not to exceed $217,000, and to instruct the Chief Procurement
Officer to issue a purchase order for these services. Funding is to be from the Police General
Budget, Account Code No. 001000.290201.6.270.
BACKGROUND
The Request for Proposal (RFP) Evaluation Committee has analyzed the proposal received from
the sole respondent, Law Enforcement Psychological and Counseling Associates, Inc., pursuant to
RFP No. 97-98-094 for the provision of pre -employment psychological screening and
psychological counseling services. Nineteen (19) RFP invitations were mailed and only one
response was received. Law Enforcement Psychological and Counseling Associates, Inc., as the
sole respondent, has been deemed by the Evaluation Committee to be responsive in all aspects of
the proposal and cost reasonable. Therefore, the Evaluation Committee unanimously recommends
the acceptance of this proposal and the selection of Law Enforcement Psychological and
Counseling Associates, Inc., as the provider of pre -employment psychological and psychological
counseling services for the Police Department.
The Department of Police requires pre -employment psychological screening of all sworn job
applicants. In addition, due to the nature of police work, with all its stresses, requires that the
Police Department maintains the ability to provide psychological counseling services for their
employees.
w Sti
DHW: WEO:ll
99- 285
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
f r,.,.
Donald H. Warshaw I't r 0'�� LEG 7-2
TO: DATE: _ FILE:
City Manager
SUBJECT: Proposed Resolution
FROM : William E. O'Brien REFERENCES: Pre -Employment Psychological
Chief of Police Screening and Psychological
ENCLOSURES: Counseling Services
_ The Police Department has verified that funds are available with the Office of Budget &
Management Analysis, for the provision of Pre -Employment Psychological Screening and
Psychological Counseling Services in the amount not to exceed $217,000 on an annual basis.
Funding is to be provided form the Police Department General Operating Budget, Account Code
No. 001000.290201.6.270
BUD TARY REVIEW & APPROVED BY:
l'
Dipak Parekh
Director
Office of Budget & Management Analysis
AS PER MAE SHEPHERD, THIS CONTRACT BEGINS JUNE 1999.
$72,000 ARE REQUIRED FROM JUNE 1999 TO SEPTEMBER 30, 1999.
WE0:11 IN ADDITION, $ 906,396 ARE BUDGETED FOR THE YEAR 2000..
City of Miami
Management & Budget
Date -f 7 y
Time 3, AAA(
Amount of $ 43�f i /&_. is
available in account number:
ooivoo. �.�1�c•LD /. � . Z yd
e
Verified by: SIGNATURE
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6.1. RFP Information Form
Mailing Date: November 20, 1998 Buyer: Pamela Burns
RFP No.: 97-98-094 Telephone: 305416-1905
Responses must be received by: Friday, December 20,1998 at 11:00 A.rvL
at the Office of the City Cleric, 3500 Pan American Drive, Miami, Florida 33131-5504
Commodity Code: 948-76
TERM CONTRACT i
PRE -EMPLOYMENT PSYCHOLOGICAL
SCREENING SERVICES AND
OTHER PSYCHOLOGICAL SERVICES
RFP NO.97-98-094
I certify that any and all information contained in this Proposal is true; and I further certify that this
Proposal is made without prior understanding, agreement, or connections with any corporation, firm or
person submitting a Proposal for the same materials, supplies, equipment, or services and is in all respects
fair and without collusion or fraud. I agree to abide by all terms and conditions of the RFP, and certify
that I am authorized to siCP
gn for the Proposer. Please print the following and sign your name:
Name of Proposer law Enforcement Telephone: _ (3 0 5) 4 4 2- a s o 0
Psychological & Counseling Associates, Beeper: �(3 0 5) 7 n 1- S 18 7
Principal Business Inc. _ Fax: (3 0 5) 4 4 2- 4 4 6 9
Address: 250 rAt-A l ani a Ave- 9904 Name: Mark Axel herrl� P13 n
Coral Gables, FL 33134 Title: President
Mailing Address: 250 alnnia Az ##604
rnra 1 Gables.- 'PT,: 11114 Authorized Signature:
Page 28
99- 285
6.3. Proposer Background Information
INSTRUCTIONS:
This questionnaire is to be included with the Response. Do not leave any questions unanswered. When
the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME: Law Enforcement Psychological and Counseling Associates, Inc.
