HomeMy WebLinkAboutR-99-02817'
J-99-369
4/19/99
RESOLUTION NO. 9 9- 2 8 1
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A 4/5THs AFFIRMATIVE VOTE, OF THE MEMBERS OF
THE CITY COMMISSION, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDING OF AN
EMERGENCY; WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AND
APPROVING THE EMERGENCY EXTENSION OF THE
EXISTING CONTRACT WITH UNISYS CORPORATION,
FOR THE MAINTENANCE OF THE CITY'S
COMMUNICATIONS NETWORK BACKBONE, FOR ONE
ADDITIONAL MONTH, FOR THE DEPARTMENT OF
INFORMATION TECHNOLOGY, IN AN AMOUNT NOT TO
EXCEED $20,000; ALLOCATED FUNDS FROM ACCOUNT
CODE NO. 001000.460101.6.670.
WHEREAS, Resolution 97-869, adopted December 9, 1997,
authorized the City Manager to acquire computer hardware,
software maintenance and support services from Unisys Corporation
for a period of two years; and
WHEREAS, the warranty of the City's network backbone was
provided for pursuant to said agreement, which term expired on
March 30, 1999; and
WHEREAS, the City Manager made a written finding that an
emergency existed and authorized the extension of one month of
the contract with Unisys Corporation.
WHEREAS, an extension of one month will provide the
C TY cob MQS$ION
APR 2 7 1999
Resolution No.
99- 281
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department of Information Technology sufficient time to enter
into a modified bid process for the most advantageous vendor that
can provide these services for an additional six months; and
WHEREAS, during the six month period the department will
commence a formal Request for Proposal process.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four -fifths (4/51"`) affirmative vote of
the members of the City Commission, ratifying, approving and
confirming the City Manager's finding of an emergency; waiving
the requirements for competitive bidding procedures and approving
the extension of the contract for one month, with Unisys
Corporation, for the maintenance of the City's communications
network backbone, for the Department of Information Technology,
in an amount not to exceed $20,000; with funds therefor hereby
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99- 281
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allocated from Account Code No. 001000.460101.6.670.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor Y
i PASSED AND ADOPTED this 27th day of April , 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated pie provioc:c++. s .i;, ;gisi .,i,,;, nog^�
becomes effective with the elapse of ten 10
t ? y, the date of Cc�n 'ss;cn ��.c.t;o� regarding same, Without the Mayor exercisin a ,
ATTEST:
Wal man, 0fty Clerk
WALTER J. FOEMAN
CITY CLERK
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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99- %0j.
- -VV
rl,
CITY OF MIAMI, FLORIDA 31
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and
Members of the City Commission
t�
FROM: (onald H. Warshaw
City Manager
V
RECOMMENDATION
DATE: APR
1 9 1
999 FILE:
SUBJECT: Ratification of Emergency
Extension of Contract
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
ratifying, approving and confirming the City Manager's finding of an emergency,
waiving the requirements for competitive sealed bids and authorizing the emergency
extension of the existing contract with Unisys Corporation for the maintenance of the
City's communications network backbone, for one (1) additional month, for the
Department of Information Technology; further increasing said contract by $20,000.
Funds are allocated from Account Code No. 001000.460101.6.670.
BACKGROUND
Resolution 97-869, adopted December 9, 1997, authorized the City Manager to acquire
computer hardware and software maintenance and support services from Unisys
Corporation, for a period of two (2) years. The warranty of the City's network backbone
was provided for under this agreement, however, said agreement will expire in March
1999. This interim extension will provide the Department of Information Technology
sufficient time to enter into a modified bid process to find the most advantageous vendor
that can provide these services for an additional six months. During this additional six
month period the Department of Information Technology will commence a formal
Request for Proposal process to the find the most qualified vendor that can provide these
services to the City of Miami, for a year with an option to extend for an additional four
years.
Proper maintenance of computer hardware and software is necessary to keep the City's
Public Safety Systems, Financial Information Systems, Permitting Systems, etc., in good
functioning order. The City's data communications network is a 24-hour, 7-days a week
system that manages all the data transmissions required for police and fire dispatch,
electronic financial transactions, electronic mail, internet services, etc. The network is
composed of various principle components (backbone) that must receive regular
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99-- 281
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Honorable Mayor and
Members of the City Commission
Page 2
performance fine-tuning and regular maintenance as well as on -site support when there
are failures.
Unisys is the City's current vendor for the A Series mainframe computer and the new
ClearpPath mainframe, as well as the vendor for the computer's major peripherals and
principal network components. Therefore, an additional one (1) month extension under
current contract with Unisys is recommended until the most advantageous bidder is
selected.
DHWBWH/AGS/NMG
99- 281
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FROM : DGWr i gh t PHONE NO. : 305 661%64 Mar. 23 1999 F14: 25PM P2
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DATE: 311SV99
1DEMPARTMBNT/D ON MNTECWOLOGY
CONTACT P>itiiBONMONTACr NUM>l U Aldo Staaoato 416-I505
CONTRA.0 rING 11 rr=: L_ 'n W
OSSOLVPION NLIMBE>si: 2M/PROnWT XU?WM:
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BUDGETARY IIMRl1i[ATIIW! AM 1tr>sit Ibndgeded? YES: JE NO: if Yea,
OTAI, DOLLAR AMOMM S20.000.00 0 10MSE Q MVFat A
901URCE OF FUNDS; Offmil ACODW CODES) 001=460101AAW
Ilymt tuodrd. b rbeer a t�:ymnrhrsQest~rlelr! YES: ❑ NO: [J AMOUNT:
Are rr %ft fwk Budd? YES: p No: [Aeem=Cok,(
Txmw OF CONTACC I
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UwAting wnr, if
Ca aeut Period (s$ 1 moat
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11.gtset f=ds L 1W relar(cii�irmeatt, if oppli=�
SUMARY/DESCRI MON OF CONTRACT ORAG8i3'J3MNT
Is tl:is mr c mision? YBS: ® NO: ❑ Rcu= hr Puteosion: To provi& Infvmutim Torbasber saflacsent
IlYBS,eoa:alccoondmnsisII:VAM Wmad Year
(hrdads w!p st u rreod� � if sctat3�almd ar �rrd date ata>Itmie� If W:)
prober mmbnwLww of eon hatdwme *ad sa!l mm is easeaval to kwD the CStv'c Pobxr we v Sbxt
❑ Tcicphm quao:s
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❑ Negoortad pus> hxw
Q Soto Scarce (include doao,fl�aam}
❑ Did W2iver (ir(MWc doarnresm=)
MEYIOUS AWARDS OF ZEDS QFAPPLM"Li)
Frommosr:suat I,
3.
CRC COhAWM:
Appmval:
0 Pamud Bi4JPronamel f hl& bid tbuhetml mopop] mdmW
sin& Pnrdmo
® D=t.Tc== rid
® T®naf'Caatst+rt
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Daft;
Date:
k�
9 9 ^ 2 23/99 4:15p
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ter,. CONTRACT REVIEW AND ANALYS' ,ORM
Directions: Please Att., porting documents. All sections must be complew-A, excluding "CRC Comments."
DATE: 31 19/99
DEPARTMENT/DIVISION: INFORMATION TECHNOLOGY
CONTACT PERSON/CONTACT NUMBER: Aldo Stancato 416-1505
CONTRACTING ENTITY: Unisys
RESOLUTION NUMBER: BID/PROJECT NUMBER:
(IF APPLICABLE)
BUDGETARY INFORMATION: Are funds budgeted? YES: ® NO: ❑ If Yes,
TOTAL DOLLAR AMOUNT: $20,000.00 ® EXPENSE ❑ REVENUE
SOURCE OF FUNDS: General Fund ACCOUNT CODES) 001000.460101.6.670
If grant funded, is there a City match requirement? YES: ❑ NO: ❑ AMOUNT:
Are matching funds Budgeted? YES: ❑ NO: ❑ Account Code(s):
TERMS OF CONTRACT:
Effective Date: April 1, 1999
Escalating Clause, if any:
Contract Period (s): I month
Penalties, cif any), for termination:
Payment terms: Net 30
If grant funded, list restrictions/requirements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? YES: ® NO: ❑ Reason for Extension: To provide Information Technology sufficient
time to enter into a modified bid process to find the most advantageous vendor that can provide backbone
Maintenance for an additional six months.
If YES, actual expenditures in previous contract Year
Summary/Description of Contract or Agreement: Maintenance services for network backbone (Public Safety Systems,
Finanical Information Systems, Permitting Systems, etc.).