COMPANY OFFICERS:
President Mark Axelberd, Ph.D. Vice President Larry Capp, Ph.D.
Secretary Vivian Rodriguez Treasurer Luz Cornell, Ph.D.
COMPANY OWNERSHIP:
Mark AmPlhprdf Ph _ n _ 100 % of ownership
% of ownership
% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No. 030563-1
(attach copy with Response)
2. Occupational License Classification 212 Consultant
3. Occupational License Expiration Date: 09-30-99
4. Miami -Dade County Certificate of Competency No.
(attached copy if requested in RFP)
5. Social Security or Federal I.D. No. 59-1978758
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99- 285
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CITY OF MIAMI. FLORIDA _
INTER -OFFICE MEMORANDUM!' S OFFICE
ru . Donald H. Warshaw
City Manager
FROM. William E. O'Brien
Chief of Police
DATE: IrlHli 4 ��� FILE
SUBJECT Pre -Employment Psychological
Screening Services
REFERENCES:
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I have reviewed the report submitted by Lieutenant Craig McQueen and the recommendation of
the Pre -Employment Psychological Screening Services Committee. After review of the proposal, I
concur with the Committee's recommendation.
WEO/ma
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99- 285
t.
44. C A2 3'ZN'1R
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
Donald H. Warshaw March 23, 1999
TO : DATE: FILE
City Manager
SUBJECT, Pre -Employment Psychological
de
Screening and Other Services
FROM: L CQueenREFERENCES: RFP No. 97-98-094
Con
Evaluation Committee ENCLOSURES:
The Evaluation Committee reviewed the proposal submitted for the subject services by the Law
.Enforcement Psychological and Counseling Associates, Inc. The City. of Miami Purchasing
Department requested bids from 19 company's and only the above mention company submitted a
bid.
City Staff:
Lieutenant Craig E. McQueen, Commander
Non City Staff:
Dr. Scott L. Fraser, Chairperson
Bill Katz, Director
Proposer:
Recruitment and Selection Unit
Department of Psychology Florida
International University;
Employee Relations,
City of Coral Gables
Law Enforcement Psychological and Counseling Associates, Inc.
250 Catalonia Avenue, Ste. 604
Coral Gables, Fl. 33134
Scope of Work:
The Evaluation Committee met on two occasion to review the proposal tendered in response to the
RFP extended by the City of Miami Police Department. The RFP was issued in order to select a
provider for Pre -Employment Psychological Screening and Other Psychological Services. The
period of the engagement will be for two (2) year contract with OTR for two (2) additional one (1)
year periods.
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Evaluation:
The Evaluation Committee met on March 1 hand March 18,1999 to read, study and evaluate the
proposd submitted. It was determined that the Proposer did not need a presentation since no other
bids were received.
Evaluation Criteria:
The Proposer were evaluated on the basis of the following criteria, as pre -determined by the City
of Miami and included in the RFP:
Proposer's Qualification and Experience 20%
2roposer's Ability to Perform Required Services 15%
Methodology and Overall Approach to Scope of Work 30%
Fee Proposal 20%
Minority/Women Participation, if applicable 5%
Local Preference, if applicable 10%
Total 100%
Attached is the tabulation sheet demonstrating the scores by each rater for the above criteria.
Final Ranldnj:
The following reflects the final score submitted by the Evaluation Committee:
41. Law Enforcement Psychological
and Counseling Associates, Inc.
Recommended Proposal:
total score: 259
average score 86.3
Our review revealed that Law Enforcement Psychological and Counseling Associates, Inc. was
responsive and cost reasonable, thus the recommendation to be forwarded to the City Commission
for consideration.