JUSTIFICATION FOR CONTRACT OR AGREEMENT
(Include why it is needed, consequences if not authorized or approved and time consp-aints, if any.)
Proper maintenance of computer hardware and software is essential to keep the CiVs Public Safety Systems,
Financial Information Systems, Permitting Systems, etc in good functioning order. The network is composed of
various principal components (backbone) that must receive regular performance fine-tuning and regular
maintenance, as well as on -site support when there are failures. See attached memo for further details
METHOD OF PURCHASE (If applicable) '
❑ Telephone quotes ❑ Formal Bid/Proposal (include bid tabulation/proposal ranking)
❑ Written quotes ❑ Single Purchase
❑ Negotiated purchase ❑ Short -Term contract
❑ Sole Source (include documentation) ® Term of Contract
❑ Bid Waiver (irtclude documentation) ❑ Lease (Type: )
PREVIOUS AWARDS OF BIDS (1F APPLICABLE)
From most recent: 1.
2.
3.
CRC COMMENTS:
Approval: Date:
onald H. Warshaw, City Manager T—
Approval: Date:
Financial Oversight Board
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99-- 281
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Donald H. Warsahw
City Manager
FRO`A
Aldo Stancato Wp"�
Director, Information Technolog
14'
DATE March 2, 1999
SUBjEC T . Emergency Network
Backbone Maintenance
Warranty Extension
REFERENCES
ENCLCSURES
FILE .
It is respectfully requested that the warranty agreement between Unisys Corporation and
the City of Miami for the provision of network maintenance services be granted an
emergency extension of an additional month, for an amount not to exceed $20,000. The
existing agreement with Unisys Corporation will expire on March 31, 1999. This interim
extension will provide the Department of Information Technology sufficient time to enter
into a modified bid process to find the most advantageous vendor that can provide these
services for an additional six months. During this additional six month period the
Department of Information Technology will commence a formal Request for Proposal
process to the find the most qualified vendor that can provide these services to the City of
Miami, for a year with an option to extend for an additional four years. Funds are
allocated from General Fund Account Code, 001000.460101.6.670.
On December 2, 1997, the City of Miami Commission adopted resolution 97-869,
authorizing the City Manager to acquire computer hardware and software maintenance
and support services from Unisys Corporation. The warranty of the City's network
backbone was provided for under this agreement. It was our understanding that the
extension of these services was available under the Client Server State Contract. It has
very recently come to my attention that these services are not covered under any state
contract, unfortunately providing insufficient time for a formal RFP process to complete
before the expiration of the existing contract.
Proper maintenance of computer hardware and software is essential to keep the City. of
Miami's Public Safety Systems, Financial Information Systems, Permitting Systems etc.
in good functioning order. The City's data communications network is a 24 hour 7 day
per week system that manages all the data transmissions required for police and fire
dispatch, electronic financial transactions, electronic mail, internet services, etc. The
network is composed of various principal components (backbone) that must receive
regular performance fine-tuning and regular maintenance as well as on -site support when
there are failures.
Due to the critical nature of the network and the insufficient time remaining before the
expiration of this contract, it is critical that we extend the existing agreement for an
additional month.
99-
281
t,,r
Donald H. Warshaw
Emergency Extension of Network Maintenance Services
Page 2 of 2
Approval/Disapproval: Date: 3
ipak Parekh, Director
W Office of Management and Budget Analysis
� 1
OpprovaD' proval: Dat ! �+ i
Wald FL Warshaw ll
City Manager
:AGS:NMG:nmg
C: Bertha Henry, Assistant City Manager
Neyda Galvez, Assistant Director, Information Technology Department
CIV of Khoo
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Awew eft V2.0 95.55 le
av b b amount nwnber:
001O00. 4-010_1- (v_,-&-70
Verifiied by: SIGNATURE
1y.
99— 281
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RATIFICATION OF
EMERGENCY
ITEM: Maintenance of Network Backbone
DEPARTMENT: ITD
TYPE: Emergency extension of contract
RECOMMENDATION: it Is recommended that the emergency of one
(1) month extension with Unisys
Corporation, waiving the requirements for
competitive sealed bidding procedures, be
ratified and approved, at an amount of
$20,000.00. Funds were allocated from
Account Code No. 001000.460101.6.670.
AwudRadfyE=
99-- 281
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