This item is tentatively scheduled for the Commission Agenda onZ sday, A , 1999.
Should you have any questions, please contact me at ext. 6484.
CEM: jag
Approved/Disapp ved: ��m_ IS,6109
Donald H. Warshaw, City Manager ate
99- 285
RFP 97.98-094 TABUI IN BY THE EVALUATION COMMITTEE for
PRE -EMPLOYMENT PSYCHO. ACAL SCREENING AND OTHER PSYCHOLOGICAL SERVICES
PROPOSER RATER #1
Law Enforcement Psychological and
Counseling Associates, Inc. 88
250 Catalonia Avenue, Ste. 604
Coral Gables, Fla. 33134
Dade Co. / Non -Minority
DAl
Prepared by Pamela Bums, 3/18/99
I4'
RATER #2 RATER #3
85 86
AVERAGED
SCORE SCORE
259 86.3
Approved by: G/ L��lt--✓
Dile_d r / Desig ee
Date:
CITY OF MIAMI OFFICE OF THE CPt CLERK
BID SECURITY LIST
BID ITEM: PRE -EMPLOYMENT PSYCHOLOGICAL SCREENING SERVICES
/ K
BID NO.: RFP-97-98-094
DATE BID(S) OPENED: D E C E M B E R 18, 1998 TIME 11 : 0 0 a. m.
BIDDER
'
1i-
One box
BID BOND (ER)
CASHIER'S CHECK
LAW ENFORCEMENT PSYCHOLOGICAL AND
COUNSELING ASSOCIATES, INC.
NONTHERN SAFETY CO.
One envelope
ers -c-•-, . �n�'ors listed herei
receive-' .. - -�:
o.- f'•
.. , S
Ot er c `.' - - 1 in r�sponso to t'
are hereb rc .-
- -
7 ,
�7 n L
14o yJ received ( 2) envelopes on behalf of
Person receiving bid(f)
PURCHASING UEPARTMENT 01r /'2 9'
(City Department) (Date)
SIGNED:
eputy City Clerk
�g -
g
A !�
CITY OF MIAMI
ADVERTISEMENT FOR PROPOSAL
Sealed proposals will be received by the City of Miami City Clerk at his office located at City
Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following:
RFP NO.97-98-094 Pre -Employment psychological screening services, & other
�— psychological services ("Services") for employees for the Dept. of Police.
OPENING DATE: 11:00 A.M. Friday, December 18, 1998
Detailed specifications for this proposal are available upon request at the City of Miami,
Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, Florida 33130. Telephone No.
(305) 416-1904.
AD NO.3459
Donald H. Warshaw CITY OF MIAMI
City Manu�jer LOGO
LIM
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59
City of Miami
�` ,.,,. ,,,. _• This number must
REOUISITION FOR ADVERTISEMENT appear in the
;,:, advertisement.
INSTRUCTIONS: Please type and h
t '
1. Department:
72DIvision:
i? iI DGE7
3. Account Code number:
4. Is this a confirmation:
5. Prepared by:
0(,!jO0o.
Yes ❑ No
Lourdes i.oa)► ;u��.
6. Size of advertisement:
7. Starting date:
8..0Teccle\pho_ne number:
9. Number of times this advertisement is to be
10. Type of advertisement:
published: : n -
❑ Legal ❑ Classified ❑ Display
11. Remarks:
Request for Propos:ils_ for Pr<:-F,t loymer:t i's�clu�lof lcr l f creeniii- & Psychological
Sertices aFY 97-c;8_094
12.
Date(s) of
Advertisement
Invoice No.
Amount
Publication
^ Tr, x, H•aRAID
w r, IEV
MTAt,T j , .r
x
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13.
Approved
❑ Disapproved
Department Dir4tor/Designee Date
Approved for Payment Date
C GS/PC 503 Rev. 121sq Routing: Forward White and Canary to G.S.R. (Procurement Management) and retain Pink copy.
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